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Home My Public Portal About08-13-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 13, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, August 13, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, Street Commissioner Bill Smith, Scott Hester from Milestone, Fire Chief Mike Crawley, Assistant Fire Chief Oscar Abner, Battalion Chief Tim Brown, Lieutenant Don Pope, Firefighters Andy Roberts, Jeremy Blake, Chris O'Neil and Doug Gardner. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the August 6, 2009 meeting. Flood asked that the following amendments be made to those minutes. For Resolution No. 3- 2009 she wanted it to state that remediation would be paid for by State Funds and that the City acquired the said property from the County. The other amendment was on the bid opening for the Home Owner Repair Project for 715 South 15th Street. She wanted it noted that President Robinson had explained that these bids had been received in a timely matter and were left in the office and that is the reason why they were not opened at the first opening of the bid. Flood then made a motion to approve the minutes as corrected with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for August 14, 2009 in the amount of $158.969.25. She explained of that total $15,218.72 was paid to Harley Davidson Center for Acquisition fee for four police motorcycles; $23,653.27 was paid to Milestone for cold mix; $27,103.17 was paid to Pro Lawn Care for the rehab of curbs and sidewalks on N.W. 7th Street and $19,534.00 was paid to Bonar and Associates for Engineering Services for Salisbury Road. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes August 13, 2009 Page 2 of 5 CONTRACTS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 110 -2009 with Indiana Department of Transportation that is a project coordination contract for the American Recovery and Reinvestment Act of 2009, that is Federal Stimulus Money for the funding of the South 37th Street Project. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 111 -2009 with Indiana Department of Transportation that is a project coordination contract for the American Recovery and Reinvestment Act of 2009, that is Federal Stimulus Money for the funding of the Industries Road Project. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 112 -2009 with Indiana Department of Transportation that is a project coordination contract for the American Recovery and Reinvestment Act of 2009, that is Federal Stimulus Money for the funding of the South "L" Street Project. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 113 -2009 with Indiana Department of Transportation that is a project coordination contract for the American Recovery and Reinvestment Act of 2009, that is Federal Stimulus Money for the funding of the Salisbury Road Project. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Assistant City Attorney explained that the contracts were not prepared by the City's Law Department and only had two lines for signatures therefore a motion needed to be made for the approval to allow President Vicki Robinson and Vice President Dian Lawson to sign all of the above contracts for the board. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 114 -2009 with Bonar Group for Engineering Services for the Salisbury Road Project Phase 2 in the amount of $259,800.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 115 -2009 with Clark — Deitz, Inc. for Professional Services associated with the South "E" Street, from 5th Street to 16th Street, Project in the amount of $305,690.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request that was presented by Street Commissioner Bill Smith to award the bid for the Phase II, 2009 Paving Program to Milestone Board of Works Minutes August 13, 2009 Page 3 of 5 Contractors in the amount of $610,713.99. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson added a bid opening that was not on the agenda for the Elder Beerman Parking Lot and Sidewalk Rehab. Those bids are as follows: 1. Milestone Contractors a. H.A.C. #11 Asphalt (Parking Lot) - $29,900.00 b. Wedge (Parking Lot) - $1,980.00 c. Prep Parking Lot - $1,800.00 d. 4 "Striping - $512.25 e. Pavement Marking Stop Bar — $20.00 f. Pavement Marking Arrow - $30.00 g. Pavement Marking Handicapped - $200.00 h. 4" Monolithic Sidewalk - $33,000.00 i. 8" Sidewalk - $3,900.00 j. 8" Driveway - $3,250.00 k. Curb Ramps - $3,000.00 1. Raise Inlet Grates - $700.00 m. Traffic Control - $312.75 n. Total - $78,605.00 o. Alternate #1 — Mill, Wedge and Pave portion of Service Drive to correct drainage - $2,245.00 2. Pro Lawn Care a. H.A.C. #11 Asphalt (Parking Lot) - $38,180.00 b. Wedge (Parking Lot) - $1,560.00 c. Prep Parking Lot — 0 d. 4" Striping - $546.40 e. Pavement Marking Stop Bar — 1$1,860.00 f. Pavement Marking Arrow - $50.00 g. Pavement Marking Handicapped - $612.00 h. 4" Monolithic Sidewalk - $24,00.00 i. 8" Sidewalk - $3,900.00 j. 8" Driveway - $$3,250.00 k. Curb Ramps - $1,125.00 1. Raise Inlet Grates - $600.00 m. Traffic Control - $500.00 n. Total - $75,752.00 o. Alternate #1 — Mill, Wedge and Pave portion of Service Drive to correct drainage TEMPORARY BANNER POSTING A. Robinson made a request to the board that was submitted by Captain Terry Hopkins, Karen Chasteen and Sarah Mitchell for the approval to Post a banner on the old Board of Works Minutes August 13, 2009 Page 4 of 5 Railroad Trestle at 1st and East Main Street from Friday, August 14, 2009 through Monday, September 14, 2009 for the Starr Gennett Walk of Fame Festival. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. RESIDENTIAL HANDICAPPED PARKING SIGN RENEWALS A. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 111 South 5th Street for Ms. Faye Morris. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 116 SW 7t11 Street fir Ms. Ruth Baldwin. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 229 South 7t11 Street for Ms. Joan Barth. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 309 North 18t11 Street for Mr. Kenneth Cuneo. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. E. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 404 North 17t11 Street for Thomas Mong. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. F. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 417 NW "E" Street for Mr. Joe Moore. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. G. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 448 South 16t11 Street for Mr. Donald Hartman. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. H. Robinson made a request to the board for the approval of a Residential Handicapped Parking Sign Renewal at 2021 Glen Court for Mr. John Reeves. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Robinson took this time to announce that there would be a five minute recess before the start of the Final Grievance Meeting. GRIEVANCES Robinson reconvened the meeting. She then made the statement that this was a final meeting on Grievance 2009 and 2010 that were filed by Lieutenant Don Pope. There was further explanation on how the meeting would be conducted and after all parties had completed their testimony and final remarks the board would determine the date for their Depositions. After lengthy discussion from both sides it was then decided that the date for the Final Depositions would be scheduled for Thursday, September 10, 2009 after the regular Board of Public Works and Safety meeting. There will be an audio tape on file in the City Clerk's Office on these proceedings. Board of Works Minutes August 13, 2009 Page 5 of 5 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk