HomeMy Public PortalAbout911 Mutual Aid AgmtBoard of County Commissioners
Peggy B. Evatt, Chairman
Ken Spillias, Vice Chairman
Dennis P. Koehler
Dorothy Wilken
Bill Bailey
May 6, 1983
Town of Gulf Stream
246 Sea Road
Gulf Stream, FL 33444
Re: 911 Mutual Aid Agreement
County Administrator
John C. Sansbury
Office of County Attorney
Charles F. Schoech
County Attorney
You will recall that a draft of the 911 Mutual Aid Agreement was forwarded
to each Public Safety Answering Point for comment in December, 1982, followed
by a meeting of all interested participants to offer any recommendations
prior to the agreement being finalized. Based on those recommendations and
after considerable deliberation, the 911 Mutual Aid Agreement was completed
and was approved by the Board of County Commissioners of Palm Beach County
at its regular meeting on May 3, 1983.
Inasmuch as all participants were given the opportunity to contribute to the
writing of this agreement and it has been executed by Palm Beach County, please
do not make any changes to this document.
The 911 Mutual Aid Agreement, executed in duplicate by Palm Beach County, is
herewith enclosed for execution by the PSAP. Please return one fully executed
document, the signature on which has been attested and sealed, to this office.
Retain one document for your file.
It was my pleasure to work with you on this important project, and I want to
thank you for your assistance and cooperation in drafting an agreement which
is now acceptable to all participants.
Sincerely,
CHARLES F. SCHOECH
County Attorney
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CLIFFO I. HERTZ
Assistant County Attorney
CIH:pk
enclosures (2)
BOX 1989 • WEST PALM BEACH, FLORIDA 33401
A MUTUAL AID AGREEi41W BETWEEN PALM BEACH COUNTY, FLORIDA,
AND ALL OTHER PARTICIPANTS IN THE EXPANDED 911 SYSTEM FOR
PALM BEACH COUNTY, FLORIDA.
THIS AGRECMLNI is made and entered into on this 3rd day of
May , 1983, by and between PALM BEACH COUNTY, a political
subdivision of the State of Florida, herein referred to as "COUNTY," the
PALM BEACH COUNTY SHERIFF'S OFFICE, herein referred to as SHERIFF," and
the Municipalities of Atlantis, Belle Glade, Greenacres, Jupiter, Lake
Park, Lake Worth, Lantana, Manalapan, North Palm Beach, ocean Ridge,
Pahokee, Palm Beach, Palm Beach Gardens, Palm Beach Shores, Palm
Springs, Riviera Leach, South Bay, Teguesta, and West Palm Beach, along
with the Municipalities of Boca Raton, Boynton Beach, Delray Beach,
Highland Beach, and Gulf Stream, which have collectively formed the
South County Cooperative Dispatch Center, an intergovernmental entity
created pursuant to Section 163.01, Florida Statutes, for the purpose of
participating in the E-911 System.
W I T N E S S E T H:
WHEREAS, the Parties hereto desire to implement Chapter
365.171, Florida Statutes, relating to a State-wide Emergency Telephone
Number "911" System Plan; and
WHEREAS, the Parties hereto desire to ensure that all of their
citizens receive emergency services in time of need; and
WHEREAS, the Parties hereto desire to lay a framework of
responsibilities necessary to implement this County -wide Program;
NOW, THEREFORE, IN CONSIDERATION of the mutual obligations
hereinafter set forth, the Parties hereto agree as follows:
1. PURPOSE
The primary purpose of this Agreement is to specify the
appropriate actions to be taken by the Participant in the County -wide
E-911 System in the event that an emergency call relating to public
safety is manually or electronically misrouted to the improper Public
Safety Answering Point. Further, this Agreement is intended to ensure
that E-911 participants cooperate in providing the necessary data
pertaining to changes in municipal boundaries and layouts which occur as
a result of annexation, deannexation, or land development of any kind.
2. RE7ATIONSHIP OF PARTIES
Each Party to this Agreement operates as a Public Safety
Answering Point in the E-911 System (hereinafter called PSAP), and does
receive or shall be receiving emergency calls relating to public safety
is those (-rills m -c routed lhmugh the central R-711 Switching System
operated by the Southern Bell Telephone Company. After receiving a
properly routed emergency call, each PSAP shall attempt to dispatch that
call to the appropriate agency or agencies.
3. RECOGNITION OF ERROR
All Parties to this Agreement recognize that there is a slight
possibility that a call for emergency service may be inadvertently
routed by reason of an electronic or manual error to the wrong PSAP.
4. MISRO= Ehffuu21Cy CALLS
(A) To ensure that the citizen in need receives the
fastest possible response time, all Parties herein agree to
immediately, upon the determination that a call for assistance
has been misrouted, to attempt to transfer or conference such
caller to the appropriate PSAP, or refer the appropriate
information to the appropriate PSAP.
