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Home My Public Portal AboutTentative Budget Hearing AgendaSeptember 2, 2016 MAYOR: Scott W. Morgan VICE MAYOR: Thomas M. Stanley COMMISSIONER: Paul A. Lyons, Jr. Joan K. Orthwein Donna S. White PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 9, 2016 AT 5:01 P.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2016-2017. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the public. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 2016-2017. V. Adoption of the Tentative Budget for Fiscal Year 2016-2017. A. General Fund B. Enterprise Fund (Water) VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. VII. Resolutions. A. No. 016-9; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2016 AND ENDING ON SEPTEMBER 30, 2017; PROVIDING FOR AN EFFECTIVE DATE. B. No. 016-5; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2016 AND ENDING ON SEPTEMBER 30, 2017; PROVIDING FOR AN EFFECTIVE DATE. C. No. 016-6; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2016 AND ENDING ON SEPTEMBER 30, 2017; PROVIDING FOR AN EFFECTIVE DATE. VIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 Town of Gulf Stream Tentative Budget 2016-2017 9/9/16 NOTES: GENERAL FUND 1 The Proposed 2017 millage rate is 4.4900, which is 5.84 % below the Rolled -back rate of 4.7684. 2 Calculated Rolled -back millage rate is 4.7684 3 Last Year's millage rete was 5.0000. 4 Estimated 16/17 Taxable Value For Operating Purposes: 1,020,616,589 5 Recommended increase in Payroll Wages: 2.5 %. 6 Annual 5% Fire As Per Contract with Delray Beach 7 Total Capital Expenditures, all department: $990,500. 8 Transfer from Reserves to Undergrounding: $671k (610k+1 61 k), as of 8/15/16 9 CPI April 2016 is 0.6 %. NOTES: UTILITY FUND 1 Recommended increase in Payroll Wages: 2.5 %. 2 Total Capital Expenditures: $35,000 TOWN OF GULF STREAM General Fund Total Rev. and Fund Bad $4,322,568 $4,220,203: -$5,776,085- S5,402,058: $5,929,850- $6,371,242 1030 EXPENDITURES>' Administration and General -Salaries $344,592 S372,669 5421,775 PRELIM. $421,775 $423,819 TENTATIVE Benefits FINAL ACTUAL FINAL ACTUAL 137,802 TENTATIVE 2016 TO 2017 Postage REVISED AS BUDGET AS 4,500 BUDGET BUDGET Printing BUDGET OF 10/1/2015 OF PROJECTED 10/1/2016 0.00 Office Supplies 9/30/2015 9/30/2015 9/30/2016 5/31/2016 9/30/2016 9/30/2017 CHANGE REVENUE 11,500 8,996 11,500 4,984 10,000 11,500 0.00 Property Taxes $3,426,230 S3-,407;038: $4,827,140: 54,690;517- S4,827,140- $4,582,564 (5-07): Discount on Taxes (120,000) (119,581) (174,750) (167,173) (170,000) (160,500) (8.15) :Fines :1;100 2,465 1,800 -934 1;500 :1,800 0.00> Permits Zoning 90,000 100,695 90,000 79,215 95,11110 90,000 0.00 Permits Florida. Bldg,(Delray) 192,877 -0 280,000 317,782 400,000- 300,000 42.86. Business Tax 27,000 25,176 27,000 16,114 27,000 27,000 0.00 Telecommunlealion. Service Tag. 69,000 60,656. 59,568: 35,571 '. 60,000 59,568 0.00 Franch FPL 130,000 169,735 130,000 78,218 130,000 135,000 3.85 Tranch. Gas- 3,000 3;947 3;000- 2,108. .3,900 3;000 0:00.- UST -Electric 160,000 181,307 175,000 106,773 18O,000 190,000 8.57 -UST-:Gas 14,500 23.121 79,000- 17,802 23,000 23,000 21.05'. Other (Including Contributions) 15,000 47,529 15,000 24,066 25,000 15,000 0.00 FL Gas Tax Relot d 2,500 414 2,500 1,308. , 2,500 2,500 0:00 Rev. Sharing (FL & Recyle) 20,218 25,266 22,000 15,008 25,000 25,000 13.64 Half: Cent Sales Tag.. 74,426 75;388 80,110 47,120. 