HomeMy Public PortalAboutPlanning Commission Minutes 01-11-2023Mintum Planning Commission
January 11, 2023
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Planning Commission Official Minutes
Wednesday January 11, 2023 — 6:30 PM
Minturn Town Hall / Council Chambers
302 Pine St Minturn, CO
The agenda is subject to change, including the addition of items 24 hours in advance or the
deletion of items at any time. The order and times of agenda items listed are approximate. This
agenda and meetings can be viewed at www.minturn.org.
MEETING ACCESS INFORMATION AND PUBLIC PARTICIPATION
This will be an in -person meeting with access for the public to attend in person or via the
Zoom link included. Zoom Link: https://us02web.zoom.us/j/82489827738
Zoom Call -In Information: 1 651 372 8299 or 1 301 715 8592 Webinar ID: 824 8982 7738
Please note: all virtual participants are muted. In order to be called upon and be unmuted, you
will need to use the "raise hand" feature in the Zoom platform. When it's your turn to speak,
the moderator will unmute your line and you will have five (5) minutes for public comment.
PUBLIC COMMENTS: If you are unable to attend, public comments regarding any items on
the agenda can be submitted to Madison Harris, Planner I, prior to the meeting and will be
included as part of the record.
1. CALL TO ORDER — 6:30 PM
Lynn Teach called the meeting to order at 6:30 pm.
2. ROLL CALL & PLEDGE OF ALLEGIANCE
Those present at roll call: Planning Commission Chair Lynn Teach and Planning
Commission Members Jeff Armistead, Michael Boyd, and Sage Pierson.
Staff Members Present: Town Planner Scot Hunn and Planner I Madison Harris.
Note: Elliot H and Tom Priest are excused absent.
3. APPROVAL OF MINUTES
3.1 December 14, 2022
Motion by Jeff A., second by Michael B., to approve the minutes as presented. Motion
passed 4-0. Note: Elliot H and Torn P. are excused absent.
4. APPROVAL OF AGENDA Opportunity for amendment or deletions to the agenda.
Motion by Jeff A., second by Michael B., to approve the agenda as presented. Motion passed
4-0. Note: Elliot H and Torn P. are excused absent.
5. DECLARATION OF CONFLICTS OF INTEREST
No Conflicts of Interest.
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January 11, 2023
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6. PUBLIC COMMENT Citizens are invited to comment on any item not on the regular
Agenda subject to a public hearing. Please limit your comments to five (5) minutes per
person unless arrangements have been made for a presentation with the Town Planner.
Those who are speaking are requested to state their name and address for the record.
No public comment.
7. SPECIAL PRESENTATIONS
8. DESIGN REVIEW AND LAND USE PUBLIC HEARINGS
8.1 382 Taylor Avenue — New Single Family Residence and Accessory Dwelling Unit
Madison H. introduced the project. The Applicant requests Final Plan review of a new,
four -bedroom, 2,924 square foot single-family residence and a new, two -bedroom, 1,041
square foot accessory dwelling unit (ADU) located at 382 Taylor Street in the Game
Creek Residential Zone District. The plans show a three -level structure with a max
height measured to the midpoint of the roof of 26.4375 feet above proposed grade on the
west side of the lot and a max height for the ADU of 22.5625 feet on the east side of the
lot. The height of the proposed structures appear to be within the maximum 28 -foot
allowable within the Game Creek Residential Zone District. Parking is adequate, with
five off-street spaces provided (two in the garage and three surface spaces in front of the
garage). The single family residence requires three spaces, and the ADU requires one
which leaves an extra space provided above the requirements. Staff suggests the
Planning Commission review this project while thinking about Appendix B(II) (C) (1) (c).