(B) In those instances where a determination that the
call is misrouted is not or cannot be made until after the
receiving PSAP has terminated the phone connection with the
caller or has dispatched one of its public safety units, or
both, that PSAP shall immediately attempt to contact the
appropriate PSAP, and provide it with at least the information
given by the caller.
(C) Hach P.IAP agrees to estzd).l i_;h necessary procedures or
enter into necessary agreements with the Public Safety
Agencies operating within its jurisdiction to ensure the
timely detection of misrouted calls and facilitate the rerout-
ing of the information to the appropriate PSAP as required by
paragraph 4(B).
S. EACH PARTY TO BEAR OWN COSTS AND EXPENSES
No Party to this Agreement shall charge another for rendering
the services or actions required by this Agreement, nor shall there be
reimbursement or liability from one Party to another for any loss or
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damage of any kind whatsoever resulting from good faith actions related
to this Agreement. Nothing in this paragraph, however, is intended to
relieve a Party from liability which may result from the willful, wanton
or reckless actions ul an officer, agent, or employee.
6. MAINTENANCE OF DATA BASE
All Parties agree that the effective operation of the E-911
System requires the accurate maintenance of a comprehensive locational
data base to ensure precise operation of the master switching equipment.
As the County is the implementing agency responsible for supplying
relevant boundary and location data to Southern Bell Telephone Company,
all Parties agree to cooperate fully in this regard by supplying to the
County on at least a quarterly basis all relevant information of any
changes concerning street additions and creations resulting from new
land development, street name changes, municipal boundary changes, and
other pertinent information as may be reasonably available to the
respective Parties. The County shall also promulgate the data required
by this paragraph with respect to unincorporated areas and the entire
data shall then be made reasonably available for inspection and consul-
tation by interested Parties to this Agreement. Further, each Party
agrees maintain procedures necessary for the continuous communication of
such data.
7. 911 FOR E ERMNCY USE ONLY
Recognizing the potential for interference with the effective
operation of the 911 System which may result from unnecessary or
non -emergency use, all Parties agree to preserve the integrity of the
911 System by actively discouraging such calls through the maintenance
of traditional non -emergency telephone numbers, and the dissemination of
Public information as may be necessary to distinguish the two systems.
8. A6UNDMET, MODIFICATION, RESCISSION, OR NOTIFICATION
This Agreement may be modified or amended by written addendum
only, effective upon the joinder of all Parties hereto at the time of
the proposed change. Any Party may be discharged from responsibility
under this Contract and no longer be a Party hereto, upon the withdrawal
of participation in the County -wide E-911 System. All parties to this
agreement shall be notified by Palm Beach County if and when any PSAP(s)
withdraw(s) from the Countywide E-911 System.
Ma
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9. INCIDDING ADDITIONAL PUBLIC SERVICE ANSWERING POINT(S)
Not withstanding the foregoing, PALM BEACH COUNTY may allow the
joinder of additional Public Safety Answering Point(s) in the
Cnunty-wide E-911 System without obtaining the consent of the Parties to
this Agreement. Additional Public Safety Answering Points shall be
required to execute a counterpart agreement identical to this Agreement
with Palm Beach County. All parties to this Agreement shall be notified
by Palm Beach County if and when an additional Public Safety Answering
Point(s) are joined in the County -wide E-911 System.
10. EXEIC'UTION BY RESOLUTION
The Parties hereto shall join and execute this Agreement by the
adoption of a formal resolution of the governing body of each such
Party, which incorporates the terms of this Agreement and attaches a
copy thereto.
11. EFFECTIVE DATE: TERM
The effective date of this Agreement shall be upon the execution
and joinder of all parties listed herein, or upon the official date of
implementation of the Palm Beach County expanded 911 System, whichever
occurs sooner.
The term of
this Agreement shall be
perpetual,
or until
such times as
the operating
parameters of the E-911
System make
such an
Agreement unnecessary.
ATTEST:
• i
JOHN -B. DUNKLE, Clerk
y 9R
By: .'.
{ Deputy Clerk
SEAL).
ATTEST:
BY:
Title:
(SEAL)
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
UBy: l..
County ttorney
MAY 3 1983
PRIM BEACH COUNTY BOARD OF COUNTY
COMMSSSIONERS
Chairnki6 /',
TOWN OF GULF STREAM
As a Member of South County
Cooperative Dispatch Center
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Cl
MUTUAL AID AGREEMENT
THIS AGREEMENT, made and entered into this //ti day of
ocz.4. a h_� , 1977, between Palm Beach County, a pol
tical subdivision of the State -of Florida, and (City, Town or
Village) of ���\Q�� a municipal corporation charte
under the Laws of the State of Florida.
