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Home My Public Portal About20110425FW JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee org) IPM.Note FW: JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee.org) FW: Michael Bodine Vivian Woods Michael Bodine EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=VWOODS JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee.org) EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=MBODINE EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=MBODINE Received: from cotis5.coti.local ([fe80::982:deff:331c:2983]) by cotis5.coti.local ([fe80::982:deff:331c:2983%10]) with mapi; Mon, 25 Apr 2011 12:53:05 -0400 Content-Type: application/ms-tnef; name="winmail.dat" Content-Transfer-Encoding: binary From: Vivian Woods <VWoods@cityoftybee.org> To: Michael Bodine <mbodine@cityoftybee.org> Date: Mon, 25 Apr 2011 12:53:04 -0400 Subject: FW: JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee.org) Thread-Topic: JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee.org) Thread-Index: Acv3/ToOyg3u0uZlRnW2LZe8rkIoagLbEigA Message-ID: <F01EA3DC349D8E41AB0379ECFBBC5AF28A375A4E4D@cotis5.coti.local> Accept-Language: en-US Content-Language: en-US X-MS-Has-Attach: X-MS-Exchange-Organization-SCL: -1 X-MS-TNEF-Correlator: <F01EA3DC349D8E41AB0379ECFBBC5AF28A375A4E4D@cotis5.coti.local> MIME-Version: 1.0 Vivian Woods EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=VWOODS Michael Bodine JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee.org) From: tybeekim@gmail.com [mailto:tybeekim@gmail.com] Sent: Monday, April 11, 2011 12:04 AM To: Vivian Woods Subject: JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee.org) <https://ssl.gstatic.com/docs/doclist/images/icon_7_document_email.png> JANUARY - TAA BOARD MEETING MINUTES Message from tybeekim@gmail.com <mailto:tybeekim@gmail.com> : Hi Vivian, I will be sending the Tybee Arts Association board meeting minutes to you after reading and approval in our monthly meetings. I am sending Jan, Feb and March in 3 separate emails. If you have any questions please call me at 912-228-0357. Regards, Kim Trammell-Schneider Secretary Tybee Arts Association JANUARY 10, 2011 TYBEE ARTS ASSOCIATION BOARD MEETING MINUTES TYBEE FIREHOUSE ARTS CENTER ATTENDEES: Renee’ DeRossett - President Richard Adams - Vice president Kim Trammell - Secretary Carol Ingham - Theatre Chair Cynthia Kinkle - Publicity Chair Samantha Claar - Membership Chair Doris Grieder Rebecca Rice Sari McAfee * Call to order - Richard Adams,Vice-President 7:00 pm * Introduction of 2011 Board Members - Renee’ DeRossett, President 2011 o Listed above with the exception of Linda Wade - Treasurer. Sari McAfee stepped down as the incoming Treasurer and the appointment of Linda Wade (Treasurer 2010) as Treasurer was made by Renee’ as allowable by the by-laws, Article 4.2) * Presidents Address - Renee’ DeRossett, President o Samantha Claar was appointed as the 2011 Membership Chair. A discussion of the importance of dues and the need to encourage all members to pay their dues followed. All agreed that all TAA events should be considered “membership drives”. Renee’ stated that all board and committee members should pay their dues now if they had not. She also stated that all art teachers and students, directors and actors, and any participant in a TAA function or event should be encouraged to join TAA. o Doris Grieder volunteered as Hospitality Chair. Renee read excerpts from her letter stating how excited she was for the opportunity and describing her impressive qualifications. All agreed that she has been an invaluable and welcome asset to TAA and her appointment was met with applause. o Renee’ stated the by-laws must be re-written to be more comprehensive and applicable to our organization. The committee will be appointed in the upcoming weeks and she asked the attendees to consider volunteering for the committee and for members who may be interested in serving on the committee. o Renee’ would like to meet with local visual artists to find out what TAA can do to promote them and the association better. Rebecca Rice said she would speak with Denise Vernon and let her know when a meeting could take place. * Secretary’s Report o Copies of the November Board Meeting Minutes were distributed, read and approved. * Treasurer’s Report o No Treasurer’s report was available due to the absence of Linda Wade due to illness. The report will be forwarded to the Board by Friday, January 14. * Membership Report o Outgoing Membership Chair, Kim Trammell reported a meeting with Incoming Membership Chair would be held on Tuesday, January 11 to review records and hand them over to Samantha. Samantha also provided the list of volunteers for the Membership Committee. They are as follows: Rebecca Rice, Billy Manucy, Mary Ingalls, Mary Ann Dudley and Anne Campbell. Samantha had several ideas to improve communication with current and new members including a streamlined membership form, a phone tree for members without email and for special events, membership kits for new members, mailing invitations to special events, and Lifetime memberships for members over 70 and members with an exemplary track record with TAA. o Samantha made a motion to nominate Carol Ingham as the first recepient of a Lifetime Membership. The motion passed, all approved. * Theatre Chair Report o Carol Ingham announced she will direct the Neil Simon comedy, “Laughter on the 23rdFloor”. Auditions to be held on Jan 23-24 with 5 men and 3 women needed. Production dates TBA but April 8 or 15 weekend probable. o Carol asked if ticket price increase needed due to audience capacity limited to 60 max by city. Discussion tabled. o Carol proposes a Murder/Mystery Dinner as fundraiser to help produce productions in the black box theatre. Committee needed to coordinate this. Carol volunteered to