HomeMy Public PortalAbout06-04-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, JUNE 4, 2009
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, June 4, 2009, in the Community Room at the Municipal Building, 50 North 5th Street,
Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and
Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of
Information Technology Doug Goss, Community Development Specialist Sharon Palmer,
Captain Terry Hopkins and David Mears from Milestone.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the May 28, 2009 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for June 5, 2009 in the
amount of $228,451.33. She explained of that total $31,889.94 was paid to the Wayne County
Treasurer for the City's portion of 9 -1 -1 salaries and benefits, $13,670.95 was paid to Parallax
for internet connection, $18,741.53 was paid to Stello Products for street signs, $51,091.06 was
paid to Chase Equipment Financing for the second payment of five for a Street Sweeper,
$33,282.00 was paid to Apex Group for the demolition of 316 North 15th Street and 136 South
11th Street and $14,229.35 was paid to Pro Lawn Care for curb and sidewalk rehabilitation on
North 6th and South `B" Streets. Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
ACQUISITIONS
A. Assistant City Attorney Kim Vessels explained that the board was being informed
that the Law Department was proceeding with litigation to acquire three properties
that are needed for the Salisbury Road Phase 1 Project. The owners of those
properties are as follows:
1. Doherty Inc.
Board of Works Minutes
June 4, 2009
Page 2 of 4
2. Don Winget
3. Everett Lee Warren Jr.
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of
Information Technology Doug Goss for the approval of Contract No. 80 -2009 that is
an Interlocal agreement between the City and Parallax Systems. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
B. Robinson made a request to the board to approve Contract No. 83 -2009 with Pro
Lawn Care for the Infrastructure Rehabilitation Project on SW 3rd Street between
National Road and SW "C" Street not to exceed $54,485.00. Lawson made a motion
to approve with a second by Flood. The motion was unanimously passed.
C. Robinson made a request to the board to approve Contract No. 84 -2009 with Pro
Lawn Care for the Infrastructure Rehabilitation Project on NW 7th Street between
Pearl Street and West Main Street not to exceed $62,795.00. Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
BID AWARDS
A. The bid award that was on the agenda for the steel building for the Police Department
was cancelled.
B. Robinson brought to the board a bid award that was presented by Community
Development Specialist Sharon Palmer for the Community Development Block Grant
Homeowner Repair and Improvement Grant. Those awards are as follows:
1. 1407 South 9t11 Street - $14,900.67 — Aluminum Brothers Inc.
2. 725 South 10th Street - $14,999.00 — Hopkins Home
Improvement
3. 920 South 4t11 Street - $14,926.00 — Hopkins Home
Improvement
4. 439 South 15t11 Street - $11,325.00 — RE Construction
5. 401 Campbell Avenue - $14,999.00 — Hopkins Home
Improvement
6. 182 SW 17t11 Street - $10,481.00 — Richmond's Complete
Home Improvement
7. 721 South 7t11 Street - $14,867.00 — Hopkins Home
Improvement
8.
1714 South "Y Street - $13,934.00
—Richmond's Complete
Home Improvement
9.
409 South 12th Street - $11.295.00 -
RE Construction
10.
724 South 7th Street - $14,999.00 —
Hopkins Home
Improvement
11.
425 South 12th Street - $14,997.00 —
Taylor Home Center, Inc
12.
1308 South 13' Street - $14,960.00
— Hopkins Home
Improvement
Board of Works Minutes
June 4, 2009
Page 3 of 4
1 Property — Aluminum Brothers LLC - $14,900.67
6 Properties — Hopkins Home Improvement - $89,750.00
2 Properties — RE Construction - $22,620.00
2 Properties — Richmond's Complete Home Improvement - $24,415.00
1 Property — Taylor Home Center, Inc. - $14,997.00
Total - $166,682.67 — Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and submitted by Deanna Beaman for the approval to close the 1200 Block of
Peacock Road for aerial fireworks displays for the Richmond River Rats at McBride
Stadium on Saturday, June 6th, Friday, July 3rd, Saturday, August 8th, from 8:45 PM to
9:45 PM. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
SIDEWALK CLOSURE
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and submitted by Ms. Edna Peters for the closure of the sidewalk at 1616 North "E"
Street during the week of June 8th through June 12th to replace a retaining wall.
Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
RESIDENTIAL HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Residential Handicapped Parking Sign renewal at 616 South 12th
Street for Mr. Blunt. Flood made a motion to approve with a second by Lawson. The
motion was unanimously passed.
NEW RESIDENTIAL HANDICAPPED PARKING SIGN
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a new Residential Handicapped Parking sign at 736 South 6th
Street for Ms. Mary Jeffers. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board bid openings for Street Milling and Paving for 2009.
There was one bid from Milestone and it was as follows:
a. Project 1 — West Eaton Pike — US 40 to State Line — 1 1 /2" Paving - $62,815.00
- Tack Coat - $1500.00
Board of Works Minutes
June 4, 2009
Page 4 of 4
b. Project 2 — University Blvd US 27 to Reid Parkway Milling 1 '/2 Milling -
$17,356.56 — 1 '/z Paving - $69,835.50 — Track Coat - $1,671.00
c. Tern 1 — Adjust manhole casting to grade — QTY 15 - $205.00 each —
extended price - $3,075.00
d. Tern 2 — Replace manhole casting (furnished by others) and adjust to grade —
QTY 1 - $352.00 each — extended price - $352.00
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Dian Lawson
Dian Lawson, Vice President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk