HomeMy Public PortalAboutAgreement_2013-07-01_Jan Pro Cleaning SystemsAGREEMENT FOR
JANITORIAL SERVICES
Between
THE CITY OF TEMPLE CITY,
a municipal corporation
^fill
JAN -PRO CLEANING SYSTEMS
a corporation
Dated
Com-._ 1 , VOL o i3
AGREEMENT FOR
JANITORIAL SERVICES
This Agreement for Janitorial Services for Live Oak Park ("Agreement") is entered into
as of the date referenced on the cover page ("Effective Date") between the CITY OF TEMPLE
CITY, a charter law city and municipal corporation ("City") and the CONTRACTOR designated
on the cover ("Contractor") (collectively the "Parties"). In consideration of the mutual promises
and covenants made by the parties and contained here and other consideration, the value and
adequacy of which are hereby acknowledged, the parties agree as follows:
SECTION 1. SCOPE OF SERVICES
1.1 Contractor Services. Subject to the terms and conditions of this Agreement,
Contractor agrees to perform for City those janitorial services specified in the Scope of Services
attached hereto and incorporated herein by reference as Exhibit "A" ["Services"]. Contractor
agrees to furnish, for the compensation provided for herein, all labor, materials, tools, equipment,
services, and incidental and customary work necessary to fully and adequately perform and
complete the Services. Contractor agrees to perform the Services in accordance with all
applicable local, state and federal laws, rules and regulations and in accordance with applicable
standards, specifications, and general conditions adopted by City. Contractor agrees that all
work must be of good and workmanlike quality and shall be subject to inspection and approval
by City. Contractor agrees to work closely with City staff in the performance of Services and
shall be available to City's staff, consultants and other staff at all reasonable times.
1.2 Extra Work. Contractor shall not be compensated for any work or services
rendered in connection with its performance of this Agreement which are in addition to or
outside of those set forth in the Scope of Services ("Extra Work") except as expressly provided
for herein. It shall be Contractor's responsibility to ensure that the scope and price of any Extra
Work to be performed by Contractor is approved by City in writing in advance of Contractor's
commencement of such work. City shall not be obligated to pay for or otherwise be liable for
unauthorized Extra Work performed by Contractor.
1.3 Schedule of Performance & Term
. Contractor agrees to diligently perform and
complete the Services in accordance with the Schedule of Performance attached hereto and _
ineorporated herein by reference as Exhibit "B" ["Schedule of Performance odifications of
the Schedule of Performance must be agreed upon in writing in ance by the authorized
representative of the parties. The term of this Agreement shall b for two (2) yes from and
after the effective date, unless expressly provided to the contrary in h Eppe of Services, and
subject to early termination as provided for in Section I 1 [Termination] of this Agreement. The
term may be extended by the mutually agreement of the parties memorialized in writing. City
authorizes its City Manager, or his/her designee, to agree to reasonable modifications of the
Schedule of Performance and to extensions of the Term, provided such modifications and
extension do not require additional compensation exceeding the City Manager's authority under
City's purchasing ordinance.
1.4 General Warranty. Contractor warrants all Services under this Agreement
(which for purposes of ihis Section shall be deemed to include unauthorized work which has not
LA 44822-4623-2581 V 1
been removed and any non -conforming materials incorporated into the Services) to be of good
quality and free from any defective or faulty material and workmanship. All warranties and
guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the
Services, whether express or implied, are deemed to be obtained by Contractor for the benefit of
City, regardless of whether or not such warranties and guarantees have been transferred or
assigned to City by separate agreement and Contractor agrees to enforce such warranties and
guarantees, if necessary, on behalf of City.
L5 Repair of Defects. Contractor agrees that for a period of one (1) year from and
after final acceptance of the Services, or in any guarantee or warranty provided by any
manufacturer or supplier of equipment or materials incorporated into the Work, whichever is
later, Contractor shall within ten (10) Days after being notified in writing by City of any defect in
the Services or non-conformance of the Services, commence and prosecute with due diligence all
work and services necessary to fulfill the terms of the warranty at his sole cost and expense. In
addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the
work, facilities, fixtures, or materials damaged by its defective work services or which becomes
damaged in the course of repairing or replacing defective work or services. For any work so
corrected, Contractor's obligation hereunder to correct defective Work shall be reinstated for an
additional one year period, commencing with the date of acceptance of such corrected work.
Contractor shall perform such tests as City may require to verify that any corrective actions are
adequate to remedy the defective condition. In the event that Contractor fails to perforin its
obligations under this Section to the reasonable satisfaction of City, then City shall have the right
to correct and replace any defective, non -conforming, or damaged work or services at
Contractor's sole expense. Contractor shall be obligated to fully reimburse City for any expenses
incurred hereunder upon demand.
1.6 Contractor's Representative. Contractor hereby designates the representative
named in Exhibit "D" ["Representatives"], or his or her designee, to act as its representative for
the performance of this Agreement ("Contractor's Representative"). Contractor's Representative
shall have full authority to represent and act on behalf of the Contractor for all purposes under
this Agreement. Contractor's Representative shall supervise and direct the Services, using his or
her best skill and attention, and shall be responsible for all means, methods, techniques,
sequences and procedures and for the satisfactory coordination of all portions of the Services
under this Agreement.
SECTION 2. COMPENSATION AND METHOD OF PAYMENT
2.1 Compensation. City shall pay to Contractor for non -disputed Services rendered,
the compensation set forth in Exhibit "C" [Compensation] attached hereto and incorporated
herein by reference. Total compensation shall not exceed the total price or "not to exceed"
amount set forth in Exhibit "C" without the prior written approval of City. City authorizes its
City Manager, or his/her designee, to approve additional compensation for Extra Work as may be
approved under Section 1 above, provided such additional compensation, in the aggregate, does
not exceed the City Manager's authority under City's purchasing ordinance.
2.2 Payment of Compensation. Contractor shall submit periodic (monthly or
quarterly as specified by City in Exhibit "C") invoices together with an itemized statement gY
LA #4822-4623.2581 vl 2
Services provided. The statement shall describe the Services provided, the percent of work
complete by item, together with such other reasonable detail and supporting documentation as
may be required by the City Ma or his�her_desigu= City44 will eview the statement and
pay, with the exception of y charges for work performed or expen s inc ed by Contractor
which are disputed by Cit within 30 days of receiving such statement, approved charges
thereon. Payment to Contra erformed pursuant to greement shall not be
deemed to waive any defect in work performed by on ac or.
SECTION 3. RESPONSIBILITIES OF CONTRACTOR
3.1 Control and Payment of Subordinates; Independent Contractor. Contractor
agrees that all Services shall be performed by Contractor or under its supervision. The personnel
performing the services under this Agreement on behalf of Contractor shall at all times be under
the Contractor's exclusive direction and control. Contractor will determine the means, methods
and details of performing the Services subject to the requirement of this Agreement. Contractor
is and shall at all times remain a wholly independent contractor and not an officer, employee or
agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any
obligation, debt or liability of any kind on behalf of or against City, whether by contract or
otherwise, unless such authority is expressly conferred under this Agreement or is otherwise
expressly conferred in writing by City. Neither Contractor, nor any of Contractor's officers,
employees or agents, shall obtain any rights to retirement, healthcare or any other benefits which
may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor
may have to any such rights.
3.2 Standard of Care &Licenses. Contractor agrees that all Services shall be
performed in a skillful and competent manner, consistent with the standards generally recognized
as being employed by professionals in the same discipline in the State of California. Contractor
represents and warrants that it, its employees and subcontractors shall have sufficient skill and
experience to perform the Services and that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Services, including a City Business License; and that such licenses and approvals shall be
maintained in good standing throughout the term of this Agreement.
3.3 Requ
ired Corrections. As provided for in the indemnification provisions of this
Agreement, Contractor shall perform, at its own cost and expanse and without reimbursement
from the City, any services necessary to correct errors or omissions which are caused by the
Contractor's failure to comply with the standard of care provided for herein.
3.4 Law and Regulations. Contractor shall keep itself fully informed of and in
compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Services, including all Cal/OSHA requirements, and shall give all notices
required by law. Contractor shall be liable for all violations of such laws and regulations in
connection with Services.
3.5 Safety. Contractor shall perform the Services, and maintain its work area, so as
to avoid injury or damage to any person or property and shall otherwise exercise al] necessary
LA 94822-4623-2581 VI
3
precautions for the safety of employees appropriate to the nature of the work and the conditions
under which the work is to be performed.
3.6 Labor Code and Prevailing Wage Requirements.
3. 6.1 Apprenticeable Crafts. 'lo the extent applicable, Contractor shall comply
with the provisions of Section 1777.5 of the Labor Code with respect to the employment of
properly registered apprentices upon public works.
3.6.2
flours
of
Work.
Contractor
shall comply
with the legal
days work and
overtime requirements of Section 1813
Labor Code,
3.6.3 Payroll Records. In accordance with the requirements of Labor Code
Section 1776, Contractor shall keep accurate payroll records which are either on forms provided
by the Division of Labor Standards Enforcement or which contain the same information required
by such forms. Contractor shall make all such records available for inspection at all reasonable
hours.
3.6.4 Prevailing Wage Laws. Contractor represents and warrants that it is aware
of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as
California Code of Regulations, Title 8, Section 1600, et sem., ("Prevailing Wage Laws"), which
require the payment of prevailing wage rates and the performance of other requirements on
"Public Works" and "Maintenance" projects. If the Services are being performed as part of an
applicable "Public Works" or "Maintenance" project, as defined by the Prevailing Wage Laws,
and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such
Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per
diem wages in effect at the commencement of this Agreement. Contractor shall make copies of
the prevailing rates of per diem wages for each craft, classification or type of worker needed to
execute the Services available to interested parties upon request, and shall post copies at the
Contractor's principal place of business and at the project site. Notwithstanding the foregoing,
the parties agree that because CITY is a Charter City, and the Services provided are local in
nature and of municipal concern, Sections 1720, et seq., and 1770, et seq., shall not apply.
3.7 Equal Opportunity Employment. Contractor represents that it is an
equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sexual orientation, sex or age. Such non-discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination.
3.8 Unauthorized Aliens. Contractor hereby promises and agrees to comply with all
of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as
amended, and in connection therewith, shall not employ unauthorized aliens as defined therein.
LA#4822-0623-2551 vl 4
SECTION 4. INDEMNIFICATION
4.1 Indemnity. Except as to the sole negligence, active negligence, gross negligence
or willful misconduct of the Agency or City, Contractor expressly agrees to, and shall,
indemnify, defend, release, and hold the Agency, the City, and their respective officials, officers,
employees, agents, and contractors harmless from and against any Action, liability, loss, damage,
entry, judgment, order, lien, and Costs and Expenses which arises out of, or are in any way
related to, any act or omission of Contractor, or its officers, directors, employees, agents, or
contractors, connected with the performance under this Agreement, notwithstanding that the
Agency and/or City may have benefited therefrom, or any challenge to this Agreement. This
Section shall apply to any acts or omissions, willful misconduct or negligent conduct, whether
active or passive, on the part of Contractor's officers, directors, employees, agents and
contractors, including but not limited to acts or omissions in any way related to, the release,
treatment, use, generation, transportation, storage, or disposal in, on, under, to, or from the
location at which work under this Agreement is performed of any Hazardous Substances by
Contractor or its officers, directors, employees, agents, and subcontractors. The Parties
expressly agree that any payment, or Costs and Expenses the City incurs or makes to, or on
behalf of, an injured employee under the City's self administered workers' compensation, is
included as a loss or Costs and Expenses for the purpose of this Section. The City shall not be
responsible for any acts, errors or omissions of any person or entity except the City and their
respective officers, agents, servants, employees or contractors. The Parties expressly agree that
the obligations of Contractor under this Section shall survive the expiration or early termination
of the Agreement.
4.2 Action. For purposes of this Agreement, "Action" shall mean any suit (whether
legal, equitable, or declaratory in nature), proceeding or hearing (whether administrative or
judicial), arbitration or mediation (whether voluntary, court-ordered, binding, or non-binding), or
other alternative dispute resolution process, and the filing, recording, or service of any process,
notice, claim, demand, lien, or other instrument which is a prerequisite or prelude to
commencement of the Action.
4.3 Costs and Expenses. For purposes of this Agreement, "Costs and Expenses"
shall mean all costs and expenses, to the extent reasonable in amount, actually and necessarily
incurred by a party in good faith in the investigation, prosecution or defense of an Action,
including, but not limited to, court costs, filing, recording, and service fees, copying costs,
exhibit production costs, special media rental costs, attorneys fees, consultant fees, fees for
investigators, witness fees (both lay and expert), travel expenses, deposition and transcript costs,
and any other costs or expenses, the award of which a court of competent jurisdiction may
determine to be just and reasonable.
4.4
a. any substance, product, waste or other material of an
Hazardous
Substances.
For purposes of this Agreement, "Hazardous
Substances"
shall mean any
and all of the
following:
y nature
whatsoever which is or becomes
listed, regulated, or for
which liability arises for misuse,
pursuant to the Comprehensive
Environmental Response
Compensation and
Liability Act
("CERCLA"), 42 U.S.C. §9601, et seq.; the Hazardous Materials Transportation
Act, 49 U.S.C.
LA 44822-4623-2581 v 1
5
§1801, et seq.; the Resource Conservation and Recovery Act ("RCRA"), 42 U.S.C. §6901, et
seq.; the Toxic Substances Control Act, 15 U.S.C.S. §2601, et seq.; the Clean Water Act, 33
U.S.C. §1251, el seq.; the Insecticide, Fungicide, Rodenticide Act, 7 U.S.C. §136, et seq.; the
Superfund Amendments and Reauthorization Act, 42 U.S.C. §6901, et seg.; the Clean Air Act,
42 U.S.C. §7401, el seq.; the Safe Drinking Water Act, 42 U.S.C. §300f etseq.; the Solid Waste
Disposal Act, 42 U.S.C. §6901, et seg.; the Surface Mining Control and Reclamation Act, 30
U.S.C. §1201, et seq.; the Emergency Planning and Community Right to Know Act, 42 U.S.C.
§11001, et seq.; the Occupational Safety and Health Act, 29 U.S.C. §§655 and 657; the
Hazardous Waste Control Act, California Health and Safety Code ("H.&S.C.") §25100, et seq.;
the Hazardous Substance Account Act, H.&S.C.§25330, et seq.; the California Safe Drinking
Water and Toxic Enforcement Act, H.&S.C. §25249.5, et seq.; the Underground Storage of
Hazardous Substances, H.&S.C. §25280, et seg.; the Carpenter -Presley -"fanner Hazardous
Substance Account Act, H.&S.C. §25300, et seq.; the Hazardous Waste Management Act,
H.&S.C. §25170.1, et seq.; the Hazardous Materials Response Plans and Inventory, H.&S.C.
§25001, et seq.; the Porter -Cologne Water Quality Control Act, Water Code §13000, el seq., all
as they may from time to time be amended; and
b. any substance, product, waste or other material of any nature
whatsoever which is or becomes listed, regulated, or for which liability for misuse arises
pursuant to any other federal, state or local statute, law, ordinance, resolution, code, rule,
regulation, order or decree due to its hazardous, toxic or dangerous nature.
SECTION 5. RECOf2DS AND DOCUMENTS
5.1 Accounting Records.
5.1.1 Maintenance and Inspection. Contractor shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. Any and
all such documents or records shall be maintained in accordance with generally accepted
accounting principles and shall be sufficiently complete and detailed so as to permit an accurate
evaluation of the services provided by Contractor pursuant to this Agreement. All such records
shall be clearly identifiable.
5.1.2 Inspection and Copy. Contractor shal
l allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of such records
and any other documents created pursuant to this Agreement. Contractor shall allow inspection
of all work, data, documents, proceedings, and activities related to the Agreement for a period of
three (3) years from the date of final payment under this Agreement. At no cost to City,
Contractor shall provide copies of such documents or records directly to the City for inspection,
audit and copying when it is practical to do so; otherwise, unless an alternative is mutually
agreed upon, such documents and records shall be made available at Contractor's address
indicated for receipt of notices in this Agreement.
5.2 Ownership of Documents. All original maps, models, designs, drawings,
photographs, studies, surveys, reports, data, notes, computer files, files and other documents
prepared, developed or discovered by Contractor in the course of providing any services pursuant
to the Agreement shall become the sole property of City and may be used, reused or otherwise
LA 04822-4623-2581 v 1
6
disposed of the City without the permission of the Contractor. Upon completion, expiration or
termination of this Agreement, Contractor shall turn over to City all such original maps, models,
designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and
other documents
SECTION 6. INSURANCE
6.1 Maintenance of Insurance. Prior to e5 of and throughout the term of
this Agreement Contractor will maintain insurance in conformance with requirements established
by City's Purchasing Officer, Finance Director or Risk Manager for the type of Services being
performed. Contractor acknowledges that prior to the effective date of this Agreement, City
provided to Contractor the applicable insurance requirements, a copy of which are attached
hereto as Exhibit 'Y' ("Insurance"), Contractor will use existing coverage to comply with these
requirements. If that existing coverage does not meet the requirements set forth here, Contractor
agrees to amend, supplement or endorse the existing coverage to do so. Contractor
acknowledges that the insurance coverage and policy limits provided by City constitute the
minimum amount of c erage- required. Any insurance proceeds in excess of the limits and
coverage requir in this Agreement and ich are applicable to a given loss, will be available to
the City.
6.2Additional Insureds. Contractor agrees to have its insurer include as additional
insureds Ci , its officials, employees and agents, under such polices, and using such forms as
may be, ide ified by the City's -Purchasing Officer, Finance Director or Risk Manager,
Contractor also Tees to require all contractors, and subcontractors to do so likewise.
6.3 Proof of Insurance to City. Proof of compliance with the insurance
requirements, c listing of certificates of insurance evidencing all of the coverages required and
Such additional insured as have .been required to Contractor's policies shall be
delivered to City concurrently with Contractor's execution of this Agreement, but in no event
later than the Effective Date of this Agreement.
