HomeMy Public PortalAbout2019.09.12 Regular Council Minutes
MINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
September 12, 2019
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Chamber/Department Reports
Public Comment
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen,
and Council Member Sowers all answered roll call.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City
Treasurer; Michelle Groenevelt, Community Development Director; Kurt Wolf, Parks and
Recreation Director; Richard Stein, Airport Manager; Eric McCormick, Golf Course
Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Justin
Williams, Police Chief; Nathan Stewart, Public Works Director; Cris Malvich, Streets
Superintendent
Also present were Vonna Torey, McCall Area Chamber of Commerce; Regan Berkley, Idaho
Department of Fish & Game; Richard (Y.T.) Rehberg and John Lillehaug (Chair), Tree Advisory
Committee
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Holmes moved to approve the agenda as submitted. Council Member Giles
seconded the motion. In a voice vote all members voted aye and the motion carried.
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CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. Payroll Report for period ending August 23, 2019
2. Clerk License Report
3. Warrant Register – GL
4. Warrant Register – Vendor
5. Accept the Following COMMITTEE MINUTES
a. Historic Preservation Commission – 2019 – August 7
b. Library Board of Trustees – 2019 – July 18
c. Parks & Recreation Advisory Committee – 2019 – June 18
d. Planning and Zoning Commission – 2019 – July 9
e. Tree Advisory Committee – 2019 – May 7
6. AB 19-190 Request to Approve MCPAWS FY20 Annual Contract: Each year the City
of McCall contracts with MCPAWS Regional Animal Shelter for pound and animal shelter
service. MCPAWS will provide to the City the following: Care and boarding for animals
brought to the shelter by members of the McCall Police Department, animals found within
McCall city limits and brought to the shelter by private citizens, and animals surrendered
by residents living within McCall city limits; 24-hour access to the facility for drop off by
the McCall Police Department; Collection of fees for impounded animals, fees to be
retained by MCPAWS. Fees to be set by MCPAWS; Quarantine of vicious animals,
animals suspected of biting, or animals being held in a pending court case; Quarterly
reports will be provided to the McCall City Clerk of activity to include the number of
animals impounded and data relating to the actual location the animal was found, number
of days boarded, etc. The contract has been reviewed by the City Attorney and MCPAWS
Executive Director Amber Kostoff. Motion: Approve the Agreement for Services for FY20
with MCPAWS Regional Animal Shelter and authorize the Mayor to sign all necessary
documents.
7. AB 19-191 Request to Approve Treasure Valley Transit (TVT) FY20 Annual
Agreement Request: This is the annual contract for services with Treasure Valley Transit
(TVT) for fiscal year 2020. TVT will provide to the City the following: Free public
transportation to the general public within the City seven (7) days per week from 7 AM
until 7 PM Mountain Standard Time on the route established within Appendix 1 to this
agreement. TVT is not required to provide transportation services on Thanksgiving Day or
Christmas Day; Free transportation to the general public who request a pickup or drop-off
within ¾ of a mile from the route established at Appendix 1; Free transportation to anybody
along the designated route who flags the bus for pickup in a location where it is safe to stop
and accommodate the passenger pickup; A commuter Express Route connecting McCall
to Lake Fork, Donnelly, and Cascade; An online website with access to route maps
outlining transportation services provided by TVT within McCall; Not later than June 1,
2020, an annual report outlining the number of riders/passengers who utilized TVT
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transportation within the previous year from May 31, 2018 through May 31, 2019, together
with financial statements for TVT consisting at a minimum of the prior year end annual
Balance Sheet and Profit and Loss statements as well as the current year to date Balance
Sheet and Profit and Loss statements. The McCall TVT Contract that has been reviewed
by both the City Attorney and TVT. Motion: Approve the request of the Treasure Valley
Transit (TVT) Annual Agreement for FY20 and authorize the Mayor to sign all necessary
documents.
Council Member Giles moved to approve the Consent Agenda as submitted. Council
Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council
Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all
voted aye and the motion carried.
DEPARTMENT REPORTS
Chamber of Commerce
Vonna Torey presented information about the McCall Area Chamber of Commerce. She gave an
overview of the winter magazine soon to come out, spoke to the efforts to promote events in the
shoulder season, gave an update on the West Central Mountains Leadership Academy recruitment
and the Economic Summit of which few tickets are still available.
