HomeMy Public PortalAboutAgreement_2017-07-03_Gladwell Governmental Services, Inc_Election Support_2nd AmendmentATTACHMENT A
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
by and between
the
CITY OF TEMPLE CITY
and
GLADWELL GOVERNMENTAL SERVICES INC.
Gated. July 3, 2012
SECOND] AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF TEMPLE CITY AND
GLADWELL GOVERNMENTAL SERVICES INC.
This Second Amendment to Agreement for Professional Services ("Second
Amendment"), which is dated for reference as indicated on the cover page, is hereby
entek-;:.,d into by and between the CITY OF TEMPLE CITY ("CITY") and GLADWELL
GOVERNMENTAL SERVICES INC., ("CONSULTANT"), as follows:
RECITALS
A. City and Consultant entered in a consultant services agreement on October 1,
2011 ("Agreement"). The Agreement provides that Consultant will improve City
Clerk department efficiency; update city-wide records retention schedule; provide
records destruction policies and procedures; facilitate to develop ars ECMS Master
Plan; ECMS requests for proposals, vendor selection and contract negotiation;
develop e-mail policies and best practice training; the full scope of services is set
forth in Exhibit A of the original agreement. Section 4 of the Agreement provide
that the maximum compensation under the Agreement would not exceed
$24,800.00
B. City and Consultant amended the original Agreement on April 17, 2012 adding
document imaging/ELMS Implementation, Council training on E-mail;, records and
protocol and Agenda Staff Report Policies, procedures, standards and employee
training; the full scope of services under the first amended Agreement are set forth
in Exhibit A of the first amendment. Section 4 of the first amended Agreement
increased that the maximum compensation to $34,800.00
D. This Second Amendment to the Agreement expands the Scope of Services
performed by Consultant to include election management support for the
forthcoming election, unlimited advice via phone and e-mail (at no charge) and
on-site consulting services for the operation of the City Clerk's department and
increases the maximum total compensation under the Agreement to $49,800.00
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited
herein, the parties do hereby enter into this Second Amendment which modifies and
amends the Agreement as follows:
1. AMENDMENT, The Agreement is hereby modified and amended as
follows:
1.1 SCOPE OF SERVICES. Exhibit "A" of the Agreement is hereby amended
to include Election management support for the forthcoming election, unlimited
advice via phone and email and on-site consulting services for the operation of the
City Clerk's department. The new services shall read as shown in Exhibit "A" to
this Second Amendment.
1.2 COMPENSATION.
1.2.1 Section 4 of the Agreement is hereby amended as follows:
The second sentence of Section 4, subparagraph (a) of the Agreement is
amended to read as follows: "The total compensation, including
reimbursement for actual expenses, shall not exceed FOURTY NINE
THOUSAND EIGHT HUNDRED DOLLARS ($49,800.00), unless additional
compensation is approved in writing by the City Council or City Manager."
GENERAL PROVISIONS.
2.1 Remainder Unchanged. Except as specifically Modified and amended in
this Second Amendment, the Agreement remains in full force and effect and i<.
binding upon the parties.
2.2 Integration. This Second Amendment consist of pages 1 through 34
inclusive, which constitute the entire understanding and agreement of the parties
and supersedes all negotiations or previous agreements between the parties with
respect to all or any part of the transaction discussed in this Second Amendment.
2.3 Effective Date. This Second Amendment shall not become effective until
the date it has been formally approved by the City Council and executed by the
appropriate authorities of the City and Consultant.
2.4 Applicable Law. The laws of the State of California shall govern the
interpretation and enforcement of this Second Amendment.
2.5 References. All references to the Agreement include all their respective
terms and provisions. All defined terms utilized in this Second Amendment have
the same meaning as provided in the Agreement; unless expressly stated to the
contrary in this Second Amendment.
IN WITNESS WHEREOF, the parties hereto have executed this Sr .,ond
Amendment to the Agreement on the 3rd day of July, 2012.
CITY OF TEMPLE CITY
Jose Pulido, Ci anager
ATTEST:
Pegg�Ado,'A6ting City Clerk
APPROVED AS TO FORM
Eric Vai! i Attorney
GLADWELI_ GOVERNMENTAL SERVICES, INC.
Scope of Services
Second Amendment to Consultant Services Agreement
Additional services are requested from Gladwell Governmental Services, Inc.:
Unlimited Advice via phone and e-mail (at no charge)
2. On-site consulting f coaching services to ensure efficient management and
procedures for the operation of the City Clerk's department.
3. Elections management support for the forthcoming election, which may include:
Elections Action Plans I Calendars
Elections Procedures
* Candidate Handbook
6 Nomination Period On-site services (on site a total of 4 full days during the
nomination period)
Absentee Ballot Procedures and Set-up
o Temporary employee to process Absentee ballots (4 hours per day during
absentee period)
• Absentee Ballot Supervision l Processing (on site a total of 4 full days during the
AV period)
• Election Officer's Training Class
r Election Night Workers Training Class
6 Absentee Ballot Canvassing Board Procedures and on-site Supervision
• Election Night on-site planning, procedures, supervision
A Official Canvass on-site planning, processing, supervision
9 Manual Tally planning, procedures, supervision