HomeMy Public PortalAboutAgreement_2016-09-26_Julienne, Ohara-HsuMEMORANDUM
DATE: NOVEMBER 15, 2016
FROM: CITY CLERK
SUBJECT: FOLLOW UP CITY COUNCIL MEETING 11/15/2016: CONSIDERATION
OF THE WAIVER OF STANDARD CITY INSURANCE REQUIREMENTS
FOR CONSULTANTS PROVIDING SERVICES TO CITY PUBLICATIONS
The City Council, at their regular meeting held on November 15, 2016,
approved Resolution No. 16-5219 waiving the City's standard insurance
requirements for a specified list of consultants who perform editing, copy
writing, and translating services for City notices and publications.
Attached: Resolution No. 16-5219
RESOLUTION NO. 16-5219
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY TO
WAIVE STANDARD CITY INSURANCE REQUIREMENTS FOR DESIGNATED
CONSULTANTS AND BEGIN THE PROCESS OF FORMALIZING A POLICY FOR
FUTURE INSURANCE WAIVERS
WHEREAS, The City of Temple City utilizes form contracts for the majority of
the goods and services that it procures; and
WHEREAS, the City's form "Services Agreement" includes insurance
requirements designed to protect the City from exposure to liability for a variety of issues
that may arise when consultants are performing services for the City; and
WHEREAS, for purposes of providing editing, copy writing, translating, and
related services, for its publications and notices, the City contracts with consultants under
its form Services Agreement; and
WHEREAS, these consultants do not undertake any actions that would
reasonably be expected to expose the City to the potential for liability; and
WHEREAS, some of the consultant editors, copy writers, and translators have
requested waivers from the City's standard insurance requirements because the
requirements exceed the levels of insurance those persons need to have in the normal
course of their businesses and the cost of the excess insurance would be onerous for their
businesses and would likely require them to not accept work from the City; and
WHEREAS, the City Council wants to continue to provide a high level of service
for the City's publications at the most efficient cost; and
WHEREAS, the City Council agrees that the exposure to liability arising from
the work performed by the consultants identified below is low enough that a waiver from
the standard insurance requirements is appropriate; and
WHEREAS, the City Council would like to avoid this issue arising in the future
by adopting a formal policy outlining the conditions under which standard insurance
requirements may be waived in the future.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Temple City does hereby resolve, declare, determine and order as follows:
SECTION 1. That the following City consultants who provide editing, copy
writing, translating, or related services under contract for City publications and notices do
not need to comply with the otherwise -applicable commercial general liability,
automobile, workers compensation, or professional liability insurance requirements found
in the City's form Services Agreement:
" T e s s E y r i c h ( w r i t e r )
" R o g e r G r o d y ( w r i t e r )
" S h e l S e g a l ( w r i t e r , m e d i a r e l a t i o n s )
" L i a n a A g h a j a n i a n ( w r i t e r )
" G e r a r d W r i g h t ( w r i t e r )
" D a n B r o w n ( c o p y w r i t e r )
" S h a w n D w y e r ( c o p y e d i t o r , w r i t e r )
" J u l i e n n e O h a r a - H s u ( c e r t i f i e d t r a n s l a t o r ) .
S E C T I O N 2 . T h a t t h e C i t y M a n a g e r i s d i r e c t e d t o b r i n g b a c k f o r C i t y C o u n c i l
r e v i e w a n d a p p r o v a l a f o r m a l p o l i c y o u t l i n i n g a p p r o p r i a t e f a c t s a n d c i r c u m s t a n c e s u n d e r
w h i c h t h e C i t y '