HomeMy Public PortalAboutAgreement_2012-04-17_Gladwell Governmental Services, Inc_1st Amendment_Phase 7, 8, 9FIRST AMENDMENT TO
Consultant Service A�4recment
by and between
the
CITY OF TEMPLE CITY
and
GIadwell Governmental Services, Inc
Dated April 17, 2012
RIV #48,16-1328.2571 v
FIRST AMENDMENT TO GLADWELL GOVERNMENTAL SERVICES, INC.
This First Amendment to GL"ADWELL GOVERNMENTAL SERVICES, INC. (`First
Amendment"), which is dated for reference as indicated on the cover page, is hereby entered into
by -,aid between the CITY OF TEMPLE CITY, a California charter city ("City"), and Gladwell
Governmental Service, luc a ("Consultant'), as follows:
RECITALS
A. City and Consultant entered in an consultant services agreement on October 1. 2011
("Agreement"). The Agreement provides that Consultant will improve City Clerk
Department. Efficiency; update city-wide records retention schedule; provide records
destruction policies and procedures; facilitate to develop an ECMS Master Plan; ECMS
RFP, vendor selection and contract negotiation; develop e-mail policies and best practice
training. Scope of Services as provided in Exhibit A of original agreement.
B. Section 2 of the Agreement provides the Scope of Services to be performed by
Consultant.
C. Section 4 of the Agreement provide that the maximum compensation under the
Agreement shall not exceed $24,800.00
D. This First Amendment amends the Agreement to expand the Scope of Services performed
by Consultant to include Document Imaging/ECMS Implementation; Council Training of
E-mail, Records, Protocol; ,Agenda Staff Report Policies; Procedures, Standards and
Employee Training and increase the maximum total compensation to $34,800.00
OPEItiTIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the
parties do hereby enter into this First Amendment which modifies and amends the Agreement as
follows;
1. AMENDMENT. The Agreement is hereby modified and amended as follows:
1.1 SCOPE OF SERVICES. Exhibit "A" to the Agreement is hereby
amended to include new phases 7, 8 and 9. The new phases shall read as
shown in Exhibit "A" to this First Amendment.
1.2 COMPENSATION.
1.2.1 Section 4 of the Agreement is hereby amended as follows:
The second sentence of Section 4, subparagraph (a) of the Agreement is
amended to read as follows: "The total compensation, including
reimbursement for actual expenses, shall not exceed THIRTY FOUR
THOUSAND EIGHT HUNDRED DOLLARS ($34,800.00), unless
ltiv #,48404328-2511 , 1 -2-
additional compensation is approved in writing by the City Council or
City iManager."
2. GENERAL PROVISIONS.
2.1 Remainder Unchanged. Except as specifically modified and amended in
this First Amendment, the Agreement remains in full force and effect and binding upon the
parties.
2.2 Integration. This First Amendment consists of pages I through
inclusive, which constitute the entire understanding and agreement of the parties and supersedes
all negotiations or previous agreements between the parties with respect to all or any part of the
transaction discussed in this First Amendment,
2.3 Effective Date, This First Amendment shall not become effective until
the date it has been formally approved by the City Council and executed by the appropriate
authorities of the City and Consultant.
2.4 Applicable Law. The laws of the State of California shall govern the
interpretation and enforcement of this First Amendment,
2.5 References. All references to the Agreement include all their respective
terms and provisions_ All defined terms utilized in this First Amendment have the same meaning
as provided in the Agreement, unless expressly stated to the contrary in this First Amendment.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
the Agreement on the date and year first written above.
CITY:
THE CITY OF TEMPLE CITY
gan' fay:
Jose Pulido, Ci
ATTEST:
MaryFlartdtickl ny Clea
xiv a4s40-1228-2511 V] -3-
APPROVED AS TO FORM
CONSULTANT:
1e Giad,ce�ee en�� -'
Gladweil Governmental Services, Inc.
RIV #48:10-1328-2571 -I -4-
aJtas�'c�'ti acum�a'fr-�ma��a���i1�6� nlemen fir
Consultant shall assist the City in establishing policies and procedures for scanning, templates
for indexing documents, ELMS design and other assistance to ensure the document imaging
system is efficiently implemented. GGS will provide hands-on on-site training for employees as
required.
Services include one full day on site, and three Y days on site, and all policies, procedures and
"Quickstarts."
Total, including all travel expenses: $3,000
Consultant shall meet with Council Members (either one-on-one, or two -by -two) to update them
on the e-mail and records policy, and to review the Council Protocols and answer any
information.
Services include on site meetings and all preparation and follow-through.
Total, including all travel expenses: $500
t 1 1 11 1 1 1 ' I 1 Y. 1 1 1 1 1 1 1 ( 1'
Consultant shall review the policies, procedures and standards for City Council Agenda Staff
reports and make recommendations for modifications and improvements.
The consultant will develop written policies and procedures, then provide employee training for
department heads and all employees who write Agenda Staff Reports.
Services include four %z days on site, and all policies, procedures and standards, and training
sessions for Department Heads and Employees.
Other services as directed by the City
Total, including all travel expenses: $6,500
Total additional services, if all options are utilized: $10,000