HomeMy Public PortalAboutAgreement_2014-07-01_Los Angeles County_Landscape and Grounds Maintenance Services for Temple City Library��1 !
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Agreement No. PL -TPC- 14
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AGREEMENT
BETWEEN
THE COUNTY OF LOS ANGELES
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THE CITY OF TEMPLE CITY
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LANDSCAPE AND GROUNDS MAINTENANCE SERVICES
FOR THE TEMPLE CITY LIBRARY
Agreement No. PL -TPC- 14
LANDSCAPE SERVICES AGREEMENT
BETWEEN THE COUNTY OF LOS ANGELES AND
THE CITY OF TEMPLE CITY
THIS AGREEMENT is made and entered into this �S' day of
Tiny , 2014
BY AND BETWEEN COUNTY OF LOS ANGELES, a body
corporate and politic ("County"),
AND CITY OF TEMPLE CITY, a body
corporate and politic ("City").
RECITALS:
WHEREAS, the COUNTY is desirous of contracting with the CITY for the
maintenance of the landscape grounds of the County Library building located at 5939
Golden West Avenue, Temple City, and
WHEREAS, the CITY is agreeable to performing such functions on the terms and
conditions hereinafter set forth; and
WHEREAS, this Agreement is authorized and provided for by the provisions of
Section 56-1/4 of the Charter of the County of Los Angeles; and Title 1, Division 7,
Chapter 5, (Sections 6500 et. Seq.) of the Government Code.
NOW THEREFORE, in consideration of the mutual covenants, conditions and
promises contained herein below, it is mutually agreed by the parties hereto as follows:
1. In consideration for maintenance and services, the COUNTY agrees to pay to
the CITY the total sum of Twenty Thousand Eight Hundred Fifty Dollars
($20,850.00). Payments shall be paid on demand in the following manner:
Year 1:
$3,990.00
Year 2:
$4,080.00
Year 3:
$4,170.00
Year 4:
$4,260.00
Year 5:
$4,350.00
2. This Agreement shall be for a term of five (5) years commencing upon the
Board of Supervisor's approval or on July 1, 2014, whichever is later, and
terminating on June 30, 2019, unless terminated early as provided herein.
3. The CITY shall maintain in a good and workmanlike manner the landscape and
grounds of the County building located at the above -listed location, in
accordance with Attachment A, said maintenance to consist of litter and debris
removal, mowing and edging turf areas, pruning of shrubs, cultivation of flower
beds, routine plant replacement, appropriate irrigation of vegetation, vandalism
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repair, furnishing and applying insecticides and fertilizer, trimming and care of
trees and groundcover, sweeping of the entrances and parking lots.
Maintenance shall also include the renovation and seeding of lawn areas at
least once during the year, if necessary and maintenance of the sprinkler control
system including sprinkler heads and risers; provided, however, the City is not
prevented from performing said work by reason of the renovation, construction,
or other improvement work.
4. In the event the CITY is prevented from performing the landscape and grounds
maintenance services for the Temple City Library, the CITY shall return to the
COUNTY the pro -rata portion of each annual payment prepaid by the COUNTY
with such proration computed on the basis of a 365 day year.
5. For the purpose of performing said landscape and grounds maintenance
services, the CITY shall furnish and supply all necessary labor, supervision,
equipment and supplies necessary to maintain the Temple City Library at a level
of appearance comparable to CITY facilities.
6. The CITY shall have the option to sub -contract for the landscape and grounds
maintenance of the area, with prior consent of the COUNTY and, as long as the
Temple City Library is maintained in accordance with paragraphs 3 and 5 of this
Agreement.
7. The COUNTY may replace, at its discretion, all plants, shrubs, and trees upon
notification of such need from the CITY. Except as necessary to complete the
obligations set forth in paragraphs 3 and 5. The CITY shall not alter the
landscape in any manner not otherwise provided for herein without the express
written consent of the COUNTY.
8. The COUNTY shall not be called upon to assume any liability for the direct
payment of any salaries, wages or other compensation to any CITY or its sub-
contractor personnel performing services hereunder for the COUNTY.
9. The City shall indemnify, defend and hold harmless the County, its Special
Districts, elected and appointed officers, employees, agents and volunteers
("County Indemnitees") from and against any and all liability, including but not
limited to demands, claims, actions, fees, costs, and expenses (including
attorney and expert witness fees), arising from or relating to responsibilities of
the City as specified in this Agreement.
10. Without limiting the CITY's indemnification of the COUNTY, and in the
performance of this Contract and until all of its obligations pursuant to this
Contract have been met, the CITY shall provide and maintain insurance
coverage satisfying the following requirements. The CITY shall bear the sole
responsibility and liability for furnishing Workers' Compensation benefits to any
CITY employee for injuries arising from or connected with services performed at
the request of or on behalf of the CITY. The CITY shall maintain general liability
insurance with limits of not less than $1 million per occurrence and naming the
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COUNTY as an additional insured, auto liability insurance with limits of not less
than $1 million each accident, and workers compensation insurance including
Employers' Liability coverage with limits of not less than $1 million. Such
insurance shall be primary and not contributing to any commercial or self-
insurance programs maintained by the COUNTY and may be provided by the
CITY'S self-insurance program or a combination of that program and other
insurance coverages. If the CITY sub -contracts all or any part of this landscape
and grounds maintenance services agreement, then the CITY shall require the
sub -contractor to maintain the same types and limits of insurance coverage
outlined in this paragraph.