City Manager
City Manager Anette Spickard gave a brief update on the city attorney selection process,
downtown sidewalk project and library expansion, the JWAG meeting, the Idaho Transportation
Department street tour, coffee/tour with McCall Community Center, 2020 census, and bike path
survey.
Airport
Airport Manager Rick Stein gave an overview of his department report touching on the airport
development, airport master plan schedule, taxiway relocation and improvement program
closeouts, Pioneer Hangar historical designation, and the pocket parks. The Council asked for a
map of the development areas and asked questions.
City Clerk
City Clerk BessieJo Wagner reported on the Local Option Tax funds and distribution, the staff
move, permits given year to date, and candidacy filings. Mayor Aymon asked for the number of
short-term rental business licenses given to be added to the department report.
Community Development
Community and Economic Development Director Michelle Groenevelt briefly went over local
housing, the code update, Urban Renewal, GIS and building permit activity, and the community
outreach efforts.
Golf Course
Golf Course Superintendent Eric McCormick reported the last tournament for the season is done,
turf seeding efforts have been started, staffing is down due to some leaving, and the course will be
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open until the end of October. He stated revenue is less than last year but has been steady, the new
equipment is working great, and reported the restaurant has been struggling with staffing issues
and has been reworking the open hours to accommodate.
Information Systems
Information Systems Manager Chris Curtin reported on the fiber installation, video/audio
improvements for the Council chambers, Docusign contract has been executed and training will
commence, State of Idaho Broadband Task Force, and gave an update on the City Process
Evaluation (CPE).
Library
Library Director Meg Lojek reported on staff openings, the program activities, the Next Chapter
Campaign event, the World Café Library Design event at Café 6 Three 4, and shared the “second
chance” event for those who missed the first design meeting has been scheduled for Wednesday,
September 25 from 1-3 pm at the library. She gave an update on the grants and answered questions.
Parks & Recreation
Parks and Recreation Director Kurt Wolf gave an update on the recreation programs and reported
the numbers were up in all the programs this year, and shared feedback on the new programs rolled
out this summer. He reported the Movie by the Lake events were well attended. He gave a brief
overview of the staffing issues and projects, the noxious weed program efforts, and the coordinated
partnership efforts with Idaho Fish & Game.
Police
Police Chief Justin Williams gave an update on staff training and recruitment, and the E-Ticket
equipment installation. He answered questions about reports of homeless people and what efforts
were taken to address the issue.
Public Works
Public Works Director Nathan Stewart gave brief overview of the development engineering
reviews on numerous projects, reported the Downtown Core Phase 1B is behind schedule but
Phase 2A is back on schedule and the alley way should be completed in October. He and Parks &
Recreation Director Kurt Wolf answered questions about tree removal on Park and First Street
stating the sick trees or any heavily impacted by the construction will be removed but the goal is
to preserve most of the trees especially around the church. Director Stewart gave an update on the
Public Works Facility master plan development schedule, shared the costs for the Mission Street
reconstruction should be finalized soon, and briefly touched on the SH-55/Deinhard-Boydstun
corridor study and tour. He reported on the Streets projects and maintenance in process and
answered questions.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:29 p.m.
Hearing no comments, Mayor Aymon closed the comment period.
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BUSINESS AGENDA
AB 19-195 Wildlife in the City Update by Idaho Fish and Game
Regan Berkley, Region Wildlife Manager at the McCall office of Idaho Department of Fish and
Game (IDFG) presented an update on wildlife activity within McCall and public outreach efforts
to educate the public on issues related to wildlife in the City. She reported McCall has a healthy,
large deer herd within the town that has more than tripled over the last 20 years. Fawns have a
high survival rate which contributes to the ever-growing herd. Most injured deer reports are from
vehicles collisions, entanglements, and occasionally, being shot. Another large animal population
is foxes and bears. McCall is in the middle of excellent bear habitat and the biggest problems with
bears are garbage and aggression behavior.
The reason for the large animal population in the city is primarily from people feeding them and
improperly stored garbage. From a biological perspective, feeding does more damage than good.
For the deer population, they can get lice because they spend too much time in close proximity of
each other which is not a natural habitation of deer. It causes hair loss and then death by
hypothermia. A dead deer was found in Cascade this last winter that had this louse. Mange is
another problem which causes hair loss and death by hyperthermia and can be transmitted to dogs.
