HomeMy Public PortalAboutAgreement_2014-12-02_American Red Cross_Memorandum of Understanding_Documentation of relationship between City and Red CrossMemorandum of Understanding
American Red Cross Los Angeles Region
and
The City of Temple City, California
American Red Cross
Los Angeles Region
American Red Cross Los
I. Purpose
The propose of the Memorandum of Understanding (MOU) is to document the relationship
between the American Red Cross Los Angeles Region ("ARCLA") and the City of Temple City
("Temple City"). This MOU provides a broad framework for cooperation between the two
organizations in providing preparedness and disaster services. Both Red Cross and Temple City
are a "Party" under this MOU.
Rendering assistance and service to victims of disaster, so as to meet the disaster -caused
emergency needs of the residents of Temple City;
Readiness and response activities, including planning, training, and human and logistical
resource support; and
Other activities which may be mutually beneficial.
II. Independence of Operations
Each party to this MOU will maintain its own identity in providing service. Each organization is
separately responsible for establishing its own policies and financing its awn activities..
III. Organization Descriptions
The American Red Cross, founded in 1881, is dedicated to helping people in need throughout the
United States and, in association with other Red Cross networks, throughout the world. The Red
Cross depends on the many generous contributions of time, blood, and money from the
American public to support its lifesaving services and programs. Through its mission, the Red
Cross prevents and alleviates human suffering in the face of emergencies by mobilizing the
power of volunteers and the generosity of donors. The Red Cross provides services to those in
need regardless of citizenship, race, religion, age, sex, national origin, disability, sexual
orientation, veteran status or political affiliation
The City of Temple City, incorporated in May 1960, is dedicated to provide the leadership and
vision to assure the quality of life we enjoy in the City of Temple City. The City of Temple City
is committed to train and educate Temple City residents, students, business members, and
visitors in emergency preparedness and basic disaster response techniques, thereby enabling
them to prepare and take an active role in providing critical support to emergency services
personnel during emergencies/disasters, while increasing Temple City's overall level of disaster
readiness.
IV. Methods of Cooperation
To ensure that the resources of the Red Cross and Temple City may be coordinated and used to
the fullest advantage i1} rendering disaster relief, the Parties agree to the following points.
Additionally, upon the written agreement of the Parties, these points may be elaborated upon
further under separate annexes to this Agreement.
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Temple City will provide ARCLA access to the City's Emergency Operations Center
(`BOC") upon activation of the EOC. This can be either through electronic, telephone
means or via a government liaison provided by ARCLA. ARLCA will report through
designated representatives of Temple City.
2. Representatives of Temple City and the Red Cross will maintain open communication.
Both participants will encourage their respective agencies and affiliates to maintain open
communication. Each participant will share current data regarding disasters (except for
client information which may be confidential or privileged, unless disclosure has been
expressly authorized by the client), disaster situational and operational reports, changes in
policy or personnel relating to this MOU, and any additional information pertinent to
disaster preparedness and response. See Attachment A: Organization Contact
Information,
Temple City will contact ARCLA disaster dispatch line at (800) 675-5799 when Red
Cross services are needed or Temple City has decided an emergency shelter is needed for
people displaced.
ARCLA will work closely with Temple City to ensure shelter agreements and appropriate
surveys are completed for potential shelter facilities within the city.
5. Temple City will invite ARCLA to attend all post-EOC Activations or emergency shelter
operations After Action Report meetings, or to provide input for inclusion in any After
Action Report documents for incidents in which ARCLA participated.
6. Pursuant to the California Disaster Services Worker (DSW) Act, Temple City will make
available city employees available to work with the Red Cross as Disaster Service
Workers to assist in mass care, sheltering and other support functions during the
aftermath of any local disaster. The Parties mutually agree that the first priority for
assignment of available city employees will be to address the operational needs of the
city before city employees would be made available to the Red Cross for assignment for
Red Cross functions.
7. The Red Cross will provide access to Red Cross training (i.e. shelter training) that will
prepare city DSW employees with basic knowledge and skills in sheltering and other Red
Cross support functions in order to best prepare employees whose facilities are or may be
used to support mass care or, who may serve as DSW workers, as described above.
Temple City and the Red Cross will jointly promote the training for city employees
through individual departments. Shelter training will be required for Temple City staff
pre -identified as priority shelter workers.
Temple City and ARCLA will mutually ensure that disaster relief operations within the
city are equally accessible to people with disabilities and others with access and
functional needs.
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Temple City and ARCLA shall work together to ensure the most correct information
possible is found in City and Red Cross disaster plans and procedures.
10. Routine communications will be maintained between ARCLA and Ternple City by
conference calls, meetings; electronic messaging, and other means. Each Party will share
current information regarding disasters, disaster declarations, and changes in regulations,
legislation and protocols related to disaster relief.
11. Each Party agrees to provide updated emergency contact information as needed; see
Attachment A, Organization Contact Information.
12. Temple City and ARCLA will participate in one another's disaster exercises, as
appropriate.
13. Temple City and ARCLA will work together to provide mitigation and preparedness
information to the city and its residents. Cooperative efforts could include distributing
preparedness materials to targeted populations within the community, or requesting that
local residents be encouraged to take part in pre -disaster preparedness planning efforts.
Temple City and ARCLA will ensure all materials are made available in accessible
formats for people with disabilities and others with access and functional needs.
14. Temple City and ARCLA will actively seek to determine other areas or services within
their respective organizations where cooperation and support will be mutually beneficial
and to amend this Agreement accordingly to include those additional areas or services.
