Loading...
HomeMy Public PortalAbout08 12 16 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 12, 2016 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Participating: Joan K. Orthwein Thomas M. Stanley Donna S. White Also Present & John Randolph Participating: William Thrasher Rita Taylor Edward Allen Rustem Kupi Dave Bodker Christopher O'Hare Terry Cudmore Absent with Robert W. Ganger Notice: Danny Brannon Mayor Commissioner Commissioner Commissioner Town Attorney Town Manager Town Clerk Acting Police Chief Architect Landscape Architect Town Resident Town Resident Vice Mayor Engineer IV. Minutes of the Regular Meeting of July 8, 2016. Commissioner Orthwein moved and Commissioner White seconded to approve the minutes of July 8, 2016 as presented and all voted Aye. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. VI. Announcements. A. Regular Meetings and Public Hearings 1. September 9, 2016 @ 4:00 P.M. 2. October 14, 2016 @ 9:00 A.M. 3. November to be determined. 4. December 9, 2016 @ 9:00 A.M. 5. January 13. 2017 @ 9:00 A.M. 6. February 10, 2017 @ 9:00 A.M B. Budget Public Hearings 1. September 9, 2016 @ 5:01 P.M. 2. September 20, 2016 @ 5:01 P.M. Mayor Morgan reminded that the meeting of September held at 4:00 P.M. rather than the usual 9:00 A.M. 9, 2016 would be VII. Communication from the Public (3 min. maximum) Christopher O'Hare, 2520 Avenue Au Soleil wished Mr. Ganger a speedy recovery, stated any monies he might be awarded thru a law suite against the Town would be donated to the Place Au Soleil Homeowner's Town Commission Regular Meeting & Public Hearing August 12, 2016 @ 9:00 A.M. Assoc. and requested that the Richman Greer invoices for legal services be itemized. Terry Cudmore, 3557 Polo Drive, noted that there is standing water on the right-of-way on some of the streets and he requested that there be drainage improvements made which may be in the form of swales and/or French drains. O VIII. PUBLIC HEARING A. Declaration of Ex -Parte Communication There were no ex -parte communications declared. B. Administer Oaths The Town Clerk administered the Oath to Rustem Kupi and to Dave Bodker. C. Applications for Development Approval 1. An application submitted by Rustem Kupi, Architect, as Agent for Trondheim LLC, the owners of property located at 3133 Polo Drive, Gulf Stream, Florida, which is legally described as Lot 8, Replat of Gulf Stream Properties. Mr. Kupi, the Architect for the project, advised they plan to demolish the existing one story dwelling and construct a new one-story, single family dwelling and make some minor improvements to the existing pool. He said the large tree in the front will be saved and there will be a single car garage on each corner of the house with a driveway on each side of the tree. He further said that the finished floor elevation will be within 6" of the existing dwelling and that the drainage plan provides for all water to be kept on the property. Mr. Kupi was complemented on the design of the project. a. Demolition Permit to demolish existing dwelling. Commissioner Orthwein moved to approve the demolition permit, Commissioner White seconded the motion with all voting AYE at roll call. b. Land Clearing Permit to prepare a portion of the site for new structure. Commissioner Stanley moved to approve the land clearing permit with Commissioner Orthwein seconding the motion and all voting AYE. c. Level 3 Architectural Site Plan Review to permit the construction of a one-story, 4,753 square foot, single family, Anglo Caribbean style dwelling with attached 2 -car garage. Commissioner Stanley moved for the approval of a Level 3 Architectural/Site Plan based on a finding that the proposed Oconstruction of a one-story, 4,753 SF, single family, Anglo Caribbean style dwelling with attached 2 -car garage meets the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) The electric service lines shall be buried. 2) Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. This motion was seconded by Commissioner Orthwein and all voted AYE at the roll call. E Town Commission Regular Meeting & Public Hearing August 12, 2016 @ 9:00 A.M. IX. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) In the absence of Mr. Brannon, Mayor Morgan advised that to the best of his knowledge the notice to proceed was to have been given this week. Mr. Thrasher stated that to the best of his knowledge that has not yet been done due to the coordination of materials. He said the contractor wants them on his site before the time clock starts that would determine penalties for completing the project as per the �) contract. He added that FP&L has them but they just are not on site as yet. Mr. Thrasher further stated FP&L will be starting to remove poles in 2 to 4 weeks and Mayor Morgan said that FP&L is supposed to present the plan for the installation of street lights along AlA on August 19, 2016. B. Town Manager Mr. Thrasher said the Barrier Island Fire Feasibility Study has been completed and it has been determined that the feasibility of doing this is zero. Some of the communities have already made arrangements with their existing providers and without the cooperative effort of all 6 communities it is impossible to proceed. He said that the information obtained will be helpful in the future and with the fees being spread among 6 communities, it was a rather economical way of obtaining information that will be used in future negotiations as has been done by some of the other communities. With regard to the drainage problems, he said that this area at Polo and Old School Rd. is the lowest spot in the town and that is why the pumps are there. He said that the sod has built up along most of the roads over time and it is believed that if some minor swales were to be created in the worst areas the problem would improve. He went on to say that he is providing some funds directed for this in the new budget. C. Architectural Review & Planning Board 1. Meeting Dates a. September 22, 2016 @ 8:30 A.M. b. October 27, 2016 @ 8:30 A.M. c. November 17, 2016 @ 8:30 A.M. d. December 15, 2016 @ 8:30 A.M. e. January 26, 2017 @ 8:30 A.M. f. February 23, 2017 @ 8:30 A.M. D. Finance Director 1. Financial Report for July 2016 There were no questions in relation to this report and Mayor Morgan Odeclared it accepted as submitted. 2. Water Usage as of July 31, 2016 This report was also accepted as submitted. E. Acting Police Chief 1. Activity for July 2016 Acting Police Allen said there were no additions to his report and the Mayor also declared it accepted as presented. X. Items for Commission Action. A. Letter of Resignation from Vice Mayor Ganger 3 Town Commission Regular Meeting 6 Public Hearing August 12, 2016 @ 9:00 A.M. Mayor Morgan read Mr. Ganger's letter of resignation in its entirety. He said that Mr. Ganger was a very important member of this commission with knowledge, experience and the ability to communicate with eloquence. He believed Mr. Ganger to be unique in the community who could give the effort, spend countless hours and energy helping and improving this town, serving on the ARPB and the Commission. He added that Mr. Ganger will also be missed on the Florida Coalition for Preservation that has worked to preserve the character of South Florida �) from Palm Beach through Delray Beach and into eastern Boynton Beach. Mayor Morgan, on behalf of the members of the Commission and staff, wished Mr. Ganger a complete and speedy recovery. Mayor Morgan advised it was now necessary to fill the position that has been held by Mr. Ganger and that it is the responsibility of the Commission to appoint someone. He said, in his opinion, the ARPB is a source of experience for someone coming on the Commission since they address many of the same issues with regard to development and preservation of the community. He said it would be his suggestion that Paul Lyons, the Chairman of the ARPB be considered to fill this Commission spot, reminding that he has a business and financial background that would be helpful. He then opened the floor to other suggestions, discussion and nominations. Commissioner Orthwein believed this to be a very good suggestion, also noting his experience on the ARPB. She asked if he is willing to serve and Mayor Morgan said he believed he is. Commissioner Orthwein added that he has been very committed to returning for meetings of the ARPB with which the Mayor agreed. Commissioner Stanley said he had known Mr. Lyons for a long time and recalled that he had been willing to meet with builders and owners to work out matters of concern and has shown interest in preserving the character of Gulf Stream. He said he would support his appointment. Commissioner White stated she was not as well acquainted with Mr. Lyons as the others but had held some conversations with him in the past and found him to be very energetic and willing concerning the work on the ARPB and she believed he would be a very good choice. Commissioner Orthwein nominated Paul Lyons for the open position on the Town Commission which was seconded by Commissioner White and all voted OAYE at the roll call. Mayor Morgan reminded that it is also necessary to appoint a vice mayor and asked for comment in that regard. Commissioner Orthwein said she would love to have Commissioner Stanley to be reappointed to the Vice Mayor position and so moved, provided he is agreeable. Mayor Morgan agreed and Commissioner White seconded the motion after which all voted AYE at roll call. B. Mutual Aid Agreement -Palm Bch. Co. Law Enforcement Agencies 4 Town Commission Regular Meeting & Public Hearing August 12, 2016 @ 9:00 A.M. Commissioner Stanley moved to approve the Agreement as presented, Commissioner Orthwein seconded the motion and all voted AYE at the roll call. C. Items by Mayor & Commissioners Vice Mayor Stanley reported that he had met with the owner of the property at the corner of Andrews Ave. and Pelican Lane and his attorney who has been working with Janice Rustin, the Delray Beach attorney. He O explained that this is the corner where the jurisdictions of the City of Delray Beach and the Town of Gulf Stream meet and that in a very old property transfer an error had been made that may be corrected by the City of Delray Beach deeding a small curb cut to the owner of the property and reserving easements for ingress and egress over it to both Delray Beach and Gulf Stream. He said they will be providing the paper work for this within the next six weeks for Attorney Randolph to review after which it will come before the Gulf Stream Commission . XI. Adjournment. Mayor Morgan adjourned the meeting at approximately 10:00 A.M. Rita L. Taylor Town Clerk N 5