11. Either party shall have the right to terminate this agreement at any time upon
giving 30 days' prior written notice to the other party. In the event of such
termination, the CITY shall return to the COUNTY the pro -rata portion of each
annual payment prepaid by the COUNTY with such proration computed on the
basis of a 365 day year.
12. This Agreement shall not be valid and does not impose any obligation upon the
COUNTY unless and until funds are appropriated by the COUNTY for the
purposes set forth herein and the CITY shall have no obligation under this
Agreement if such funds are not appropriated and paid to the CITY as provided
herein.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed upon the day and year first above written.
ATTEST:
By: Pmv��
City Cle e y Kuo
APPROVED AS TO FORM:
By:
City Attorney: Eric Vail
ATTEST:
SACHI HAMAI
Executive Officer -Clerk
of the Board of Supervisors
BY: Iv /if
APPROVED AS TO FORM:
John Krattli
County Counsel
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CITY OF TEMPLE CITY:
By:
Mayor: Carl Blum
COUNTY OF LOS ANGELES
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Agreement No. PL -TPC- 14
Attachment A
SCOPE OF SERVICES FOR
LANDSCAPE AND GROUNDS MAINTENANCE SERVICES
CITY OF TEMPLE CITY
The City of Temple City agrees to provide landscape and grounds maintenance
services at the Temple City Library, including trees, turf, landscape, and irrigation repair,
in addition to 24-hour emergency services. The scope of services is described in detail
below:
Litter and Debris Removal/Clean-upNVeeding: All areas shall be maintained weed -free
and litter -free. All trash, debris, dead plant materials and weeds shall be removed
weekly. Special attention shall be given to the entries, courtyard and the parking lot.
The entryway to the library will be vacuum -cleaned daily and the lot will be swept
weekly. Paved and hardscape areas shall be cleaned weekly.
Mowing and Edging: All turf areas are to be mowed as often as necessary to maintain a
consistent turf height of 2 inches. In normal circumstances the grass clippings need not
be removed, but, when an excessive amount of cut grass is present, removal may be
requested by the Director of Community Services.
Selective Pruning and Care of Shrubbery and Plants: All shrubs shall be selectively
pruned as to maintain their natural form. Dead branches and foliage shall be removed,
as thinning cuts only. Shrubs shall be pruned at least once per year or as needed to
prevent sidewalk, street and sign obstruction. Plants and other shrubs will be added or
replaced as necessary to maintain an appearance similar to other City facilities. This
includes planting and care of all planters.
Tree Trimming: Trees shall be trimmed as needed to maintain sight visibility for
pedestrian or vehicular traffic. Canopies shall be maintained at a height of eight (8') feet
over sidewalks. Tree maintenance of trees located on County grounds is included and
will follow the trimming cycles and standards in the City's Tree Management Program.
Storm damage repair, replacement or addition of trees is not included in this agreement.
Groundcover Trimming: Groundcovers shall be pruned using pruning shears to create a
"soft" line. Groundcovers are prohibited to grow past the "face" of the curb or more than
three (Y) inches onto sidewalks. Growth onto other shrubs, trees, walls, or other
structures is not permitted.
Weed Control: All landscape and non -landscaped areas shall be kept weed -free at all
times. The term "weeds" applies to any undesirable vegetation growing within the right-
of-way including cracks between the gutter and asphalt as well as the cracks in adjacent
sidewalks. Chemical control by using herbicides and pre -emergent materials is
permitted with proper County notification.
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Irrigation: Consistent maintenance of all areas for proper moisture levels based on the
turf and/or plants needs at different times of the year. All irrigation shall be performed to
ensure plant health and vigor. The entire irrigation system, including the planters and
all components from the point of connection at the meters to the sprinklers, shall be
maintained in an operational state at all times. Repair of this equipment is included in
this agreement. Repairs to the water mainlines feeding the meter, major irrigation
renovations and repair/replacement of the sprinkler controller will be billed as extra
work.
Fertilizer: A balanced fertilizer will be applied to all turf areas, five (5) times annually.
Each application will provide one pound of active Nitrogen for each 1,000 square feet of
grass area. Applications shall occur in accordance with the City's program. Planters
will receive three (3) applications of Gro -power (or equivalent) brand fertilizer at
manufacturer's recommended rates (6-10-4). Applications shall occur in accordance
with the City's program.
Insect Disease and Rodent Control: The control of insects, plant diseases, and/or
rodents is included.
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