Also, having deer in town attracts predators such as mountain lions. Mountain lions will not
discriminate between deer and other animals, such as pets. Other hazards for deer are vehicle
collisions (which has caused a significant number of 3-legged deer), soccer nets, hammocks,
plastic bottles stuck over the face, and metal rings over the feet. IDFG spends a lot of time
responding to injury calls. Deer can be aggressive as well. A doe with fawns will attack to protect
her young, and bucks can be aggressive in the fall during mating season. IDFG has received calls
of deer attacking dogs and people.
IDFG has a state-wide Wildlife Human Attack Response Team and McCall is high on the State
list to be on the watch for aggressive bears. This year is a high call year. A bear will check out the
trash cans several times before moving on so proper use of the trash cans is imperative. The
problem with bears in close proximity of humans is they lose their wariness and becomes bolder
and more aggressive. This last week, a bear tore up a vehicle, another tried to get into a house in
Old Meadows, and on Rio Vista a woman found a bear at 3 a.m. on her kitchen table eating freshly
baked banana bread. With both the cases in Meadows and Rio Vista, the IDFG felt the bears were
a danger and had to euthanized them. This is a last option IDFG wants to do in game management,
but bears are very difficult to relocate because there is no place far enough away from a
campground or town where it will not be a nuisance to the new location and thus, euthanizing them
is option left.
To summarize, Valley County is not the natural wintering area for mule deer due to snow and the
animals should be migrating to lower climes, but the deer have learned there are places where they
can feed. When there is a high population of foxes, an outbreak of mange will kill them out when
winter hits, and it takes awhile for the fox population to build back up. McCall has the highest
number of nuisance calls of bears in the State and IDFG has serious concerns for the potential of
human injury here. There has been a strong effort to educate the local community but have
difficulty getting information to the vacation rentals.
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Council Member Nielson asked about the bear proof trash cans. Ms. Berkley stated that in the
beginning when an ordinance is made about using the bear proof cans, people are more diligent
but as time passes, they get lax and tamper with the latches because it is a little more difficult to
open. Tampering with the latches makes the can less bear proof and enforcement is difficult. Also,
leaving the can out for days prior to pick up will attract the bears in. Police Chief Justin Williams
spoke to the City creating an ordinance to make it illegal to feed the wildlife, and the problems
with people not using the trash can correctly, overstuffing, or putting them out to early. Ms.
Berkley said she would share information that the cities of Vale and Missoula have done to address
the wildlife issue. When IDFG receives a complaint, they will investigate the area/neighborhood
of the call and then work with the local police for enforcement but with the amount of calls in
McCall, it is difficult to investigate each call.
AB 19-193 Tree Committee Annual Accomplishment Report for FY19
John Lillehaug, Chair and Y.T. Rehberg presented the Tree Committee Annual Accomplishment
Report for FY19. The Tree Committee is responsible for the location, selection, and identification
of any trees, which qualify as a landmark tree or stand, of identifying and inventorying street trees,
of reviewing development proposals that may affect landscaping and provide comment to the
Planning and Zoning Commission and City Council. Members serve rotating three-year terms.
Mr. Rehberg shared the highlights of the last year including awards received, school demonstration
for Arbor Day, numerous articles posted about infestations in Star News, and fielding calls and
questions from the community.
AB 19-199 Request to Approve Tree Advisory Committee Member Appointment
Parks and Recreation Director Kurt Wolf presented the Tree Advisory Committee Member
appointment. The Tree Advisory Committee is responsible for the location, selection, and
identification of any trees, which qualify as a landmark tree or stand, of identifying and
inventorying street trees, of reviewing development proposals that may affect landscaping and
provide comment to the Planning and Zoning Commission and City Council.
An ad was placed in Star News and ran for two weeks requesting letters of interest for the open
position on the Tree Advisory Committee due to expired terms. Randy Acker, the current holder
of the seat, has expressed interest in remaining on the committee and submitted a letter. After two
weeks, no other letters of interest were received. The Tree Committee requests that the Council
reappoint Randy Acker to a three year term.
Council Member Giles moved to approve the reappointment of Randy Acker to a three year
term to the Tree Advisory Committee. Council Member Nielsen seconded the motion. In a
voice vote all members voted aye and the motion carried.