6.4 Subcontractors Insurance. Contractor agrees to ensure that subcontractors, and
any other party involved with the project who is brought onto or involved in the project by
Contractor, provide the same minimum insurance coverage required of Contractor. Contractor
agrees to monitor and review all such coverage and assumes all responsibility for ensuring that
such coverage is provided in conformity with the requirements of this section. Contractor agrees
that upon request, all agreements with subcontractors and others engaged in the project will be
submitted to City for review.
6.5 Modification of Insurance Provisions. City authorizes City Manager to make,
upon the written concurrence of the Finance Director or Risk Manager, reasonable amendments
to the insurance requirements provided by City to Contractor under Section 6.1 of this
Agreement, after considering the Scope of Services, potential liabilities, and the required level of
insurance to adequately protect the City from risk liability.
LA#4822-4623-2581 vl 7
SECTION 7. BONDS
Section intentionally deleted. No bonds necessary for these services.
SECTION 8. TERMINATION.
8.1 Termination by City. City may, by written notice to Contractor, terminate with
or without cause, and without any prior notice of default or right to cure by Contractor, the whole
or any part of this Agreement at any time and by giving written notice to Contractor of such
termination, and specifying the effective date thereof, at least three (3) days before the effective
date of such termination. Upon termination, Contractor shall be compensated only for those non -
disputed Services, which have been adequately rendered to City, and Contractor shall be entitled
to no further compensation. Contractor may not terminate this Agreement except for cause.
8.2 Termination by Contractor. Contractor may, by written notice to City,
terminate this Agreement based upon City's failure to timely cure a default under this Agreement
as provided herein. At least forty-five (45) days prior to termination, Contractor shall provide
City with a written notice specifying City's alleged default and providing City with a forty-five
(45) day period to cure the default. Should City timely cure such default, the Agreement shall
continue. Should City failure to timely or adequately cure such default, Contractor may
terminate this Agreement by issuance of written notice to City.
SECTION 9. GENERAL PROVISIONS
9.1 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer,
either directly or by operation of law, this Agreement or any interest herein without the prior
written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
9.2 Loss and Damage. Contractor shall be responsible for all loss and damage which
may arise out of the nature of the Services agreed to herein, or from the action of the elements, or
from any unforeseen difficulties which may arise or be encountered in the prosecution of the
Work until the same is fully completed and accepted by City.
9.3 Excusable Delays. Contractor shall not be liable for damages, including
liquidated damages, if any, caused by delay in performance of failure to perform due to causes
beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts
of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires,
floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this
Agreement shall be equitably adjusted for any delays due to such causes.
9.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another,
and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of the Agreement.
LA#4822-4623-2581 vl
9.5 Governing Law. This Agreement shall be interpreted, construed and governed
according to the laws of the State of California. In the event of litigation between the parties,
venue in state trial courts shall lie exclusively in the County of Los Angeles. In the event of
litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California,
located in Los Angeles, California.
9.6 Integration. This Agreement, including the attached Exhibits "A" through "F", is
the entire, complete, final and exclusive expression of the parties with respect to the matters
addressed therein and supersedes all other agreements or understandings, whether oral or written,
or entered into between Contractor and City prior to the execution of this Agreement. No
statements, representations or other agreements, whether oral or written, made by any party
which are not embodied herein shall be valid and binding. No amendment to this Agreement
shall be valid and binding unless in writing duly executed by the parties or their authorized
representatives.
9.7 Severability. If a term, condition or covenant of this Agreement is declared or
determined by any court of competent jurisdiction to be invalid, void or unenforceable, the
remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be
read and construed without the invalid, void or unenforceable provision(s).
9.8 Prohibited Interests. Contractor represents and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement.
9.9 Amendments. No amendment to or modification of this Agreement shall be
valid unless made in writing and approved by the City and the Contractor. The parties agree that
this requirement for written modifications cannot be waived and that any attempted waiver shall
be void.
9.10 No Third Party Beneficiaries. There are no intended third party beneficiaries of
any right or obligation assumed by the Parties.
9.11 Delivery Of Notices. All notices required or permitted to be given under this
Agreement shall be in writing and shall be given to the respective parties at the addresses listed
in Exhibit "D", or at such other address as the respective parties may provide in writing for this
purpose. Such notice shall be deemed made when personally delivered or when mailed, forty-
eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and address to the part
at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
9.12 Binding Effect.
This
Agreement shall
be binding upon the heirs, executors,
administrators, successors and assigns
of the parties.
