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HomeMy Public PortalAbout2001-03-15 Town of Truckee TOWN COUNCIL REGULAR MEETING MINUTES March 15, 2001, 6:00 P.M. Town Administrative Center 10183 Truckee Airport Road, Truckee, CA o 4. 5. 5.1 CALL TO ORDER Mayor McCormack called the regular Council meeting to order at 6:00 p.m. ROLL CALL PRESENT Councilmembers: Schneider, Florian, Susman, and Vice Mayor Drake. ALSO PRESENT Town Manager Stephen L. Wright, Town Engineer Dan Wilkins, Community Development Director Tony Lashbrook, Town Planner Duane Hall, Administrative Services Director Jill Olsen, Town Attomey Dennis Crabb, Police Chief Dan Boon, Captain Gary Jacobson and Town Clerk Patt Osborne. PLEDGE OF ALLEGIANCE PUBLIC COMMENTS - None PRESENTATIONS Community Development Director Tony Lashbrook advised Council and the audience the initial public workshop for the Hilltop Master Plan will be held March 20, 2001, 4:00pm - 6:00pm, at the Cottonwood Restaurant, and that all interested parties are invited to attend. CONSENT CALENDAR. Councilmember Schneider asked that Agenda Item 6.1 (Minutes) be pulled for further discussion. Mayor McCormack asked that Agenda Item 6.5 (Proposition 12 funds) be pulled for further discussion. Councilmember Florian asked that Agenda Item 6.7 (Police Department vehicles) be pulled for further discussion. It was moved by Councilmember Florian, seconded by Conncilmember Susman and unanimously carried to approve Agenda Items 6.2, 6.3, 6.4, & 6.6. Town of Truckee March 15, 2001 Regular Page 1 6.2 Minutes of a Special Meeting - February 5th & 6th 2001, Regular Meeting - February 15, 2001, and an Adjourned Meeting - March 8, 2001. 6.3 Certificate of Completion - Town Hall Improvement Project. 6.4 Introduction of an ordinance accepting the requirements of the California Penal Code relating to the training of law enforcement officers employed by the Town. 6.6 Resolution 2001-11 adopted authorizing Town Engineer to file Household Hazardous Waste Grant Application. 6.1 6.5 Councilmember Schneider asked that the minutes of February 5th reflect the Town Attorney Dennis Crabb was in attendance and the minutes of February 15th, 2001 that she joined the meeting at 6:15pm, not 7:15pm. It was moved by Councilmember Florian, seconded by Councilman Susman and unanimously carried to approve the minutes of February 5Ch, February 15th, and March 8th, 2001. Mayor McCormack asked if the letter to the State Department, regarding the use of Proposition 12 funds, needed to state "the whole population of Truckee, etc., etc.," Recreation and Parks General Manager Steve Randall stated the letter is adequate as it is currently written. It was moved by Councilmember Susman, seconded by Councilmember Florian and unanimously carried to Authorize the Town Manager to execute a letter to the State Department of Parks and Recreation regarding use of Per Capita Proposition 12 Funds by the Truckee Donner Recreation and Park District. Expedition over the Dodge l)uran?~. ( additional modifications to the console and thc 4-wheel drive shifting mechanism. Mayor McCormack asked if State prices were competitive to independent agencies. Chief Boon indicated they are close however; usually don't participate due to making less money under the State contract program. Conrad Williams asked ~vhy vehicles are being purchased without on board computers. Chief Boon stated Nevada County is making some changes to their dispatch software going from a current low frequency to a high frequency that will then be compatible with our computers. Computers will be purchased and installed when the County's software has been upgraded. It was moved by Councilmember Susman, seconded by Councilmember Florian, and unanimously carried to authorize the Town Manager to purchase specified vehicles, equipment and services at a total cost not to exceed $455,971. COUNCIL IMMEDIATE PRIORITIES - None Mayor McCormack, with Council consensus, asked that Agenda 8.2 be addressed before 8.1. Town of Truckee March 15, 2001 Regular Page 2 8.2 8.2 PUBLIC HEARING AGENDA ITEM 8.2 MOVED BEFORE AGENDA ITEM 8.1. GATEWAY CORNERS COMMERCIAL PROJECT (99-081/CUP/LLA/ABN) 8.1 PUBLIC HEARING TABLED. Tony Lashbrook, Community Development Director, stated that after the noticing of the Public Hearing the applicant withdrew their application from consideration although have asked that the Council consider alternatives relative to the abandonment of Donner Way Right-of Way Dennis Crabb, Town