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HomeMy Public PortalAbout03) 7A-2 CC Regular Minutes 2018-05-151. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MINUTES MAY 15, 2016 AGENDA ITEM ?.A-2. Mayor Man called the City Counci l Regu lar Meeting to order at 7 :37 p .m . in the Council Chambers located at 5938 Kauffman Avenue , Temple City. 2 . ROLL CALL PRESENT : Counci lmember -Chavez, Sternquist , Yu , Fis h, Man ABSENT : Counci lmember-None ALSO PRESENT: C ity Manager Cook , City Attorney Vail , Community Development Di rector Forbes , City Clerk Kuo 3. INVOCATION Fathe r Mark Strader with St. Luke 's Cathol ic Church located at 5605 Cloverly Avenue provided the invocation . 4 . PLEDGE OF ALLEGIANCE Scout Troop 161 led the pledge of allegiance . 5. CEREMONIAL MATTERS-PRESENTATIONS A. TEMPLE CITY HIGH SCHOOL DRUM LINE City Council presented a Certificate of Recognition to the Temp le City High School drum line . B . TEMPLE CITY HIGH SCHOOL AMERICAN RED CROSS CLUB City Council presented a Certificate of Recognition to the Temple City High School American Red Cross student club . 6 . PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Steve Stafford, Temp le City resident , made a comment about accessibi lity of publ ic uti lity easement. City Council Minutes May 15 , 2018 Page 2 of 9 Lucy Liou , Neighborhood Watch Area Leader , invited everyone to the next Ne ighborhood Watch meeting. 7. CONSENT CALENDAR Councilmember Yu pulled Consent Calendar Item 7C and Councilmember Sternquist pulled Consent Calendar Item 7D for additional comments . C. APPROVAL OF MEMORANDUM OF AGREEMENT REGARDING THE ADMINISTRATION AND COST SHARING FOR THE PREPARATION OF DESIGN PLANS FOR LOAD REDUCTION STRATEGY PROJECTS FOR THE RIO HONDO RIVER AND TRIBUTARIES The City Council is requested to approve a Memorandum of Agreement (MOA) between the City , County , and several neighboring agencies fo r the design of three load reduction strategy projects for the Rio Hondo River and tributaries . Councilmember Yu wanted to address the appearance of potential conflict of interest for him and Mayor Man to vote on this item. Councilmember Yu and Mayor Man shared that although they are both employed by the Los Angeles County , and both work specifically in the Department of Public Works , neither of them works in a d ivision of that Department immediately affected by the MOA. The MOA is not between the City and the Mayor and Councilmember Yu 's department but rather with the County as a larger entity. City Attorney Vail added that Councilmember Yu and Mayor Man would not have d i rect impact or influence over the project of the MOA in the ir role and capacity with the County Department of Public Works , therefore , will not have a f inancial conflict of interest for participating in the discussion and voting on the MOA. Councilmember Sternquist also commented regarding her role w ith the San Gabriel Valley Counc i l of Governments and City Attorney Vail stated that her capacity with the agency would not make her ineligible to part icipate in the discussion or voting on the MOA. Heari ng no other request to speak from City Council , Councilmember Chavez made a motion to approve a Memorandum of Agreement between the County of Los Angeles , cities of Alhambra , Monterey Park , Pasadena , Rosemead , San Gabriel , San Marino , South Pasadena , and Temple City , and the San Gabriel Va l ley Council of Governments regarding the administration and cost sharing for the preparation of des ign plans for three load reduction strategy projects for the Rio Hondo River and tributaries ; and authorize the Mayor to sign the Memorandum of Agreement. Seconded by Councilmember Fish and carried by the following votes : City Council Minutes May 15 , 2018 Page 3 of 9 AYES: NOES : ABSTAIN : ABSENT: Councilmember-Chavez , Sternquist , Yu , Fish , Man Councilmember-None Councilmember-None Councilmember-None D . AGREEMENT WITH TRANSTECH ENGINEERS , INC . FOR BUILDING AND SAFETY SERVICES AND PUBLIC WORKS ENGINEERING SERVICES The City Council is requested to approve the agreement for building and safety services and public works engineering services . Counc i lmember Sternquist thanked Transtech for the work and support they have provided to the City . Hea r ing no other request to speak from City Council , Councilmember Chavez made a motion to approve an agreement with Transtech Engineers , Inc . to provide building and safety services and public works engineering services and authorized the C ity Manager to execute the Agreement. Seconded by