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HomeMy Public PortalAbout20031208 work session CVBCOUNCIL WORK SESSION DECEMBER 8, 2003 CALL TO ORDER 1 The Council Meeting work session of December 8, 2003, was convened at 5:30 P.M. by Mayor John Landwehr. ATTENDANCE The following Council Members were present: Present: Angle, Berry, Ferguson, Gordon, Groner, Klindt, Olsen, Viessman, Vogel, and Weber Absent: None A quorum was present. The following CVB Board Members were present: Charlie Brzuchalski, Lisa Steiner, Rob Agee, Mark Schreiber, Joe Lo Monaco PUBLIC COMMENT Hotel DeVille owner Ted Stewart addressed the group. He stated that he did not think hoteliers were represented adequately on the board, that some members had been there too long and there was too much expenditures spent on billboards and not enough expenditures that provided direct benefit to hoteliers. Don Turpin of the Holiday Inn Express addressed the group. He indicated that he had turned in his Volunteer Profile and wants to be on the CVB Board. Kim Owens of the Hotel DeVille addressed the group. She stated that DeVille was out of promotional brochures and objected to the CVB charging hoteliers for more. John O'Rear addressed the group. He indicated that hotel /motel tax revenue comes from people who pay the tax and it is inaccurate to say that hoteliers are the ones who pay the tax. The hoteliers merely collect the tax. He also said that hoteliers are adequately represented on the board and that the board represents approximately 50% of all rooms in Jefferson City. He further encouraged the City Council to approve the CVB contract and budget. CVB RESPONSE CVB board members Charlie Brzuchalski, Rob Agee and Lisa Steiner addressed the number of hoteliers on the board, the cost of reprinting the brochures and promotional efforts to recruit new, other board members to the CVB. COUNCIL WORK SESSION DECEMBER 8, 2003 2 COUNCIL DISCUSSION In answer to a question by Mayor John Landwehr, Mr. Brzuchalski explained the CVB efforts and activities regarding the Lewis and Clark festivities. In answer to a question by Councilman Mike Berry, Councilman Cliff Olsen indicated that 5,000 Boy Scouts were expected to be in the Jefferson City area over Memorial Day weekend and that DNR estimates that 100,000 other people will be in Jefferson City as part of the Lewis and Clark festivities. A discussion ensued regarding the visitors who will be visiting Jefferson City area as part of the Lewis and Clark festivities. In answer to a question from Councilman Clyde Angle, Mr. Brzuchalski explained how the board allocates "retained earnings." In answer to a question from Councilman Dick Groner, Mr. Brzuchalski indicated that the CVB has met with meeting planners regarding needs for a convention center and plans on a survey during 2004. In answer to a question from Councilman Mike Berry, Mr. Brzuchalski indicated that CVB meetings will take place about expenditures spent on billboard advertising. In answer to a question from Councilman Edie Vogel, Mr. Brzuchalski indicated a non- smoking ordinance would have an impact on tourism but was unable to determine more specifically what the impact would be. In answer to a question from Councilman Clyde Angle, Mr. Brzuchalski indicated that year - to -year financial reports depicting comparisons have been submitted to the City Council. In answer to a question from Councilman Clyde Angle, Mr. Brzuchalski stated that reports indicating marketing and sales calls should not be a public record. In answer to a question by Councilman Dick Groner, Mr. Brzuchalski distributed a report which indicated that according to industry standards, budgeted expenditures on advertising and personnel were within adequate ranges. In answer to a question by Councilman Clyde Angle, Mr. Brzuchalski indicated the board was open to conducting a management audit. Councilmen Angle, Berry, Vogel, Weber, and Mayor Landwehr all complimented Mr. Brzuchalski and the CVB boad and indicated that they appreciated the job they were doing and hoped the relationship between the City Council and the CVB would not be adversarial. Councilman Dick Groner indicated that the hotel /motel tax should be 5% with all revenues dedicated toward the construction of a convention center. Board member Mark Schreiber indicated that the biggest need in Jefferson City were for public restrooms on weekends. ADJOURN MENT COUNCIL WORK SESSION DECEMBER 8, 2003 3 The meeting adjourned at approximately 5:25 p.m.