HomeMy Public PortalAbout08 12 16 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 12, 2016 AT 9:00
A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance.
The Mayor led the
Pledge of Allegiance.
III. Roll Call.
Present and
Scott W. Morgan
Participating:
Joan K. Orthwein
Thomas M. Stanley
Donna S. White
Also Present &
John Randolph
Participating:
William Thrasher
Rita Taylor
Edward Allen
Rustem Kupi
Dave Bodker
Christopher O'Hare
Terry Cudmore
Absent with
Robert W. Ganger
Notice:
Danny Brannon
Mayor
Commissioner
Commissioner
Commissioner
Town Attorney
Town Manager
Town Clerk
Acting Police Chief
Architect
Landscape Architect
Town Resident
Town Resident
Vice Mayor
Engineer
IV. Minutes of the Regular Meeting of July 8, 2016.
Commissioner Orthwein moved and Commissioner White seconded to
approve the minutes of July 8, 2016 as presented and all voted Aye.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were no changes to the agenda.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. September 9, 2016 @ 4:00 P.M.
2. October 14, 2016 @ 9:00 A.M.
3. November to be determined.
4. December 9, 2016 @ 9:00 A.M.
5. January 13. 2017 @ 9:00 A.M.
6. February 10, 2017 @ 9:00 A.M
B. Budget Public Hearings
1. September 9, 2016 @ 5:01 P.M.
2. September 20, 2016 @ 5:01 P.M.
Mayor Morgan reminded that the meeting of September
held at 4:00 P.M. rather than the usual 9:00 A.M.
9, 2016 would be
VII. Communication from the Public (3 min. maximum)
Christopher O'Hare, 2520 Avenue Au Soleil wished Mr. Ganger a
speedy recovery, stated any monies he might be awarded thru a law suite
against the Town would be donated to the Place Au Soleil Homeowner's
Town Commission Regular
Meeting & Public Hearing
August 12, 2016 @ 9:00 A.M.
Assoc. and requested that the Richman Greer invoices for legal services
be itemized.
Terry Cudmore, 3557 Polo Drive, noted that there is standing
water on the right-of-way on some of the streets and he requested that
there be drainage improvements made which may be in the form of swales
and/or French drains.
O VIII. PUBLIC HEARING
A. Declaration of Ex -Parte Communication
There were no ex -parte communications declared.
B. Administer Oaths
The Town Clerk administered the Oath to Rustem Kupi and to
Dave Bodker.
C. Applications for Development Approval
1. An application submitted by Rustem Kupi, Architect,
as Agent for Trondheim LLC, the owners of property located
at 3133 Polo Drive, Gulf Stream, Florida, which is legally
described as Lot 8, Replat of Gulf Stream Properties.
Mr. Kupi, the Architect for the project, advised they plan to demolish
the existing one story dwelling and construct a new one-story, single
family dwelling and make some minor improvements to the existing pool.
He said the large tree in the front will be saved and there will be a
single car garage on each corner of the house with a driveway on each
side of the tree. He further said that the finished floor elevation will
be within 6" of the existing dwelling and that the drainage plan
provides for all water to be kept on the property. Mr. Kupi was
complemented on the design of the project.
a. Demolition Permit to demolish existing dwelling.
Commissioner Orthwein moved to approve the demolition permit,
Commissioner White seconded the motion with all voting AYE at roll call.
b. Land Clearing Permit to prepare a portion of the site
for new structure.
Commissioner Stanley moved to approve the land clearing permit with
Commissioner Orthwein seconding the motion and all voting AYE.
c. Level 3 Architectural Site Plan Review to permit the
construction of a one-story, 4,753 square foot, single
family, Anglo Caribbean style dwelling with attached
2 -car garage.
Commissioner Stanley moved for the approval of a Level 3
Architectural/Site Plan based on a finding that the proposed
Oconstruction of a one-story, 4,753 SF, single family, Anglo Caribbean
style dwelling with attached 2 -car garage meets the minimum intent of
the Design Manual and applicable review standards with the following
conditions: 1) The electric service lines shall be buried. 2) Any minor
modifications in the landscape plan shall be submitted to the Town
Manager for review and approval and any major modifications shall be
brought back to the ARPB for review and approval, prior to commencement
of landscaping. This motion was seconded by Commissioner Orthwein and
all voted AYE at the roll call.
E
Town Commission Regular
Meeting & Public Hearing
August 12, 2016 @ 9:00 A.M.
IX. Reports.
A. Utility Undergrounding-Danny Brannon (Engineer)
In the absence of Mr. Brannon, Mayor Morgan advised that to
the best of his knowledge the notice to proceed was to have been given
this week. Mr. Thrasher stated that to the best of his knowledge that
has not yet been done due to the coordination of materials. He said the
contractor wants them on his site before the time clock starts that
would determine penalties for completing the project as per the
�) contract. He added that FP&L has them but they just are not on site as
yet. Mr. Thrasher further stated FP&L will be starting to remove poles
in 2 to 4 weeks and Mayor Morgan said that FP&L is supposed to present
the plan for the installation of street lights along AlA on August 19,
2016.
B. Town Manager
Mr. Thrasher said the Barrier Island Fire Feasibility Study
has been completed and it has been determined that the feasibility of
doing this is zero. Some of the communities have already made
arrangements with their existing providers and without the cooperative
effort of all 6 communities it is impossible to proceed. He said that
the information obtained will be helpful in the future and with the fees
being spread among 6 communities, it was a rather economical way of
obtaining information that will be used in future negotiations as has
been done by some of the other communities.
With regard to the drainage problems, he said that this area at Polo and
Old School Rd. is the lowest spot in the town and that is why the pumps
are there. He said that the sod has built up along most of the roads
over time and it is believed that if some minor swales were to be
created in the worst areas the problem would improve. He went on to say
that he is providing some funds directed for this in the new budget.
C. Architectural Review & Planning Board
1. Meeting Dates
a. September 22, 2016 @ 8:30 A.M.
b. October 27, 2016 @ 8:30 A.M.
c. November 17, 2016 @ 8:30 A.M.
d. December 15, 2016 @ 8:30 A.M.
e. January 26, 2017 @ 8:30 A.M.
f. February 23, 2017 @ 8:30 A.M.
D. Finance Director
1. Financial Report for July 2016
There were no questions in relation to this report and Mayor Morgan
Odeclared it accepted as submitted.
2. Water Usage as of July 31, 2016
This report was also accepted as submitted.
E. Acting Police Chief
1. Activity for July 2016
Acting Police Allen said there were no additions to his report and the
Mayor also declared it accepted as presented.
X. Items for Commission Action.
A. Letter of Resignation from Vice Mayor Ganger
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Town Commission Regular
Meeting 6 Public Hearing
August 12, 2016 @ 9:00 A.M.
Mayor Morgan read Mr. Ganger's letter of resignation in its
entirety. He said that Mr. Ganger was a very important member of this
commission with knowledge, experience and the ability to communicate
with eloquence. He believed Mr. Ganger to be unique in the community who
could give the effort, spend countless hours and energy helping and
improving this town, serving on the ARPB and the Commission. He added
that Mr. Ganger will also be missed on the Florida Coalition for
Preservation that has worked to preserve the character of South Florida
�) from Palm Beach through Delray Beach and into eastern Boynton Beach.
Mayor Morgan, on behalf of the members of the Commission and staff,
wished Mr. Ganger a complete and speedy recovery.
Mayor Morgan advised it was now necessary to fill the position that has
been held by Mr. Ganger and that it is the responsibility of the
Commission to appoint someone. He said, in his opinion, the ARPB is a
source of experience for someone coming on the Commission since they
address many of the same issues with regard to development and
preservation of the community. He said it would be his suggestion that
Paul Lyons, the Chairman of the ARPB be considered to fill this
Commission spot, reminding that he has a business and financial
background that would be helpful. He then opened the floor to other
suggestions, discussion and nominations.
Commissioner Orthwein believed this to be a very good suggestion, also
noting his experience on the ARPB. She asked if he is willing to serve
and Mayor Morgan said he believed he is. Commissioner Orthwein added
that he has been very committed to returning for meetings of the ARPB
with which the Mayor agreed.
Commissioner Stanley said he had known Mr. Lyons for a long time and
recalled that he had been willing to meet with builders and owners to
work out matters of concern and has shown interest in preserving the
character of Gulf Stream. He said he would support his appointment.
Commissioner White stated she was not as well acquainted with Mr. Lyons
as the others but had held some conversations with him in the past and
found him to be very energetic and willing concerning the work on the
ARPB and she believed he would be a very good choice.
Commissioner Orthwein nominated Paul Lyons for the open position on the
Town Commission which was seconded by Commissioner White and all voted
OAYE at the roll call.
Mayor Morgan reminded that it is also necessary to appoint a vice mayor
and asked for comment in that regard.
Commissioner Orthwein said she would love to have Commissioner Stanley
to be reappointed to the Vice Mayor position and so moved, provided he
is agreeable. Mayor Morgan agreed and Commissioner White seconded the
motion after which all voted AYE at roll call.
B. Mutual Aid Agreement -Palm Bch. Co. Law Enforcement Agencies
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Town Commission Regular
Meeting & Public Hearing
August 12, 2016 @ 9:00 A.M.
Commissioner Stanley moved to approve the Agreement as presented,
Commissioner Orthwein seconded the motion and all voted AYE at the roll
call.
C. Items by Mayor & Commissioners
Vice Mayor Stanley reported that he had met with the owner of the
property at the corner of Andrews Ave. and Pelican Lane and his attorney
who has been working with Janice Rustin, the Delray Beach attorney. He
O explained that this is the corner where the jurisdictions of the City of
Delray Beach and the Town of Gulf Stream meet and that in a very old
property transfer an error had been made that may be corrected by the
City of Delray Beach deeding a small curb cut to the owner of the
property and reserving easements for ingress and egress over it to both
Delray Beach and Gulf Stream. He said they will be providing the paper
work for this within the next six weeks for Attorney Randolph to review
after which it will come before the Gulf Stream Commission .
XI. Adjournment.
Mayor Morgan adjourned the meeting at approximately 10:00 A.M.
Rita L. Taylor
Town Clerk
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