LAA4822-4623-2581 vl (�
EXHIBIT "A" SCOPE OF SERVICES
LIVE OAK PARK COMMUNITY CENTER
Section I -- General Services
The following services shall be performed on a daily basis, seven -days per week:
1. F,mpty all waste containers and replace trash bags as needed.
2. Remove all trash from the Community Center to the trash dumpsters.
3. Clean all desks, file cabinets, tables, equipment and other office furniture.
4. Clean all counter tops, removing handprints, ink and other marks.
5. Remove cobwebs throughout entire facility.
6. Clean and polish all drinking fountains.
7. Sweep with chemically treated dust mop all hard flooring, and damp mop if
necessary.
8. Vacuum all carpeted areas, and spot clean as necessary.
9. Spot clean windows, partitions and doors.
10. Clean exterior patio area tables, chairs, and concrete surfaces.
11. Thoroughly clean lobby area, including floors, walls, doors and tables.
12. Clean exterior walkways and steps as necessary.
13. Turn off all designated lights, lock doors and set alarm upon leaving facility.
CONTRACTOR shall not disturb papers or personal items left on desks.
CONTRACTOR shall clean the kitchen on a daily basis as follows:
1. Wipe all tables, counters and appliance exterior surfaces with appropriate cleaning agents
for stainless steel surface.
2. Wet mop entire floor, with mop designated exclusively for use in kitchen area.
3. Refill all paper towel dispensers.
4. Refill all soap containers.
CONTRACTOR shall clean all restroom facilities on a daily basis as follows:
1. Empty all waste containers and replace trash bags.
2. Clean and disinfect all commodes and urinals.
3. Clean all rest room partitions.
4. Clean sinks and counter tops.
5. Clean and polish all chrome and stainless steel.
6. Clean exterior/interior of all doors.
7. Clean all mirrors.
8. Clean an
d disinfect diaper -changing station.
9. Refill all soap containers.
10. Refill all paper products, toilet paper, paper towels, etc.
] 1. Sweep and wet mop all floors, with mop designated exclusively for use in restroom
facilities.
CONTRACTOR shall clean the children's activity areas on a daily basis as follows:
1. Empty all waste containers and replace trash bags as needed.
2. Clean and disinfect commode.
3. Clean and disinfect all sinks and counter tops.
4. Clean and polish all chrome and stainless steel.
5. Refill all soap containers.
6. Refill all paper products, toilet paper, paper towels, etc.
7., Sweep and mop floors.
8. Vacuum play carpet.
9. Wipe all tabletops.
CITY shall provide CONTRACTOR with paper towels, hand soap and large trashcan liners as
needed to keep entire facility stocked.
In addition to the foregoing services, the following will be performed on an as needed basis:
1. Clevr and disinfect all telephones.
2. Low dusting to include chair rungs, table braces, inner desk ledges, baseboards,
windowsills, etc.
3. High dusting to include picture frames, high ledges, etc.
4. Clean all reachable air vents.
5. Clean fire extinguisher cabinets.
6. Clean office equipment, calculators, copy machines, etc.
7. Clean doors and door jams.
8. Remove gum from carpets and floors.
9. Dust any exposed water pipes.
Section II —Special Services
The following services shall be performed on a scheduled basis as coordinated with City
personnel and facility availability:
1.
Machine scrub all quarry the (4x per year)
2.
Sirip &seal all interior restroom ceramic the floors
(4x per year)
3.
Wash
all windows in/out and glass room partitions
(4x per year)
4.
Clean
HVAC vents (4x per year)
5.
Clean
all interior light fixtures (1 x per year)
6.
Clean
all vertical and mini blinds (lx per year)
7.
Steam
clean all upholstered lobby furniture (lx per
year)
8.
Steam
clean 150 stackable chairs (lx per year)
9.
Clean
interior and exterior of all kitchen appliances
(12x per year)
10.
Clean
interior and exterior of children's activity room appliances (12x per year)
LIVE OAK PARK COMMUNITY CENTER ANNEX
Section I — General Services
The following services shall be performed on a daily basis, five days per week:
1. Empty all waste containers and replace trash bags as needed.
2. Remove all trash from the Annex to the trash dumpsters.
3. Clean all desks, file cabinets, tables, equipment and other office furniture.
4. Clean all counter tops, removing handprints, ink and other marks.
5. Remove cobwebs throughout entire facility.
6. Sweep with chemically treated dust mop all hard flooring, and damp mop if
necessary.
7. Vacuum all carpeted areas, and spot clean as necessary.
8. Spot clean windows, partitions and doors.
9. Thoroughly clean lobby area, including floors, walls, doors and tables.
10. Clean exterior walkways as necessary.
11. Turn off all designated lights, lock doors and set alarm upon leaving facility.
CONTRAC"fOR shall not disturb papers or personal items left on desks.
