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HomeMy Public PortalAbout20110428CCPacket MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 4/28/2011 Item: Recognize two citizens and one police office for bravery. Explanation: _ Joseph Crook, Stephen Coulson, Officer Charles Powers. __________________________________________________________________________________ ______________________________________________ ____________________________________________ Budget Line Item Number (if applicable): Paper Work: Attached* Already Distributed ___X___ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Jan LeViner/Jonathan Hagan Phone /Email: ext 137 Comments: ______Certificates will be available for the Mayor __________________________________________________________________________ __________________________________________________________________________________________ Date given to Clerk of Council 4/20/2011 Page 1 of 59CCPacket_2011.04.28/vw 2011.04.14/vw Page 1 of 4 20110414 City Council Minutes Mayor Buelterman called the consent agenda meeting to order at 6:30pm on Thursday, April 14, 2011. City Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams and Paul Wolff. Also attending was City Attorney Bubba Hughes, City Manager Diane Schleicher, Zoning Specialist Dianne Otto and Clerk of Council Vivian Woods. Mayor Buelterman listed the following items on the consent agenda: 3/24/2011 City Council Minutes Reappointment of Danny Hill to the Ethics Commission Reappointment of Stephen Palmer to the Ethics Commission Special Event Application: Tybee Carnival, Tybee Arts Association-Ocean Plaza Lot 5/4/11-5/8/11 Confirmation of Planning and Zoning Manager Appointment-Ethan Imhoff Permission for the Tybee Police Department to apply for a Home Depot Grant for supplies to renovate animal control shelter: Grant $4,800; City in kind labor $1,500; Total cost of project $6,300 Proposal from Chief Bryson to partner with Savannah State, Armstrong Atlantic and South University to provide an educational internship program for college students Discussion: Possible changes to the Animal Control Ordinance-Kathryn Williams would like to see stricter regulations on barking dogs. Frank Schuman mentioned one of his neighbors has a dog that stays on the porch and barks all night. Paul Wolff would like farm animals such as free range chickens allowed. He said it works in Key West and they are a tourist attraction. Diane Schleicher mentioned a pet pig belonging to someone living on Tybee. Williams suggested council do research on animal control and bring back questions to discuss. Mayor Buelterman called the regular meeting to order at 7:05pm. Everyone present at the consent agenda was still in attendance. Reverend Samuel Adams gave the invocation and everyone recited the Pledge of Allegiance to the Flag. Announcements: Wanda Doyle announced a Chicken-Q benefit at the Veterans War Memorial for Kathryn Williams announced the Beach Sweep on Saturday, April 16th 9:30am at the pier. Employees of the 1st Quarter were announced by Mayor Buelterman. Jimmy Brown-Emergency Management and Danny Carpenter-DPW were selected for the honor and received recognition certificates from Mayor Buelterman for their hard work and dedication to the City of Tybee. Mayor Buelterman presented a Proclamation to Lt. William Moseley for Heroism. He jumped off the pier with no thought of his own personal safety and saved a woman who was drowning. Visitors: Charlie Beene described the carnival rides that he will be bringing to Tybee for the special event in May. He said they are all new rides. Jim Klutzz thanked the City of Tybee for their support of the Post Theater and their sponsorship of fundraising events to help raise money. He told everyone about the successful Page 2 of 59CCPacket_2011.04.28/vw 2011.04.14/vw Page 2 of 4 “Sisters on the Fly” event at the campground over the weekend. He thanked Woody and his campground staff for their hard work and great attitudes during the event which raised $4,000 for the theater. Dick Smith talked about the Sisters on the Fly event. He said Woody and his staff went out of their way to make sure everything was taken care of and the event was very well planned. He said the MRS cooked the Low Country Boil for the “Sisters”. He said it was a great time for everyone and it made money for the Theater too. Barry Brown asked if the animal ordinance had been discussed during the consent agenda before the regular meeting and if dogs were discussed. Kathryn Williams said there had been a discussion during the consent agenda about addressing