HomeMy Public PortalAbout2014-011 Resolution Adopting Minnesota General Records Retention ScheduleMember Martinson introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2014-11
RESOLUTION ADOPTING THE MINNESOTA
GENERAL RECORDS RETENTION SCHEDULE FOR CITIES
WHEREAS, to comply with the Records Management Statute MS 138.17, it is necessary to
adopt a plan for managing governmental records including the proper retention and disposal of
municipal records; and
WHEREAS, the Records Management Statute MS 138.17 establishes the Records
Disposition Panel and requires all government entities to follow an orderly process in disposing of
governmental information; and
WHEREAS, the State of Minnesota has approved for use by all Minnesota Cities the
"Minnesota General Records Retention Schedule for Cities" which authorizes cities adopting said
schedule an orderly method of disposing of municipal records; and
WHEREAS, the "Minnesota General Records Retention Schedule for Cities" is regularly
updated.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that,
the city of Medina adopts the "Minnesota General Records Retention Schedule for Cities" and
directs the City Clerk to notify the Minnesota Historical Society/State Archives Department.
NOW, THEREFORE, BE IT FURTHER RESOLVED that following state approval,
City Departments are directed to provide for retention and destruction of records as set forth in said
schedule and its subsequent revisions.
Dated: February 5, 2014.
ItiloLlm Anderson, Acting Mayor
ATTEST:
Scott T. Johnson, City Administrator -Clerk
Resolution No. 2014-11
February 5, 2014
The motion for the adoption of the foregoing resolution was duly seconded by member Martin
and upon vote being taken thereon, the following voted in favor thereof:
Anderson, Martin, Martinson
And the following voted against same: (Absent: Pederson, Weir)
None
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2014-11 2
February 5, 2014