HomeMy Public PortalAbout04) 7A CC Regular Minutes 2018-06-191. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING MINUTES
JUNE 19, 2018
AGENDA
ITEM ?.A.
Mayor Man called the City Council Regular Meeting to order at 7 :31 p.m. in the
Council Chambers located at 5938 Kauffman Avenue, Temple City .
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
Councilmember-Chavez, Sternquist, Yu, Man
Councilmember-Fish
City Manager Cook , Assistant City Attorney Murphy,
Community Development Director Forbes , Parks and
Recreation Director Burroughs, Assistant to the City
Manager/Economic Development Manager Haworth, City
Clerk Kuo
Councilmember Chavez made a motion to excuse Mayor Pro Tern Fish . Seconded
by Councilmember Yu.
3. INVOCATION
Jerry Jambazian, owner of Wonder Cleaners and Draperies , located at 9136 Las
Tunas Drive will provide the invocation .
4. PLEDGE OF ALLEGIANCE
Scout Troop 161 led the pledge of allegiance .
5. CEREMONIAL MATTERS -PRESENTATIONS
A INTRODUCTION OF TEMPLE CITY HIGH SCHOOL VARSITY BASEBALL
Temple City High School Varsity Baseball team Coach Rob Nelson introduced
the players.
Mayor Man and City Council presented certificates of recognition to the coach
and players .
B. INTRODUCTION OF TEMPLE CITY'S SISTER CITY EXCHANGE STUDENTS
Temple City students traveling to Australia each gave a brief self-introduction .
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June 19 , 2018
Page 2 of 12
Mayor Man and City Council presented certificates of recognit ion to the
students .
C. COUNTY OF LOS ANGELES PRESENTATION ON SAFE CLEAN WATER
Edel Vizcarra , Government Relations Representative from Los Angeles County
Department of Public Works, gave a presentation on safe clean water .
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Sergeant Miranda, Temple Sheriff Station , reported ou t on the stat ion 's risk
management rating .
Councilmember Chavez left the meeting at 8:19p.m. and returned at 8 :19pm.
Steve Stafford , Temple C ity resident , commented on parking in the city.
Lucy Liou, Temple City Neighborhood Watch Area Leader, invited everyone to the
ne xt Neighborhood Watch meeting on Thursday, June 21 , at Live Oak Park.
7. CONSENT CALENDAR
Councilmember Sternquist pulled Consent Ca lendar Item H fo r discussion.
H. ADOPTION OF RESOLUTION NO . 18-5338 REAUTHORIZING THE USE OF
FACSIMILE SIGNATURES FOR THE DRAWING OF WARRANTS AND
CHECKS
City Council is requested to adopt the resolution authorizing reinstatement of
facsimile signatures upon appointment of Admini strative Services Director.
Councilmember Sternquist asked questions regarding the use of facsim i le
signatures.
Interim Administrative Services Director James answered Council questions .
Councilmember Chavez made a motion to adopt Reso lution No. 18-5338
reauthorizing facsimile signatures of the drawing of warrants and chec ks.
Seconded by Councilmember Sternquist and car ried by the following votes :
AYES:
NOES :
ABSTAIN :
ABSENT :
Councilmember-Chavez, Sternquist, Yu, Man
Councilmember -None
Councilmembe r -None
Councilmember-Fish
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June 19, 2018
Page 3 of 12
Councilmember Chavez made a motion to approve the remainder of the Consent
Calendar items. Seconded by Councilmember Yu and carried by the following
votes :
AYES :
NOES :
ABSTAIN :
ABSENT:
Councilmember-Chavez , Sternquist , Yu , Man
Councilmember-None
Councilmember-None
Councilmember-Fish
A APPROVAL OF MINUTES
The City Council is requested to review and approve :
1. Minutes of the City Council Regular Meeting of June 5, 2018;
2. Minutes of the City Council Special Meeting of June 8 , 2018; and
3. Minutes of the City Council Special Meeting of June 8 , 2018.
Action : Approved.