AB 19-197 Request to Adopt Resolution 19-15 to Surplus Property – Police Handheld Radios
and Accessories
Police Chief Justin Williams presented Resolution 19-15 to surplus property of police handheld
radios and accessories. Idaho Code §67-5732A allows the conveyance of surplus personal property
to other state and local agencies. Annually City staff identifies several items as surplus property.
The Police Chief has determined the (14) Motorola XTS 2500, (7) HT 750/ 1HT 1250, and (1) GE
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M-RK handheld UHF radios including mics and charges for a total of 22 items that are obsolete
due to age, are no longer of use to the City, and have no resale value. The City does not have the
ability to wipe the data from the device making the radios unable to be surplused on the auction
website. Proforce Law Enforcement is willing to wipe the data and to take the items for credit for
new product. The Police Chief would like to trade the radios to Proforce Law Enforcement for a
$827.00 credit to go against the purchase of Taser 7 Conductive Ruggedized targets and P26X
cartridges. The Police Chief has determined it is in the best interest of the Police Department to
trade the radios to the nationally known distributor that possesses the equipment to repurpose
rather than destroy them.
Council Member Nielsen moved to adopt Resolution 19-15 declaring the 22 Motorola radios
and accessories as surplus, authorizing the trade of 22 Motorola radios and accessories to
Proforce Law Enforcement for credit, and authorize the Mayor to sign all necessary
documents. Council Member Holmes seconded the motion. In a roll call vote Council
Member Nielsen, Council Member Holmes, Mayor Aymon, Council Member Giles, and
Council Member Sowers all voted aye and the motion carried.
AB 19-200 Downtown Sidewalk Maintenance Program Implementation Options Discussion
City Manager Anette Spickard presented the Downtown Sidewalk Maintenance Program
implementation options. Based upon Council feedback from the August 23 special work session,
staff has developed options to pay for the startup of a downtown sidewalk maintenance program
to provide summer and winter maintenance services. Council’s feedback was to stay focused on
providing the service in the downtown core only; start the program this winter; bring back options
for funding the program; continue to look at long-term funding options to sustain the program in
future years.
The total Year One cost for the program is approximately $224,000 broken down as:
$59,000 new equipment purchase
$44,000 annual materials & supplies expense
$85,000 annual personnel expense for Parks
$36,000 annual personnel expense for Public Works
The options for financing the Year One cost of the program out of the City budget are:
Use General Fund reserve and Street Fund reserve balances
Reduce Capital Improvement Plan allocations to certain projects
Reduce amount allocated for Future Pathways Maintenance
Reduce amount allocated to Reserves for Future Projects
The options for financing future years of the program are:
Using Property Tax revenue growth within the normal budget process
Appropriating Foregone Property Taxes
Allocating Local Option Tax revenues
Establishing a Fee-for-Service
Staff answered questions about the funding options and staffing. Mayor Aymon believes that
multiple funding sources will need to be used. Council Member Nielsen mentioned a Business
Improvement District and stated he is not a fan of using the fund balance. There was a brief
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discussion around the relocation of the Parks department. Staff clarified questions regarding the
fund balance, CIP, and remaining funds in the LOT Streets. Council Member Holmes wanted to
know if the expenses will be closely monitored for the actual moving of the snow. Staff clarified
yes it will be. Once data is acquired it would be beneficial when approaching the businesses for
funding. Council Member Giles likes what is presented and thought staff should at a future date
look at possible funding to include a fee for service but overall feels it is a good plan. Council
Member Sowers asked if the equipment is being shared with other departments such as the Golf
Course, could those department share in the funding as well. Staff stated on a small extent, those
departments are but one of the issues the Parks department is striving to address is staffing and
would like to offer more hours during the winter to keep established staff and this program will
help with that. When asked, multiple City staff expressed they are on board with implementing
this program.
Council Member Nielsen would like to have a future funding discussion. If approved, staff will
come back with some options and priority pathways to provide a clear picture of how it is deployed.
Staff expressed their thoughts on the need and implementation of the program. Council Member
Nielsen is concerned once the City provides the service for free, it will be very difficult to get
businesses to pay in. Council Member Giles stated is too late to implement a fee this year and feels
when the businesses see the value they would pay. Council Member Holmes has heard, that with
accurate data, businesses would be willing to pay. Having a trial year will allow the City to
accumulate real time costs and formulate a true cost-based fee and identify unseen challenges.
