HomeMy Public PortalAbout10) 7G Petty Cash ReportAGENDA
ITEM 7.G.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: August 7, 2018
TO: The Honorable City Council
FROM: Bryan Cook, City Manager ~
Via : Susan Paragas, Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND:
On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In th e inte rest of full transparency, the City Council is being requested to review the Petty
Cash Report from April 26, 2018 to July 18, 2018. The total of petty cash expenditures
were $708.32 (Attachment "A") and $619.28 (Attachment "B"). The petty cash fund will
be reimbursed after the City Council approves the August 7, 2018 Warrant Register .
CITY STRATEGIC GOALS:
The City Council is requested to re ce ive and fil e th e Petty Cash Report to fu rth er City's
Strategic Goal to promote Good Governance.
FISCAL IMPACT:
Thi s item does not have an impact on th e Fiscal Year (FY) 2018-19 City Budget.
City Council
August 7 , 2018
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details FY 2017-18
B. Petty Cash Details FY 2017-18 and FY 2018-19
ATTACHMENT A
Account No. Description FY 2017 -18
01 -940-57-4465 $46 .87 Senior Movie
R18-06 $46 .87
01-940-57-4630 $50.00 Senior Bingo
R18 -06 $50 .00
01-940-57-4690 $40.00 Senior Bingo
R18-06 $40.00
01-940-57-4690 $44.00 End of Season Mini Soccer Party
R18-08 $43.80 End of Season Mini Soccer Party
$87.80
01-940-57-4690 $11 .59 Spray Paint for Soccer Field Lines
R18-08 $11 .59
01-910 -41 -4410 $32 .76 Drinks for City Council Meetings
$50 .00 Counil Closed Session D i nner
$50 .00 Coun i l Closed Session D i nner
$24.94 Counil Closed Session Dinner
$28.79 Drinks for City Council Meetings
$186.49
01-910-46-4685 $36 .00 Supplies for Employee Luncheon
$15.25 Supplies for Employee Luncheon
$51.25
01-910 -41-4670 $21.40 Youth Committee Last Meeting Supplies
$49.24 Youth Committee Last Meeting Supplies
$50.00 Youth Committee Last Meeting Supplies
$15 .19 Youth Committee Last Meeting Supplies
$135.83
01-920 -49-4465 $14.22 Cleaner for Kuerig
$14.22
01-920-49-4415 $46.22 Gas for MSD Vehicle
$46.22
01 -910-46-4420 $38.05 Business lunch with City Attorney
$38.05
$708.32 Grand Total
(Receipt# 17-0606 to 17-0627)
Receipt# 17-0611 and #17 -0625 Void
Account No.
01-970-82 -4490
01-910-45-4490
01-910-45-4405
01 -910 -41-4410
01-950-64-4465
01 -910 -47 -4490
01-940-5 7-4690
R18-03
01-940-57-4630
R18 -10
01-940-57-4630
R18-07
01 -940-57 -4630
R19-07
ATTACHMENT B
Description FY 2017 -18 and FY 2018 -19
__ --!:.,;$2~0~.0.::...;0;:__ __ Backflow training for Maintenance Staff
$20.00
$11.08 "Shoot Like a Girl" book for Athenian Dialogue training --~"'--'-'-.:....::...;. __
$11.08
$31.07 Mileage Reimbursement -Athenian Dialogue training in Brea ------=------
$31.07
--~$3=-=2::..:...3::....:9;:__ __ Soda and Water for City Council
$32.39
------=-$1_4_.8_2 ___ CERT Training
$14.82
$50 .00 JPIA Training Refreshments
$5.99 JPIA Training Refreshments
$35.36 JPIA Training Refreshments
$50.00 JPIA Training Refreshments
----:-'-:$4_4_.9;__5 ___ JPIA Training Refreshments
$186.30
___ $-:--1.:.....:5....:....0:.....0'-__ Parking Fees for Field Trip
$15 .00
$45 .00 Volunteer Luncheon Tickets ------'---"------
$45 .00
$45.38 Water and Supplies for Summer Concerts
$30.27 Summer Concert Raffle
$49.70 Summer Concert Raffle
$23.08 Summer Concert Raffle
$20.00 Summer Concert Raffle ----::"'-'::..::....:...:....:._ __
$168.43
$45.19 Summer Concerts
$50.00 Summer Concerts --~~=--=---
$95.19
$619.28 Grand Total
(Receipt# 17-0629 to 17-0637 and 17-0639 to 18-0648)
Receipt# 17-0628 Void ·