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HomeMy Public PortalAboutFPL - Right of Way Agmt 08-2016CITY/COUNTY RIGHT-OF-WAY AGREEMENT FOR UNDERGROUND CONVERSIONS (WR # 4618489) THIS AGREEMENT (the "Agreement") is made and entered into this � d.7- day of �(y� 20� by and between TOWN OF GULF STREAM ("Local Governm nt'j, a Florida municipal corporation with an address of 100 Sea Rd, Gulf Stream, FL 33483 and Florida Power & Light Company ("FPL"), a Florida corporation with an address of P.O. Box 14000, 700 Universe Boulevard, Juno Beach, FL 33408- 0429. WHEREAS, Local Government has requested that FPL convert certain overhead electric distribution facilities located within the following boundaries (the "Conversion"): _Town area north of Golf View Dr. to the northern Town limits (Little Club Rd.). (collectively, the "Existing Overhead Facilities") to underground facilities, including transformers, switch cabinets and other appurtenant facilities some of which may be installed above ground (collectively, the "Underground Facilities") and has further requested that certain of the Underground Facilities be placed in certain of its road rights- of-way (`Local Government ROW'J and/or certain road rights-of-way owned by or under the jurisdiction of other agencies ("Other ROW'S. Local Government ROW and Other ROW may be referred to collectively as "ROW"; and WHEREAS, the Local Government has agreed to pay FPL the cost of such Conversion as required by FPL's electric tariff and Section 25-6.115 of the Florida Administrative Code and has or will enter into a separate Underground Facilities Conversion Agreement with FPL; and WHEREAS, FPL is willing, subject to the terms and conditions set forth in this Agreement, FPL's electric tariff and Section 25-6.115 of the Florida Administrative Code, to place certain of the Underground Facilities in the ROW. NOW THEREFORE, in recognition of the foregoing premises and the covenants and agreements set forth herein, and other consideration the sufficiency of which is hereby acknowledged, intending to be legally bound hereby, the parties covenant and agree as follows: 1. The foregoing recitals are true and correct, and are hereby incorporated by reference into this Agreement. Page 1 of 6 ROW 2. Conditions Precedent to Placement of Underground Facilities in (a) Local Government covenants, represents and warrants that: (i) Local Government has full legal right and authority to enter into this Agreement; (ii) Local Government has full legal right and authority to take all actions and measures necessary to fulfill Local Government's obligations under this Agreement; (iii) Local Government hereby authorizes the use of the ROW by FPL for the purposes stated herein. (b) All applicable permits for FPL to install, construct, or maintain Underground Facilities in ROW must be issued on a timely basis by the appropriate agency, subject to the timely filing for permits by FPL. (c) Local Government agrees to provide, at its expense, a legal description that is acceptable to FPL of the ROW to be occupied by the Underground Facilities at a time before FPL initiates the design of the Underground Facilities. Said legal description shall be made part of this Agreement and attached as Exhibit «A>, (d) FPL agrees to identify and document all existing FPL underground facilities within the ROW that will not be included under this Agreement. Local Government shall reimburse FPL's reasonable costs and expenses to deliver said documentation. Said documentation shall be made part of this Agreement and attached as Exhibit "B". (e) FPL warrants that the design of the Underground Facilities to which Local Government has agreed are in compliance with all operational and safety guidelines, codes and standards. FPL and Local Government have mutually agreed upon the location of the facilities within the ROW as per the construction drawings. Said construction drawings shall be attached as Exhibit "C" to this agreement, are part of this agreement, and may be amended to reflect changes to location of facilities as required. 3. Relocation and Rearrangement of FPL Facilities. If the Local Government or other agency with control over the Local Government ROW or Other ROW, for any reason whatsoever, requires that FPL relocate or rearrange, in whole or in part, any Underground Facilities (as they are to exist as a result of this Conversion, or as they may later be modified, upgraded, or otherwise altered) from or within the Local Government ROW or Other ROW, the Local Government, notwithstanding any language to the contrary in any applicable permit or franchise agreement, and prior to any such relocation by FPL, shall provide FPL with a substitute location, satisfactory to FPL, obtain any easements that may be necessary, and shall pay FPL for the costs of any such relocation, adjustment or rearrangement, now or in the future. Local Government shall reimburse FPL for all costs to locate, expose, protect or support the Underground Facilities, whether underground or above