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Home My Public Portal About20110425FW FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee org) IPM.Note FW: FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee.org) FW: Michael Bodine Vivian Woods Michael Bodine EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=VWOODS FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee.org) EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=MBODINE EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=MBODINE Received: from cotis5.coti.local ([fe80::982:deff:331c:2983]) by cotis5.coti.local ([fe80::982:deff:331c:2983%10]) with mapi; Mon, 25 Apr 2011 12:52:34 -0400 Content-Type: application/ms-tnef; name="winmail.dat" Content-Transfer-Encoding: binary From: Vivian Woods <VWoods@cityoftybee.org> To: Michael Bodine <mbodine@cityoftybee.org> Date: Mon, 25 Apr 2011 12:52:34 -0400 Subject: FW: FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee.org) Thread-Topic: FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee.org) Thread-Index: Acv3/X+VHCISfxF/T5KHyUn4D74puQLa/YHg Message-ID: <F01EA3DC349D8E41AB0379ECFBBC5AF28A375A4E4C@cotis5.coti.local> Accept-Language: en-US Content-Language: en-US X-MS-Has-Attach: X-MS-Exchange-Organization-SCL: -1 X-MS-TNEF-Correlator: <F01EA3DC349D8E41AB0379ECFBBC5AF28A375A4E4C@cotis5.coti.local> MIME-Version: 1.0 Vivian Woods EX /O=FIRST ORGANIZATION/OU=FIRST ADMINISTRATIVE GROUP/CN=RECIPIENTS/CN=VWOODS Michael Bodine FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee.org) From: tybeekim@gmail.com [mailto:tybeekim@gmail.com] Sent: Monday, April 11, 2011 12:06 AM To: Vivian Woods Subject: FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee.org) <https://ssl.gstatic.com/docs/doclist/images/icon_7_document_email.png> FEBRUARY Taa Board Meeting Minutes TYBEE ARTS ASSOCIATION BOARD MEETING MINUTES FEBRUARY 14, 2011 Attendees - Renee DeRossett Kim Trammell-Schneider Samantha Claar Doris Grieder Carol Ingham Cynthia Kinkel Call to order - 7:16pm - Renee’ De Rossett, President Secretary’s Report - Report was amended to include several notes on discussions held in January meeting submitted by Samantha. Motion made to approve minutes with notes recorded. Motion passed. January Board Meeting minutes approved and filed. Treasurer’s Report - No Treasurer’s report available as Linda Wade was not in attendance. A discussion began regarding the fact that we have not received the 2010 bank statements and final Treasurers Report to give to the accountant for the yearly audit. Linda Wade has not provided any information after numerous phone calls, texts and emails stating the need for a treasurers report. Kim stated Linda was informed of the boards request in the January meeting to provide the January Treeasurers Report by Friday January 14. Samantha stated we need at least the bank statements for 2010 to give to the accountant. Renee’ stated she would go to the bank and be put on the account as the new president. Renee stated she would get the bank statements from Linda. Discussion ensued regarding help for Linda with records as it is apparent she is not able to perform the duties needed as Treasurer of the association. It was agreed by all that a change was necessary in order to continue with proper accounting and record keeping for the association. Samantha moved that Sally Maclellan be asked to assume the Treasurers position. Motion passed unanimously. Wanda Vitagliano to be considered as an alternate. Membership Report - Samantha sent out a wonderful and informative newsletter to the membership. Kudos to her from all in attendance. Theatre Report - Carol stated it would cost about 70.00 to purchase “script” for Deadwood Saloon. 20-80 people could attend. Carol would chair committee for this fundraiser. May 14th still a tentative date. Motion made by Renee’ to purchase kit for show. Seconded and passed. Carol suggested 50.00 per person ticket price. Motion made to approve ticket price but withdrawn until “script” arrives. Meeting at Carols house will be announced when “script” comes in. Ticket prices could be discussed at that time. Publicity Report - Cynthia stated the need to get “tech” stuff from Ian Scott to make changes to website to better serve our needs. She was having difficulties meeting up with him but would try again. Renee’ and Cynthia tentatively agreed to meet with him on Tues Feb 15 but would phone to confirm that morning. Hospitality Report - Doris has rounded up the cvolunteers for the China Painters art show. Mary Lou and Jim Vandenburg, Cappy Birdwell Mary Ann Dudley and Doris. A motion was made to accept the offer made by the China Painters president Suzanne Painter. The offer was for 250.00 for the use of building for 4 day period and no cleaning fee to be charged. Donations from art show to be given to TAA. A written proposal for next years visit by the China Painters would also need to be submitted to Suzanne Painter before appoval by board. Motion carried with 2 nay votes. Old Business - A change of venue for Festival of the Arts was discussed. The south end of the island (pier area) is only available the night before the Festival and that is not enough time to set up. A tent was purchased for 1400.00 to save us the rental cost. A motion was made to contact Colleen to get quote for her to review our bylaws when revised. Seconded and passed. A motion was made to adjourn meeting at 8:48 and continue on Tuesday at 5:00pm. Motion carried. FEBRUARY 15, 2011 - 5:40pm Meeting called to order. This meeting was to continue some reports not made in the previous meeting. Attendees - Kim Trammell, Renee’ DeRossett, Samantha Claar, Richard Adams, Cynthia Kinkel Old Business - Samantha stated she had boards to use for artwork for side of art center building. Renee’ and Samantha will look at boxes we have for the marquee. Richard updated the board on the broken windows in the art center. New windows completed but city wants local contractor to install but an experienced historical contractor would be needed. Cost for windows and installation was 900.00 per window and Cullen Chambers stated this would be paid for by Historical Society. Richard will advise the board on the outcome. Post fundraiser raised over 80,000.00. Congrats to Renee’ and her team for raising over 3500.00!!! TITC has issued TAA a grant for 2000.00 for publicity. Has a graphic artist that can rework our logo to be used on TITC website only to make it “read” better. Will only be used for Festival of the Arts publicity on TITC website. More discussion needed. Renee’ and Kim thanked board for the opportunity to see “The Wizard of Oz” in Atlanta. The planning for our production in July will begin. Kim and Renee’ proposed “Bad Seed” for a fall production. The post theatre was discussed as a venue for Tybees Got Talent. Discussion tabled until meeting with post could be scheduled. Kim moved to adjourn at 6:05pm. Google Docs makes it easy to create, store and share online documents, spreadsheets and presentations. Logo for Google Docs <http://docs.google.com> <F01EA3DC349D8E41AB0379ECFBBC5AF28A375A4E4C@cotis5.coti.local> FW%3A FEBRUARY Taa Board Meeting Minutes (vwoods@cityoftybee.org).EML en-US 00000002COTIS5/o=First Organization/ou=First Administrative Group/cn=Recipients/cn=VWoods Microsoft Exchange Internal 04 cotis5.coti.local Michael Bodine EX /O=FIRST ORGANIZATION/OU=First Administrative Group/cn=Recipients/cn=mbodine mbodine@cityoftybee.org mbodine Michael Bodine Michael Bodine