HomeMy Public PortalAbout11) 7H Resolution 18-5338 Facsimile Signatures for the Drawing of Warrants and ChecksADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: June 19 , 2018
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
By : Julia James , Inte rim Administ rat ive Services Director
AGENDA
ITEM 7.H.
SUBJECT: RESOLUTION NO. 18-5338 REAUTHORIZING THE USE OF FACSIMILE
SIGNATURES FOR THE DRAWING OF WARRANTS AND CHECKS
RECOMMENDATION:
The City Council is requested to adopt Resolution No . 18-5338 (Attac hment "A "),
reauthorizing facsimile signatures of the drawing of warrants and checks .
BACKGROUND:
1. On February 4 , 2014, the City Council adopted Resolution No . 14-4970 authorizing
fa c sim il e signatures of specified positions for City warrants and checks .
2 . On February 20 , 2018 , the City Council adopted Resolution No . 18-5 3 15
suspending the use of facsimile signatures for the drawing of warrants and checks
and authorizi ng Interim Administrative Services Director, Julia James as an
authorized signer on City ac counts .
3. On June 30 , 2018 , the contract with Julia James will end and the permanent
Administrative Services Director will begin employment on July 9, 2018 .
ANALYSIS:
The City Coun ci l by Resolution No . 14-5036 , authorized all warrants and checks have
j oint signatures (2) from the follow ing authorized signatures :
• City Manager
• Administrative Services Director;
• Parks and Recreation Director; and
• City Clerk
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City Council
June 19 , 2018
Page 2 of 2
Upon the retirement of Administrative Services Director (Director) Tracey Hause and
the appointment of an Interim D i rector in February , the City Council suspended the use
of facsim ile signatures until a new permanent Director was appointed.
A new Director has been appointed and will begin employment on July 9, 2018 . The
Interim Director's contract will end on June 30 , 2018 . It is thereby recommended that
the use of facsimile signatures be reinstated effective July 1, 2018 .
CITY STRATEGIC GOALS:
This action updating authorized signatures for the drawing of warrants and c he c ks will
further the City's Strateg ic Goal to promote Good Governance .
FISCAL IMPACT:
There is no fiscal impact of this action to the City's Budget.
ATTACHMENT:
A. Resolution No . 18-5338
ATTACHMENT A
RESOLUTION NO. 18-5338
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEM PLE CITY REAUTHORIZING THE USE OF FACS IMILE
SIGNATURES FOR THE DRAWING OF WARRANTS AND
CHECKS
THE CITY COUNCIL OF THE CITY OF T EMPLE CITY DOES HEREBY RESOLVE ,
DETERMINE AND ORDER:
WHEREAS , Pu rs ua nt to Government Code Section 37203 , the C ity Council has authori zed
that all warrants and checks sha ll be drawn upo n t he joint s ignatu res of two of the f oll owing
office rs :
• C ity Manager ;
• Admin istrative Services D irector/C ity Treasurer;
• Pa rks and Re creation Director; and
• C ity Clerk .
WHEREAS , On February 20, 20 18 , the City Counci l adopted Reso lution 18-5315
suspend ing the use of facsim ile signatures duri ng the recruitmen t period for a new Adm in i strative
Services D irector and adding Interim Administrative Se rv ices Director/City T reasurer Jul ia James
as an authorized signer; and
WHEREAS, Effective June 30 , 2018, the contract with the Interim Adm inistrat ive Services
Director w ill terminate and the permanent Admin istrati ve Services D irector will beg in employment
with the City on July 9 , 2018 .
NOW, THEREFORE, the C ity Council of the C ity of Temp le C ity does hereby resolves as
follows :
SECTION 1 . Effective Ju ne 30 , 20 18, Interim Admin istrative Services Directo r Ju lia James
w ill be removed as a n authorized s igner on a ll City accounts .
SECTION 2. Effective July 9 , 2018, the use of facsimi le s ignatures wi ll resume fo r the
drawi ng of w arrants and checks .
SECTION 3 . The C ity C lerk shall certify to the pa ssag e and adoption of th is re so lutio n .
A PPROVED AND ADOPTED this 19 th day of June, 2018.
MAYOR
ATTEST:
City Clerk