HomeMy Public PortalAboutAgreement_2015-10-13_The Planning Center DC & EAGREEMENT COVER SHEET
RFFMFINT # (CIM -A -2015 -IJ
Type of Contract
❑x Consultant Services ❑ Professional Services ❑ Public Works ❑ Other:
Meeting Date of Approval (only If Applicable)
Date
I�
Contact Information
Name of Company:
The Planning Center IDC & E
Address:
3 MacArthur Place Suite 1100
Santa Ana, CA 92707
Contact Person:
Shannon Kimball
Phone Number:
714.966.9220
Email:
Scope (Type of Project)
The General Plan update, Zoning Code update, and the preparation of a specific plan.
Term of Contract
October 13, 2013
Beginning Date
March 2016
Contract Completion Date
Contract Reviewed By
❑ City Manager Department Director City Attorney ❑ No Changes to the Template
U Administrative Services Director ❑ Other:` "Ppm �f ` 6416C"k:�)
Insurance
❑x Additional Insured Endorsement ❑ Cancellation Provision ❑ General/Auto/Workman Comp.
Expiration Date:
Date
Notes:
FIRST AMENDMENT TO
CONSULTANT SERVICES AGREEMENT
by and between
the
CITY OF TEMPLE CITY
and
THE PLANNING CENTER I DC & E
Dated 2015
FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement ("First Amendment"), which is
dated for reference as indicated on the cover page, is hereby entered into by and between the
CITY OF TEMPLE CITY, a California charter city ("City"), and The Planning Center I DC & E,
a California corporation ("Consultant"), as follows:
RECITALS
A. City and Consultant entered in an Consultant Services Agreement on October 3, 2015
("Agreement"). The Agreement provides that Consultant will prepare the Temple City
2050 Mid -Century Plan, the Las Tunas/Rosemead Specific Plan, a Zoning Code Update,
and an environmental impact report.
B. After entering into the Agreement, the City determined the need to expand the scope of
work and correct project costs inadvertently omitted.
C. This First Amendment amends the Agreement to expand the Scope of Work and provide
additional compensation to Consultant for the expanded Scope of Work.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the
parties do hereby enter into this First Amendment which modifies and amends the Agreement as
follows:
1. AMENDMENT. The Agreement is hereby modified and amended as follows:
1.1 Exhibit "A". Exhibit "A" to the Agreement (Scope of Work) is hereby
amended to add the additional services listed in Exhibit "A" to this First
Amendment.
1.2 Exhibit "B". Exhibit `B" to the Agreement (Compensation) is hereby
amended to increase the compensation to Contractor by $162,300, for a
total maximum compensation of $1,321,349.
2. GENERAL PROVISIONS.
2.1 Remainder Unchanged. Except as specifically modified and amended in
this First Amendment, the Agreement remains in full force and effect and binding upon the
parties.
2.2 Integration. This First Amendment consists of pages 1 through 6
inclusive, which constitute the entire understanding and agreement of the parties and supersedes
all negotiations or previous agreements between the parties with respect to all or any part of the
transaction discussed in this First Amendment.
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2.3 Effective Date. This First Amendment shall not become effective until
the date it has been formally approved by the City Council and executed by the appropriate
authorities of the City and Consultant.
2.4 Applicable Law. The laws of the State of California shall govern the
interpretation and enforcement of this First Amendment.
2.5 References. All references to the Agreement include all their respective
terms and provisions. All defined terms utilized in this First Amendment have the same meaning
as provided in the Agreement, unless expressly stated to the contrary in this First Amendment.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
the Agreement on the date and year first written above.
ATTEST:
A,.
KO, eity Clerk
APPROVED AS TO
Eric S. NAUVCity A
CITY:
THE CITY OF TEMPLE CITY
By.
Bryan Cook, City Manager
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CONSULTANT:
m
Title: i�t'trtCdil��
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EXHIBIT "A"
Task
Task
Number
Original
Scope
Approved
Contract
Additional
Request
Reason for Amendment
Las
6.4a
$45,430
$0
$45,430
This is the amount originally
Tunas/Rosemead
Phase 6 - Drafting the Plan, and 1
meeting for Phase 8 - EIR).
proposed but not calculated
Development
additional meetings (3 meetings
properly in the total budget
Code and Design
amount.
Guidelines
Community
3.1a
$9,200
$0
$35,000
Direction was given from previous
Profile
city staff to significantly expand
"Magazine"
this task. Work on this task was
already completed. This cost does
not include printing.
General Plan
2.3 $14,294 $14,294 $14,294 The original project scope
Advisory
included 8 meetings (1 meeting
Committee
during Phase 3 - Community
(GPAC)
Profile, 1 meeting during Phase 4 -
Vision, 3 meetings during Phase 5
- Placemaking, 2 meetings during
Phase 6 - Drafting the Plan, and 1
meeting for Phase 8 - EIR).
PlaceWorks will provide 7
additional meetings (3 meetings
for the Specific Plan, 2 meetings
for the Zoning Code, and 2
additional meeting during Phase 6
- Drafting the Plan). This is
consistent with the GPAC bylaws.
Commission 2.6 $6,520 $6,520 $27,576 This task includes an increase in
Meetings the number of commission
meetings from the 3 meetings
originally proposed to up to 8
meetings total, which may include
1 or more meetings with each of
the following: Transportation and
Public Safety Commission, Parks
and Recreation Commission,
Public Arts Commission, and
Youth Committee.
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Task Original
Task Number Scope
Approved Additional
Contract Request Reason for Amendment
Website - 2.1.1 $3,364
$3,364 $5,000 The original project scope
MakeTCHappen
included PlaceWorks working with
the Communications Office to
provide information and technical
assistance for posting background
information, opportunities for
involvement, workshop and
meeting dates, updates as the
project progresses, and
documents and presentations in a
PDF format for easy downloading
and printing. PlaceWorks will
increase their level of service to
manage and maintain the website
directly.
Project 1.2 $17,365
$20,176 $35,000 The original project scope
Management
included the preparation of a
project management plan as well
as regular coordination meetings,
discussion of product formats,
preparing of agendas and monthly
status reports. This subtask has
been impacted by the changes in
City and consultant personnel and
the delay in the project timeline.
This task did not account for the
Zoning Code update and only 30
hours for the Specific Plan.
Total $96,173
$44,354 $162,300
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Kara Kosel
From:
Scott Reimers <sreimers@templecity.us>
Sent:
Wednesday, September 30, 2015 12:34 PM
To:
Kara Kosel
Cc:
Brant Birkeland; Woodie Tescher
Subject:
Contract Amendment
Attachments:
1st Amendment to Planning Center Contract - Attachment A.dooc
Kara,
We are increasing the budget for the General Plan contract. Can you please sign, email us a pdf, and mail us two hard
copy originals? If possible, can you return on Thursday or Friday?
Thanks,
Scott Reimers
Planning Manager
City of Temple City
9701 Las Tunas Drive
626.656.7316
www.temolecity.us
Temple City, CA 91780