HomeMy Public PortalAboutAgreement_2013-02-19_Harris & Associate__Pavement Management System_1st Amendment_Expand ServicesCONSULTANT SERVICES AGREEMENT
EXPANDING THE SCOPE OF SERVICES FOR THE PAVEMENT MANAGEMENT SYSTEM (PMS)
by and between
the
CITY OF TEMPLE CITY
and
HARRIS & ASSOCIATES, INC.
Dated February 19, 2013
FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT WITH
HARRIS AND ASSOCIATE FOR THE PAVEMENT MANAGEMENT SYSTEM
This First Amendment to Consultant Services Agreement ("First Amendment"),
dated February 19, 2013, is hereby entered into by and between the CITY OF TEMPLE
CITY, a California charter city ("City'), and Harris & Associate, Inc., a Corporation
("Consultant"), as follows:
RECITALS
A. City and Consultant entered in a Consultant Services Agreement on December
18, 2012, ("Agreement"), The Agreement provided that Consultant will assist the
City in the Pavement Management System. Section 2 of the Agreement
provided that the maximum compensation under the Agreement would not
exceed
$ 31,880.00
B. This First Amendment to the Agreement expands the Scope of Services
performed by Consultant to include Task 13: Digital Imagery (75 Miles) and Task
14: Link Pavement Management Data to Existing GIS System. The total
compensation for the amended scope of services shall be $13,020, increasing
the total not to exceed amount under the Agreement to $44,900.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein,
the parties do hereby enter into this First Amendment which modifies and amends the
Agreement as follows:
1. AMENDMENT. The Agreement is hereby modified and amended as follows:
1.1 SCOPE OF SERVICES.
Exhibit "A" of the Agreement is hereby amended to include the
services identified in attachment A-1.
1.2 SCHEDULE OF PERFORMANCE.
Exhibit "B" of the Agreement is hereby amended to include the
following: "It is anticipated that the scope of work as amended will
be completed by September, 2014. Due to the nature of the data
collection for digital imagery, this work is best completed in summer
months (i.e., May, June, or July). A formal schedule will be
determined by City staff and Harris & Associates.
2
1.3 COMPENSATION,
1.3.1 Section 2 of the Agreement is hereby amended as follows:
The second sentence of Section 2 of the Agreement is amended to
read as follows: "The total compensation shall not exceed
FOURTY FOUR THOUSAND NINE HUNDRED ($44,900.00) as set
forth in Exhibit B of the Agreement and Exhibit B-1 of the First
Amendment without the prior written approval of the City Manager,
or his/her designee, and in the aggregate, does not exceed the City
Manager's authority under City's purchasing ordinance.
1.3.2 Exhibit B is hereby amended to include the compensation specified
in attachment B-1.
2. GENERAL PROVISIONS.
2.1 Remainder Unchanged. Except as specifically modified and
amended in this First Amendment, the Agreement remains in full force and effect and
binding upon the parties.
2.2 Integration. This First Amendment consists of pages 1 through 6
inclusive, which constitute the entire understanding and agreement of the parties and
supersedes all negotiations or previous agreements between the parties with respect to
all or any part of the transaction discussed in this First Amendment.
2.3 Effective Date, This First Amendment shall not become effective
until the date it has been formally approved by the City Council and executed by the
appropriate authorities of the City and Consultant.
2.4 Applicable Law. The laws of the State of California shall govern
the interpretation and enforcement of this First Amendment.
2.5 References. All references to the Agreement include all their
respective terms and provisions. All defined terms utilized in this First Amendment have
the same meaning as provided in the Agreement, unless expressly stated to the
contrary in this First Amendment.
IN WITNESS WHEREOF, the parties hereto have executed this First
Amendment to the Agreement on the date and year first written above.
CITY:
THE CITY OF TEMPLE CITY
Joee-P&ido, City Manager
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,�Ir1i�a
APPROVED AS TO FORM:
Eric . V I, City Attorn y
CONSULTA
Name: � f •�
Title: f
CONSULTANT:
By:
Name: i2PJ4/ LA, 1367-e
Title: 06 ,fj6rrJ MCm.;rrL�
ATTACHMENT A-1
EXffiBIT "A"
AMENDED SCOPE OF SERVICES
I. The first amendment to the original agreement now includes the following scope of
services:
Task 13: Digital Imagery
Provide 360 -degree street view image acquisition using a proprietary scanning system, image
processing to generate geo-coded panoramic image databases, and integration with web
browsing software. Geo -referenced Digital Imagery will be provided by our sub -consultant@
City. Scope includes providing imagery of the entire unobstructed pavement area and
surrounding off-site improvement such as curb, gutter, adjacent intersecting pavement, trees,
sidewalks and slopes adjacent to the roadway. Scope includes capturing and managing the
digital imagery and use of the web based browser.
Task 14: Link Pavement Management Data to Existing GIS System
The Hams team will create apavement-GIS link between the PMP database and the CiYy's GIS
system.
Once the City has approved the Pavement Management Report, the Harris team will complete
the development of the necessary PMP -GIS linkages. By using the unique ID's for each
pavement section within the pavement database and the City's ArcGIS centerline layer, we will
create a one-to-one match for each asset section in the GIS; this will allow City staff to enter
pavement inspection, work history and other relevant pavement data into the database and view
the results in the City's ArcGIS interface.
Once the data is linked to the GIS environment, all pavement data that is in the City's pavement
management program will have the ability to be queried grouped and reported.
H.
As part
of the Services,
Consultant will prepare and deliver the following
tangible work
products to
the City:
A. It is anticipated that the scope of work as amended will be completed by
September, 2014.
Attachment B-1
EXHIBIT "B"
AMENDED COMPENSATION
I. Harris will provide said additional services for the total hourly "not -to -exceed" fees presented
below:
Description
QC Manager
Project Manager
Engineering
@City Sub
Total by
Technician
Consultants
Task
$200/hr
$175/hr
$80/hr
Task 13
Digital Imagery
2
4
$8,250
$8,920
(75 Miles
Task 14
Link Pavement
1
4
40
$4,100
Management
Data to Existing
GIS System
Total Hours per
1
6
44
Staff
Total for
$200
$1,050
$3,520
$8,250
$13,020
Pavement
Management
System
Total Lump Sum Not -To -Exceed Additional Fees=
$13,020