Loading...
HomeMy Public PortalAbout13) 10A Proposed Committee on AgingDATE: TO: FROM: PARKS AND RECREATION DEPARTMENT MEMORANDUM August 7, 2018 The Honorable City Council Bryan Cook, City Manager . w By: Cathy Burroughs, Director of Parks and Recreation U I Steve Lawson, Parks and Recreation Manager SUBJECT: PROPOSED COMMITTEE ON AGING RECOMMENDATION: The City Council is requested to: AGENDA ITEM 10.A. 1. Review the criteria and standards for the proposed Committee on Aging (CoA) as recommended by the Parks and Recreation Commission ; 2. Approve as presented or amended; and 3. Appoint one Councilmember to the CoA as a non -voting member. BACKGROUND: 1. In January 2017, the City retained a consultant, Mr. Dick Guthrie, to assist with the development of a Temple City Senior Master Plan (SMP). 2. On May 16 , 2017, the City Council approved the Senior Master Plan Advisory Committee (SMPAC) members. 3. Between June and November 2017, the SMPAC met monthly to receive information on various topics relative to older adults and to ultimately develop the action steps for the SMP. 4. On January 4, 2018, the SMP was approved by the SMPAC. 5. On February 21, 2018, the Parks and Recreation Commission recommended adoption of the SMP to the City Council. City Council August 7 , 2018 Page 2 of 4 6 . On April 17, 2018 , the City Council adopted the SMP as recommended by the Parks and Recreation Commission . 7 . On July 18 , 2018, the Parks and Recreation Commission considered the criteria and standards for the proposed CoA and approved it with one amendment. ANALYSIS With the recent adoption of the SMP, staff has begun implementation of various Action Steps, in particular those identified as "immediate" (to be completed within a year of adoption). One of the immediate Action Steps staff has been working on is Action Step 04: The City should establish a new standing committee, the Committee on Aging, under the Parks & Recreation Commission to advise the Commission and City Council on older adult issues and concerns . Staff contacted various local cities that have similar older adult committees. After reviewing those models, staff developed the following criteria and standards for the proposed committee and presented them to the Parks and Recreation Commission for review and approval: • NAME Temple City Committee on Aging (CoA) • AUTHORITY The CoA will be a standing Comm ittee under the Parks & Recreation Commission. • BASIC FUNCTIONS 1. To assist the Parks & Recreation Department with the implementation of the Temple City Senior Master Plan (SMP). 2 . To advise and assist Parks & Recreation staff regarding activities, programs and services for seniors . 3 . To inform the Parks & Recreation Commission and the City Council about programs and services benefiting seniors . 4 . To evaluate existing senior programs and services annually. City Council August 7, 2018 Page 3 of 4 5. To advocate for legislative issues that affect the lives of older adults and to disseminate information that will enable seniors to participate actively in the democratic process. • MEMBERSHIP 1. The CoA shall consist of at least 9 representatives of the community; 50 % or more shall be 50 years or older. 2 . Each member shall serve staggered two (2) year terms. Initial appointments shall be for two or three years and shall be from the date of appointment to June 30 . Terms shall commence on July 1 and terminate on June 30. 3. Membership may be drawn from community members , professionals in the field of aging, non-profit leaders, faith -based representatives, program participants , and persons representing the business community . 4. The Parks & Recreation Commission and City Council shall each appoint one of its members to serve on the CoA as a non -voting representative who does not count towards a quorum . 5 . Initial and ongo ing appointment of members to the CoA shall be made by a committee consisting of the City's Parks and Recreation Director, Parks and Recreation Manage r, Parks and Recreation Coordinator and the appointed members of the City Council and Parks and Recreation Commission as stated in paragraph 4 above . 6 . Additional members may be appointed to the CoA during the year if the proposed member(s) have the potential to bring professional stature and/or experience beneficial to the mission of the CoA. 7 . The CoA shall meet on a quarterly basis (January, April, July , and October). Exact day, time , and location TBD. • GOVERNANCE 1. The CoA shall select the following officers: Chair and Vice Chair. a. Officers shall serve from July 1 to June 30 . b. Officers shall serve 1-year terms and may serve a second consecutive year. City Council August 7, 2018 Page 4 of 4 c. The Chair shall appoint chairs of subcommittees as needed from within the membership . d. The Chair shall appoint replacements for officer vacancies which occur (for the remainder of the year) from within the membership. 2. A quorum shall consist of a simple majority. The Parks and Recreation Commission approved the standards and criteria as presented with one minor amendment. The Commission requested #1 under BASIC FUNCTIONS be amended to read : 1. To assist the Parks & Recreation Department with the implementation of the Temple City Senior Master Plan (SMP) and provide an annual report card to the Commission and City Council. If the City Council approves the standards and criteria for the CoA, as presented or amended, the Council is requested to appoint one member to serve on the CoA. Recruitment will begin for CoA members within the next few months. The City Council and Parks and Recreation Commission appointees will assist staff with the selection of CoA members. CITY STRATEGIC GOALS: Approval of the standards and criteria for the CoA furthers the City's Strategic Goals of Quality of Life and Citizen Education and Communication . FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2018-19 City Budget.