CONTRACTOR shall clean the kitchen on a daily basis as follows:
1. Wipe all counters and appliance exterior surfaces with appropriate cleaning agents each
surface.
2. Wet mop entire floor, with mop designated exclusively for use in kitchen area.
3. Refill all paper towel dispensers.
4. Refill all soap containers.
CONTRACTOR shall clean all restroom facilities on a daily basis as follows:
1. Empty all waste containers and replace trash bags.
2. Clean and disinfect all commodes and urinals.
3. Clean all rest room partitions.
4. Clean sinks and counter tops.
5. Clean and polish all chrome and stainless steel.
6. Clean exterior/interior of all doors.
7. Clean all mirrors.
8. Clean and disinfect diaper -changing station.
9. Refill all soap containers.
10. Refill all paper products, toilet paper, paper towels, etc.
11. Sweep and wet mop all floors, with mop designated exclusively for use in restroom
facilities.
LIVE OAK PARK EXTERIOR RESTROOMS
Section I -- General Services
CONTRACTOR shall clean all exterior restroom facilities (exterior of Community
Center, concession stand, and adjacent to basketball courts) on a daily basis, seven days a
week, as follows:
1. Empty all waste containers and replace trash bags.
2. Clean and disinfect all commodes and urinals.
3. Clean all rest room partitions.
4. Clean sinks and counter tops.
5. Clean and polish all chrome and stainless steel.
6. Clean exterior/interior of all doors.
7. Clean all mirrors.
8. Clean and disinfect diaper -changing stations (if applicable).
9. Refill all soap containers.
10. Refill all paper products, toilet paper, paper towels, etc.
11. Sweep and wet mop all floors, with mop designated exclusively for use in restroom
facilities.
EXH113IT "B" SCHEDULE OF PERFORMANCE
Live Oak Park Community Center, Live Oak Park Community Center Annex, and exterior
restrooms at Live Oak Park are to be cleaned as identified in Exhibit "A", Scope of Services.
EXHIBIT "C" COMPENSATION
The CITY shall pay CONTRACTOR to perform the services provided for herein as follows:
Live Oak Park Community Center $2,007.74 per month
Live Oak Park Community Center Annex $ 650.00 per month
Live Oak Park Exterior Restrooms $ 40Q00 per month
LA #482-4623-2581 v I
EXHIBIT "D" REPRESENTATIVES
City of Temple City
Department of Parks & Recreation
9701 Las Tunas Drive
Temple City, California 91780
Attn: Cathy Burroughs
Facsimile: (626) 454-3221
Jan -Pro Cleaning Systems
2401 E. Katella Avenue, Suite 525
Anaheim, CA 92806
Attn: Javier Reniosa
Facsimile: (714) 220-0243
LA #4822-4623-2581 vl
EXHIBIT "E" BONDS REQUIRED
None Required
LA #4822-4623-2581 v l
EXHIBIT "F" INSURANCE
CONTRACTOR shall not commence work under this contract until CONTRACTOR shall
have obtained all insurance required by this Agreement and such insurance shall have been
approved by the CITY as to form, amount, and carrier; nor shall CONTRACTOR allow
any subcontractor to commence work on any subcontract until all similar insurance
required of the subcontractor shall have been so obtained and approved.
(a) COMPENSATION INSURANCE -CONTRACTOR shall take out and maintain
during the life of this contract, Worker's Compensation Insurance for all of
CONTRACTOR's employees employed in connection with this Agreement; and
if any work is sublet, CONTRACTOR shall require the subcontractor similarly to
provide Worker's Compensation Insurance for all of the latter's employees,
unless such employees are covered by the protection afforded by
CONTRACTOR. If any class of employees engaged in work under this contract
is not protected under any Workers' Compensation law, CONTRACTOR shall
provide and shall cause each subcontractor to provide adequate insurance for the
protection of employees not otherwise protected. CONTRACTOR shall
indemnify CITY for any damage resulting to it from failure of either
CONTRACTOR or any subcontractor to take out or maintain such insurance.