Attomey, stated that the Brown Act Open Meeting Law requires if there is a modification to an Agenda Item acted upon by the Council that the Public Hearing notices must be modified and published accordingly that since no such modification was made and noticed the Council then lacks the ability to act legally. Mr. Crabb stated the Council may take in public comment however he recommended the public wait until the item is noticed appropriately. Mr. Lashbrook stated the process for returning to Council for consideration is for the applicant to submit a modified project application, this is then taken before the Planning Commission as a noticed Public Hearing the Planning Commission's recommendations are taken before Council for a noticed Public Hearing and Council action. There was no pubic comment at this time. NOTE: Letters in opposition of the Gateway Project were received from: Susan Williams, P.O. Box 9270, Truckee; Sarah Trebilcock, no address given; Eric Larusson, no address given; and Dan & Garee Lynn Suchodolski, 11206 Spring Lane, Truckce. RESOLUTION2001-10ADOPTED:\I'I'ROVING?,IODIF~.EDI'.?}~ ~ '.?;'~' DEDICATION IN-LIEU FEES. (QUIMBY FEE} Tony Lashbrook, Community Development Director, stated California State Law provides the ability to require the dedication of parkland or the payment of in-lieu fee for parkland purposes for each new residential parcel created through the subdivision process. That the Truckee Donner Recreation and Park District has collected fees of $750.00 per parcel or received dedications through this process since 1982, with an update in 1996 to $1,009.51 per ne~vly created lots. Mr. Lashbrook stated thc Town's General Plan provides for five acres of parkland per 1,000 population. Mr. Lashbrook informed Council that the District is requesting an adjustment of the fee from $3319 to $2623, modify the park model that provides the cost basis supporting the fee from an intensively developed model to a park model with a one and one half acre of a more passive recreation (trails, picnic areas etc.), which reduces development costs of a 5-acre parcel from approximately $1.28 million to $1 million. Mr. Lashbrook informed Council that the District has agreed to: apply their impact fee to affordable housing projects which is .40 cents per square foot; and to pursue equal payment throughout the District. Mayor McCormack opened the Public Hearing requesting anyone wishing to speak in favor or opposition of establishing a modified park land dedication in-lieu fees. Town of Truckee March 15, 2001 Regular Page 3 Mr. Lashbrook noted he received a letter of opposition from Dan Chenney. Steve Randall, Truckee Donner Recreation and Park District General Manager, stated Mr. Lashbrook had adequately presented the District's willingness to provide: passive areas; reduced fee for development projects with on site recreation amenities; a policy for accepting park land in lieu of fees; a policy to reduce fees for projects creating low cost housing; and a policy for townhouses or condominium project that file for a building perrrfxt prior to filing a subdivision map act. Mayor McCormack asked Mr. Randall if an increase in the .40 cents per square foot fee was being looked at by the District. Mr. Randall indicated an increase is not being looked into at this time. John Falk, Tahoe-Sierra Board of Realtors, Inc., stated the District has answered all the Board's concerns addressed at the February 15, 2001, Council meeting, and recommends the adoption of Resolution 2001-10. Ted Owens, Chairman of the Board of Contractors Association of Tahoe-Truckee, stated the Board is pleased with the District's answers to expressed concerns and recommends the adoption of Resolution 2001-10. Pat Davison, CABPRO Field Director, thanks the District for listening and providing answers in an effort to gain support for the Quimby fee increase. Ms. Davison informed Council that the District inventory comes out to 6.3 acres per 1,000 people, a 1.3 acre surplus of land over the 5 acre per parcel standard addressed in the General Plan Ms. Davison asked that Council address the following questions: What would happen to future housing if the fee is not increased; What would happen to future parks if the fee is not increased; and How far would the surplus of park l~d and tt~c existing fcc carry us. NOrI'E: l_eltcr in opposition of thc Fcc increase was rcccixcd from Dan C?Ixcncy, 1404 Stanley Dollar Drive 4A. Walnut Creek, CA 04595. Mayor