HomeMy Public PortalAbout2019.08.08 Regular Council Minutes MINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
August 8,2019
Call to Order and Roll Call
City Civil Attorney Interviews
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Chamber of Commerce Report
Department Reports
Public Hearing
Public Comment
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 4:00 p.m.
Mayor Aymon, Council Member Giles, and Council Member Holmes, all answered roll call.
Council Member Nielsen, and Council Member Sowers were absent.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City
Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic
Development Planner; Kurt Wolf,Parks and Recreation Director; Richard Stein,Airport Manager;
Eric McCormick, Golf Course Superintendent; Chris Curtin, Information Systems Manager; Traci
Malvich, Human Resources Manager; Justin Williams, Police Chief; Nathan Stewart, Public
Works Director
CITY CIVIC ATTORNEY INTERVIEWS
I
Four proposals were received in response to the city's Request for Proposals for Legal Services
(RFP). The RFP was issued June 14, 2019 with responses due on July 12, 2019. The selection
process stated that proposals will be reviewed by the City Manager and designated management
staff for responsiveness and that the City Manager shall make a recommendation to Council of
applicants for further review and possible in-person interviews. The proposals were reviewed by
the City Manager,the City Clerk and the Community&Economic Development Director. All four
proposals were deemed responsive. Of the four proposals, three were selected for interviews.
Council Member Sowers arrived at 4:10 p.m.
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August 8, 2019 Regular Meeting
Council asked each firm the following questions:
1. Please give us specific examples of legal issues you have handled for a City similar to
McCall in the past two years and the outcomes?
2. McCall continues to face growth and development pressures; how will your team assist the
City in managing land use,construction, and other related issues for both private and public
sector projects?
3. How will you keep the City informed of the status of pending legal matters? What is your
expectation of the role of city staff in the presentation of issues to Council and the general
management of pending legal work?
4. Please tell us where your firm falls on a scale of most risk adverse to least risk adverse in
terms of giving legal advice and opinions. If you are selected as the City's legal team how
will you provide us with innovative problem-solving while also managing risk?
5. Why should we select your firm over other qualified legal teams?
6. What is your experience with the Eminent Domain process?
Naylor and Hales PC
Attorneys present representing Naylor and Hales were Kirt Naylor, Roger Hales, and Bruce
Castleston.
Council Member Sowers left the meeting at 4:25 p.m.
Parsons, Behle & Latimer
Attorneys present representing Parsons, Behle, &Latimer were Fred Shoemaker, Amy Lombardo,
Maria Hart, and Norm Semanko (via phone).
Council Member Sowers returned to the meeting at 4:49 p.m.
White Peterson
Attorneys present representing White Peterson were Bill Nichols and Bill Punkoney.
Council Member Sowers left the meeting at 5:36 p.m.
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Holmes moved to approve the amended agenda with the removal of AB 19-
170 Request for Approval to Submit a Community Enhancement Grant Application for the
Historic Preservation Commission. Council Member Giles seconded the motion. In a roll call
vote Council Member Holmes, Council Member Giles, and Mayor Aymon all voted aye and
the motion carried.
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August 8, 2019 Regular Meeting
CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. Special City Council Minutes—January 26, 2018
2. Special City Council Minutes—October 26, 2018
3. Payroll Report for period ending July 26, 2019
4. Clerk License Report
5. Warrant Register—GL
6. Warrant Register—Vendor
7. Accept the Following COMMITTEE MINUTES:
a. Airport Advisory Committee—2018 —October 11
b. Airport Advisory Committee—2019—June 6
c. Airport Advisory Committee—2019—August 1
d. Golf Advisory Committee—2019—May 8
e. Golf Advisory Committee—2019—June 12
f Historic Preservation Commission—June 3
g. Library Building Committee—2019 - July 12
h. Library Board of Trustees—2019—June 20
i. Public Art Advisory Committee—2019—May 29
j. Planning and Zoning Commission—2019—June 4
Council Member Holmes moved to approve the Consent Agenda as submitted. Council
Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council
Member Giles, and Mayor Aymon all voted aye and the motion carried.
DEPARTMENT REPORTS I
Council Member Sowers returned to the meeting 6:38 p.m.
Chamber of Commerce
Mindy Miller, representative of the McCall Chamber of Commerce, shared the Business After
Hours event, and recruitment for Leadership Academy for the next season is underway. The new
website for the Chamber is up and running.
City Manager
City Manager Anette Spickard shared July was busy. She attended the Wild Fire Summit for Land
Owners and reported property owner attendance was good, briefly shared the accomplishments
since the last summit and that the local fire districts are going through their jurisdictions rating
every structure for risk assessment. She reported Idaho Department of Lands Idaho Force Action
Plan working with land owners and other agencies to deal with diseased or dead trees, and the
recycling discussion at the last Chamber of Commerce meeting.
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August 8, 2019 Regular Meeting
Airport
Airport Manager Rick Stein gave an update on the triangle development to become compliant with
Federal Aviation Administration (FAA). He reported the Airport Master Plan is slated to be
reviewed in 2020,the latest with the Land Acquisition, and issues with the Airport runway lighting
issues.
