HomeMy Public PortalAbout2001-03-15 Town of Truckee
TOWN COUNCIL
REGULAR MEETING MINUTES
March 15, 2001, 6:00 P.M.
Town Administrative Center
10183 Truckee Airport Road, Truckee, CA
o
4.
5.
5.1
CALL TO ORDER
Mayor McCormack called the regular Council meeting to order at 6:00 p.m.
ROLL CALL
PRESENT
Councilmembers: Schneider, Florian, Susman, and Vice Mayor Drake.
ALSO PRESENT
Town Manager Stephen L. Wright, Town Engineer Dan Wilkins, Community Development
Director Tony Lashbrook, Town Planner Duane Hall, Administrative Services Director Jill
Olsen, Town Attomey Dennis Crabb, Police Chief Dan Boon, Captain Gary Jacobson and Town
Clerk Patt Osborne.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS - None
PRESENTATIONS
Community Development Director Tony Lashbrook advised Council and the audience the initial
public workshop for the Hilltop Master Plan will be held March 20, 2001, 4:00pm - 6:00pm, at
the Cottonwood Restaurant, and that all interested parties are invited to attend.
CONSENT CALENDAR.
Councilmember Schneider asked that Agenda Item 6.1 (Minutes) be pulled for further discussion.
Mayor McCormack asked that Agenda Item 6.5 (Proposition 12 funds) be pulled for further
discussion.
Councilmember Florian asked that Agenda Item 6.7 (Police Department vehicles) be pulled for
further discussion.
It was moved by Councilmember Florian, seconded by Conncilmember Susman and
unanimously carried to approve Agenda Items 6.2, 6.3, 6.4, & 6.6.
Town of Truckee
March 15, 2001 Regular
Page 1
6.2 Minutes of a Special Meeting - February 5th & 6th 2001, Regular Meeting - February 15, 2001,
and an Adjourned Meeting - March 8, 2001.
6.3 Certificate of Completion - Town Hall Improvement Project.
6.4 Introduction of an ordinance accepting the requirements of the California Penal Code relating to
the training of law enforcement officers employed by the Town.
6.6 Resolution 2001-11 adopted authorizing Town Engineer to file Household Hazardous Waste
Grant Application.
6.1
6.5
Councilmember Schneider asked that the minutes of February 5th reflect the Town Attorney
Dennis Crabb was in attendance and the minutes of February 15th, 2001 that she joined the
meeting at 6:15pm, not 7:15pm.
It was moved by Councilmember Florian, seconded by Councilman Susman and
unanimously carried to approve the minutes of February 5Ch, February 15th, and March 8th,
2001.
Mayor McCormack asked if the letter to the State Department, regarding the use of Proposition
12 funds, needed to state "the whole population of Truckee, etc., etc.," Recreation and Parks
General Manager Steve Randall stated the letter is adequate as it is currently written.
It was moved by Councilmember Susman, seconded by Councilmember Florian and
unanimously carried to Authorize the Town Manager to execute a letter to the State
Department of Parks and Recreation regarding use of Per Capita Proposition 12 Funds by
the Truckee Donner Recreation and Park District.
Expedition over the Dodge l)uran?~. (
additional modifications to the console and thc 4-wheel drive shifting mechanism.
Mayor McCormack asked if State prices were competitive to independent agencies. Chief Boon
indicated they are close however; usually don't participate due to making less money under the
State contract program.
Conrad Williams asked ~vhy vehicles are being purchased without on board computers. Chief
Boon stated Nevada County is making some changes to their dispatch software going from a
current low frequency to a high frequency that will then be compatible with our computers.
Computers will be purchased and installed when the County's software has been upgraded.
It was moved by Councilmember Susman, seconded by Councilmember Florian, and
unanimously carried to authorize the Town Manager to purchase specified vehicles,
equipment and services at a total cost not to exceed $455,971.
COUNCIL IMMEDIATE PRIORITIES - None
Mayor McCormack, with Council consensus, asked that Agenda 8.2 be addressed before
8.1.
Town of Truckee
March 15, 2001 Regular
Page 2
8.2
8.2
PUBLIC HEARING
AGENDA ITEM 8.2 MOVED BEFORE AGENDA ITEM 8.1.