80,110- 80,110 0.00 County Gas Tax 33,017 34,723 33,017 20,270 34,000 34,500 4.49 :Payments. in Lieu. ofTaxes :(46% Water): .39,700 39,700: 399700' 19,850' 39;700 39,700' 0.00 Solid Waste Services 140,000 138,283 142,000 93,354 142,000 148,000 423 Int.; Income:. 4,000 4,341 4.,000 .3;209- 4;000- 4,000 ().On Total $4,322,568 $4_20,203 $5,776,085- S5,402,058 S5,929,850 $59700,242 (1.31): FUNDBALANCE 1;500 :0 1,500- 0-. 1,500 0:00. Use of Fund Balance 0 1,569,970 0 0 0 671,000 23.89 Total... _ 0. - A :0 :0- - 0 -671,000 Total Rev. and Fund Bad $4,322,568 $4,220,203: -$5,776,085- S5,402,058: $5,929,850- $6,371,242 1030 EXPENDITURES>' Administration and General -Salaries $344,592 S372,669 5421,775 $234,173 <- $421,775 $423,819 0.48' Benefits 155,410 160,464 137,802 110,203 137,802 144,786 5.07 Postage 4,500 2;460: -4,500: 2,669 4,500 4,500 0:00'. Printing 4,500 10,637 6,500 9,704 10,000 6,500 0.00 Office Supplies 2;500 2,071 .2,500 907. , ":2;500 2,500 0:00< Communication 11,500 8,996 11,500 4,984 10,000 11,500 0.00 E7ectiic: 8,500 7-;325 -8,500 4,740'.' 8,50() 9,000 5:889. Water 20,000 22,815 20,000 15,763 20,000 20,000 0.00 Travel: Per Diem 2,000 2;517 21000: 3,498, 3,498 2,000 0,00< Building Maintenance 6,900 19,110 6,900 22,582 23,000 6,900 0.00 Lawn Maintenance 16,000 12,038 :16,000 4,860 13;000- 16,000 0.00 Insurance 80,000 63,806 90,000 74,443 90,000 909000 0.00 :Legal -740,924 806,462 1,0009000 343,023 > ..600;000 650,000 (35:00): Engr/ Prof/Code Enforcement/Safe 87,500 89,562 100,000 25,703 90,000 129,000 29.00 Accounting/Audit 15,050 11,583- 15,555- 10,723-. 13,500 15,555 OXY: Dues & Memberships 3,500 4,749 3,500 3,500 4,800 4,500 28.57 Legal Advertising 5,000 4;007 .5,000 1,398 :4,500. 5,000 0.00 vinery i rens to unaergrounduig 10,000 2,234 10,000 2,116 3,000 681,000 N/A Delray Permit/hispecnons- 192,877 1T 280,000. 317,782 :. 400,000 400,000 42.86 Town Library 2,000 2,000 2,000 2,000 2,000 2,000 0.00 Training: 4;453 4,453 4,453 4,718- 4;453 4;453 0.00.- ARPB - Legal 5,500 0 5,500 0 2,500 5,500 0.00 --.Contra - Water: Fund: Management Fees- (75,000) (75,000) (90,000) (45,000)< (90;000) (90,000) 0.00. Capital Outlay 70,000 0 1109000 40,466 60,000 155,000 40.91 Copy: Machine Lease 8,400 8,034' 8,400: 5,913 - `8,400 8,400 001 Operating Supplies - Computer Repairs 12,019 26,978 16,000 18,647 22,000 16,000 0L00 Contributions: 1;500 :0 1,500- 0-. 1,500 0:00. Total Administration 1,740,125 1,569,970 2,199,885 1,219,515 1,869,728 2,725,414 23.89 Page 2 TOWN OF GULF STREAM General Fund Page 3 PRELIM. TENTATIVE FINAL ACTUAL FINAL ACTUAL TENTATIVE 2016 TO 2017 REVISED AS BUDGET AS BUDGET BUDGET BUDGET OF 10/1/2015 OF PROJECTED 10/1/2016 9/30/2015 9/30/2015 9/30/2016 5/31/2016 9/30/2016 9/30/2017 CHANGE POLICE :Salaries $971,830 S889,001 $943,631 $571,021 $943,631 $1,021,080 R.2.1: Benefits 393,058 368,041 405,724 268,828 405,724 433,237 6.78 Communication 5,500 1,962 4,000 1,386 2,000 -4,000 -0:06 Electric 3,500 2,496 3,500 1,415 2,500 4,000 14.29 Printing :500 773 500 -641 750 -500 0.00 Uniforms & Equip. 7,350 4,345 6,500 1,646 4,500 6,500 0.00 Legal/Other Professional 0 2,441 500: 625 1,000 :500 0.00'. Travel Per Diem 500 0 500 0 500 500 0.00 Building_ Maintenance -2,600- 2,6 t4 2,600 2,5235 2,600- 2;600 0:00 Vehicle Maintenance 7,500 6,872 7,500 5,084 7,500 7,500 0.00 Uniform: Cleaning 3,300 1,961 3;300' :1,433 2,200- 3,300 0.00 Fuel 55,000 31,672 55,000 20,001 34,000 55,000 0.00 -Radio-Contract 58,200 54,036 :59,303, 54,502" .'54,502 60,500 2;02. Office Supplies - Computer Repairs 4,500 3,772 4,500 3,522 4,500 4,500 0.00 Crime Prevention- 2,300. 