ground, in the event of future construction or excavation in close proximity to the Underground Facilities, when such services are required by Local Government or other agency with control over the Local Government Page 2 of 6 ROW or Other ROW Local Government shall use its best efforts in any design and construction of its future road improvement projects to avoid or mitigate the necessity of relocating or adjusting the Underground Facilities in Local Government ROW and, to the extent reasonably practicable, in Other ROW. Local Government shall only be responsible for relocation costs associated with replacement facilities conforming to FPL standards in effect at the time of relocation. Any costs associated with the replacement facilities to provide increased capacity, improved reliability, future use facilities, or other such enhancements over and above the FPL standards in effect at the time of the relocation shall not be the responsibility of Local Government. Nothing herein shall preclude Local Government from obtaining reimbursement for any and all costs requiring FPL to relocate or rearrange any of its Underground Facilities from that entity which initiated the requirement for the relocation or rearrangement of the facilities, excluding only other agencies which own or have jurisdiction over the ROW. FPL shall be responsible for any and all costs of removal or relocation when such removal or relocation is initiated by FPL. Additionally, FPL agrees that when any portion of a street is excavated by FPL in the location, relocation or repair of any of its facilities when said location, relocation or repair is initiated by FPL, the portion of the street so excavated shall, within a reasonable time and as early as practical after such excavation, be replaced by FPL at its expense in a condition as good as it was at the time of such excavation. 4. Abandonment or Sale of Local Government ROW. If the Local Government desires to subsequently abandon or discontinue use of the Local Government ROW, and ownership of the land is transferred to a private party, the Local Government, as a condition of and prior to any such sale, abandonment, or vacation, shall grant FPL an easement satisfactory to FPL for the Underground Facilities then existing within the ROW or require the transferee to so grant FPL an easement satisfactory to FPL at the time of transfer. If ownership of the Local Government ROW is transferred to another public entity, that public entity shall take the ROW subject to the terms and conditions of this Agreement. 5. Term. This Agreement shall remain in effect for as long as FPL or any successor or assign owns or operates the Underground Facilities placed in the ROW. 6. Title and Ownership of Underground Facilities. Title and ownership of Underground Facilities installed by FPL as a result of this Agreement shall, at all times, remain the property of FPL. 7. Conversion Outside ROW. In the event that the FPL Underground Facilities are not, for any reason other than the sole error of FPL or its contractors, Page 3 of 6 constructed within the ROW, Local Government shall grant or secure, at Local Government's sole cost and expense, new easements or ROW grants for the benefit of FPL for the placement of the Underground Facilities in these areas, and shall secure subordinations of any mortgages affecting these tracts to the interest of FPL. In the alternative, at the discretion of Local Government, Local Government shall reimburse FPL for all costs incurred to remove said facilities which were constructed outside the ROW and for reinstallation within the ROW. FPL shall be responsible at completion of construction for notifying Local Government in writing of FPL's approval and acceptance of the conversion as being constructed within the ROW. Upon acceptance there shall be no further responsibility on the Local Government for relocations referenced in this paragraph. 8. Agreement Subject to FPL's Electric Tariff. This Agreement is subject to FPL's electric tariff, including but not limited to the general rules and regulations for electric service and the rules of the Florida Public Service Commission. 9. Venue; Waiver of Jury Trial. This Agreement shall be enforceable in Palm Beach County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Palm Beach County, Florida. By entering into this Agreement, FPL and the Local Government expressly waive any 'rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. This Agreement shall be construed in accordance with the laws of the State of Florida. 10. Attorney Fees. In the event it becomes necessary for either party to institute or defend legal proceedings as a result of the failure of the other party to comply with the terms, covenants, or provisions of this Agreement, each party in such litigation shall bear its own cost and expenses incurred and extended iri connection therewith, including, but not limited to attorneys' fees and court costs through all trial and appellate levels. 