GATEWAY CORNERS COMMERCIAL PROJECT (99-081/CUP/LLA/ABN)
8.1
PUBLIC HEARING TABLED.
Tony Lashbrook, Community Development Director, stated that after the noticing of the Public
Hearing the applicant withdrew their application from consideration although have asked that the
Council consider alternatives relative to the abandonment of Donner Way Right-of Way
Dennis Crabb, Town Attomey, stated that the Brown Act Open Meeting Law requires if there is a
modification to an Agenda Item acted upon by the Council that the Public Hearing notices must
be modified and published accordingly that since no such modification was made and noticed the
Council then lacks the ability to act legally. Mr. Crabb stated the Council may take in public
comment however he recommended the public wait until the item is noticed appropriately.
Mr. Lashbrook stated the process for returning to Council for consideration is for the applicant to
submit a modified project application, this is then taken before the Planning Commission as a
noticed Public Hearing the Planning Commission's recommendations are taken before Council
for a noticed Public Hearing and Council action.
There was no pubic comment at this time.
NOTE: Letters in opposition of the Gateway Project were received from: Susan Williams, P.O.
Box 9270, Truckee; Sarah Trebilcock, no address given; Eric Larusson, no address given; and
Dan & Garee Lynn Suchodolski, 11206 Spring Lane, Truckce.
RESOLUTION2001-10ADOPTED:\I'I'ROVING?,IODIF~.EDI'.?}~ ~ '.?;'~'
DEDICATION IN-LIEU FEES. (QUIMBY FEE}
Tony Lashbrook, Community Development Director, stated California State Law provides the
ability to require the dedication of parkland or the payment of in-lieu fee for parkland purposes
for each new residential parcel created through the subdivision process. That the Truckee Donner
Recreation and Park District has collected fees of $750.00 per parcel or received dedications
through this process since 1982, with an update in 1996 to $1,009.51 per ne~vly created lots. Mr.
Lashbrook stated thc Town's General Plan provides for five acres of parkland per 1,000
population.
Mr. Lashbrook informed Council that the District is requesting an adjustment of the fee from
$3319 to $2623, modify the park model that provides the cost basis supporting the fee from an
intensively developed model to a park model with a one and one half acre of a more passive
recreation (trails, picnic areas etc.), which reduces development costs of a 5-acre parcel from
approximately $1.28 million to $1 million. Mr. Lashbrook informed Council that the District has
agreed to: apply their impact fee to affordable housing projects which is .40 cents per square foot;
and to pursue equal payment throughout the District.
Mayor McCormack opened the Public Hearing requesting anyone wishing to speak in favor or
opposition of establishing a modified park land dedication in-lieu fees.
Town of Truckee
March 15, 2001 Regular
Page 3
Mr. Lashbrook noted he received a letter of opposition from Dan Chenney.
Steve Randall, Truckee Donner Recreation and Park District General Manager, stated Mr.
Lashbrook had adequately presented the District's willingness to provide: passive areas; reduced
fee for development projects with on site recreation amenities; a policy for accepting park land in
lieu of fees; a policy to reduce fees for projects creating low cost housing; and a policy for
townhouses or condominium project that file for a building perrrfxt prior to filing a subdivision
map act.
Mayor McCormack asked Mr. Randall if an increase in the .40 cents per square foot fee was
being looked at by the District. Mr. Randall indicated an increase is not being looked into at this
time.
John Falk, Tahoe-Sierra Board of Realtors, Inc., stated the District has answered all the
Board's concerns addressed at the February 15, 2001, Council meeting, and recommends the
adoption of Resolution 2001-10.
Ted Owens, Chairman of the Board of Contractors Association of Tahoe-Truckee, stated the
Board is pleased with the District's answers to expressed concerns and recommends the adoption
of Resolution 2001-10.
Pat Davison, CABPRO Field Director, thanks the District for listening and providing answers
in an effort to gain support for the Quimby fee increase. Ms. Davison informed Council that the
District inventory comes out to 6.3 acres per 1,000 people, a 1.3 acre surplus of land over the 5
acre per parcel standard addressed in the General Plan Ms. Davison asked that Council address
the following questions: What would happen to future housing if the fee is not increased; What
would happen to future parks if the fee is not increased; and How far would the surplus of park
l~d and tt~c existing fcc carry us.
