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HomeMy Public PortalAbout911 Mutual Aid AgmtBoard of County Commissioners Peggy B. Evatt, Chairman Ken Spillias, Vice Chairman Dennis P. Koehler Dorothy Wilken Bill Bailey May 6, 1983 Town of Gulf Stream 246 Sea Road Gulf Stream, FL 33444 Re: 911 Mutual Aid Agreement County Administrator John C. Sansbury Office of County Attorney Charles F. Schoech County Attorney You will recall that a draft of the 911 Mutual Aid Agreement was forwarded to each Public Safety Answering Point for comment in December, 1982, followed by a meeting of all interested participants to offer any recommendations prior to the agreement being finalized. Based on those recommendations and after considerable deliberation, the 911 Mutual Aid Agreement was completed and was approved by the Board of County Commissioners of Palm Beach County at its regular meeting on May 3, 1983. Inasmuch as all participants were given the opportunity to contribute to the writing of this agreement and it has been executed by Palm Beach County, please do not make any changes to this document. The 911 Mutual Aid Agreement, executed in duplicate by Palm Beach County, is herewith enclosed for execution by the PSAP. Please return one fully executed document, the signature on which has been attested and sealed, to this office. Retain one document for your file. It was my pleasure to work with you on this important project, and I want to thank you for your assistance and cooperation in drafting an agreement which is now acceptable to all participants. Sincerely, CHARLES F. SCHOECH County Attorney r `J_J CLIFFO I. HERTZ Assistant County Attorney CIH:pk enclosures (2) BOX 1989 • WEST PALM BEACH, FLORIDA 33401 A MUTUAL AID AGREEi41W BETWEEN PALM BEACH COUNTY, FLORIDA, AND ALL OTHER PARTICIPANTS IN THE EXPANDED 911 SYSTEM FOR PALM BEACH COUNTY, FLORIDA. THIS AGRECMLNI is made and entered into on this 3rd day of May , 1983, by and between PALM BEACH COUNTY, a political subdivision of the State of Florida, herein referred to as "COUNTY," the PALM BEACH COUNTY SHERIFF'S OFFICE, herein referred to as SHERIFF," and the Municipalities of Atlantis, Belle Glade, Greenacres, Jupiter, Lake Park, Lake Worth, Lantana, Manalapan, North Palm Beach, ocean Ridge, Pahokee, Palm Beach, Palm Beach Gardens, Palm Beach Shores, Palm Springs, Riviera Leach, South Bay, Teguesta, and West Palm Beach, along with the Municipalities of Boca Raton, Boynton Beach, Delray Beach, Highland Beach, and Gulf Stream, which have collectively formed the South County Cooperative Dispatch Center, an intergovernmental entity created pursuant to Section 163.01, Florida Statutes, for the purpose of participating in the E-911 System. W I T N E S S E T H: WHEREAS, the Parties hereto desire to implement Chapter 365.171, Florida Statutes, relating to a State-wide Emergency Telephone Number "911" System Plan; and WHEREAS, the Parties hereto desire to ensure that all of their citizens receive emergency services in time of need; and WHEREAS, the Parties hereto desire to lay a framework of responsibilities necessary to implement this County -wide Program; NOW, THEREFORE, IN CONSIDERATION of the mutual obligations hereinafter set forth, the Parties hereto agree as follows: 1. PURPOSE The primary purpose of this Agreement is to specify the appropriate actions to be taken by the Participant in the County -wide E-911 System in the event that an emergency call relating to public safety is manually or electronically misrouted to the improper Public Safety Answering Point. Further, this Agreement is intended to ensure that E-911 participants cooperate in providing the necessary data pertaining to changes in municipal boundaries and layouts which occur as a result of annexation, deannexation, or land development of any kind. 2. RE7ATIONSHIP OF PARTIES Each Party to this Agreement operates as a Public Safety Answering Point in the E-911 System (hereinafter called PSAP), and does receive or shall be receiving emergency calls relating to public safety is those (-rills m -c routed lhmugh the central R-711 Switching System operated by the Southern Bell Telephone Company. After receiving a properly routed emergency call, each PSAP shall attempt to dispatch that call to the appropriate agency or agencies. 3. RECOGNITION OF ERROR All Parties to this Agreement recognize that there is a slight possibility that a call for emergency service may be inadvertently routed by reason of an electronic or manual error to the wrong PSAP. 4. MISRO= Ehffuu21Cy CALLS (A) To ensure that the citizen in need receives the fastest possible response time, all Parties herein agree to immediately, upon the determination that a call for assistance has been misrouted, to attempt to transfer or conference such caller to the appropriate PSAP, or refer the appropriate information to the appropriate PSAP. (B) In those instances where a determination that the call is misrouted is not or cannot be made until after the receiving PSAP has terminated the phone connection with the caller or has dispatched one of its public safety