11. Assignment. The Local Government shall not assign this Agreement without the written consent of FPL 12. Recording. This Agreement shall be adopted by the Local Government and maintained in the official records of Local Government for the duration of the term of this Agreement. This Agreement also shall be recorded in the Official Records of the County in which the Underground Facilities are located, in the place and in the manner in which deeds are typically recorded. 13. Conflict between Terms of Permit or Franchise Agreement. In the event of a conflict between the terms of this Agreement and any permit or franchise agreement entered into by Local Government and FPL, the terns of this Agreement shall control. Page 4 of 6 14. Notice. Any notice, instruction or other communication to be given to either party hereunder shall be in writing and shall be hand delivered, telecopied, sent by Federal Express or a comparable overnight service or by U. S. registered or certified mail, with return receipt requested and postage prepaid to each party at their respective addresses set forth below: As to Local Government: With copies to: As to FPL: FPL 700 Universe Blvd. Juno Beach, FL 33408 Attn.: FPL Legal Department Page 5 of 6 IN WITNESS WHEREOF, Florida Power & Light Company and Local Government have executed this Agreement on the date first set forth above. For TOWN OF GULF STREAM: ignature) Name: Scott W. Morgan (print or type) Title: Mavor (print or type By: (signature) Name: William H.. Thrasher (print or type) Title: Town Manager (print or type) Approved as to Terms and Conditions: . nature Approved as to Form and Legal Sufficiency: 0� (signature/title) For FLORIDA POWER & LIGHT COMPANY: (signature) (print or type) (print or type) Page 6 of 6 Exhibit A WR # 4618489 Exhibit B WR # 4618489 Currently, there are no existing underground equipment within the road right-of-way. Exhibit C WR # 4618489 FAX Cover Sheet I TO: S� Phone: ?ax Phone: T5.�z�— Date: 7,.)- G ^l b Dumber of pages including cover sheet. - FR 0 A I.- heet: FR0AI: Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 lA Phone: 561-276-5116 'ax Phone: 561-737-0188 REMARKS: = As Requested = urgent c FYI c For Four Recicu c Reply ASAP Originals to Fol:c%. u,: NIai;: Fes CC: Fax Phone: No a FPL.. To: Town of Gulf Stream Date: Address: 100 Sea Road Job: Gulf Stream, FL 33483 WR#: Attention: Mr. Danny Brannon We Are Sending You: ❑ Herewith ❑ Under Separate Cover ❑ Reports ❑ Tracings ❑ Drawings ❑ Submittals ❑ Specifications ❑ Samples ® Contracts ❑ Other No. Sheet No. Date Description Remarks: ROW & Appl. Inst. Agmts. (rev.) Transmitted: ❑ At Your Request ❑ For Your Information ❑ For Your Comments ® For Your Approval ❑ For Your Use ❑ For Distribution ❑ Furnish as Submitted ❑ Furnish as Corrected ❑ Revise and Resubmit Copies To:: Florida Power & Light Company 2455 Port West Rd. West Palm Beach, FL 33407 561.845.4624 4/22/16 Gulf Stream - Phase #2 Conversion 4618489 Sent By: ® Hand -delivered ❑ Hold for Pickup ❑ Messenger ❑ Mail ❑ UPS ❑ Federal Express Very truly yours, Florida Power & Light rompany By: John C. Lehr, Jr. Matias, Sally From: Randolph, John C. Sent: Monday, July 18, 2016 2:54 PM To: 'Bill Thrasher' (bthrasher@gulf-stream.org) Subject: FPL Underground documents Follow Up Flag: Follow up Flag Status: Completed Bill. I have reviewed and approved the FPL Agreements as to legal form and sufficiency and they are ready to be picked up at my office. Please note in regard to the Applicant Installed Facilities Agreement, that there are blanks to be filled in at item 10 relating to Completion of Work and Ownership. In regard to Section 8 regarding Indemnity/Liability of Applicant, although I have approved this agreement I would prefer for the phrase which says "whether or not such liabilities are due to or caused in whole in part by the negligence of FPL; including but not limited to payment disputes between Contractor and Applicant." to be worded "however, Applicant shall not be liable for claims and/or liabilities which are due to or caused in whole or in part by the negligence of FPL." Would you check with Danny and see whether or not that change will be acceptable to FPL. If so, I would like to see that change made. Thank you JOHN C. RANDOLPH JONESFOSTER - /w�nwtauesltioas. rn. John C. Randolph Attorney Direct Dial: 561.650.0458 1 Fax: 561.650.5300 1 jrandolph@6onesfoster.com Jones, Foster, Johnston & Stubbs, P.A. Flagler Center Tower, 505 South Flagler Drive, Suite 1100, West Palm Beach, Florida 33401 561-659-3000 1 www.jonesfoster.com Incoming emails are filtered which may delay receipt This email is personal to the named recipient(s) and may be privileged and confidential. If you are not the intended recipient, you received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us by email and delete the original message. Rita Taylor From: Bill Thrasher Sent: Monday, July 18, 2016 2:57 PM To: Rita Taylor Subject: FW: FPL Underground documents From: Randolph, John C.