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HomeMy Public PortalAbout2019.07.26 Special Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall July 26, 2019 Call to Order and Roll Call Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the special meeting of the McCall City Council to order at 9:00 a.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Kurt Wolf, Parks and Recreation Director; Nathan Stewart, Public Works Director; Public Art Advisory Committee member present were Dave Peugh, Craig Vroom, Susan Dixon, Karla Eitel, Claire Remsberg, Susan Farber and Judy Drake Also, in attendance was Karl LeClair, Public Art Manager for the City of Boise [WORK SESSION: JOINT WITH PUBLIC ART ADVISORY COMMITTEE AB 19-168 Work Session with Public Art Advisory Committee Economic Development Planner Delta James presented the work session with the Public Art Advisory Committee (PAAC) and introduced the PAAC members and Karl LeClair, Public Art Manager for the City of Boise, who presented information to City Council and the members of the McCall Public Art Advisory Committee about the benefits of public art, provide examples of artwork types and programs from other towns, and facilitated a discussion with the group to provide guidance on how to proceed with a successful Placemaking with Public Art Project(public artwork for the downtown core). Mr. LeClair manages and promotes public art projects and cultural policies for the City of Boise's Percent-for-Art program. Together with the city's Arts and History Commission and community-based review panels, he facilitates Boise's public artist selection process and oversees the development and execution new public art projects. The Council Member, staff, and PAAC members introduced themselves and shared their experiences related to art. Mr. LeClair shared different art projects around Boise and discussed how art is used to attract and promote businesses and residents, explained the cash flow process, ownership and community building by creating a unique identity and space,citizen involvement and pride,and creating access and exposure for everyone. He went through a couple of sample projects to show how MCCALL CITY COUNCIL Page 1 of 4 July 26, 2019 Special Meeting individualistic each city can make the program. Economic Development Planner James briefly discussed the McCall Public Art Masterplan. The discussion then moved to Art for the Downtown. Each Council Member was asked to share what they did not like about the art that was selected for the downtown. Council Member Nielsen would like more functional art and he felt putting in a large permanent structure in the middle of the sidewalk bump outs would make it less functional for events, etc. Council Member Holmes stated her response was in reaction to feedback in the community. She personally likes functional art and would like to see benches or something historical. The constituents she spoke with did not like money spent on the art before the space was completed. Dave Peugh expressed confusion over Council Member Holmes comment regarding the costs as those monies were already allocated specifically for the art from the beginning and did not understand a concern about the cost issue. Mr. LeClair stated that sometimes a project must be revisited and there are ways to mitigate these issues. Council Member Giles stated he is supportive of the process and trusting the staff and committee decisions. Council Member Sowers stated most of the people he spoke with felt it was artificial aesthetics next to natural beauty, and he felt like timing was off as people needed to get used to the new downtown space plus issues like snow removal was a concern. He feels something more versatile could be put in the space. Mr. LeClair summarized the importance of a balance between the built environment and natural environment to not compete with the natural resources and view sheds that exist here. Mayor Aymon stated she is also a process person and trusts the process. She was involved in the events that took place and pointed out there were 105 respondents to the community outreach which she felt was a good number of people. Economic Development Planner James gave a quick summarization of what she was hearing from the Council. Types of materials, functional art which is possibly changeable or removeable, does not obstruct viewshed or the event space, and introduction timing were the key points. Mr. LeClair explained the importance for cost savings and flexibility when the art can be designed and integrated during construction phase. Knowing what kind of materials, themes, desired outcome, and use of the space need to be figured out before the call for artist begins. It is an advantage to work in conjunction of the construction project over presenting the project after the fact. Staff asked for feedback on what the Council wanted in moving forward for the art downtown. Council Member Nielsen wants to live with the space a while before adding art to the space as it may get more community participation. Council Member Holmes feels the public needs to see the project come to fruition and would like to see more public support. Council Member Giles is concerned about giving a vague direction only to repeat this scenario again. He wants to know what