W I T N E S S E T H:
WHEREAS, the city and County are desirous of providing
by agreement for mutual aid in the case of a disaster between the
two governmental entities, said mutual aid being authorized under
Chapter 252, Florida Statutes; and
WHEREAS, the two entities recognize the need for cooper
,:tion in the time of disasters that affect both the County and the
:municipal corporation.
' NOW, THEREFORE, it is mutually agreed by the parties he
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Ito that:
I. In the event of the declaration by the President of
the United States, the Governor of the State of Florida, or the
governing body of a local entity, that a state of emergency exist
within the boundaries of the municipality or County as authorized
by Chapter 252 of the Florida Statutes, it should be the duty of
the city and/or County to render assistance to the other in accor
dance with the provisions hereof in a manner consistent with I&I
;State Emergency Operations Plan and program.
2. Upon the declaration of a state of emergency within
'the municipality or County covered by this agreement, the Palm
Beach County Civil Defense Director shall notify the governing bo
of the respective entity of such a declaration and be responsible
for coordinating any activities connected with such declaration.
3. Upon receipt of such notification the Chief Operatic
Officer of the municipality and County shall request an immediate
emergency meeting of their respective governing bodies for the pu:
pose of assigning and making available to Palm Beach County for pi
poses of effectuating this agreement, all the departments, agencii
:.and services of the governmental entity, including, without limit:
;the generality of the foregoing, employees,'property,'equipment aT
i
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lall other resources administered by the respective governing body.
The Civil Defense Director of Palm Beach County shall recommend to
the County Commission the disposition to be made of all resources
so mobilized after taking into account the needs of all the partie
hereto and the State Emergency Operations Plan and program.
4. When the employees of the govermental entity are
rendering outside aid pursuant to this agreement, such employees
'shall have the same powers, duties, rights, privileges and immuni-
ties as if they were performing their duties within the territoria:
boundaries of the governmental entity in which they are normally
employed.
i5. The municipality or County in which any equipment is
used pursuant to this agreement shall be liable for any loss or
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damage thereto and shall pay any expense incurred in the operation
:and maintenance thereof: No claim for such loss, damage or expense'
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i; shall be allowed unless, within sixty (60) days after the same is
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i,sustained or incurred, an itemized notice of such claim, under oath',
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itis served, by mail or otherwise, upon the chief fiscal officer of i
.the other party to this agreement where the equipment was used.
The entity which is aided, pursuant to this section, shall also pay
and reimburse the other party furnishing such aid for the compensa-'.
tion paid to employees, furnished under this agreement during the
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time of the rendition of such aid, and shall defray the actual
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,traveling and maintenance expense of such employees while they are
:rendering such aid. Such reimbursement shall include any amounts
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;paid or due for compensation due to personal injury or death while
(;'such employees are engaged in rendering such aid. The term "em�
:ployee" as used in this agreement shall mean, and the provisions of -
:this agreement shall apply with equal effect to, paid, volunteer,
;auxiliary, or Civil Defense workers, specifically authorized and j
:directed by the entity furnishing such aid to assist the other part
iwhich is aided.
6. All employees, shall, while on duty outside the govern -
:mental entity in which they are normally employed, be subject to the
,operational control of the authority in charge of Civil Defense
!activities in the area in which they are serving. I
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7. Traffic control within each governmental entity shall
The controlled by the authority in charge within that entity and
each entity will execute plans and regulations for the control of
traffic to provide for the safe and rapid movement or evacuation
over public highways, of people, troops or vehicles and materials
in case of an emergency.
8. It shall be the responsibility of each governmental
entity, a party hereto, to make available to the Civil Defense
Director or other authorized person of the other entity, its
Natural Disaster Plan plus the following appendices: Damage Surve
Team, Civil Disturbances, Evacuation Plan and Transportation Acci-
dents.
9. This agreement shall at all times be subordinate to
the authority of the Division of Disaster Preparedness to make
[available any equipment, services or facilities owned by the Cou
r
as granted by Chapter 252, Florida Statutes, and to plans of the
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Federal Government and the State of Florida acting through the
Il Division of Disaster Preparedness.
IN WITNESS WHEREOF, we have hereunto set our hands and
seals.
ATTEST:
liJOHN B. DUNKLE, Clerk
(SEAL)
PALM BEACH COUNTY, FLORIDA, BY ITS
BOARD OF COUNTY COMISSIONERS
By
LAKE LYTAL, Chairman
Town Commission, Town of Gulf Stream
,�� 41t.�
ViT Mayor
AS TO FORM :a�C
LEGAL SUFFICIEWCY
00UNTY ATrOP.N Y