McCormack closed the Public Hearing reserving the right to re-open the Hearing at a later date. Council thanked Mr. Randall and the District for their hard work and for addressing all concerns in a positive manner. It was moved by Councilmember Schneider, seconded by Councilmember Florian, to adopt Resolution 2001-10 modifying the Park Land In-Lieu Fee. The motion was carried by the following vote: AYES: Councilmembers Schneider, Florlan, Susman, and Mayor McCormack; NOES: Councilmember Drake. Councilmember Drake asked that it be noted that his no vote is based on his concern with Placer County continuing not to give the Town its fair share of fees; that he could not see Placer County developing parks in Martis Valley in lieu of sending us fees; and the increase in the fee is still around the 200% level. Councilmember Drake stated he would remain conservative and therefore voted no. Town of Truckee March 15, 2001 Regular Page 4 8.2 RESOLUTION 2001-ADOPTEDING A NOTICE OF INTENTION TO ABANDON 50% OF THE SACKETT STREET RIGHT-OF-WAY TO CAROLE SESKO AND 50% OF THE SACKETT STREET RIGHT-OF-WAY TO THE WENGER FAMILY. Dan Wilkins, Town Engineer, stated as a result of written and oral testimony received from property owners Carole Sesko and Joanie Wenger with regard to property ownership of Sackett Street, the Council tabled consideration of abandonment request for 60 days from the January 4, 2001 regularly scheduled Town Council meeting. Mr. Wilkins reminded Council of their general direction to Ms. Wenger and Ms. Sesko to attempt to prepare a combined abandonment request splitting the property 50/50. However, due to ongoing disputes between the two property owners, this has not occurred. Mr. Wilkins stated in order to resolve the competing requests for right-of-way abandonment, staff recommends that Council adopt Resolution 2001-07 which would formalize the Town's intention to abandon 50% of the right-of-way to each property owner and require the property owners to provide required technical information and fee payments prior to July 15, 2001, to the Town of Truckee. Should either party fail to provide the required information and fees within the specified time period, it would be the other parties option to acquire the entirety of the Sackett Street right- of-way, provided all required information and fees are provided to the Town by September 15, 2001. That if these actions don't occur, then the option to acquire any of Sackett Street by either party would be permanently rescinded as of September 16, 2001. Mayor McCormack opened the Public Hearing asking for anyone wishing to speak in favor or in opposition of the proposed abandonment of the Sackett Street right-of-way. Joanie Wenger, on behalf of the Wenger Family, Requested the four month time period to submit technical information and fccs be cut to 2 months. information. Carole Sesko, property owner, stated she agrees with the proposed resolution and the four- month time period. Mayor McCormack closed the Public Hearing reserving the right to reopen the meeting at a later date. It was moved by Councilmember FIorian, seconded by Councilmember Susman, and unanimously carried to adopt Resolution 2001-07 adopting a notice of intention to abandon 50% of the Sackett Street right-of-way to Carole Sesko and 50% of the Sackett Street right- of-way to the Wenger Family. 9. STAFF REPORTS 9.1 Misnumbered - moved to Public Hearing Agenda Item 8.3. Town of Truckee March 15, 2001 Regular Page 5 9.2 ACCOUNTING MANAGER POSITION APPROVED. Jill Olsen, Administrative Services Director, stated the proposed position of Accounting Manager is necessary in order to improve the functions of Finance, Human Resources and Risk Management to the levels required. That the diversity of the department dictates the need for additional personnel to adequately meet the constant challenges in all areas. To meet the needs of the Town, and with the addition of the Police Department, the position of Accounting Manager essential. Annual cost, at entry level, is $44,268 base salary. It was moved by Councilmember Susman, seconded by Councilmember Drake, and unanimously carried to adopt position classification at Grade Order 11 for the position of Accounting Manager and authorize the additional position to be filled. 