units, or both, that PSAP shall immediately attempt to contact the appropriate PSAP, and provide it with at least the information given by the caller. (C) Hach P.IAP agrees to estzd).l i_;h necessary procedures or enter into necessary agreements with the Public Safety Agencies operating within its jurisdiction to ensure the timely detection of misrouted calls and facilitate the rerout- ing of the information to the appropriate PSAP as required by paragraph 4(B). S. EACH PARTY TO BEAR OWN COSTS AND EXPENSES No Party to this Agreement shall charge another for rendering the services or actions required by this Agreement, nor shall there be reimbursement or liability from one Party to another for any loss or -2- damage of any kind whatsoever resulting from good faith actions related to this Agreement. Nothing in this paragraph, however, is intended to relieve a Party from liability which may result from the willful, wanton or reckless actions ul an officer, agent, or employee. 6. MAINTENANCE OF DATA BASE All Parties agree that the effective operation of the E-911 System requires the accurate maintenance of a comprehensive locational data base to ensure precise operation of the master switching equipment. As the County is the implementing agency responsible for supplying relevant boundary and location data to Southern Bell Telephone Company, all Parties agree to cooperate fully in this regard by supplying to the County on at least a quarterly basis all relevant information of any changes concerning street additions and creations resulting from new land development, street name changes, municipal boundary changes, and other pertinent information as may be reasonably available to the respective Parties. The County shall also promulgate the data required by this paragraph with respect to unincorporated areas and the entire data shall then be made reasonably available for inspection and consul- tation by interested Parties to this Agreement. Further, each Party agrees maintain procedures necessary for the continuous communication of such data. 7. 911 FOR E ERMNCY USE ONLY Recognizing the potential for interference with the effective operation of the 911 System which may result from unnecessary or non -emergency use, all Parties agree to preserve the integrity of the 911 System by actively discouraging such calls through the maintenance of traditional non -emergency telephone numbers, and the dissemination of Public information as may be necessary to distinguish the two systems. 8. A6UNDMET, MODIFICATION, RESCISSION, OR NOTIFICATION This Agreement may be modified or amended by written addendum only, effective upon the joinder of all Parties hereto at the time of the proposed change. Any Party may be discharged from responsibility under this Contract and no longer be a Party hereto, upon the withdrawal of participation in the County -wide E-911 System. All parties to this agreement shall be notified by Palm Beach County if and when any PSAP(s) withdraw(s) from the Countywide E-911 System. Ma u 9. INCIDDING ADDITIONAL PUBLIC SERVICE ANSWERING POINT(S) Not withstanding the foregoing, PALM BEACH COUNTY may allow the joinder of additional Public Safety Answering Point(s) in the Cnunty-wide E-911 System without obtaining the consent of the Parties to this Agreement. Additional Public Safety Answering Points shall be required to execute a counterpart agreement identical to this Agreement with Palm Beach County. All parties to this Agreement shall be notified by Palm Beach County if and when an additional Public Safety Answering Point(s) are joined in the County -wide E-911 System. 10. EXEIC'UTION BY RESOLUTION The Parties hereto shall join and execute this Agreement by the adoption of a formal resolution of the governing body of each such Party, which incorporates the terms of this Agreement and attaches a copy thereto. 11. EFFECTIVE DATE: TERM The effective date of this Agreement shall be upon the execution and joinder of all parties listed herein, or upon the official date of implementation of the Palm Beach County expanded 911 System, whichever occurs sooner. The term of this Agreement shall be perpetual, or until such times as the operating parameters of the E-911 System make such an Agreement unnecessary. ATTEST: • i JOHN -B. DUNKLE, Clerk y 9R By: .'. { Deputy Clerk SEAL). ATTEST: BY: Title: (SEAL) APPROVED AS TO FORM AND LEGAL SUFFICIENCY UBy: l.. County ttorney MAY 3 1983 PRIM BEACH COUNTY BOARD OF COUNTY COMMSSSIONERS Chairnki6 /', TOWN OF GULF STREAM As a Member of South County Cooperative Dispatch Center -4- Cl MUTUAL AID AGREEMENT THIS AGREEMENT, made and entered into this //ti day of ocz.4. a h_� , 1977, between Palm Beach County, a pol tical subdivision of the State -of Florida, and (City, Town or Village) of ���\Q�� a municipal corporation charte under the Laws of the State of Florida. W I T N E S S E T H: WHEREAS, the city and County are desirous of providing by agreement for mutual aid in the case of a disaster between the two governmental entities, said mutual aid being authorized under Chapter 252, Florida Statutes; and WHEREAS, the two entities recognize the need for cooper ,:tion in the time of disasters that affect both the County and the :municipal corporation. ' NOW, THEREFORE, it is mutually agreed by the parties he i Ito that: I. In the event of the declaration by the President of the United States, the Governor of the State of Florida, or the governing body of a local entity, that a state of emergency exist within the boundaries of the municipality or County as authorized by Chapter 252 of the Florida Statutes, it should be the duty of the city and/or County to render assistance to the other in accor dance with the provisions hereof in a manner consistent with I&I ;State Emergency Operations Plan and program. 