(b) COMPREHENSIVE GENERAL LIABILITY, PRODUCTS/COMPL_F,TED
OPERATIONS HAZARD, COMPREHENSIVE AUTOMOBILE LIABILITY
AND CONTRACTUAL GENERAL LIABILITY INSURANCE —
CONTRACTOR shall take out and maintain during the life of this contract such
comprehensive general liability, products/completed operations hazard,
comprehensive general liability and contractual general liability insurance as shall
protect CITY, its elective and appointive boards, officers, agents and employees,
CONTRACTOR, and any subcontractor performing work covered by this
contract, from claims for damage for personal injury, including death, as well as
from claims for property damage which may arise from CONTRACTOR's or any
subcontractor's operations under this contract, whether such operations be by
CONTRACTOR or by any subcontractor, or by anyone directly or indirectly
employed by either CONTRACTOR or any subcontractor, and the amounts of
such insurance shall be as follows:
(1) Public Liability Insurance in an
amount of not less than ONE MILLION
DOLLARS ($1,000,000);
(2) Products/Completed Operations Hazard Insurance in an amount of not less
than ONE MILLION DOLLARS ($1,000,000);
(3) Comprehensive Automobile Liability Insurance in an amotmt of not less
than ONE MILLION DOLLARS ($1,000,000);
LA tl4822-4623-2581 vl
9,13 Waiver. Waiver by any party to this Agreement of any term, condition, or
covenant of this Agreement shall not constitute a waiver of any other term, condition, or
covenant. Waiver by any party or any breach of the provisions of this Agreement shall not
constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of
any provision of this Agreement. Acceptance by City of any work or services by Contractor
shall not constitute a waiver of any of the provisions of this Agreement.
9.14 Attorneys Fees, Costs And Expenses. In the event litigation or other proceeding
is required to enforce or interpret any provision of this Agreement, the prevailing party in such
litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, Costs
and Expenses, in addition to any other relief to which it may be entitled.
9.15 Subcontracting. Contractor shall not subcontract any portion of the work
required by this Agreement, except as expressly stated herein, without prior written approval of
City. Subcontracts, if any, shall contain a provision making them subject to all provisions
stipulated in this Agreement.
9.16 Counterparts. This Agreement may be signed in counterparts, each of which
shall constitute an original.
9.17 Authority To Execute. The person or persons executing this Agreement on
behalf of Contractor represents and warrants that he/she/they has/have the authority to so execute
this Agreement and to bind Contractor to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed
the day and year first above written.
CITY OF TEMPLE C�Y
By
City Manager
APPROVED AS TO F RM:
City Attorney
Print Name
Phone
9767 LAS:TUNAS DRIVE:• TEMPLE:CITY � CALIfi3RNIA 91780-.2249 x(828)288-2t7t.
February 28P 2013
Jan -Pro Cleaning Systems
Attn: Steven Dolphin —Javier Reinosa
2401 E. Katella Ave., Ste,; 525
Anaheim CA 42806
RE? CtUQTE'RECtUEST'
The City of Temple City is currently working on budget-prpjections for fiscal years.
2013-14 and 201415.
Please complete all information in'the highlighted areas of the enclosed Quote Reques#
for Professional Services Fiscal Years 20134014 and 20144015 and return by fax to
1626) 454-3221 or mail to the City of Temple City, Attn: Parks & Recreation, 9701 Las
Tunas Drive, Temple City, CA 91780 by March 15, 2011
If you have any questions, please feel free to call me at 1626) 285`-2171 ext; 2361,
Sincerely,
I
Debbie Ingram, Adinistrative Coordinator
Department of Parks &,Recreation.
Email: lavier.renosa @jan
-pro.com
cay ofArempl&
701 La4ruAa4Drtm rempl&Cfty, CA 91786
Quote Request for Professional Services for Fiscal Years
2013-2014 and 20114201 5
Contractor: City of Temple City
9701Las Tunas Drive
Temple City, CA 91780
(626) 285-2171 ext. 2361
Contact:. Department of Parks &Recreation
(626) 285-2171 ext 2361
Client Jan -Pro Cleaning Systems
AND 2401 E. Katella Ave, Ste, 525
Anaheim CA 92806
Contact: :Steven Dglphin
(714) 833-2139
Javier Reinosa
Javier.renosa@jan-pro.com
Please complete all infcrmation in the highlighted box for fiscal years 2013 2014 and 2014-2015
(2 year agreement) between the City and JAN PRO CLEANING SYSTEMS. Return this farm to the City of Temple
City, by f..i , �frrcllaxt�il y.
*The information indicated on this form will be used bythe City ofTemple City to calculate the above
mentioned fiscal year budgets. The City reserves the right to solicit bids for this service.
r Projected Casts Fiscal
Iths agreed the amt noted;iar Py 2Q13jZ014 & 201412015 (2 year agreement) will be used by the City of
Temple City to 10 1
Year �Q13/2b14 & 2034f�Qi5
Performance of Service: General and Special Services
- Commercial Cleaning of Live Oak Park Community Center
- Commercial Cleaning of live Oak Park Annex
- Commercial Cleaning of Outside Restrooms
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