9.3 COUNCIL DENIES CASCADE HOUSING ASSOCIATION'S REQUEST FOR CDBG FUNDING Tony Lashbrook, Community Development Director, stated the Town received a request from Cascade Housing Association requesting the Town approve the submission of a two year CDBG funding request for $1 million dollars to assist in land acquisition and off-site improvements in support of a proposed 80 unit very low and low income project on the west end of Deerfield Drive. Mr. Lashbrook stated staff recommends that the Council not authorize the request for the following reasons: 1.) The project is speculative in nature. The General Plan Land Use and zoning designation do not allow for the project and require a legislative decision and a significant public process prior to the project moving forward. Should the project not be approved, or receive approval but not otherwise be financially viable, the Town would be ineligible to apply for CDBG funds for up to three years. 2.) Although the rcqucst under consideration by thc Town now is for thc $1 million CDBG approval, the project performa indicates that an additional $1.45 million in Town sponsored grants (Home and HELP) are required to make the project pencil. If any one of these grants is not pursued by the Town or not funded, all of the CDBG funding is at risk. 3.) The grant assumes that the Town wants to commit most all of the potential housing funding available over the next few years to more housing serving low and very low income households. With the completion of Sierra Village later this year, the Town will exceed its 5- year quantified objective for new housing serving this income group. Mr. Lashbrook reminded Council direction was given to develop a housing needs study which will provide updated and more specific information about the type of housing most needed to serve the needs of the community. This study will lead to the development of a housing strategy providing specific direction on how we should allocate scarce housing economic resources. Mr. Lashbrook stated a potential alternative, that staff supports, is the submission of a one-year $500,000 CDBG grant to assist with infrastructure costs associated with this project. The rational for support of this grant is that no other competing project has been identified for funding this year and such a request does not have the long term downside of the larger requests. This option will require significant effort between the project proponent and our contract housing specialists from Nevada County to complete an application for consideration at the April 5, 2001 Town Council meeting. Town of Truckee March 15, 2001 Regular Page 6 9.3 Public Comment - the following people spoke in opposition of the Deerfield Village project: · Jerry Burke, Deerfield Drive · Eric Rohlf, Deerfield Drive · Karen Pilaar, Deerfield Drive · Dave Wardmeir, Deerfield Drive · Anton Stiner, Deerfield Drive · Dan Leonard, Deerfield Drive · Fred Deal, Deerfield Drive · Juanita Schneider, Donner Lake · Allen Marshall, Deerfield Drive · Peter Moms, DeerfieldDrive · Mike Cruz, Deerfield Drive Jim Simon, stated his clients wish to do an affordable housing project that complies with the General Plan, on a nine (9) acre project with 76 units on E. Jibboom Street.. Dan Lazono, Matt Walther, and Ruth Fishman, Attorney, representing American Community Development, asked that the Council defer their decision until the April 5, 2001 Town Council meeting giving them time to submit plans for the proposed 76 unit development NOTE: Letters in opposition of the Deerfield Village project were submitted from: Randal Dresselhaus, P.O. Box 10945, Truckee; Michael & Mary Cruz, 11695 Deerfield Drive, Truckee; Eric Rohlf, no address; Martha & Gordon Waldo, P.O. Box 8701, Truckee; Sharon Smith, 11770 Deerfield Drive, Truckee; Karen Pilaar, 11773 Deerfield Drive, Truckee; Ken Maples, 11715 Deerfield Drive, Truckee; Dr. Kaleel EIlison, Pastor, First Baptist Church of Truckee, P.O. Box 657, Truckee; and Thomas & Maxinc Mcggc/t, 11532 DccrGcld Drix'c, Following public comments and a brief discussion it was moved by Councilmember Drake, seconded by Councilmember Florian and unanimously carried to direct staff to not prepare a CDBG grant package for the Deerfield Village project. CITIZENS TO BE ASKED FOR NAME IDEAS FOR EXISTING STATE ROUTE 267 BETWEEN THE TRUCKEE TOWN LIMIT AND COMMERCIAL ROW. Dan Wilkins, Town Engineer, stated upon completion of the SR 267 Bypass, the Town of Truckee will take ownership of the existing SR 267 roadway alignment. That the current signage plan calls for the section of roadway between Commercial Row and Palisades Drive to be called Bridge Street, and the section of roadway