HomeMy Public PortalAboutPRR 16-2312Renee Basel
From: Chris O'Hare <chrisoharegulfstream@gmail.com>
Sent: Friday, September 9, 2016 9:48 PM
To: Bill Thrasher; Rita Taylor; Renee Basel
Subject: Public Record Request - FS compliance records for notice of two special meetings
Attachments: Events Archive - Town of Gulf Stream - Download date 9.9.16.pdf; Special Meetings -
Laserfiche WebLink - download date 9.9.16.pdf; Agenda with back-up and Amendment
- Laserfiche WebLink.pdf; Agenda with back-up and Amendment.pdf
Dear Custodian of Records,
This email is being sent to multiple recipients in the hope that it reaches the Custodian of Records for your agency. I request
to inspect certain public records related to the Town of Gulf Stream Florida.
While I am not obligated to explain why I want to inspect these records, I tell you it is for the purpose
of informing myself of the historic and current workings of the Town of Gulf Stream and its associated
entities, vendors, consultants, advisers, contractors and agents. The records I wish to inspect may
also be material to current, anticipated or presently unforeseen legal action. In addition, inspection of
these records may be essential to my ability to make informed comments in an upcoming public
hearing. The production of any and all responsive records is therefore urgent and must be acted upon
in compliance with Florida Statutes and established case law as soon as possible.
Before making this public record request, I first searched online and in the public records portion of
your agency's website hoping I could locate the public records I seek without having to write you
directly. Unfortunately I cannot find the records I request to inspect. Therefore I am writing you now
and requesting you make every effort as required by law to produce these public records without
delay.
I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of
the Florida Statutes. I hereby reserve all rights granted to me under the Florida
Constitution and Florida Statutes.
I ask that you take the following action:
• Read this entire request carefully and respond accordingly.
• If you are not the custodian of the public records described herein please determine who that person is and
notify me immediately in order that I may make this request to the appropriate person without delay.
• Reference Florida Statutes and appropriate case law when responding to this record request.
• Do NOT produce any records other than records responsive to this request.
" I d e n t i f y b y n a m e t h e p e r s o n o r p e r s o n s r e s p o n d i n g t o t h i s r e q u e s t i f t h a t p e r s o n i s n o t t h e C u s t o d i a n o f
R e c o r d s f o r y o u r a g e n c y a s r e q u i r e d b y 1 1 9 . 0 7 ( 1 ) ( b ) .
" R e s p o n d t o t h i s p u b l i c r e c o r d r e q u e s t i n a s i n g u l a r m a n n e r a n d d o n o t c o m b i n e t h i s
r e q u e s t w i t h a n y o t h e r p u b l i c r e c o r d r e q u e s t s w h e n r e s p o n d i n g t o t h i s r e q u e s t .
" O n c e y o u h a v e d e t e r m i n e d t h a t y o u d o o r d o n ' t h a v e a n y r e c o r d s i n y o u r
c u s t o d y r e s p o n s i v e t o t h i s r e q u e s t , i m m e d i a t e l y a c t t o o b t a i n a n y r e s p o n s i v e r e c o r d s
t h a t m a y b e i n t h e c u s t o d y o f y o u r c o n t r a c t o r ( s ) o r o t h e r p a r t i e s .
" P r o v i d e o n l y t h o s e r e c o r d s f o r i n s p e c t i o n t h a t d o n o t r e q u i r e e x t e n s i v e u s e o f
i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r b o t h i n e x c e s s o f 1 5 m i n u t e s .
A s b a c k g r o u n d t o t h i s r e q u e s t I c a l l y o u r a t t e n t i o n t o t h e f o l l o w i n g a t t a c h e d d o c u m e n t s w h i c h
I d o w n l o a d e d f r o m y o u r a g e n c y ' s w e b s i t e o n S e p t e m b e r 9 , 2 0 1 6 . H e r e i s a b r i e f d e s c r i p t i o n o f
e a c h a t t a c h m e n t :
E v e n t s A r c h i v e - T o w n o f G u l f S t r e a m :
T h i s i s a s n a p s h o t o f t h e w e b p a g e t h e T o w n u s e s t o l i s t u p c o m i n g e v e n t s . N o t e
t h e r e i s n o l i s t i n g o f t h e t w o m e e t i n g s t o b e c o n s i d e r e d d u r i n g t h e a g e n d a o f t h e
r e g u l a r t o w n m e e t i n g o f 9 / 9 / 1 6 .