Councilmember Yu and carried by the following votes : AYES : NOES : ABSTAIN : ABSENT : Councilmember-Chavez , Sternquist, Yu , Fish, Man Council member-None Councilmember-None Councilmember-None Mayor Pro Fish made a motion to approve the remainder of the Consent Calendar Items . Seconded by Councilmember Chavez and carried by the following votes: AYES : NOES: ABSTAIN : ABSENT: Councilmember-Chavez , Sternquist , Yu , Fish , Man Councilmember-None Counc ilmember-None Counc ilmember-None A. APPROVAL OF MINUTES The City Council is requested to review and approve : 1. Minutes of the C ity Council Special Meeting of May 1, 2018; and 2 . M inutes of the City Council Regular Meeting of May 1, 2018 . Action : Approved . B . PLANNING COMMISSION ACTIONS T he City Council is requested to review the actions of Regu lar Planning Comm ission Meeting of April 24, 2018. City Counci l Minutes May 15 , 2018 Page 4 of 9 Action : Received and filed . E. ADOPTION OF RESOLUTION 18-5328 DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR FISCAL YEAR 2018-19 The City Council is requested to accept the engineer's report establishing levy for Lighting and Maintenance District for Fiscal Year 2018-19 and setting date for public hearing . Action: 1. Accepted the Engineer's Report for the Temple City Citywide Lighting and Maintenance District; and 2 . Adopted Resolution No . 18-5328 . F . PETTY CASH AND VISA CARD REPORT The City Council is requested to receive and file the Petty Cash and Visa Card Report . Action: Received and filed . G. ADOPTION OF RESOLUTION NO . 18-5329 APPROVING PAYMENT OF BILLS FOR FISCAL YEAR 2017-18 The City Council is requested to adopt Resolution No . 18-5329 authorizing the payment of bills . Action : Adopted Resolution No . 18-5329. 8. PUBLIC HEARING-None 9. UNFINISHED BUSINESS -None 10. NEW BUSINESS A. PROPOSED REVISIONS TO STRATEGIC PLAN COMPONENTS The City Council is requested to discuss the proposed revisions to the Strategic P lan 's values , statements and priorities . Once finalized , these components will be incorporated into a final draft version of the Strategic Plan Update for Council 's review and approval. City Manager Cook gave a brief background of the Strategic Plan . City Council Minutes May 15 ,2018 Page 5 of 9 Councilmember Chavez left the meeting at 8 :12p.m. and returned at 8 :13p.m . City Manager Cook gave a brief overview of the proposed Mission Statement. City Council asked questions and made comments about the proposed Mission Statement (i .e ., what we do). City Council spoke in favor of staff's recommendation for Mission Statement "Option A " -To provide the highest level of effective and responsive municipal services that meets our diverse population . C ity Manager Cook gave a brief overview of the proposed Vision Statement (i.e., what we aspire to be). City Council asked questions and made comments about the proposed Vision Statement of the Strategic Plan . City Council spoke in favor of staff's recommendation for Vision Statement "Option H" -Temple City will continue to be a safe , family-oriented community with a high level of responsive municipal services . City Manager Cook gave a brief overview of the proposed values which will guide the City's action for the future . City Council asked questions and directed staff to combine similar va lues (i .e ., honesty with integrity, fiscal responsibility with responsiveness). City Council commented that the City will build upon "diversity" with changes in the community, and directed staff to eliminate "diversity" from the list. Lastly, City Council directed staff to add "customer focus " to the values list. City Manager Cook gave a brief summary of the priorities of the proposed Strategic Plan . City Council made comments about the proposed priorities and directed staff to combine similar priorities (i.e., downtown revitalization with economic vitality and revenue generation , employee development with efficient/effective services , sustainable development with Infrastructure/Facilities) and comb ine priorities bb ,cc ,dd , ee into a seventh priority . Mayor Man opened public comment. Hearing no request to speak , Mayor Man closed public comment. Councilmember Chavez made a motion : 1. To Receive and file the findings regarding proposed Strategic Plan 's mission statement , vision statement, values and strategic priorities and City Council Minutes May15,2018 Page 6 of 9 revise per Council 's input ; 2 . To confirm said findings for inclusion i nto the City's 2018-2021 Strategic Plan Update ; 3. For staff to develop a recommended work program for the Strategic Plan Update that reflects Council's confirmed values and statements , and which supports finalized strategic priorit ies ; and 4 . For staff to present said recommended work program for Council review and direction at a budget study session scheduled for May 29, 2018 . 