yapping dogs barking for no reason along with considerations for farm animals, but no decisions had been made. She said council would research the subject and bring it back to hold another discussion in order to determine if an amendment needs to be considered. Richard Adams representing the Arts Association gave a brief description of the carnival coming to Tybee May 4th through the 8th. Geothermal bid recommendation: Diane Schleicher said Water’s Mechanical was the company the Infrastructure Committee recommended awarding the bid to. Their bid amount was $173, 298. Paul Wolff explained the system would serve the Library and City Hall. Diane Schleicher said she is looking at 3 or 4 years out before having the money to replace the system at City Hall. Diane Schleicher said she would discuss energy issues with the YMCA in order to determine what was going on with the before and after comparisons. Paul Wolff said the money has to be spent by July. Diane Schleicher agreed to roll the savings over quarterly. Paul Wolff moved to approve the bid award to Water’s Mechanical for $173, 298 contingent on; no change orders to the city’s detriment and the bid amount is the limit. Kathryn Williams seconded. The vote was unanimous. Consent agenda: Paul Wolff moved to approve the consent agenda, Frank Schuman seconded. The vote was unanimous. Memorial Park: Kathryn Williams gave an update and said they are looking at possible drainage solutions in the park and talking to Ga. Power about moving their fence. She said they are scheduling another meeting and will send a couple of dates out tomorrow and get the word out to the public. Article 3: 34.85 2nd Reading: Bubba Hughes explained the amendment as removing the 13th Street location from the ordinance because it was not a suitable location for a beach business. Wanda Doyle moved to approve 34.85 for 2nd Reading. Paul Wolff seconded. The vote was unanimous. 3.020 2nd Reading, Continuance of non-conforming uses/structures: Paul Wolff moved to approve for 2nd Reading. Kathryn Williams seconded. The vote was unanimous. 3.070 2nd Reading Permissible structures: Paul Wolff moved to approve for 2nd Reading. Frank Schuman seconded. Frank asked Paul if he would add or guest cottage. Paul Wolff Page 3 of 59CCPacket_2011.04.28/vw 2011.04.14/vw Page 3 of 4 amended his motion to approve with the addition of or guest cottage. Frank Schuman seconded. The vote was unanimous. 3.080 2nd Reading. Off Street Parking: Paul Wolff mentioned two typing errors in the final ordinance draft as: In section C (3) in the last sentence; However, in any instance where there is not adequate space available and other access is not feasible, staff may permit a reduction in the distance to an intersection from a driveway in order to permit safe access to the property provided the speed limit on abutting or adjacent roads is 30 miles per hour or less. The seconded error is in section F (1) in the last sentence and it should read: Existing structures with 2,000 square feet or less of floor area that exist in a C-1 zoning district may expand the floor area up to 4,000 square feet without having to meet the off-street parking requirements as long as the structure is completely located within 1,000 feet of a municipal parking lot. Paul Wolff moved to approve with the noted corrections. Kathryn Williams seconded. The vote was unanimous. 3.010 2nd Reading: Kathryn Williams moved to approve for 2nd Reading. Paul Wolff seconded. The vote was unanimous. 3.090 2nd Reading: Wanda Doyle moved to approve for 2nd Reading. Paul Wolff seconded. The vote was unanimous. 3.100 2nd Reading: Bill Garbett moved to approve as originally written deleting the last two sentences of the 1st paragraph, Wanda Doyle seconded. Motion failed with Doyle and Schuman voting in favor. Paul Wolff moved to approve 3.100 for 2nd Reading with the last three sentences in the first paragraph to read as follows: For other than city projects, replacement of decking boards or handrails on existing structures or approved special events. Special review shall be required for any alteration construction or disturbance of beach, dunes or vegetation thereon. Special review is not required for city projects. Kathryn Williams seconded. The vote was Wolff, Williams, Garbett, Schuman and Sessions in favor and Doyle Doyle opposed. 