[mailto:JRandolph@jonesfoster.com] Sent: Monday, July 18, 2016 2:54 PM To: Bill Thrasher <bthrasher@gulf-stream.org> Subject: FPL Underground documents M- I I have reviewed and approved the FPL Agreements as to legal form and sufficiency and they are ready to be picked up at my office. Please note in regard to the Applicant Installed Facilities Agreement, that there are blanks to be filled in at item 10 relating to Completion of Work and Ownership. In regard to Section 8 regarding Indemnity/Liability of Applicant, although I have approved this agreement I would prefer for the phrase which says "whether or not such liabilities are due to or caused in whole in part by the negligence of FPL; including but not limited to payment disputes between Contractor and Applicant." to be worded "however, Applicant shall not be liable for claims and/or liabilities which are due to or caused in whole or in part by the negligence of FPL." Would you check with Danny and see whether or not that change will be acceptable to FPL. If so, I would like to see that change made. Thank you JOHN C. RANDOLPH JONESFOSTER J041STo:: & NI 11311.. r. n. John C. Randolph _\ttornev Direct Dial: 561.650.0458 1 1" ax; 561.650.5300 1 jrandolpli@jonesfoster.com juries, Foster, Johnston & Stubbs, P.A. Flagler Center Toner, 505 South Ilagler Drive, Suite 1100, West Palm Beach, Florida 33401 561-659-3000 1 anyw.jonesfoster.com Incoming emails are filtered which may delay receipt. This email is personal to the named recipient(s) and mac be privileged and confidential. If cou are not the intended recipient, You received this in error. If so, any review, dissemination, or copying of this email is prohibited. Please immediately notify us bt email and delete die original message. Transmission Report Date/Time 07-20-2016 09:02:12 Transmit Header Text Local ID 1 5617370188 Local Name 1 This document: Confirmed (reduced sample and details below) Document size :8.5"x11" FAXGazrshert TO: Phone: NP92-4/70 — Fax (Date: 7--1041- Number .2a41 - Number of pags s including cover shut: ry 'FROM: Tonm of GulfSu,,m 100 Sea Road Gulf Siream. FL 33-053 ZA Phone: 561-276-5116 Fax Phnnne Set-•rramua =As Requested= L;gmt = FYI c For Your Retim = RePh'ASA P -2-Fp/ to Fnlic•��b:•\tail: Fee_ So CC: Faz Phan e: Total Paoes Scanned: 14 Total Panes Cnnfirmed . 14 No. IJob I Remote Station IStartTlme I Duration I Pages Line I Mode I Job Type I Results 001 1203 15616500409 08:52:5107-20-2016 00:08:29 114114 11 1 EC IHS ICP14400 Abbreviations: HS: Host send PL: Polled local HR: Host receive PR: Polled remote WS: Waiting send MS: Mallboxsave MP: Mailbox print CP: Completed T5: Terminated by system RP: Report FA: Fail G3: Group 3 FF: Fax Forward TU: Terminated by user EC: Error Correct C1 r. 56173101a9 Fax 09:22:48 04-07-2016 2119 CITY/COUNTY RIGHT-OF-WAY AGREEMENT FOR UNDERGROUND CONVERSIONS (WR#4618489) / THIS AGREE ENT (the "Agreemene� is made entered into this_ day of 20 by and betweenJOVk OF qULF STREAM ('local Government'), a Florida municipal corpomtio ezz=iaty w4h4n address of 100 Sea Rd, Gulf Stream, FL 33483 and Florida Pow & Li ompany ("FPL'), a Florida corporation with an address of P.O. Box 14000, 70D Universe Boulevard, Juno Beach, FL 33408-0429. WHEREAS, Local Government has requested that FPL convert certain overhead electric distribution facilities located within the following boundaries (the "Conversion"): _Town area north of Golf View Dr. to the northern Town limits (Little Club Rd.). (collectively, the "Existing Overhead Facilid&j to underground facilities, including transformers, switch cabinets and other appurtenant facilities some of which may be installed above ground (collectively, the "Underground Facilities") and has further requested that certain of the Underground Facilities be placed in certain of its road rights- of-way (`local Government ROW'S and/or certain road rights-of-way owned by or under the jurisdiction of other agencies ("Other ROW"). Local Government ROW and Other ROW maybe referred to collectively as "ROW", and WHEREAS, the Local Government has agreed to pay FPL the cost of such Conversion as required by FPL's electric tariff and Section 25-6.115 of the Florida Administrative Code and has or will enter into a separate Underground Facilities Conversion Agreemerit with PPL; and VIEUME AS, FPL is willing, subject to the terms and conditions set forth in this Agreement, FPL's electric tariff and Section 25-6.115 of the Florida Administrative Code, to place certain of the Underground Facilities in the ROW. NOW THEREFORE, in recognition of the foregoing premises and the covenants and agreements set forth herein, and other consideration the sufficiency of which is hereby acknowledged, intending to be legally bound hereby, the parties covenant and agree as follows: 1. The foregoing recitals are true and correct, and are hereby incorporated by reference into this Agreement. Page 1 of 6 5617370188 Fax 09;27;44 04-07-2016 13/19 7.2. Neither the failure to make such inspection, nor the failure to discover defective workmanship, materials, or equipment, nor approval of or payment to