process the Council wants from the staff in moving forward. Council Member Sowers proposed the questions of what if the community likes the space with no art and what is the theme for this area? He likes the open space. Mayor Aymon spoke to the broader audience and peer groups and personally had very little negative comments that were not in support of the project. She feels it is prudent to move forward now and not delay the art installation. PAAC members and staff shared thoughts about the bear sculpture defining its space(not the other way around), putting ideas out to the public to give them time to process, more community MCCALL CITY COUNCIL Page 2 of 4 July 26, 2019 Special Meeting engagement for the call for artist in defining what is wanted, preliminary testing, the extra costs, the selection process, promotion events, and a timeline. General Council consensus was to use the same type of process used for the selection of the Lardo Bridge art. The time frame would be over a two-year period. Council Member Holmes moved to remand the Placemaking with Public Art project to the McCall Public Art Advisory Committee for artwork selection in accordance with the City of McCall Public Art Policies. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. WORK SESSION: BUDGET City Treasurer Linda Stokes presented the budget work session and explained the agenda and changes from the last discussion. Public Comment Mayor Aymon called for public comment at 11:30 a.m. Hearing no comments, Mayor Aymon closed the comment period at 11:30 a.m. Review of Personnel Costs Comparisons Changes to the Personnel budget includes the Council approved small increase to the Mayor and Council Member salaries, a funded full time Code Enforcement officer, and a permanent 16-hour Airport Administration position. Property Tax Allocation City Treasurer Stokes explained the Growth and Annexation is $95,028, the 3% Increase (is included in request) at $181,340, the Foregone amount (not included in 1st budget request) is $400,779 and went over the homeowner's exemption numbers. Review of Draft Capital Improvement Projects (CIP) Staff and the Council discussed the Capital Improvement Projects including the City Manager recommendations. The Airport Master Plan was added to the Airport contingency funding and the proposal to add one vehicle to the Police Department rotation. Staff answered questions about Brown Park, various Water Treatment and Distribution projects, various Street projects, Airport Master Plan, Police car funding, Public Works Facility Master Plan, and Library Expansion funding. Financial Policy and Residual City Manager Anette Spickard presented the Resolutionl9-13 to revise the Fund Balance Policy and went over her recommendations. AB 19-169 Adopt Resolution 19-13 to Revise the Fund Balance Policy At the June 28, 2019 budget work session, Council directed staff to return with a revised Fund Balance Policy that provides for an Assigned Reserve for Housing Policy Implementation. The City Treasurer provided a 5-year history of Fund Balances for Council review. The City Manager MCCALL CITY COUNCIL Page 3 of 4 July 26, 2019 Special Meeting recommends the amount of the reserve be calculated as 5% of the unassigned fund balance after all other minimum fund balance requirements are met under the current policy. Staff answered questions and the Council discussed. Council Member Giles is good with a conservative approach. Council Member Nielsen would like to see more details. Staff explained that can be given as the projects move forward. He also suggested a Housing Advisory Committee to work similarly like the Public Art Advisory Committee. Council Member Holmes likes that they can increase if needed. Council Member Giles moved to adopt Resolution 19-13 to revise the City's Fund Balance Policy to provide for an Assigned Reserve of 5% for Housing Policy Implementation and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Giles, Council Member Nielsen, Mayor Aymon, Council Member Holmes,and Council Member Sowers all voted aye and the motion carried. Overview of the Draft Budget and City Council Deliberation City Manager Spickard gave an overview of the draft Budget explaining how the changes were incorporated into the budget in order to make it balance. She went over the snow removal program budgetary impact and staff answered questions about program options, costs, equipment and personnel needed, revenue, and possible challenges to address. Staff recommends waiting to decide a course of action until after the community work session. City Treasurer Stokes provided the tentative budget for FY20 at $39,050,057 and the Council briefly discussed. Council Member Giles moved to set Tentative budget for City of McCall for FY20 at 39,050,057. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. FY20 Budget Development Next Steps The FY20 Budget Public Hearing is on August 08 at 5:30 p.m., there is no Foregone taken thus Foregone Public Hearing has been removed, and the FY20 Budget Adoption on August 08. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 1:16 p.m. o •sst h4 cc '"ice O CC ` / ✓ ATTEST: *� szAL "y. +kie J. Ay ►o', Mayo r los • 4 IV A 41/ BessieJo W.:ner, City ler '�i•,nm U �+�'� MCCALL CITY COUNCIL Page 4 of 4 July 26, 2019 Special Meeting