923 2,300 863; : 1,500 2,300 0:00' Capital Exp. 89,070 65,246 158,000 1,700 98,000 98,000 (37,97) Total Police $1,504,708 $1,436,155 $1,657,358 $935,200 S1,565,407 $1,704,017 2.82 FIRE Fire Contract $409,013 409,013 $429,464 286,309 429,624 $450,937 5.00 Maintenance Repair -1,000 1,000: 1,000. 1-;000 0,110 Total Fire $410,013: 409,013 5430,464 286,309 430,624 $451,937 4:99:- STREETS - - - Salaries 61,312 566,308 63,398 S40,084 $63,398 69,547 9.70 Benefits 32,710 33,1.83- 34,306 : 23;327 34;306 -35;426 3.27' Maintenance, Repairs &AIA 36,150 12,578 36,150 22,750 30,000 36,150 0.00 Uniforms 500 1,092 500 504 1,000 500 0:00 Lighting 14,000 16,146 13,500 9,830 13,500 14,500 7.41 :Communication 500 74'. 500'. 153.. .250' :500 0.00. Supplies 1,200 2,105 1,200 205 1,200 1,200 0.00 :Rental and Leases. 400 -0 400 0- 400- 400 .0:005 NPDES 7,500 5,142 7,500 5,350 7,500 7,500 0.00 :Capital .202,900 36(655 625,500 60,903. -125,000 737,500 1791 Total. Streets 5357,,172 $173,283: $782,955: $-163;196. 5276,554 5903,223 15.36 SANITATION :Garbage Collection (387 - SF) . 140,000 138,341 442;000: 91,7-34 -142,000 148;000 4.23- Equipment 0 0 0 0 0 Disposal Fees 1;000 0 1,000 0 1,000 :1,000 0.00. Total Sanitation $141;(100 5138,341 S143,000 $91,734 $143,000 $149,000 4..20. -RESERVES/CONTINGENCY $169,500 $0- $562,423- So- 5Q. $437,651 : ;(22,1$). Transfer To. Underground Fd:. 510+61(As of6/1/16) TOTAL EXPENSES 54,322,518. 53;726,762 -55;776,085 S21695,954 54,285,313 $6,371242 10,30< Build of.Reserves $0 5493,441 -$0 52;706;104 51,644,537 50 - Page 3 t+ in in to v x 0 � 0T 0 0 0 C n 0 n o n n o n n �^ w o_ n n (n fn m ti _v, O m P ,m o m 7a x .I m [n a W N� PG O trD _ 3• � N 0. rt ry m N N N O N � N — Oo N O O O O O J A Q\ Oo b W O T N Oo v N lA W U N pp IJ Oo O� P � O O D W O J 00 O� G A W N W J 00 U U N O 00 � N A U T G _ G N Gp W 0 0 0 0 0 0 0 0 0 m N W Z7 A U U J T O� Oa T T U �O O N O G — U U U J U T �O w Q b O m 00 N J m O O O O �O N � A_ �O AA IJ Oo � U T �• W=. 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QI C Vl 0 W � ix �] F O O O O O W W W W p 0 0 0 £ 0 0 0 0 0 n o m p A N A� W 0 0� b W U lWll O O Oa A O O O b O b T oa �1 N w A W pUG O O W b N oo O o b J I, C A 0 W W U O\ 0 0 .Np A N J w b O O O W b W N A T O W a 0 0 O w Oho A 0 0 0 0 0 a W W W W W 0 0 .Np A O O w b 0 0 0 0 0 0 0 0 a 0 0 O w Oho A N lJ w A a W Oa J J J OI O N O O� Oo N T O A O N N OJo oNo v A W ... N A W IQ U m J W U U N W U J O ... N N O a J b N N b A J J N Q O A O N 0 0 O O O O O W W W W 0 0 0 0 0 0 0 0 0 W W W W O O O O 0 0 0 0 0 IJ N A b O O O Oho A N lJ w A J N O O� Oo N T � tail oNo v A W W J b A W J O W C O� in IJ l�il O a J W W J REVENUES: Water Sales Revenue Interest Income Reserves Total Water Sales Revenue EXPENSES: Salary Benefit Meter Charge Capacity Charge Commodity Charge Repairs/Parts Sampling Compliance Communication Electric Supplies Insurance Postage, Printing & Stationery Billing Software/Equipment Engineering/GIS Mapping Management Fees/Insurance Capital Contingency/Bad Debt Depreciation Expense Reserves Payment In Lieu of Taxes Total Water System Expenses Net Revenue(Loss) Town of Gulf Stream Water Fund FINAL BUDGET 10/1/2015 9/30/2016 $1,040,000 0 132,000 $1,172,000 PRELIM. ACTUAL AS OF 5/31/2016 PROJECTED 9/30/2016 $693,920 $1,040,000 68,360 102,540 $762,280 $1,142,540 TENTATIVE BUDGET 10/1/2016 9/30/2017 $1,040,000 0 132,000 $1,172,000 28,180 31,549 43,878 47,550 28,180 19,472 28,180 28,644 110 49 $110 $110 30,000 14,511 $25,000 30,000 640,272 307,112 $525,000 640,272 46,918 $2,105 $10,000 $46,918 4,140 945 2,000 4,140 500 269 500 500 500 191 500 550 5,000 1,589 3,000 5,000 15,000 1,000 518 $1,000 $1,000 5,000 12,995 12,995 5,000 6,500 650 2,500 6,500 90,000 45,112 90,000 90,000 100,000 0 0 35,000 2,000 0 0 2,000 $12,000 $6,000 $12,000 $12,000 132,000 0 102,540 132,000 39,700 19,850 39,700 39,700 $1,172,000 $462,917 $898,903 $1,141,884 $0 $299,363 $243,637 $30,116 Page 6 0 O O 0 nnn9 nnnnnna 9 P � G G ,vn�nn 9 o 05 y � Q G ' � b, q G •� 'b '. � '�. G G � 7 il'L �__ L7 a G ID k n G t G n 3 O Uo z5T ^• (�j `CEflI. Vl. � n G A � � (A QC 2 ry � 00 cl a MI- Ln G G � O ' ry n. c a O O O -O D O O O O G - SS GE G C O G O. m n G_ IJ O EfJ 69 69 69 U a v. 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T e y �• y m 0 � O a. �+• O w to N Oo 0o A U O O O U O C O N O O O A O 00 U VJi J IJ .Ap � N O y r% V n VNi VNi N a A W N O ro C) 0�-] 0 ro VNi J O A N V N 'P Q: W O O O J O T Vi a In VOi W U d N O ro oe .+ o w o V. T e y �• y m 0 � O a. �+• O w N Oo 0o A U O O O U O C O N O O O A O 00 U VJi J IJ .Ap 00 0?0 A N O y r% V W VNi VNi N a A W N O ro C) 0�-] ro A A O O O O O O O O U m U .-b A O m d W W O O N U N U r N W N N ro y Rl n A RESOLUTION No. 016-4 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2016 AND ENDING ON SEPTEMBER 30, 2017; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, on September 9, 2016, adopted 2016-2017 Fiscal Year Tentative Millage Rates following a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida held a public hearing as required by Florida Statute 200.065; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Palm Beach County has been certified by the county property appraiser to the Town Commission of the Town of Gulf Stream as $1,020,616,589. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2016-2017 operating millage rate is 4.4900 mills, which is less than the rolled -back rate of 4.7684 mills by 5.84%. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 9th day of September, 2016. MAYOR GVVIYDFW TOWN CLERK TOWN OF GULF STREAM, FLORIDA COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER RESOLUTION No. 016-5 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2016 AND ENDING ON SEPTEMBER 30, 2017; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2016-2017 in the amount of $6,371,242. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2016-2017 General Fund Tentative Budget be adopted. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 9th day of September, 2016. TOWN OF GULF STREAM, FLORIDA COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST TOWN CLERK RESOLUTION No. 016-6 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2016 AND ENDING ON SEPTEMBER 30, 2017; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2016-2017 in the amount of $1,172,000. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2016-2017 Water Fund Tentative Budget be adopted. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 9th day of September, 2016. TOWN OF GULF STREAM, FLORIDA COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST: TOWN CLERK