Massing and Scale, Appendix B (II)(C)(2)(b) — Facade, and Appendix B (II)(C)(3)(a) —
Materials as called out in the staff report. When getting into the issues that staff has
called out and form the basis of the recommended conditions there are a few things
that need to be addressed. As shown in the Improvement Survey Plat provided by the
Applicant, 382 Taylor is comprised of Lot 5 and Lot 6. There is no record of these lots
having been combined through a lot line vacation/minor subdivision, so, much like
recent projects that have worked through the process, before a building permit can be
issued, the Applicant will need to vacate the interior lot line through the minor
subdivision process. Staff has received the application for this, so the Applicant is
already addressing this issue. The Accessory Dwelling Unit is a Limited Use within the
Game Creek Character Area Residential Zone District. This is a separate, administrative
process that needs to be applied for, however that should have little impact on the
Design Review Board's review of the project as a whole. Public Works has commented
that the curbstop location needs to be in a safe place, and that the water meter
reader/AMI box needs to be on the front of the house in a safe, accessible location and
not placed under a sloping roof line where snow has a tendency to shed. The last is not
particularly an issue, just something that staff would like to draw attention to. Staff
referred this final plan to the Town Engineer (Inter -Mountain Engineering) for
comments, and that letter dated December 22, 2022 is attached to the staff report. In that
letter the Town Engineer discusses the requirements and recommendations in Appendix
C of the Minturn Municipal Code concerning the grade of the driveway. Appendix C
recommends, but does not require, north facing driveways to have a maximum of 8%
grade and south facing driveways to have a maximum of 10% grade. This driveway
faces west and a portion of it is 10% grade. While this is above the recommended
maximum, staff does not believe a variance is required. However, the Applicant should
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January 11, 2023
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address this concern during the public hearing. In response to all of this staff has
provided four draft conditions that we believe to be appropriate to attach to this
application should the Planning Commission move to approve 382 Taylor Avenue —
New Single Family Residence and Accessory Dwelling Unit.'
Luis Vasquez, 56 Edwards Village Blvd.
Spoke to the driveway grading. It is the most significant challenge with the site. It will
get a significant portion of sunlight. The materials and massing fit with the
neighborhood.
Public Comment opened.
No public comment.
Public comment closed.
Jeff A. asked if they had considered heating the driveway.
• Mr. Vasquez said that they had when they were looking at a steeper grade
• Jeff A. also asked about the practicality of the proposed snow storage.
Understands that there is shown more than is required, but if the pile gets to big
and impacts the amount of cars that park there then they should think about
getting the snow loaded out. Doesn't think they need a variance. Agrees with
staff's suggested conditions. Advises the curbstop have some concrete around it
so that when it is plowed it isn't beat up. Likes the different use of materials and
think it will fit into the neighborhood.
Michael B. asked about how many SFEs they will need.
• Madison H. estimated 2 sfes, but would need to confirm with Jay.
• Michael B. asked about snow retention. Suggests having it whenever over
walkways. Might need a secondary snow fence to prevent the snow from ripping
out the bottom one.
• Sage P. agrees with Michael B. on needing extra snow fence.
Lynn T. believes the windows are small for the views over there. This isn't a
requirement, but a recommendation.
Motion by Jeff A., second by Sage P., to approve with conditions 382 Taylor Avenue —
New Single Family Residence and Accessory Dwelling Unit.
1. The Applicant shall address the comments provided by the Town Engineer in the letter
from Intermountain Engineering, Inc., dated December 22, 2022 with the exception
of comment 4 under Architectural Plans prior to building permit issuance.
2. The Applicant shall address Public Works comments contained in this staff report
prior to building permit issuance.
3. The Applicant shall submit and receive approval for a Minor Subdivision: Amended
Final Plat to vacate the interior lot line and effectively combine Lots 5 and 6, Block C
of the Taylor Addition to Minturn Subdivision prior to building permit issuance.
4. The Applicant shall submit and receive approval for a Limited Use application
for the Accessory Dwelling Unit prior to building permit issuance.
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January 11, 2023
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5. The Applicant shall meet with the Town Clerk and Treasurer to discuss and
ensure adequate water for the project.
6. The Applicant shall follow Appendix B (II)(B) which states, in part: "A second
framing and foundation ILC will be submitted with all the planning requirements
such as height, location of building, square footage of building and setbacks. A
Certificate of Occupancy is issued after the second ILC is approved and after it has
been determined the builder has met all the zoning requirements. The building,
foundation location, building height, setbacks, driveway access, topographic and
finished grade and utility easements information would be shown on the final ILC."
Motion passed 4-0.
Note: Elliot H. and Tom P. are excused absent.
9. DISCUSSION / DIRECTION
10. STAFF REPORTS
Scot H. gave an update on the Community Plan.
Madison H. to give an update on the Saloon.
11. PLANNING COMMISSION COMMENTS
Michael B. said that he is looking into nominating the Old Chapel.
Lynn T. asked the Planning Commission to read Bob's Rules of Order and the CML
Handbook. She also read Michelle's thank you note.
Sage P. would like to know why the Saloon is not open. Michael B. said that it is a
construction issue.
12. FUTURE MEETINGS
12.1 January 25, 2023
12.2 February 8, 2023
13. ADJOURN
Motion by Michael B., second by Jeff A., to adjourn the regular meeting of January 11, 2023
at 7:08 pm. Motion passed 4-0.
Note: Elliot H and Tom P. are excused absent.
Ly
Teach, Commission Chair
Scot Hunn, Planning Director