3.150 2nd Reading: Kathryn Williams moved to approve. Bill Garbett seconded. The vote was unanimous. Executive Session: Paul Wolff motioned to go into executive session to discuss personnel and litigation. Frank Schuman seconded. The vote was unanimous. Paul Wolff moved to go back into regular session. Shirley Sessions seconded. The vote was unanimous. Mayor Buelterman said he and Diane Schleicher had met earlier in the week to take a look at office space in city hall. He asked Diane to explain. Diane Schleicher said we do not have enough room for personnel in city hall. She said Vivian Woods has a large office area containing files with no one in it. She proposed packing up the clerk’s records and relocating them across the hall to parking services and putting parking services in the clerk’s office space in order to allow her assistant Jan LeViner to move from the zoning managers office to the office space where parking services is presently located. Frank Schuman said he had witnessed irate irate people in the parking services office many times and believes that will be disruptive to the clerk’s office. Wanda Doyle asked why Diane was discussing this with city council. She said this is an administrative decision that should be handled by the City Manager and Clerk of Council. Vivian Woods asked why the temporary wall in her office could not be moved allowing two people to utilize the space and having Jan LeViner move into it. There was no response. Diane Schleicher said she would look Page 4 of 59CCPacket_2011.04.28/vw 2011.04.14/vw Page 4 of 4 into moving the wall between her own office and the office next to her in order to allow for moving people around in those offices. Adjournment: Paul Wolff moved to adjourn. Bill Garbett seconded. The vote was unanimous. Page 5 of 59CCPacket_2011.04.28/vw MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 28, 2011 Item: Department Head Reports Chief Sasser – Fire, TEMA and Ocean Rescue Chief Bryson – Police Department Woody Hemphill – River’s End Explanation: Department Head Reports from the other four departments will be presented on May 12, 2011. ____________________________________________________________________________________ Budget Line Item Number (if applicable): ____________________________________________________ Paper Work: __ ___ Attached* Already Distributed ____ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Date given to Clerk of Council: 4.20.11 Page 6 of 59CCPacket_2011.04.28/vw MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 28, 2011 Item: Finance Director to Accounting Conference in Charleston, SC This conference will benefit myself and my staff in our job performances as well as fulfill a portion on my annual requirements for my license. Explanation: Topics include internal controls, the changing role of the Finance Director and Taxation. Budget Line Item Number (if applicable): 100-1510-52-3500 Paper Work: ___X__ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Mary Hogan Phone /Email: mhogan@cityoftybee.org Comments: Date given to Clerk of Council 04.20.2011 Page 7 of 59CCPacket_2011.04.28/vw Charleston, South Carolina 19 Days Until Conference May 9 -13, 2011 Schedule Unless otherwise note, all courses are 6 live CPE credits and meet from 7:30 a.m. -1:00 p.m. Each attendee is allowed, at no extra cost, 2 CPE credits for each live course attended. Credit hours are based on AICPA/NASBA guidelines of 1 CPE credit for every 50 minutes. Sunday -May 8, 2011 Activities: Times Subject to Change Conference Reception 6:30 PM-7:30 PM Monday -May 9, 2011 Activities: Times Subject to Change Creative & Cost-Effective Internal Controls That Reduce Risk in a Firm H. Garland Granger 7:30 AM -1:00 PM (6 Accounting) Guest Reception 9:30 AM-10:30 AM Tuesday -May 10, 2011 Activities: Times Subject to Change Critical Business Tax Issues in 2011 Doug Stives 7:30 AM -1:00 PM (6 Taxation) Wednesday -May 11, 2011 Activities: Times Subject to Change Challenges for the CFO/Controller in 2011—The Changing Role Francis X. Ryan 7:30 AM -1:00 PM (6 Accounting, Bus Mgt & Org) Western CPE | Offering Continuing Professional Education (CPE) and Professional Development for Accountants and Financial Planning Professionals | Home Page 8 of 59CCPacket_2011.04.28/vw Page 9 of 59CCPacket_2011.04.28/vw Page 10 of 59CCPacket_2011.04.28/vw Page 11 of 59CCPacket_2011.04.28/vw Page 12 of 59CCPacket_2011.04.28/vw Page 13 of 59CCPacket_2011.04.28/vw Page 14 of 59CCPacket_2011.04.28/vw Page 15 of 59CCPacket_2011.04.28/vw Page 16 of 59CCPacket_2011.04.28/vw Page 17 of 59CCPacket_2011.04.28/vw Page 18 of 59CCPacket_2011.04.28/vw Page 19 of 59CCPacket_2011.04.28/vw Page 20 of 59CCPacket_2011.04.28/vw Page 21 of 59CCPacket_2011.04.28/vw Page 22 of 59CCPacket_2011.04.28/vw Page 23 of 59CCPacket_2011.04.28/vw Page 24 of 