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V. General
a. Both parties agree not to use or display any trademarks of the other without first
receiving the express written permission to do so; however, the use of the trademarks of
the other party is permitted for internal meeting notes and plans that are not publicly
distributed and used during the normal course of business related to the purpose of MOU.
If either party desires to use the intellectual property of the other, the "requesting party"
should submit the proposed promotional/marketing materials, press releases, website
displays or otherwise proposed use of the trademarks to the "owning party" for review in
advance of dissemination or publication.
b. Temple City and ARCLA will keep the public informed of their cooperative efforts.
c. Temple City and ARCLA will widely distribute this MOU within the respective
departments and administrative offices of each organization and urge frill cooperation.
d. Temple City and ARCLA will allocate responsibility for any shared expenses in writing
in advance of any commitment.
e. Temple City and any of its affiliates and representatives agrees to adhere to Attachment B
- the Principles of Conduct for the International Red Cross and Red Crescent Movement
and NGO's in Disaster Response Programs as it applies to disaster -caused situations in
the USA.
VI. Periodic Review and Analysis
Representatives of ARCLA and Temple City will jointly evaluate their progress in implementing
this MOU every three (3) years and revise and develop new plans or goals as appropriate and
necessary.
VII. Term and Termination
This MOU is effective as of the date of the last signature below and expires three (3) years from
the last signature date. The parties may extend this MOU for additional periods not exceeding
five years each time, and if so should confirm this in writing. This MOU may be terminated at
any time upon written notice from either party to the other.
VIII. Miscellaneous
Neither party to this MOU has the authority to act on behalf of the other parry or bind the other
party to any obligation. This MOU is not intended to be enforceable in any court of law or
dispute resolution forum. The sole remedy for non-performance under this MOU shall be
termination, with no damages or penalty.
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IX. Signatures
American Red Cross Cha er Name
By:
Signature
a \ Joselito Garcia -Ruiz
Title: Regional Disaster Program Officer
Date: `41�
MOU — ACRLA and City of Temple City
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City of Temple City
By:
Signature
Name:
Cook
Title: City Manager
Date: //Oa//y
Page 6 of 8
American Red Cross Los Angeles Region
ATTACHMENT A — Organization Contact Information
Primary Points of Contact
The primary points of contact in each organization will be responsible for the implementation of
the MOU in their respective organizations, coordinating activities between organizations, and
responding to questions regarding this MOU. In the event that the primary point of contact is no
longer able to serve, a new contact will be designated and the other organization informed of the
change.
NOTE: When Attachment A is updated, the revised attachment is inserted in the MOU. The MOU does
not need to be signed again.
Relationship Manager Contact*
The Relationship Manager is the person that works with the partner organization in developing and executing the MOU.
Operational Contact**
American Red Cross Chapter
American Red Cross Chapter
q of Temple Ci
City of Temple Ci
Contact
Alex Rose
Contact
Bryan Ariizumi
Title
Disaster Program Mana er
Title
Public Safety Su ervisor/ESC
Office phone
(310) 869-0062
Office phone
626-285-2171
Mobile
(310) 869-0062
Mobile
626-407-5108
e-mail
Alex.rose@redcross.org
e-mail
bariizumi@templecity.us
The Relationship Manager is the person that works with the partner organization in developing and executing the MOU.
Operational Contact**
American Red Cross Chapter
Chq of Temple Ci
q of Temple Ci
Contact
Emergency Dispatch
Contact
BryanAriizumi
Title
Duty Officer
Title
Public Safety Supervisor/ESC
Office phone
800) 675-5799
Office phone
626-285-2171
Mobile
e-mail
Mobile
626-407-5108
e mad
sT
Website
e-mail
bariizumi templecity.us
1 ne Uperauonm t-onract is me person each organization will call to initiate the disaster response activities as defined in
the MOU.
Organization Information
American Red Cross Chapter
Chq of Temple Ci
Department
Disaster Cycle Services
Department
Public Safety
Address
11355 Ohio Ave.
Address
9701 Las Tunas Drive
Los Angeles CA 90025
Temple City, CA 91780
e-mail
e-mail
Website
www.redcross.org
Website
www.templecity.us
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Attachment A — Organization Contact Information
Document version: 07/17/2014
American Red Cross Los
ATTACHMENT B
Principles of Conduct for
The International Red Cross and Red Crescent Movement
and
NGOs in Disaster Response Programs
Principle Commitments:
1. The Humanitarian imperative comes first.
2. Aid is given regardless of the race, creed or nationality of the recipients and without adverse
distinction of any kind. Aid priorities are calculated on the basis of need alone.
3. Aid will not be used to further a particular political or religious standpoint.
4. We shall endeavor not to act as instruments of government foreign policy.
5. We shall respect culture and custom.
6. We shall attempt to build disaster response on local capacities.
7. Ways shall be found to involve program beneficiaries in the management of relief aid.
8. Relief aid must strive to reduce future vulnerabilities to disaster as well as meeting basic needs.
9. We hold ourselves accountable to both those we seek to assist and those from whom we accept
resources.
10. hi our information, publicity and advertising activities, we shall recognize disaster victims as
dignified human beings, not hopeless objects.
More information about the code of conduct can be found at hon://www.if e or eD/publications-and-reports/code
of -conduct
The Code Register
The International Federation keeps a public record of all the humanitarian organizations that become signatories of
the code. The contact details of each organization are verified.
Humanitarian organizations wishing to become a signatory to the code should download and complete the
registration form
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Attachment B —The Principles of Conduct for the International Red Cross
and Bed Crescent Movement and NGO's in Disaster Response, Programs
Document version: 07/17/2014