11. COMMUNICATIONS-None 12. UPDATE FROM CITY MANAGER City Manager Cook provided an update regarding the Temple City library renovation project. He also informed Council that staff will be provid ing a summary of upcoming legislations that may have direct impact on local munic ipal ities . 13. UPDATE FROM CITY ATTORNEY City Attorney Vail stated that he will coord i nate his update from the city attorney conference with staffs summary of upcoming legislations to Council in June . 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITIEE (Councilmember Chavez and Mayor ProTem Fish)-Formed 1/3/2012 No report. B. LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITIEE (Councilmember Chavez and Counci lmember Yu )-Formed 2/18/2014 No report . C . FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Yu and Mayor Man )-Formed 2/18/2014 No report . D. AUDIT STANDING COMMITTEE (Councilmember Chavez and Councilmember Yu)-Formed 7/15/2014 No report . City Council Minutes May 15, 2018 Page 7 of 9 E. FACILITIES , PUBLIC WORKS , AND INFRASTRUCTURE STANDING COMMITTEE (Councilmember Yu and Mayor Man )-Formed 4/4/2017 No report. F. PUBLIC ARTS COMMISSION AD HOC COMMITTEE (Councilmember Chavez and Mayor Man)-Formed 8/2/2016 No report. G. LIBRARY CONSTRUCTION AD HOC COMMITTEE (M ayor Pro Tern Fish and Counci lmember Sternquist)-Formed 4/4/2017 No report . H . BUDGET AD HOC COMMITTEE (M ayor Man and Mayor Pro Tern Fish)-Formed 4/17/2018 Mayor Pro Tern Fish reported out on the ad hoc committee 's meeting on May 11 , 2018 . She shared that after the May 29 budget study session , the proposed budget will be presented to City Council for approval at the second meeting in June . I. CITY COMMISSIONER RECRUITMENT AD HOC COMMITTEE (Councilmember Chavez and Counci lmember Yu )-Formed 4/17/2018 Counc il member Chavez report that the ad hoc committee w i ll be interviewi ng applicants next Friday, May 25 , and will bring a recommendation regarding appointments to City Counci l for consideration in June. Appointed commissioners should be seated before the ir first meeti ng i n July . 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ Reported out on the California Joint Power Insurance Association Executive Comm ittee Workshop he attended last week. The association is discussing topics such as homelessness, cost of PERS , and marij uana related issues. The executive committee also discussed continuation of educational opportunities for the member cities . B. COUNCILMEMBER YU-None City Council Minutes May15,2018 Page 8 of 9 C . COUNCILMEMBER STERNQUIST Commented on City of Monrovia 's bike share program and their partnership with Lyft. She also commented on recognizing a hometown hero in conjunction with the City 's 4th of July celebration . D . MAYOR PROTEM FISH Shared that the Sheriff's memorial run to Irwinda le is this Friday , May 18 , and invited the public to come out and cheer them on . The runners will leave the Temple Sheriff Station parking lot around 11 :50 a .m . E . MAYOR MAN Commented that he would like to revis it the plan check procedures and have staff bring back recommendations for Council 's consideration . He also commented on the Miss Temple City event he attended this past weekend . He invited the public to the upcoming luncheon for Older American of the Year on Saturday , May 26 , the City Budget Study Session on Tuesday , May 29 , and the Council 's monthly meeting with the Sheriffs on Wednesday, May 30 . 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES-None 17. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 9 :14p.m ., the City Council recessed to the Successor Agency Meeting . Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency 's records . RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 9 :15 p .m . w ith all Councilmembers present. 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Lucy Liou , Neighborhood Area Watch Leader, commented on promoting the next C itizen 's Academy at the Neighborhood Watch meetings. She also spoke in favor of the City partnering with Lyft. City Council Minutes May 15 , 2018 Page 9 of 9 19. ADJOURNMENT The City Council Regular Meeting adjourned in memory of Matt Cooper at 9 :18p.m . William Man , Mayor ATIEST: Peggy Kuo , City Clerk