59CCPacket_2011.04.28/vw Page 25 of 59CCPacket_2011.04.28/vw Page 26 of 59CCPacket_2011.04.28/vw Page 27 of 59CCPacket_2011.04.28/vw Page 28 of 59CCPacket_2011.04.28/vw MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 28, 2011 Item: Rape Crisis Center Agreement -$500/year Explanation: ____________________________________________________________________________________ Budget Line Item Number (if applicable): 100-3210-57-2005 Paper Work: __ X___ Attached* Already Distributed _______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: ________________________________________________________________________________ Date given to Clerk of Council: 4.20.11 Page 29 of 59CCPacket_2011.04.28/vw GRANTS-IN-AID SERVICES AGREEMENT THIS AGREEMENT, made and entered into this ___ day of , 2011, by and between the City of Tybee Island, a Georgia Municipal Corporation (hereinafter called "City of Tybee Island"), and the Rape Crisis Center of the Coastal Empire, Inc. (hereinafter called the "Grantee"). WITNESSETH WHEREAS, the City of Tybee Island is interested in the promotion of the health, safety and welfare of its inhabitants; and WHEREAS, the Grantee qualifies as a private sector nonprofit organization exempt from federal income tax under Section 501(c) of the Internal Revenue Code; and WHEREAS, the Grantee is committed to providing counseling and support services to sexual assault victims and their families and prevention programs in the schools and community organizations; and WHEREAS, the City of Tybee Island warrants that it has the authority to expend monies for the purposes set forth herein; NOW THEREFORE, in consideration of covenants and agreements contained herein, the parties hereto agree and covenant as follows: (1) SCOPE OF SERVICES OF THE GRANTEE. The Scope of Service is presented on Attachment A to this agreement. The scope of service shall include: (a) an organizational mission statement; (b) a list and description of each work task or activity for which the City of Tybee Island funds will be expended; (c) an identification of the total cost to the Grantee of each task or activity and the City of Tybee Island's portion of the total cost; and (2) SERVICES PROVIDED BY the City of Tybee Island. (a) The City of Tybee Island agrees to pay to the Grantee a total of Five Hundred ($500.00) for the services provided as per section 1 and Attachment A of this Agreement. The terms of said payment shall be as set forth below under "Payment Schedule for Services;" (b) The City of Tybee Island Mayor or the Mayor's designee shall serve as the Project Manager for the purpose of administering this agreement for the City of Tybee Island; and (c) Official notices and deliveries to the City of Tybee Island shall be sent to the City of Tybee Island Mayor, City Hall, and P.O. Box 2749, Tybee Island, GA 31328. (3) ACCOUNTABILITY. (a) The Grantee agrees to expend the funds specified herein only for the purpose of providing the services specified in the "Scope of Services" in Attachment A and within the City of Tybee Island, and to account for the funds in accordance with generally accepted accounting principles; (b) The Grantee will provide an annual report on expenditures, and work program achievements and progress to the City of Tybee Island Mayor. These reports will be provided no later that 45 calendar days subsequent to the end of December; (c) The Grantee shall provide to the City of Tybee Island by October 30th of the subsequent fiscal year audited financial statements pertaining to the funds received under this agreement including any unexpended funds on hand and said financial statements shall include an opinion rendered by a certified public accountant that all funds received by the Grantee under this agreement have been expended in accordance with the requirements of this agreement, and generally accepted accounting principles; and (d) The Grantee agrees, upon request, to furnish the City of Tybee Island or its agents all records pertaining to the expenditure of the funds received under this agreement and all work products provided under the "Scope of Service" above. The Grantee agrees to allow the City of Tybee Island auditor access to the Grantee's records at the Grantee's place of business. (4) PAYMENT SCHEDULE FOR SERVICES. The City of Tybee Island shall make a yearly payment to the Grantee for the proposed services. (5) HOLD HARMLESS OBLIGATION. (a) The Grantee shall hold the City of Tybee Island, its officers, agents and employees harmless from and shall defend it against any and all claims resulting from or arising out of the terms