between Bridge Street and the intersection of the SR 267 bypass to be called Donner Pass Road. Mr. Wilkins stated staff is recommending Council adopt the aforementioned signage plan. Mr. Wilkins informed Council if they wished to consider modifying the above referenced names, this could be accomplished by soliciting suggestions of names or Council could direct staff could develop other alternatives. Conrad Williams, citizen, asked that Council allow the "Town" to decide the roadway names. Town of Truckee March 15, 2001 Regular Page 7 9.4 9.6 It was moved by Councilmember Susman, seconded by Councilmember Schneider and unanimously carried to adopt the name of Donner Pass Road for the section of roadway between Bridge Street and the intersection of the SR 267 bypass, and direct staff to solicit citizens input as well as citizen groups with regard to the name of the section of roadway between Commercial Row and Palisades Drive. ANNUAL REPORT FOR PARTICULATE MATTER AIR QUALITY ACCEPTED BY COUNCIL. Duane Hall, Town Planner, reviewed for Council the information and findings presented in the Annual Air Quality Report. Mr. Hall stated staff is recommending Council accept the Report and direct the Community Development Director and Town Planner to proceed with implementing air quality control strategies as follows: 1) Community Development Director will allocate approximately five to ten staff hours per week to the implementation of air quality control strategies; 2) Staff hours allocated to the air quality programs will take precedence over all other staff duties and responsibilities except for the historic preservation program; 3) Community Development Director will allocate Department resources for air quality programs in the following order of priority: a) Continue to offer and administer the interim rebate program for the removal of non- certified woodstoves; b) Complete the draft ordinance requiring the removal of non-certified woodstoves at time of home sale and also within specified timeframes (5 tel0 years); c) Develop a joint financial assistance program xvith Placcr Count>; e) Street sanding guidelines tbr Town and CalTrans operations 4) Community Development Director will allocate additional staff resources as necessary to properly administer the woodstove removal programs and financial assistance program. It was Council consensus to accept the Particulate Matter Air Quality Annual Report and direct the Community Development Director and Town Planner to proceed with implementing air quality control strategies as discussed. AWARD OF CONTACT AND BUDGET AMENDMENT FOR GLENSHIRE DRIVE, WIDENING AND GUARDRAIL PROJECT. Dan Wilkins, Town Engineer, stated bid documents were mailed to three construction contractors and Ladd and Associates was the only contractor to submit a bid. That due to the difficulty in obtaining interested contractors the original bid period had been previously extended three (3) times. Mr. Wilkins informed Council the bid from Ladd and Associates was $425,857 which is $184,441 (which includes 10% contingency) over the current budget amount of $284,000, that the reason for the difference is originally the budgeted amount included the Glenshire Drive only. Since then Council approved the addition of guardrail work on Donner Lake Road. To make up the difference, $124,767 of Measure A funds and $59,674 of AB1600 will be used through the budget amendment process. Town of Truckee March 15, 2001 Regular Page 8 It was moved by Councilmember Schneider, seconded by Councilmember Susman, and unanimously carried to award the Glenshire Drive Widening & Guardrail Project CIP#60- 03-36, to Ladd and Associates in the amount of $425,857.00, authorize Town Manager to execute contract, and increase budget by $184,441.00. 10. COUNCILMEMBER REPORTS Mayor McCormack stated he attended a LAFCO meeting where thc new budget was approved, Truckee's share being 40% of one-third of the LAFCo budget which is $20,000 to $25,000. 11. CLOSED SESSION 11.1 Pending Litigation Town of Truckee v County of Nevada, GCS 54956.9 (a). NO ACTION TAKEN 11.2 Pending Litigation County of Nevada v Town of Truckee, GCS 54956.9 (a). NO ACTION TAKEN 12. ADJOURNMENT Mayor McCormack adjourned the meeting at 9:33 P.M., to the next regularly scheduled meeting of the Town Council, April 5, 2001, 6:00 P.M., Town Hall, 10183 Truckee Airport Road, Truckee, CA. Respectfully submitted, APPRO~ DON MCCORMACK, Mayor Town of Truckee March 15, 2001 Regular Page 9