NOrI'E: l_eltcr in opposition of thc Fcc increase was rcccixcd from Dan C?Ixcncy, 1404 Stanley
Dollar Drive 4A. Walnut Creek, CA 04595.
Mayor McCormack closed the Public Hearing reserving the right to re-open the Hearing at a later
date.
Council thanked Mr. Randall and the District for their hard work and for addressing all concerns
in a positive manner.
It was moved by Councilmember Schneider, seconded by Councilmember Florian, to adopt
Resolution 2001-10 modifying the Park Land In-Lieu Fee. The motion was carried by the
following vote: AYES: Councilmembers Schneider, Florlan, Susman, and Mayor
McCormack; NOES: Councilmember Drake.
Councilmember Drake asked that it be noted that his no vote is based on his concern with Placer
County continuing not to give the Town its fair share of fees; that he could not see Placer County
developing parks in Martis Valley in lieu of sending us fees; and the increase in the fee is still
around the 200% level. Councilmember Drake stated he would remain conservative and therefore
voted no.
Town of Truckee
March 15, 2001 Regular
Page 4
8.2 RESOLUTION 2001-ADOPTEDING A NOTICE OF INTENTION TO ABANDON 50%
OF THE SACKETT STREET RIGHT-OF-WAY TO CAROLE SESKO AND 50% OF
THE SACKETT STREET RIGHT-OF-WAY TO THE WENGER FAMILY.
Dan Wilkins, Town Engineer, stated as a result of written and oral testimony received from
property owners Carole Sesko and Joanie Wenger with regard to property ownership of Sackett
Street, the Council tabled consideration of abandonment request for 60 days from the January 4,
2001 regularly scheduled Town Council meeting. Mr. Wilkins reminded Council of their general
direction to Ms. Wenger and Ms. Sesko to attempt to prepare a combined abandonment request
splitting the property 50/50. However, due to ongoing disputes between the two property owners,
this has not occurred.
Mr. Wilkins stated in order to resolve the competing requests for right-of-way abandonment, staff
recommends that Council adopt Resolution 2001-07 which would formalize the Town's intention
to abandon 50% of the right-of-way to each property owner and require the property owners to
provide required technical information and fee payments prior to July 15, 2001, to the Town of
Truckee. Should either party fail to provide the required information and fees within the specified
time period, it would be the other parties option to acquire the entirety of the Sackett Street right-
of-way, provided all required information and fees are provided to the Town by September 15,
2001. That if these actions don't occur, then the option to acquire any of Sackett Street by either
party would be permanently rescinded as of September 16, 2001.
Mayor McCormack opened the Public Hearing asking for anyone wishing to speak in favor or in
opposition of the proposed abandonment of the Sackett Street right-of-way.
Joanie Wenger, on behalf of the Wenger Family, Requested the four month time period to
submit technical information and fccs be cut to 2 months.
information.
Carole Sesko, property owner, stated she agrees with the proposed resolution and the four-
month time period.
Mayor McCormack closed the Public Hearing reserving the right to reopen the meeting at a later
date.
It was moved by Councilmember FIorian, seconded by Councilmember Susman, and
unanimously carried to adopt Resolution 2001-07 adopting a notice of intention to abandon
50% of the Sackett Street right-of-way to Carole Sesko and 50% of the Sackett Street right-
of-way to the Wenger Family.
9. STAFF REPORTS
9.1 Misnumbered - moved to Public Hearing Agenda Item 8.3.
Town of Truckee
March 15, 2001 Regular
Page 5
9.2 ACCOUNTING MANAGER POSITION APPROVED.
Jill Olsen, Administrative Services Director, stated the proposed position of Accounting Manager
is necessary in order to improve the functions of Finance, Human Resources and Risk
Management to the levels required. That the diversity of the department dictates the need for
additional personnel to adequately meet the constant challenges in all areas. To meet the needs of
the Town, and with the addition of the Police Department, the position of Accounting Manager
essential. Annual cost, at entry level, is $44,268 base salary.
It was moved by Councilmember Susman, seconded by Councilmember Drake, and
unanimously carried to adopt position classification at Grade Order 11 for the position of
Accounting Manager and authorize the additional position to be filled.