of this agreement and/or the use of the funds granted, including, without limitation, damage claims for injury to persons or property. (b) The Grantee expressly acknowledges that the City of Tybee Island, its agents and employees, in appropriating such funds, had neither assumed nor undertaken any legal duties to the Grantee or others. The Grantee agrees to make no claims or demands against the City of Tybee Island, its agents or employees, for any damages that may result from, or arise out of, the disbursement of the funds hereunder, even if such claims or demands are made against the Grantee. (6) CONFLICTS OF INTEREST. The Grantee hereby attests that all of the officials of the Grantee have certified that they have not violated any applicable conflict of interest law under either state law O. C. G. Sections 45-10-20 through 45-10-28 and 36-67A-1 through 36-67A-4 or under any local ordinance, charter, rule or regulation and that they shall comply with the same throughout the term of this Agreement. (7) OPEN MEETINGS. The Grantee certifies that in approving this agreement, it will comply with the requirements of Chapter 4 of Title 50 of the Official Code of Georgia Annotated regarding open meetings. (8) TERMINATION OF AGREEMENT FOR CAUSE. The City of Tybee Island shall have the right to terminate this agreement in the event that the Mayor determines that the Grantee has violated any of the provisions of this agreement. Upon presentation of written notice to the Grantee of the violation and the City of Tybee Island's intent to terminate, the Grantee shall have 28 days to correct the violation. In the event that the violation is not satisfactorily corrected, the Mayor may terminate this agreement. (9) RENEWAL PROVISIONS. The City of Tybee Island may renew this agreement with the Grantee on an annual basis. The renewal process shall coincide with and be a part of the City of Tybee Island's annual budgeting process. The City of Tybee Island Mayor will mail out a request for proposal for the purpose of notifying the City of Tybee Island of the Grantee's intent to renew this agreement for the upcoming fiscal year. The Grantee shall fill out and return the forms to the City of Tybee Island Mayor. The most recent annual audit, and the proposed annual work program (Attachment A) shall be attached to the agreement renewal request. The approximate time for submission of the budget request is July and at least 30 days prior notice will be given. The above constitutes the entire agreement between the parties. IN WITNESS WHEREOF the City of Tybee Island and the Grantee have caused this agreement to be duly enacted by their proper officers and so attest with their corporate seals affixed hereto set forth in duplicate originals. Rape Crisis Center City of Tybee Island BY: City of Tybee Island Mayor or Designee Name: Mary McAlister Director ATTEST: Clerk ATTACHMENT A MISSION STATEMENT To provide counseling and support services to sexual assault victims and their families. To promote public awareness of the facts about sexual assault and prevention methods. To provide training to volunteers and professionals who contact victims. SCOPE OF SERVICES Rape Crisis Line -24 hour, 7 day a week crisis line provides phone support & information to sexual assault victims and their families and friends. Mobile Team -Trained volunteers and/or staff will meet with victim at hospital for the forensic rape examination or at the police department to offer support and information. Individual Counseling -Short-term counseling for sexual assault victims and/or families, provided by staff counselor. Group Counseling -Support therapy groups for adults or teens who have been victims of rape or incest. Community Education -Staff and trained volunteers make presentations about sexual assault to interested community groups, clubs, and organizations in Chatham and surrounding counties. counties. Professional Training -Staff provides training for professionals who touch the lives of victims of sexual assault. Training includes nurses, counselors, social workers, psychologists, doctors, police officers, district attorneys, etc. Child Sexual Abuse Prevention Program -3 day program that teaches kids, k-6th grades, skills to prevent or interrupt child sexual abuse. Work with classroom groups, or with groups of children in camps, churches, child care centers, etc. Women's Self Defense Training -A 5 hour class held quarterly at various community sites under an experienced teacher. Open to women over 14 years. Population includes any person regardless of age, sex and geographic location. Any victim of sexual assault, their relatives, friends, etc. Any person seeking education regarding sexual assault and prevention. Any professional seeking training in sexual assault issues. City of Tybee Island funds represent less than 1% of the total annual revenue for Rape Crisis Center. 