City Clerk
City Clerk BessieJo Wagner gave an update on Local Option Tax (LOT) receipts and the types of
new businesses that have applied for business licenses.
Community Development
Community & Economic Development Director Michelle Groenevelt gave an update on housing,
the code update, the Civic Master Plan has been finalized, the Urban Renewal, GIS training and
projects, Building permits and office remodel, Planning, and Economic Development and art. She
answered questions on the turnaround on building permits and the suggestion made to
communicate with builders to start earlier with such a short building season.
Golf Course
Golf Superintendent gave an update on weather, staffing, greens, tournaments, mosquitos,
equipment maintenance, restaurant, revenue, and irrigation.
Library
Mayor Aymon would like to hear more about the Barbara Morgan visit. Economic Development
Planner Delta James gave a brief update on the Laura More Cunningham fund toward Library
expansion project.
Parks & Recreation
Parks & Recreation Director Kurt Wolf gave an update on the Summer Recreation Programs &
registrations, the Lakeside Liberty Fest, the Mile-High Open Water Swim, Parks staffing, the
Noxious Weed program, the Waterways Committee, and Capital Projects. He reported the stairs
at Brown Park were pulled out and roped off due to safety concerns and construction of new stairs
will hopefully begin soon.
Police
Police Chief Justin Williams reported on new personnel coming on board and training, an update
on grant funded equipment, and calls for service.
Public Works
Public Works Director Nathan Stewart gave an update on Development Engineering Reviews,
Downtown Core Reconstruction, Public Works Facility Master Plan Study, Mission Street
Reconstruction, Idaho Transportation Department STP Rural Grant, SH-55/Deinhard-Boydstun
Lane Corridor Study, 2019 Pavement Maintenance projects, maintenance activities, parking
restrictions, new radar signs on Lick Creek Road, dust abatement activities, Bear Basin Road,
water meter replacement and valve flushing, and water pump project at Legacy Park, and Water
Treatment updates.
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August 8, 2019 Regular Meeting
PUBLIC HEARING
AB 19-175 Request to Adopt an Ordinance Setting the FY20 City of McCall Budget
Appropriation at $39,050,057
Mayor Aymon opened the public hearing at 6:44 p.m.
City Treasurer Linda Stokes presented the Ordinance setting the FY20 City of McCall Budget
Appropriation. On July 26, 2019, the Council set a tentative budget in the amount of 39,050,057.
The FY20 Tentative budget includes the growth and annexation property tax amount from the
County Clerk, the 3% maximum allowable property tax increase, and nothing of the available
foregone amount.
Receiving no written or public comments, Mayor Aymon closed the public hearing at 6:47
p.m.
Council Member Holmes moved to suspend the rules, read by title only, one-time only
Ordinance No. 980. Council Member Sowers seconded the motion. In a roll call vote Council
Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Giles all
voted aye and the motion carried.
City Clerk BessieJo Wagner read Ordinance No. 980.
An ordinance entitled the FY20 Annual Appropriation Ordinance for the fiscal year beginning
October 1, 2019, appropriating the sum of$39,050,057 to defray the expenses and liabilities of the
City of McCall for said fiscal year, authorizing a levy of a sufficient tax.
Council Member Holmes moved to adopt Ordinance No.980 setting the FY20 City of McCall
budget appropriation at $39,050,057 and authorize the Mayor to sign all necessary
documents. Council Member Giles seconded the motion. In a roll call vote Council Member
Holmes, Council Member Giles, Mayor Aymon, and Council Member Sowers all voted aye
and the motion carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:50 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 6:50 p.m.
BUSINESS AGENDA
AB 19-171 Request for Approval to Submit a Shelton Foundation Grant Application for
Wooley Boardwalk Interpretive Signage
Economic Development Planner Delta James presented the request to submit a Shelton Foundation
Grant Application for Wooley Boardwalk Interpretive Signage. The City of McCall Parks and
Recreation Department is seeking approval to submit a grant application to the Perc H. Shelton
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August 8, 2019 Regular Meeting
and Gladys A. Pospisil Shelton Foundation Advised Fund for $1650 to support the purchase and
installation of three interpretive sign panels along the newly constructed Wooley Boardwalk
bicycle and pedestrian pathway. The signs will educate pathway users about; (1) the importance
of wetlands and wetlands mitigation, (2)pollinator species, and (3) the McCall pathway network.
There is no minimum match requirement for this grant program, but the value of in-kind design,
site work and pollinator plantings by City staff will provide a 1:1 match value.
Council Member Giles moved to approve submittal of a Shelton Foundation grant
application and authorize the Mayor to sign all necessary documents. Council Member
Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member
Sowers, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried.