B. LEGISLATIVE UPDATE
In an effort to keep Council apprised of state legislation and initiatives that may
impact City operations, staff regularly monitors and reviews legislative advocacy
efforts .
Action : Received and filed report.
C. CONSIDERATION OF A RATE ADJUSTMENT REQUEST FOR WASTE
SERVICES FROM ATHENS SERVICES, INC .
Per the provisions of the City agreement with Athens , the City Council is
requested to approve the rate adjustment request by Athens . The new rates
would be effective July 1, 2018. The new single-family rate would increase from
$34.51 to $35.91 per month and the rate for a three cubic yard bin would
increase from $205.72 to $214.01 per month.
Action : Approved the rate adjustment request for waste
services made by Athens Services to become
effective July 1, 2018.
D. APPROVAL OF FIRST AMENDMENT WITH NINYO & MOORE FOR
ENVIRONMENTAL SITE ASSESSMENT SERVICES
Approval of the First Amendment authorizes Ninyo & Moore to perform a Phase
I (Environmental Site Assessment) for 5922 and 5934 Primrose Avenue and
extends the agreement to allow completion of all outstanding work items .
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June 19 , 2018
Page 4 of 12
Act ion: Approved a Fi rs t Amendment to the
professional services agreement w ith Ninyo &
Moore for additional environmental site
assessment services not to ex ceed a total
contract amount of $31 ,933.
E. APPROVAL OF THIRD AMENDMENT TO AGREEMENT WITH SOUTHLAND
TRANSIT, INC . FOR DIAL-A-RIDE TRANSPORTATION SERVICES
I
City Council directed staff to return with a revised Amendment to t he
Agreement with Southland Transit Inc. for six months , w ith a month-to-month
option after the si x months up to a ma x imum of one -year.
Action :
1. Approved the Third Amendment to the Agreement to Prov ide Services with
Southland Transit , Inc. for Dial-A-Ride transportation servi ces ;
2. Directed staff to return to City Council with a plan on how a Request for
Proposals will be structured integrating Dial-A-Ride and on-demand local
public transportation for residents by the Decembe r 18 , 2018 meeting; and
3. Base on City Council discussion and direction on December 18, 2018 , staff will
develop and issue a Request for Proposals for Dia l-A-Ride and other
transportation programs in January 2019.
F . APPROVAL OF VENDOR AGREEMENT FOR REOCCURRING SERVICES
WITH INLAND EMPIRE STAGES, LTD TO PROVIDE TRANSPORTATION
AND TOURING SERVICES
Approval of the Vendor Agreement for Reoccurring Serv ices with Inland Empire
Stages , LTD will allow the City to provide day trips for older adults to various
locations in Southern California .
Action : Approved a two-year Vendor Agreement for
Reoccurring Services with Inland Empire
Stages , LTD in an amount not to e xce ed
$150,000 and authorize the City Manager to
execute the Agreement.
G. ADOPTION OF RESOLUTION NO. 18 -533 2 APPOINTING THE POS ITION OF
ADMINISTRATIVE SERVICES DIRECTION AS CITY TREASURER
The former Administrative Services Director was appointed by name as the City
Treasurer. As she has retired , the City must appoint a new T re asurer. It is
recommended that the City Treasurer be appo inted by posit ion rather than
name .
City Council Minutes
June 19, 2018
Page 5 of 12
Action: Adopted Resolution No. 18-5332 appointing the
position of Administrative Services Director as
City Treasurer.
I. ADOPTION OF RESOLUTION NO. 18-5333 ADOPTING THE STATEMENT
OF INVESTMENT POLICY FOR FISCAL YEAR 2018-19
The City's Statement of Investment Policy establishes an administrative plan
which allows investment of the City's idle funds in financial institutions,
government agencies, the State of California Local Agency Investment Fund,
the Los Angeles County Pooled Investment Fund and medium term corporate
notes which meet the criteria required for safety and liquidity.
Action:
J. VISA CARD REPORT
Adopted Resolution No . 18-5333 adopting the
Statement of Investment Policy for FY 2018-19 .