S p e c i a l M e e t i n g s - L a s e r f i c h e W e b L i n k ;
T h i s i s a s n a p s h o t o f t h e w e b p a g e t h e T o w n u s e s t o p u b l i s h t h e a g e n d a s o f
u p c o m i n g S p e c i a l M e e t i n g s . N o t e t h e r e i s n o l i s t i n g o f t h e t w o m e e t i n g s t o b e
c o n s i d e r e d d u r i n g t h e a g e n d a o f t h e r e g u l a r t o w n m e e t i n g o f 9 / 9 / 1 6 .
A g e n d a w i t h b a c k - u p a n d A m e n d m e n t :
T h i s i s a s n a p s h o t o f t h e w e b p a g e t h e T o w n u s e s t o p u b l i s h t h e a g e n d a o f
u p c o m i n g R e g u l a r M e e t i n g s . N o t e t h e a g e n d a w a s m o d i f i e d w i t h t h e a d d i t i o n o f a n
a m e n d m e n t o n 9 / 7 / 2 0 1 6 5 : 1 8 : 4 8 P M .
A g e n d a w i t h b a c k - u p a n d A m e n d m e n t ;
T h i s i s t h e A m e n d m e n t a d d e d t o t h e a g e n d a o f t h e S e p t e m b e r 9 t h R e g u l a r M e e t i n g
o f t h e T o w n C o m m i s s i o n .
I a s k t h a t y o u r e f e r t o t h e s e a t t a c h m e n t s w h e n c o n s i d e r i n g w h i c h r e c o r d s m a y b e r e s p o n s i v e
t o t h i s r e c o r d r e q u e s t .
I request to inspect the public record created by the Town in compliance with the
requirements of Florida Statutes 286.0105 and 286.011 as they apply to each of the two Special
Meetings of September 9. 2016 which are referenced herein. Specifically I request to inspect
the official notices of these two meetings and the portion of the Notices that conspicuously
includes the advise that, if a person decides to appeal any decision made by the board,
agency, or commission with respect to any matter considered at such meeting or hearing, he
or she will need a record of the proceedings, and that, for such purpose, he or she may need
to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based. I do not believe the records
attached to this email are responsive to this request and 1 respectfully ask that you do not
include the records attached to this email in any production of responsive records.
I ask you to take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith effort which
"includes making reasonable efforts to determine from other officers or employees within the agency
whether such a record exists and, if so, the location at which the record can be accessed." I am,
therefore, requesting that you notify every individual and entity in possession of records that may be
responsive to this public records request, including individuals and entities under contract with your
agency, to preserve and produce all responsive records on an immediate basis.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from
inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida
Statutes and state in writing and with particularity the basis for your conclusions as required
by §119.07(1)(f) of the Florida Statutes. Produce for my inspection all responsive records and ONLY
redact that portion of the record that you consider exempt. To be clear, if you consider an entire
record to be exempt, produce that record in its entirety with all portions redacted that you consider
exempt. I specifically ask you to do this in order that I may inspect fully redacted records for the
purpose of challenging a particular redaction or establishing a reference for a future request of a
record that is only temporarily exempt, as in the case of a public record that was prepared by an
agency attorney exclusively for litigation and is only exempt from disclosure until the conclusion of the
litigation.
If the public records being sought are maintained by your agency or contactors for your agency, in an
electronic format please produce the records in the original electronic format in which they were
created or received. See §119.01(2)(f), Florida Statutes.
Again I ask that you provide only those records for inspection that do not require extensive use of
information technologies or extensive staff time or both in excess of 15 minutes. Take note
of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for
inspection of which will require extensive use of information technologies or extensive staff time or
both in excess of 15 minutes, then please provide those records that can be produced within the first
3
15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining
records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining
my written authorization to proceed. If you produce only a portion of all existing responsive records,
please tell me that your response includes only a portion of all existing records responsive to this
request.
If you anticipate the need to incur any costs that I would be statutorily required to pay in order to
inspect these public records which would exceed $1.00 please notify me in advance of your incurring
that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to
indicate the total number of pages and/or records, as well as to distinguish the cost of labor and
materials. Again, please do not incur any costs on my behalf without first obtaining my written
authorization to proceed.
The phrase Town of Gulf Stream when used herein refers to the Town in its entirety including all
employees, appointees, officials, assignees, counsel and consultants including Town Manager, Town
Clerk, Town Police Chief, Town Commissioners, Town Mayor, Town Departments, Town Police
Officers, Town Employees, Town Engineer, the law firm (Jones Foster Johnston & Stubbs P.A.) that
claims to be the Town Attorney including all attorney, partner and employee members of that firm; the
Town Counsel of Sweetapple, Broeker & Varkus including all attorney, partner and employee
members of that firm, the Town Counsel of Richman Greer, P.A. including all attorney, partner and
employee members of that firm and any other entity associated with the Town and subject to public
records law.