Applicant for such Work shall prejudice the rights of FPL thereafter to correct or reject the same. 7.3. Applicant shall correct any deficiencies found with the Work, including but not limited to discrepancies that are inconsistent with FPL's design, instructions, standards or specifications within two (2) business days. If Applicant does not adequately rectify the identified deficiencies in the required timeframe, FPL may, at its sole discretion, perform, or have performed by its contractor the required repairs and Applicant shall pay FPL for any costs incurred. These requirements apply whether the discovery of deficiencies occurs while Applicant is performing its Work or while FPL, or its contractor, is performing its portion of the work. 7.4. If any Work or part thereof is covered over contrary to the requirements of this Agreement or the written request of FPL, it must, if required by FPL, be uncovered for observation and inspection and covered again at Applicant's sole expense. 7.5. If any Work tint FPL has not specifically requested to observe and inspect prior to being covered has been covered, FPL may request to see such Work or part thereof and it shall be uncovered by Applicant. If such Work or part thereof is found to be in accordance with this Agreement, the cost of uncovering and covering again shall be paid by FPL. If such Work or part thereof fails to meet the requirements of this Agreement, Applicant shall pay all costs of uncovering, correcting, and covering again 7.6. Applicant shall pay FPL for all time spent reviewing and inspecting Applicant's Work. 7.7. No electric customers shall be connected to the Underground Facilities prior to all deficiencies being rectified S. Indemnity/Liability ofArnlicant. o� j}o V �ra✓' a'D"j H ",I %/ µ` S B.I. Applicant shall rotect, defend, indemnify and bold FPL free and unharmed from �,G,C_- z P and against any liabilities whatsoever resulting from or in connection with this Agreement, the Conversion or in connection with the performance of the Work by the Applicant, its employees, Contractors or Contractor employees, whether or not such liabilities are due to or caused in whole or in pad by negligence of FPL; including but not limited to payment disputes between contractor and Applicant. 8.2. Applicant shall assume full responsibility for all damages and all restoration arising in connection with the Work. Page 3 or (Rev. 10/2,3/06) 561.7370188 Fax 09:28:19 04-07-2016 14119 9. Design Work FPL shall provide all design, instruction, standards and specifications nec s onveraion. 16 . 'S 10. Co le -on of Wo r a d Ownership. Applicant shall complete the Work by 20 and notify L when said Work is complete. Upon HL's final wn approv f the cc on of the Work ("Acceptance"), Applicant acknowledges ri d interest, free and clear of all liens, in and to the Work f� N /I'D shall vest in FPL. If requested by FPL, Applicant shall provide FPL, in a form acceptable to FPL, an affidavit of Applicant certifying payment of all indebtedness to all Contractors and a written release of liens from Applicant and each Contractor. / 1 11. No Liability by FPL. FPL assumes no liability due to any damage, misunderstanding of installation drawings or specifications, or any actions due to Applicant or its Contractor. 12. Suspension for Cause: 12.1. FPL may at its sole discretion, by Notice, temporarily suspend the Work, or any portion thereof, under this Agreement when the performance by Applicant or its contractor is unsatisfactory by FPL to obtain the results required by this Agreement. 12.2. The methods by which Applicant performs its Work are entirely the responsibility of Applicant. FPL's right to suspend Work is intended solely to verify that the Work being performed by Applicant and its Contractor conforms to the design, instruction, standards and specifications and shall not obligate FPL to review the efficiency, adequacy or safety of Applicant's or its Contractors methods or means of operation or construction. 12.3. Any additional costs incurred by Applicant resulting from such suspension shall be borne solely by Applicant. 12.4. If Applicant immediately corrects the unsatisfactory condition FPL shall authorize resumption of the Work. Applicant's failure to immediately effect correction of the unsatisfactory conditions shall be cause for termination of this Agreement. 13. Termination for Cause: 13.1. FPL may, upon Notice to Applicant, and without prejudice to any remedy available to FPL under law, in equity or under this Agreement, terminate the whole or any part of this Agreement for cause and take possession of the Work without termination charge, penalty or obligation in the event Applicant fails to perform a material obligation under this Agreement and fails to cure such material obligation default within a reasonable period of time, but in no event more than ten (10) business days, after Notice from FPL specifying the nature of such default (any such termination referred to as a "Termination for Cause"). Page 4 or7 (Rey. 100/06)