The City Council is requested to receive and file the Visa Card Report .
Action: Received and filed.
K. ADOPTION OF RESOLUTION NO. 18-5340 APPROVING PAYMENT OF
BILLS FOR FISCAL YEAR 2017-18
The City Council is requested to adopt Resolution No. 18-5340 authori zing the
payment of bills.
Recommendation : Adopt Resolution No. 18-5340.
Mayor Man pulled New Business Item 10A (DISCUSSION AND DIRECTION TO STAFF
REGARDING SISTER CITY PARTNERSHIP WITH HUALIEN COUNTY, TAIWAN) out
of agenda order for discussion.
10. NEW BUSINESS
A. DISCUSSION AND DIRECTION TO STAFF REGARDING SISTER CITY
PARTNERSHIP WITH HUALIEN COUNTY, TAIWAN
The City Council is requested to hold a discussion regarding a possible Sister
City partnership with Hualien County , Taiwan .
City Manager Cook gave a brief overview regarding Taiwan Benevolent
Association's request to establish sister city partnership between Hua lien
County, Taiwan and City of Te mple City.
John Wu, Former President of Taiwan Benevolent Association Los Ang e le s
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June 19 , 2018
Page 6 of 12
Chapter, gave a brief introduction of their association and their interest in
establishing sister city partnership with Temple City .
City Council made comments and asked questions regarding sister city
partnership between Hualien County, Taiwan and City of Temple City.
Mayor Man opened public comment.
Jerry Jambazian, Temple City business owner, spoke in favor of an ambassador
relationship instead of an economic relationsh i p with Hualien County, Taiwan.
He also made comment regarding City's sister city partnership with Magdalena
de Kino , Mexico .
Lucy Liou, Temple City resident, also spoke in favor of establishing an
ambassador relationship with Hualien County, Taiwan .
Hearing no further request to speak, Mayor Man closed public comment.
Councilmember Chavez made a motion to adoption Resolution 18-5339 and
directed staff to bring back a revised memorandum of understanding to include
more specifics regarding the sister city partnership between Hualien County,
Taiwan and City of Temple City before August 25 , 2018 . Seconded by
Councilmember Sternquist and carried by the following votes:
AYES :
NOES :
ABSTAIN:
ABSENT:
Councilmember-Chavez, Sternquist, Yu, Man
Councilmember-None
Councilmember-None
Councilmember-Fish
City Council recessed the meeting at 9 :16 p.m . and reconvened with all
members present at 9 :25p.m.
8. PUBLIC HEARING
A. ADOPTION OF RESOLUTION NO. 18-5335 ORDERING THE LEVY OF
CITYWIDE LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR
FISCAL YEAR 2018-19
City Council approval of the Fiscal Year 2018-19 levy of the Citywide Lighting
and Maintenance District assessments will allow the City to continue with its
annual Lighting and Maintenance District program.
City Manager Cook gave a brief introduction of the Citywide Lighti ng and
Maintenance District assessments .
Interim Administrative Services Director James gave a brief overview of t he
staff report .
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June 19, 2018
Page 7 of 12
Mayor Man opened public hearing . Hearing no request to speak, Mayor Man
closed the public hearing .
Councilmember Sternquist made a motion to adoption Resolution No . 18-5335,
ordering the levy and collection of assessments Fiscal Year 2018-19.
Seconded by Councilmember Yu and carried by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember-Chavez, Sternquist , Yu , Man
Councilmember-None
Councilmember-None
Councilmember-Fish
B. ADOPTION OF RESOLUTION NO. 18-5334 APPROVING THE MASTER FEE
AND FINE SCHEDULE FOR FISCAL YEAR 2018-19
Adoption of the resolution w i ll update the City's Master Fee and Fine Schedule
for FY 2018-19.
City Manager Cook gave a brief introduction regarding the Master Fee and Fine
Schedule .
Interim Administrative Services Director James gave a brief summary of the
staff report.
City Council asked questions regarding the proposed fees and fine schedule.
Mayor Man opened public hearing .
Steve Stafford, Temple City resident, spoke in favor of the City recovering its
cost for providing planning services .
City Council made comments regarding the proposed fees and fine schedule.
Hearing no further request to speak, Mayor Man closed the public hearing.
Councilmember Yu made a motion directing staff to keep the City's fees at 75 %
cost recovery and to add the two new recommended fees (i.e ., Special Event
and Street Closure permits) to the schedu le. Seconded by Councilmember
Chavez and carried by the following votes:
AYES :
NOES:
ABSTAIN:
ABSENT:
Councilmember-Chavez, Sternquist, Yu , Man
Councilmember -None
Councilmember -None
Councilmember -Fish
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June 19 , 2018
Page 8 of 12
C. ADOPTION OF RESOLUTION NO. 18-5336 ADOPTING THE ANNUAL
APPROPRIATION LIMIT FOR FISCAL YEAR 2018-19
Article XIII-B provides limits to the amount of tax proceeds stated and local
governments can spend each year. Staff has complied with all the provisions of
Article XIII-B in determining the Limit for Fiscal Year 2017-18 . In order to be in
compliance with California State Law, City Council adoption of the resolution is
necessary.
Interim Administrative Services Director James gave a brief summary of the
staff report.
Mayor Man opened public hearing. Hearing no request to speak , Mayor Man
closed the public hearing.
Councilmember Yu made a motion to adopt Resolution No. 18-5336, adopting
the annual Appropriations Limit for Fiscal Year 2018-19 . Seconded by
Councilmember Chavez and approved by the following votes:
AYES:
NOES :
ABSTAIN:
ABSENT:
Councilmember-Chavez, Sternquist, Yu , Man
Councilmember-None
Councilmember-None
Council member-Fish
D. ADOPTION OF THE PROPOSED BUDGET FOR FISCAL YEAR 2018-19
Pursuant to Section 901 of the City Charter, the City Council is required to
conduct a public hearing prior to the adoption of the Proposed Fiscal Year 2018-
19 City Budget which includes the proposed revenues and corresponding
expenditures.
Interim Administrative Services Director James gave a brief summary of the
staff report.
City Council made comments and asked questions regarding the proposed
budget for Fiscal Year 2018-19 .
Pat Perinich, Harris and Associates, informed the City Council their cost for
conducting a study on how the City can recover the deficit assessment in the
citywide Lighting and Maintenance District.
Mayor Man opened public hearing. Hearing no request to speak, Mayor Man
closed public hearing.
Councilmember Chavez made a motion to adopt the annual C ity Budget for FY
2018-19 and Capital Improvement Projects. Seconded by Counci lmember
Sternquist and approved by the following votes:
City Council Minutes
June 19, 2018
Page 9 of 12
AYES:
NOES:
ABSTAIN :
ABSENT:
Councilmember-Chavez, Sternquist , Yu, Man
Councilmember-None
Council member-None
Councilmember-Fish
Councilmember Chavez made motion to continue the discussion regarding the
General Fund classification and defer it to the Audit Stand ing Committee for
further review and report back to the Council at a future meeting. Seconded by
Councilmember Sternquist and approved by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember-Chavez, Sternquist, Yu , Man
Councilmember-None
Councilmember-None
Councilmember-Fish
Councilmember Chavez made a motion directing staff to prepare a payment
schedule for paying off the citywide lighting and maintenance district
assessment deficit by appropriating $700 ,000 per year from the Assigned One-
Time Expenditure General Reserve for pay off in three yea r and also to include
specification with "pay to" and "pay from" in the payment schedule. Seconded
by Councilmember Sternquist and approved by the following votes:
AYES :
NOES :
ABSTAIN :
ABSENT:
Councilmember-Chavez, Sternquist, Yu , Man
Councilmember-None
Councilmember-None
Councilmember-Fish
Councilmember Chavez made a motion to appropriate an additional $20 ,000 to
the FY 2018-19 City Budget from the General Fund Reserve to retain Harrison
and Associate to conduct a study and rate analysis of the potential increase in
lighting and maintenance district assessment. Seconded by Councilmember
Sternquist and approved by the following votes :
AYES:
NOES :
ABSTAIN:
ABSENT:
Councilmember-Chavez, Sternquist, Yu, Man
Councilmember -None
Councilmember-None
Councilmember-Fish
9. UNFINISHED BUSINESS -None
11. COMMUNICATIONS -None
12 . UPDATE FROM CITY MANAGER-None
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June 19, 2018
Page 10 of 12
13. UPDATE FROM CITY ATTORNEY
Briefly mentioned the lawsuit filed by former Poway Mayor arguing that the
California Voting Rights Act is unconstitutional.
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. SCHOOL DISTRICT/CITY STANDING COMMITTEE
(Councilmember Chavez and Mayor ProTem Fish)-Formed 1/3/2012
No report .
B . LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITTEE
(Councilmember Chavez and Councilmember Yu)-Formed 2/18/2014
No report .
C. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE
(Councilmember Yu and Mayor Man)-Formed 2/18/2014
No report.
D. AUDIT STANDING COMMITTEE
(Councilmember Chavez and Councilmember Yu)-Formed 7/15/2014
No report.
E. FACILITIES , PUBLIC WORKS , AND INFRASTRUCTURE STANDING
COMMITTEE
(Councilmembe r Yu and Mayor Man) -Formed 4/4/2017
No report .
F. PUBLIC ARTS COMMISSION AD HOC COMMITTEE
(Councilmember Chavez and Mayor Man)-Formed 8/2/2016
No report .
G . LIBRARY CONSTRUCTION AD HOC COMMITTEE
(Mayor ProTem Fish and Councilmember Sternquist)-Formed 4/4/2017
No report.
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June 19, 2018
Page 11 of 12
H. BUDGET AD HOC COMMITTEE
(Mayor Man and Mayor Pro Tern Fish)-Formed 4/17/2018
No report.
I. CITY COMMISSIONER RECRUITMENT APPOINTMENT AD HOC
COMMITTEE
(Councilmember Chavez and Councilmember Yu)-Formed 5/1/2018
Councilmember Chavez reported that the ad hoc committee has concluded
with the interviews of the commissioner applicants and they are
recommending that City Council reappoint the incumbent commissioners .
Additionally, the ad hoc recommends that city council consider increasing the
number of commissioners for two of the City Commissions (i.e ., Parks &
Recreation and Transportation and Public Safety) from 5 to 7 .
Mayor Man established a City Fee Ad Hoc Committee to review the current fee schedule
and bring back recommendation regarding service cost recovery to C ity Council for
consideration. Mayor Man appointed Councilmember Chavez and Councilmember
Sternquist to the Ad Hoc Committee.
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER STERNQUIST
Would like to invite Temple City High School's Brighter Side S ingers to the next
Council meeting for recognition , she reminded the public that it is mosquito
season so to be conscious of standing water, she announced that the City will
continue to accept donations toward the artwork for the Temple City Children's
Library until July 31, 2018.
B . COUNCILMEMBER CHAVEZ
Commented on the message board displaying information regarding use of
illegal firework on El Monte Avenue . Thanked staff for preparing the FY 2018-
19 city budget.
C. COUNCILMEMBER YU
Commented on the city budget and would like to see a longer projection in the
future budget.
D. MAYOR PRO TEM FISH -Absent
City Council Minutes
June 19 , 2018
Page 12 of 12
D. MAYOR MAN
Reported on his meeting with the Chamber of Commerce and invited the public
to the Council's next monthly meeting with the sheriff.
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES-None
17 . ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Jerry Jambazian , Temple City business owner, commented on City of Duarte 's
discussion regarding fireworks in their city .
18. ADJOURNMENT
The City Council adjourned the meeting in memory of Sue Matchet , women 's club
member at 11 :17 p.m.
William Man , Mayor
ATTEST:
Peggy Kuo, City Clerk