AB 19-172 Request to Ratify Mayor's Signature Approving Frontier Communication
Northwest Inc.'s Work Order Agreement#5239425
Public Works Director Nathan Stewart presented the request to ratify Mayor's signature approving
Frontier Communication Northwest Inc.'s Work Order Agreement #5239425. The City has been
coordinating with utility companies that are currently located within the City's 1st2nd, Park,
Lenora and Veteran's Alley rights-of-way (ROW) on the design and construction costs for
relocating overhead utility infrastructure underground and in locations that do not conflict with the
future streetscape design for each ROW,respectively. This work order covers both the engineering
design and construction costs associated with converting Frontier's overhead utilities
underground. The design work has already commenced and "joint trench" construction activities
may begin as early as Fall 2019 and be completed in Spring 2020 in advance of the streetscape
construction on Park and Veteran's Alley. The work order proposal has been reviewed by legal
counsel as well as Horrocks Engineers who is managing the overhead to underground utility work
design and coordination.
Mayor Aymon signed this work order on 7/25/19 so that completed documentation could be
expedited to Frontier to begin their work. Public Works Director Stewart explained the payment
portion of the agreement.
Council Member Giles moved to ratify Mayor's Signature Approving Frontier
Communication Northwest Inc.'s Work Order Agreement #523942. Council Member
Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member
Sowers, Mayor Aymon, and Council Member Holmes all voted aye and the motion carried.
AB 19-176 Request to authorize the Mayor to act on behalf of the City Council in approving
related work orders, agreements. etc. for undergrounding overhead utilities
associated with the Downtown Core Reconstruction Project
Public Works Director Nathan Stewart presented request to authorize the Mayor to act on behalf
of the City Council in approving related work orders, agreements. etc. for undergrounding
overhead utilities associated with the Downtown Core Reconstruction Project. The City has been
coordinating with utility companies that are currently located within the City's 1St, 2nd, Park,
Lenora and Veteran's Alley rights-of-way (ROW) on the design and construction costs for
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August 8, 2019 Regular Meeting
relocating overhead utility infrastructure underground and in locations that do not conflict with the
future streetscape design for each ROW, respectively.
Proposals from both Idaho Power and Cable One will be forthcoming in the coming weeks. Due
to the time limitations for utility companies to formally commence design work and coordinate
and complete construction, staff is recommending that City Council authorize the Mayor to sign
work orders and agreements associated with overhead utility conversion work in the Downtown
Core and on Park Street(east of SH-55),provided such work orders, agreements, etc. are reviewed
and approved by legal counsel and within budget.
Mayor Aymon requested the addition of the Council President to the motion to have authorization
in her absence. City Attorney Bill Nichols stated this would not be an issue legally.
Council Member Sowers moved to authorize the Mayor or Council President to sign work
orders and associated agreements for undergrounding overhead utilities associated with the
Downtown Core Reconstruction Project. Council Member Giles seconded the motion. In a
roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council
Member Holmes all voted aye and the motion carried.
AB 19-174 Request for Ordinance Adoption Setting Council and Mayor Salaries Per Month
at $250 and $400 Respectively
City Clerk BessieJo Wagner presented the Ordinance adoption setting Council and Mayor salaries
per month at$250 and$400 respectively. At the July 25, 2019 Council meeting,the Council voted
to change the salary for Council Members from$225 per month to$250 per month and the Mayor's
salary from$375 per month to $400 per month. City Council Members and the Mayor also receive
all benefits afforded to regular full-time employees of the City of McCall as described in the annual
"Employee Benefits Guide" including Idaho PERSI retirement benefits.
Council Member Holmes moved to suspend the rules and read by title only one time only
Ordinance No. 981. Council Member Sowers seconded the motion. In a roll call vote Council
Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Giles all
voted aye and the motion carried.
City Clerk BessieJo Wagner read Ordinance No. 981.
An Ordinance of the City of McCall, Valley County, Idaho, amending Chapter 8, City Council;
Mayor, of Title 1,Administrative, of the McCall City Code as follows: in Section 1.8.5: Salary of
the Council Members changing the monthly salary to two hundred fifty dollars(250.00); in section
1.8.11: Salary of Mayor, changing the monthly salary to four hundred dollars (400.00) and
providing an effective date.
Council Member Sowers moved to adopt Ordinance No.981 setting Council Member salaries
to $250 per month and the Mayor's salary to $400 per month, approve the publication of the
Summary, and authorize the Mayor to sign all necessary documents. Council Member Giles
seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles,
Mayor Aymon, and Council Member Holmes all voted aye and the motion carried.
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August 8, 2019 Regular Meeting
AB 19-173 Discussion and direction for selection of law firm to provide legal services to the
City of McCall effective October 1, 2019
City Manager Anette Spickard presented the discussion of selection of a law firm to provide legal
services to the City of McCall to be effective October 1, 2019. As a result of the City's Request
for Proposal for Legal Services, the Council interviewed the law firms of Naylor & Hales, PC;
Parsons, Behle & Latimer; and White Peterson at the beginning meeting. She requested direction
on which firm to enter into negotiations for a contract. The goal is to have a final contract for
Council's approval at the September 26, 2019 regular session with a start date of October 1, 2019.
The Council was not ready to select a firm at this time and directed staff to do references on all
three firms. Staff will bring back the results to the next regular Council meeting.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. Mayor Aymon requested a review of the letter to Valley
County regarding the Waterways Ordinance and an update on firearms in the City limits regarding
target shooting. Council Member Holmes will be absent from the October 24 & 25 meetings.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 7:17 p.m.
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August 8, 2019 Regular Meeting