After some discussion, the Council was in favor of moving forward.
Council Member Giles moved to direct staff to implement the Downtown Sidewalk
Maintenance Program effective October 1, 2019. Council Member Holmes seconded the
motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon,
Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried.
Council Member Giles left the meeting 7:56 p.m.
AB 19-201 Request to Approve the RMT Equipment Contract for the purchase of a Ventrac
4500 Tractor with attachments for the Downtown Sidewalk Maintenance
Program
Parks and Recreation Director Kurt Wolf presented the RMT Equipment Contract for the purchase
of a Ventrac 4500 Tractor with attachments for the Downtown Sidewalk Maintenance Program.
The equipment is a necessary investment to successfully execute and operate the proposed
program. The Parks Department purchased this same piece of equipment in 2017 following
significant research and multiple demo sessions. Since then, it has proven extremely universal
year-round for both sidewalk maintenance and day to day operations such as mowing, turf
cultivation, and construction. Based on the increased maintenance demand of the proposed
downtown sidewalk program, a second tractor is needed to perform the work.
Rocky Mountain Equipment Company has placed the order to hold but not commit the equipment
including additional attachments to ensure delivery prior to the winter snow season. The contract
will authorize RMT Equipment to commit for purchase when funds are available in FY20 for a
mid to late November delivery.
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Council Member Sowers moved to approve the RMT Equipment contract for the purchase
a Ventrac 4500 Tractor with attachments, and authorize the Mayor to sign all necessary
documents. Council Member Nielsen seconded the motion. In a roll call vote Council
Member Sowers, Council Member Nielsen, Mayor Aymon, and Council Member Holmes all
voted aye and the motion carried.
AB 19-202 Request to Adopt Resolution 19-17 for Governmental Equipment Lease-Purchase
Agreement and a Non-Appropriation Addendum with Western States for a CAT
Skidsteer 262D3 Loader
Parks and Recreation Director Kurt Wolf presented Resolution 19-17 for Governmental
Equipment Lease-Purchase Agreement and a Non-Appropriation Addendum with Western States
for a CAT Skidsteer 262D3 Loader as a necessary component to execute the FY20 Downtown
Sidewalk Maintenance Program. Western States has established a joint cooperative purchasing
agreement that defines 2019 pricing for this equipment which is available to all non-profit entities
and will be a five-year annual lease.
Resolution 19-17 allows the City to enter into a multi-year lease and includes a “Non-
Appropriation” provision. Legal counsel has reviewed this agreement and supporting documents
and confirmed the City can participates in this agreement (and resulting pricing). Upon receipt of
the signed quote, Western States will authorize the order and delivery of the equipment to ensure
availability.
Council Member Holmes moved to adopt Resolution 19-17 authorizing the Mayor to enter
into, on behalf of the City of McCall, a “Governmental Equipment Lease-Purchase
Agreement” and a “Non-Appropriation Addendum” with Western States for a CAT
Skidsteer 262D3 Loader for a 5-year lease and authorize the Mayor to sign all necessary
documents. Council Member Sowers seconded the motion. In a roll call vote Council
Member Holmes, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all
voted aye, and the motion carried.
AB 19-196 Request to Adopt Resolution 19-14 for Governmental Equipment Lease-Purchase
Agreement and a Non-Appropriation Addendum with Western States for a CAT
305E2 Track Excavator Lease
Parks and Recreation Director Kurt Wolf presented Resolution 19-14 for Governmental
Equipment Lease-Purchase Agreement and a Non-Appropriation Addendum with Western States
for a CAT 305E2 Track Excavator Lease. The Parks Department was budgeted for the lease of a
Mini Excavator which was funded through the Local Option Tax (LOT). In an effort to ensure this
equipment is available for fall construction at the start of the FY20 budget year, staff is requesting
the following approvals in conjunction with the leased equipment tied to the downtown sidewalk
maintenance program. Western States has established a joint cooperative purchasing agreement
which defines 2019 pricing for this equipment that is available to all non-profit entities.