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Bridge replacement study meeting was held on March 8, 2011. 3 Municode Codification 01/02/2006 Clerk/Hughes on-going 2010 Ordinances adopted to date are in process of confirmation by city attorney and clerk and will be submitted toVivian for Supplement #4 by 6/30/2010. Municode is codified through 6/30/2010 4 Opening Cemetery for Cremation Remains 12/14/2006 Hughes City Manager on-going Wall installed/sop's implemented 5 Derelict Structures on the Beach 09/28/2006 Mayor/BTF on-going City did not receive NOAA Funding. Mayor wrote letter to General about monitoring and safety issues. Structures are now starting to become visible now. City installing new warning signage. City sent WARDA request for funding to Senator Chambliss' office on 5/17/10. Currently a WARDA Request. 7 Business Tax Relief/Incentives 01/23/2007 City City Council on-going 8 8th Street (Beach Side) Drainage 10/08/2009 Infrastructure Committee on-going City received permit with conditions. City staff is working with DNR staff to meet those conditions. Project under construction. 9 Tybee Advocacy 07/26/2008 Mayor Postponed. City will look into using a on-line service. Information about service given to C.C. 10 Publicizing Tybee and City Initiatives 07/26/2008 IT/City Manager on-going Updating Cable 7 programming, information on web newsletter and back of W & S bill, Facebook, Twitter, and reverse 911 system to communicate. 11 Permitting Beach Management Plan 06/08/2008 BTF on-going BTF Sub-Committee has completed draft, and plan has been review by Erik Olsen and returned to the BTF Sub-Committee. 12 Land Development Codes Updated 01/08/2008 Hughes/Otto on-going In Process 13 Parking Issues 07/09/2009 Parking Committee on-going Meters were installed at Medical Clinic site and at St. Michael's (Between Butler Ave. and Lovell), parking stops installed in Inlet parking lot and no parking signs installed on one side of Chatham. P&D installed in Memorial Park. Decal Ordinance approved on 10/14/10. 14 Memorial Park Plan Follow-Up 08/18/2008 City Council/BHT 1st workshop held on February 28, 2011. 15 Bicycle Friendly Designation City Manager/Mayor on-going Tybee received honorable mention on May 1, 2010. Application submitted and Bike Rodeo as held on March 26, 2011 16 Leadership Tybee 01/04/2009 Steering Committee on-going Program completed. Graduation was held in January 2011. April 4, 2011. 17 Beach Showers like the St. Simons Showers 10/08/2009 Infrastructure Committee/Mayor Infrastructure Committee is looking at possible options. 18 Revamp Hotel/Motel Ordinance & Streamline Enforcement 02/13/2010 Hughes/Hogan on-going 19 Ensure Trash Can Ordinance if Enforced 02/13/2010 City Manager/Police Chief City Marshal is using a sticker program with two warning and then will issue citation. 20 Ensure WastePro is adhering to Contractual Obligations 02/13/2010 City Manager on-going 21 Apply for Sustainable Office Partnership 02/13/2010 Manager/Otto on-going City received Bronze Recogniation in August 2010 22 Add Trash/Recycle Cans on Beach & Services Regularly 02/13/2010 City Manager/DPW on-going 23 Check Beach Safety Signage/Mobi Mats 02/13/2010 City Manager/DPW on-going New mobi-mat ordered for East-gate. 24 Beach Signage 06/24/2010 City Manager/Public Safety on-going Public Safety Committee to review necessary signage. 25 Send out short PR pieces regarding recycling and trash containers CM/IT on-going 26 Revamp Personnel Policy regarding accured time off Bubba Hughes and HR 27 Committee minutes to be included in City Council packets Clerk/Hughes on-going 28 Salt Meadows DPW FY12 Draft Budged 04/22/2011 MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 28, 2011 Item: Proposed Office Space Arrangement for City Hall Staff Explanation: ____________________________________________________________________________________ Budget Line Item Number (if applicable): 100-3210-57-2005 Paper Work: __ X___ Attached* Already Distributed _______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: ________________________________________________________________________________ Date given to Clerk of Council: 4.20.11 Page 57 of 59CCPacket_2011.04.28/vw Page 58 of 59CCPacket_2011.04.28/vw Page 59 of 59CCPacket_2011.04.28/vw