2. Upon the declaration of a state of emergency within 'the municipality or County covered by this agreement, the Palm Beach County Civil Defense Director shall notify the governing bo of the respective entity of such a declaration and be responsible for coordinating any activities connected with such declaration. 3. Upon receipt of such notification the Chief Operatic Officer of the municipality and County shall request an immediate emergency meeting of their respective governing bodies for the pu: pose of assigning and making available to Palm Beach County for pi poses of effectuating this agreement, all the departments, agencii :.and services of the governmental entity, including, without limit: ;the generality of the foregoing, employees,'property,'equipment aT i I lall other resources administered by the respective governing body. The Civil Defense Director of Palm Beach County shall recommend to the County Commission the disposition to be made of all resources so mobilized after taking into account the needs of all the partie hereto and the State Emergency Operations Plan and program. 4. When the employees of the govermental entity are rendering outside aid pursuant to this agreement, such employees 'shall have the same powers, duties, rights, privileges and immuni- ties as if they were performing their duties within the territoria: boundaries of the governmental entity in which they are normally employed. i5. The municipality or County in which any equipment is used pursuant to this agreement shall be liable for any loss or i damage thereto and shall pay any expense incurred in the operation :and maintenance thereof: No claim for such loss, damage or expense' I• i; shall be allowed unless, within sixty (60) days after the same is 1 i,sustained or incurred, an itemized notice of such claim, under oath', i. itis served, by mail or otherwise, upon the chief fiscal officer of i .the other party to this agreement where the equipment was used. The entity which is aided, pursuant to this section, shall also pay and reimburse the other party furnishing such aid for the compensa-'. tion paid to employees, furnished under this agreement during the f time of the rendition of such aid, and shall defray the actual i ,traveling and maintenance expense of such employees while they are :rendering such aid. Such reimbursement shall include any amounts ii ;paid or due for compensation due to personal injury or death while (;'such employees are engaged in rendering such aid. The term "em� :ployee" as used in this agreement shall mean, and the provisions of - :this agreement shall apply with equal effect to, paid, volunteer, ;auxiliary, or Civil Defense workers, specifically authorized and j :directed by the entity furnishing such aid to assist the other part iwhich is aided. 6. All employees, shall, while on duty outside the govern - :mental entity in which they are normally employed, be subject to the ,operational control of the authority in charge of Civil Defense !activities in the area in which they are serving. I I � 1. n (V`1 7. Traffic control within each governmental entity shall The controlled by the authority in charge within that entity and each entity will execute plans and regulations for the control of traffic to provide for the safe and rapid movement or evacuation over public highways, of people, troops or vehicles and materials in case of an emergency. 8. It shall be the responsibility of each governmental entity, a party hereto, to make available to the Civil Defense Director or other authorized person of the other entity, its Natural Disaster Plan plus the following appendices: Damage Surve Team, Civil Disturbances, Evacuation Plan and Transportation Acci- dents. 9. This agreement shall at all times be subordinate to the authority of the Division of Disaster Preparedness to make [available any equipment, services or facilities owned by the Cou r as granted by Chapter 252, Florida Statutes, and to plans of the I Federal Government and the State of Florida acting through the Il Division of Disaster Preparedness. IN WITNESS WHEREOF, we have hereunto set our hands and seals. ATTEST: liJOHN B. DUNKLE, Clerk (SEAL) PALM BEACH COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMISSIONERS By LAKE LYTAL, Chairman Town Commission, Town of Gulf Stream ,�� 41t.� ViT Mayor AS TO FORM :a�C LEGAL SUFFICIEWCY 00UNTY ATrOP.N Y