9.3 COUNCIL DENIES CASCADE HOUSING ASSOCIATION'S REQUEST FOR CDBG
FUNDING
Tony Lashbrook, Community Development Director, stated the Town received a request from
Cascade Housing Association requesting the Town approve the submission of a two year CDBG
funding request for $1 million dollars to assist in land acquisition and off-site improvements in
support of a proposed 80 unit very low and low income project on the west end of Deerfield
Drive. Mr. Lashbrook stated staff recommends that the Council not authorize the request for the
following reasons:
1.) The project is speculative in nature. The General Plan Land Use and zoning designation do
not allow for the project and require a legislative decision and a significant public process
prior to the project moving forward. Should the project not be approved, or receive approval
but not otherwise be financially viable, the Town would be ineligible to apply for CDBG
funds for up to three years.
2.) Although the rcqucst under consideration by thc Town now is for thc $1 million CDBG
approval, the project performa indicates that an additional $1.45 million in Town sponsored
grants (Home and HELP) are required to make the project pencil. If any one of these grants is
not pursued by the Town or not funded, all of the CDBG funding is at risk.
3.) The grant assumes that the Town wants to commit most all of the potential housing funding
available over the next few years to more housing serving low and very low income
households. With the completion of Sierra Village later this year, the Town will exceed its 5-
year quantified objective for new housing serving this income group.
Mr. Lashbrook reminded Council direction was given to develop a housing needs study which
will provide updated and more specific information about the type of housing most needed to
serve the needs of the community. This study will lead to the development of a housing
strategy providing specific direction on how we should allocate scarce housing economic
resources.
Mr. Lashbrook stated a potential alternative, that staff supports, is the submission of a one-year
$500,000 CDBG grant to assist with infrastructure costs associated with this project. The
rational for support of this grant is that no other competing project has been identified for
funding this year and such a request does not have the long term downside of the larger
requests. This option will require significant effort between the project proponent and our
contract housing specialists from Nevada County to complete an application for consideration
at the April 5, 2001 Town Council meeting.
Town of Truckee
March 15, 2001 Regular
Page 6
9.3
Public Comment - the following people spoke in opposition of the Deerfield Village project:
· Jerry Burke, Deerfield Drive
· Eric Rohlf, Deerfield Drive
· Karen Pilaar, Deerfield Drive
· Dave Wardmeir, Deerfield Drive
· Anton Stiner, Deerfield Drive
· Dan Leonard, Deerfield Drive
· Fred Deal, Deerfield Drive
· Juanita Schneider, Donner Lake
· Allen Marshall, Deerfield Drive
· Peter Moms, DeerfieldDrive
· Mike Cruz, Deerfield Drive
Jim Simon, stated his clients wish to do an affordable housing project that complies with the
General Plan, on a nine (9) acre project with 76 units on E. Jibboom Street..
Dan Lazono, Matt Walther, and Ruth Fishman, Attorney, representing American Community
Development, asked that the Council defer their decision until the April 5, 2001 Town Council
meeting giving them time to submit plans for the proposed 76 unit development
NOTE: Letters in opposition of the Deerfield Village project were submitted from: Randal
Dresselhaus, P.O. Box 10945, Truckee; Michael & Mary Cruz, 11695 Deerfield Drive, Truckee;
Eric Rohlf, no address; Martha & Gordon Waldo, P.O. Box 8701, Truckee; Sharon Smith, 11770
Deerfield Drive, Truckee; Karen Pilaar, 11773 Deerfield Drive, Truckee; Ken Maples, 11715
Deerfield Drive, Truckee; Dr. Kaleel EIlison, Pastor, First Baptist Church of Truckee, P.O. Box
657, Truckee; and Thomas & Maxinc Mcggc/t, 11532 DccrGcld Drix'c,
Following public comments and a brief discussion it was moved by Councilmember Drake,
seconded by Councilmember Florian and unanimously carried to direct staff to not prepare
a CDBG grant package for the Deerfield Village project.
CITIZENS TO BE ASKED FOR NAME IDEAS FOR EXISTING STATE ROUTE 267
BETWEEN THE TRUCKEE TOWN LIMIT AND COMMERCIAL ROW.
Dan Wilkins, Town Engineer, stated upon completion of the SR 267 Bypass, the Town of
Truckee will take ownership of the existing SR 267 roadway alignment. That the current signage
plan calls for the section of roadway between Commercial Row and Palisades Drive to be called
Bridge Street, and the section of roadway between Bridge Street and the intersection of the SR
267 bypass to be called Donner Pass Road. Mr. Wilkins stated staff is recommending Council
adopt the aforementioned signage plan.