Resolution 19-14 allows the City to enter into a multi-year lease that includes a “Non-
Appropriation” provision. Legal counsel has reviewed this agreement and supporting documents
and confirmed the City can participates in this agreement (and resulting pricing). Upon receipt of
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the signed quote, Western States will authorize the order and delivery of the equipment to ensure
availability.
Council Member Sowers moved to adopt Resolution 19-14 authorizing the Mayor to enter
into, on behalf of the City of McCall, a “Governmental Equipment Lease-Purchase
Agreement” and a “Non-Appropriation Addendum” with Western States for a CAT 305E2
Track Excavator for a 5-year lease and authorize the Mayor to sign all necessary documents.
Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers,
Council Member Nielsen, Mayor Aymon, and Council Member Holmes all voted aye, and
the motion carried.
AB 19-198 Request to Adopt Resolution 19-16 for Governmental Equipment Lease-Purchase
Agreement and a Non-Appropriation Addendum with Western States for a CAT
950 Loader
Public Works Director Nathan Stewart presented Resolution 19-16 for Governmental Equipment
Lease-Purchase Agreement and a Non-Appropriation Addendum with Western States for a CAT
950 Loader. Per the FY20 approved budget, Streets has been working Western States and
Caterpillar Financial Services to establish a 5-year lease for one (1) Caterpillar M950 loader to be
use for the upcoming snow removal season. The prepared lease documents for FY20 – FY24
include all necessary provisions including: non-appropriations and a buy-back certification
indicating that Western States will purchase the equipment at the end of the lease period. The
annual lease payment accounts for a $25,000 trade in credit for a 20-year old, City owned loader
that is no longer operational. The new, leased loader will include a wing attachment and snow gate
blade allowing the operator to use the snow gate while also having functionality to widen roadside
berms using the wing. This new technology will allow the City to offer better service to the
community.
Resolution 19-16 allows the City to enter into a multi-year lease that includes a “Non-
Appropriation” provision. All contracts/agreements are being reviewed by legal counsel prior to
securing signatures. Procurement of this loader takes advantage of the Joint Purchasing Agreement
Sorcewell (formerly NJPA), which provides an 18% discount (off list pricing) for CAT loaders
and alleviates the need to conduct formal bidding while still conforming with Idaho code.
Council Member Sowers moved to adopt Resolution 19-16 authorizing the Mayor to enter
into, on behalf of the City of McCall, a “Governmental Equipment Lease-Purchase
Agreement” and a “Non-Appropriation Addendum” with Western States for a CAT M950
Loader for a 5-year lease and authorize the Mayor to sign all necessary documents. Council
Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council
Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye, and the motion
carried.
AB 19-192 Request the Approval of a Service and Maintenance Agreement with TeleMessage
for Text Archiving
City Clerk BessieJo Wagner presented the service and maintenance agreement with TeleMessage
for text archiving. The Idaho Public Records law identifies a public record as:
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"Public record" includes, but is not limited to, any writing containing information relating to the
conduct or administration of the public’s business prepared, owned, used or retained by any state
agency, independent public body corporate and politic or local agency regardless of physical form
or characteristics.
Text Messages are considered a record and should be kept according to the state retention, which
states that temporary records shall be retained for not less than two (2) years. With technology
advancing quicker than retention codes, text messages have not been archived as the City did not
have a mechanism in place to be able to archive such messages. Now with more than 30 devices
being used throughout the organization it is time to look at ways to archive texts.
The TeleMessage Mobile Archiver effectively addresses compliance, regulatory, eDiscovery
response requirements and reduces risk across a variety of industries. TeleMessage captures
mobile content, including SMS, MMS, Calls and Chats from corporate or BYOD mobile phones.
Messages are securely and reliably retained within TeleMessage servers or forwarded to an
archiving data storage vendor of your choice. TeleMessage is integrated with mobile carrier
networks to get a copy of messages and calls directly from the operator network side and archive
them.
Council Member Holmes moved to approve a Service and Maintenance Agreement with
TeleMessage for Text Archiving and authorize the Mayor to sign all necessary documents.
Council Member Nielsen seconded the motion. In a roll call vote Council Member Holmes,
Council Member Nielsen, Mayor Aymon, and Council Member Sowers all voted aye, and the
motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 8:17 p.m.
ATTEST: Jackie J. Aymon, Mayor
BessieJo Wagner, City Clerk
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