head this up after her show closes. o Carol suggested that children’s events other than Theatre Camp should be considered. o Carol suggested a Rocky Horror Night and cooking classes as fundraisers. o Carol stated more directors needed to direct shows. o Carol stated her goal was to raise money to pay for repairs to the building. * New Business o Tybee Island Tourism Council (TITC) needs application for TAA to be completed in order for our events to be promoted on their website. The will advertise and post events and info on website in lieu of grants offered in the past. Renee’ will complete application and return to TITC by Jan 17 deadline. Tentative dates for events like Murder Mystery (may 14)should be included and when firm dates given, should be sent to TITC. o Encore performance for Steel Magnolias has been cancelled due to cast scheduling conflicts beyond our control. o Cynthia Kinkle volunteered as Publicity Chair. Suggested committee be 2 separate committees, Website and Publicity. Website needs at least weekly updates. Publicity can handle immediate needs of notifying public of events or news. Cynthia suggested several changes to website: 1. Website could be separated into separate galleries for visual, performance arts, etc. 2. Artists will pay a one time 50.00 fee,approved at a previous meeting, for a gallery. 3. Carol suggested website include complete and comprehensive information for artists to show work on gallery. o Renee’ requested a meeting with Cynthia to discuss website changes and improvements. o Renee’ requested a committee be formed to re-write the by-laws. Interested members should contact her. It was suggested Colleen Bozard be involved as she is a consultant in the field. o A motion was made regarding the minutes of board meetings. The minutes could be emailed to board members by the secretary for corrections, revisions, etc. The board members would have three days to email their approval or revisions. If no response, minutes would be considered approved. After board approval vote at next meeting, minutes would be sent from Publicity Chair to City Manager for filing. The motion was made to cut down on paper copies made. Hard copies would still be maintained for the secretary’s file. The motion passed. o Richard Adams was able to purchase an air conditioner for 300.00. A considerable savings for the Association. June 1st is the target date for installation. o Renee’ suggested a marquee-type board on outside of art center bldg to provide the community with TAA news and information. Would identify the bldg as TAA and Jim Ingham Theatre. The suggestion that TAA visual artists could enhance bldg appearance themselves with original art was warmly received. Issue tabled for now to gather ideas. o Samantha suggested TAA walk/ride in Mardi Gras parade on March 5. Members could be in costume or TAA attire. Board members agreed to see if members interested. o Renee’ stated the Tybee Post Theatre Casting for Stars committee has asked TAA for help in decorating the American Legion for the finale event. Renee’, Kim and Ramona Jefferies have been asked to provide entertainment “Andrews Sisters-style”. Volunteers are needed. o Kim stated Mary Ann Street had called and asked if board would consider the following: Porcelain Painters Association , President-Susan Painter (TAA member) will be back on Tybee in Feb. Last years visit was very successful due to TAA support and involvement and they again would like to ask for our assistance. They would need arts center Feb 20-23 for oil and watercolor painting classes. In appreciation, the Porcelain Painters Assoc. would like to offer 3 TAA members the class free of charge. The interested members’ names would be “thrown into the hat” and a drawing held to see the 3 winners. March 1-3 the art center would be needed for a showing of students work and porcelain painting work would be on display and for sale. Snacks and beer and wine would be provided by the Porcelain Painters Assoc. They ask for 4 volunteers to serve. The show is free of charge. Invitations would go to all TAA members. Set up on March 1. Breakdown on March 3. Show on evening of March 2. Mary Ann has spoken with Denise Vernon and this would not interfere with TAA art classes. o The TAA board has this response: Rental Fee for Bldg was discussed. Need for funds to fix arts center electrical issues is great. Richard Adams had concerns lease with city may prevent rental for profit. Funds would be used for necessary repairs to bldg owned by city. Renee’ stated the fact that lease was not signed at this time and verbiage of lease should be reconsidered before lease was signed. A motion was made by Samantha to charge for-profit entities a 250.00/day with 250.00 refundable cleaning/damage deposit and non-profit entities150.00/day with 250.00 refundable cleaning/damage deposit. the motion passed. Attendees agreed Mary Ann could find volunteers to serve . Kim to relay board response in phone call next day. o Carol suggested 1 person needed to retrieve phone messages from recorder at art center. Samantha volunteered and was warmly received. Rebecca Rice volunteered to gather info on Google service she uses to email phone messages she receives. * Adjournment - motion made, passed and meeting adjourned at 9:05 Google Docs makes it easy to create, store and share online documents, spreadsheets and presentations. Logo for Google Docs <http://docs.google.com> <F01EA3DC349D8E41AB0379ECFBBC5AF28A375A4E4D@cotis5.coti.local> FW%3A JANUARY - TAA BOARD MEETING MINUTES (vwoods@cityoftybee.org).EML en-US 00000002COTIS5/o=First Organization/ou=First Administrative Group/cn=Recipients/cn=VWoods Microsoft Exchange Internal 04 cotis5.coti.local Michael Bodine EX /O=FIRST ORGANIZATION/OU=First Administrative Group/cn=Recipients/cn=mbodine mbodine@cityoftybee.org mbodine Michael Bodine Michael Bodine