Mr. Wilkins informed Council if they wished to consider modifying the above referenced names,
this could be accomplished by soliciting suggestions of names or Council could direct staff could
develop other alternatives.
Conrad Williams, citizen, asked that Council allow the "Town" to decide the roadway names.
Town of Truckee
March 15, 2001 Regular
Page 7
9.4
9.6
It was moved by Councilmember Susman, seconded by Councilmember Schneider and
unanimously carried to adopt the name of Donner Pass Road for the section of roadway
between Bridge Street and the intersection of the SR 267 bypass, and direct staff to solicit
citizens input as well as citizen groups with regard to the name of the section of roadway
between Commercial Row and Palisades Drive.
ANNUAL REPORT FOR PARTICULATE MATTER AIR QUALITY ACCEPTED BY
COUNCIL.
Duane Hall, Town Planner, reviewed for Council the information and findings presented in the
Annual Air Quality Report. Mr. Hall stated staff is recommending Council accept the Report and
direct the Community Development Director and Town Planner to proceed with implementing air
quality control strategies as follows:
1) Community Development Director will allocate approximately five to ten staff hours per
week to the implementation of air quality control strategies;
2) Staff hours allocated to the air quality programs will take precedence over all other staff
duties and responsibilities except for the historic preservation program;
3) Community Development Director will allocate Department resources for air quality
programs in the following order of priority:
a) Continue to offer and administer the interim rebate program for the removal of non-
certified woodstoves;
b) Complete the draft ordinance requiring the removal of non-certified woodstoves at
time of home sale and also within specified timeframes (5 tel0 years);
c) Develop a joint financial assistance program xvith Placcr Count>;
e) Street sanding guidelines tbr Town and CalTrans operations
4) Community Development Director will allocate additional staff resources as necessary to
properly administer the woodstove removal programs and financial assistance program.
It was Council consensus to accept the Particulate Matter Air Quality Annual Report and
direct the Community Development Director and Town Planner to proceed with
implementing air quality control strategies as discussed.
AWARD OF CONTACT AND BUDGET AMENDMENT FOR GLENSHIRE DRIVE,
WIDENING AND GUARDRAIL PROJECT.
Dan Wilkins, Town Engineer, stated bid documents were mailed to three construction contractors
and Ladd and Associates was the only contractor to submit a bid. That due to the difficulty in
obtaining interested contractors the original bid period had been previously extended three (3)
times. Mr. Wilkins informed Council the bid from Ladd and Associates was $425,857 which is
$184,441 (which includes 10% contingency) over the current budget amount of $284,000, that the
reason for the difference is originally the budgeted amount included the Glenshire Drive only.
Since then Council approved the addition of guardrail work on Donner Lake Road. To make up
the difference, $124,767 of Measure A funds and $59,674 of AB1600 will be used through the
budget amendment process.
Town of Truckee
March 15, 2001 Regular
Page 8
It was moved by Councilmember Schneider, seconded by Councilmember Susman, and
unanimously carried to award the Glenshire Drive Widening & Guardrail Project CIP#60-
03-36, to Ladd and Associates in the amount of $425,857.00, authorize Town Manager to
execute contract, and increase budget by $184,441.00.
10. COUNCILMEMBER REPORTS
Mayor McCormack stated he attended a LAFCO meeting where thc new budget was approved,
Truckee's share being 40% of one-third of the LAFCo budget which is $20,000 to $25,000.
11. CLOSED SESSION
11.1 Pending Litigation Town of Truckee v County of Nevada, GCS 54956.9 (a).
NO ACTION TAKEN
11.2 Pending Litigation County of Nevada v Town of Truckee, GCS 54956.9 (a).
NO ACTION TAKEN
12. ADJOURNMENT
Mayor McCormack adjourned the meeting at 9:33 P.M., to the next regularly scheduled meeting
of the Town Council, April 5, 2001, 6:00 P.M., Town Hall, 10183 Truckee Airport Road,
Truckee, CA.
Respectfully submitted,
APPRO~
DON MCCORMACK, Mayor
Town of Truckee
March 15, 2001 Regular
Page 9