The term public records, as used herein, has the same meaning and scope as the definition of Public
records adopted by the Florida Legislature as Statutes Chapter 119.
A record that does not exist because of its disposition requires the creation of a disposition record. In
all instances where you determine a record does not exist please determine if the record once existed
and in its replacement provide the disposition record for my inspection.
If you do not understand any part of this request or if you need clarification about this request, notify me as
soon as possible so I may further describe or clarify this request.
All responses to this public records request should be made in writing to the following email address:
chrisoharegulfstream@gmail.com
*Y -4b:
Events Archive- Tmn of Gulf Strearn
Events - (click on event to see details)
Home / Events - (click on event to see details)
SEPTEMBER 2016
Town Commission Regular Meeting
8 September 9, 2016 O 4:00 pm 0 Gulf Stream Town Hall
Meeting starts at 4:00 pm
Town Commission Special Meeting -Tentative Budget
Hearing
8 September 9, 2016 O 5:01 pm
Meeting starts at 5:01 pm.
Town Commission Special Meeting -Final Budget Hearing
8 September 20, 2016 O 5:01 pm 0 Gulf Stream Town Hall
http:/twww.gulf-stream.org/events/ 1/2
9/9/2016
Everts Archive- Town of GWf Stream
Meeting starts at 5:01 pm.
ARPB Regular Meeting
8 September 22,2016 Q 8:30 am O Gulf Stream Town Hall
Meeting starts at 8:30 am.
htpJ/www.gulf-strwm.ug/wwtsJ 2/2
M12016
Special Meetings - LaserSche WebLink
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25 /28 PDF
AMENDEI
The Regular Meeting Agenda for Stptcmbcr 9.2016 is hereby A IENI
following items:
Consideration of scheduling a closed door Attomey/Client Session reg
Exhibit "A" attached hereto which am pending in the Circuit Court of tht
in and for Palm Beach County, Florida. Discussion of these matte
following the regular meeting and public hearing of the Town Comm
p.m. on September 9, 2016, in the Town Commission Chambers, l OC
Florida.
Attomey/Client Session Attendees: Mayor Scott W. Morgan; Vice M;
Town Commissioners Paul A. Lyons, Jr., Joan K. Orthwein, and Donna
William H. Thrasher, Town Attorney John C. Randolph; Attorney loam)
Robert A. Sweetapplc and Court Reporter from Pleasanton & Marsan G
AND
Consideration of scheduling a closed door Attomcy,'Client Session regar
O'Boyle vs Town of Gulf Stream, Case No. 502014CA004474AG, per
of the Fifteenth Judicial Circuit in and for Palm Beach County, Florida.
to begin immediately following the Attomey/Client Session scheduled h
following the regular meeting and public hearing of the Town Comml
p.m. on September 9, 2016, in the Town Commission Chambers, 100
Florida.
Attomcy/Client Session Attendees: Mayor Scott W. Morgan; Vice rvll
Town Commissioners Paul A. Lyons, Jr., Joan K. Orthwein, and Donna
William H. Thrasher, Town Attorney John C. Randolph; Attorney Joann
Robert A. Sweetapplc and Court Reporter from Pleasanton & Marsan Co
The agendas for these meetings that arc under consideration are as follol
http:/Avww2.gulf-stream.wgfweblink/O/da/10l861/Pagel.aspx 1/1
AMENDED
The Regular Meeting Agenda for September 9.2016 is hereby AMENDED to include the
following items:
Consideration of scheduling a closed door Attorney/Client Session regarding the cases listed on
Exhibit `•A" attached hereto which are pending in the Circuit Court of the Fifteenth Judicial Circuit
in and for Palm Beach County, Florida. Discussion of these matters to begin immediately
following the regular meeting and public hearing of the Town Commission scheduled for 5:01
p.m. on September 9, 2016, in the Town Commission Chambers, 100 Sea Road, Gulf Stream,
Florida.
Attomey/Client Session Attendees: Mayor Scott W. Morgan; Vice Mayor Thomas M. Stanley;
Town Commissioners Paul A. Lyons, Jr., Joan K. Orthwein, and Donna S. White; Town Manager
William H. Thrasher, Town Attorney John C. Randolph; Attorney Joanne M. O'Connor; Attorney
Robert A. Sweetapple and Court Reporter from Pleasanton & Marsaa Court Reporting.
AND
Consideration of scheduling a closed door Attomey/Client Session regarding the case of Martin E.
O'Boyle vs Town of Gulf Stream, Case No. 502014CA004474AG, pending in the Circuit Court
of the Fifteenth Judicial Circuit in and for Palm Beach County, Florida. Discussion of this matter
to begin immediately following the Attorney/Client Session scheduled to commence immediately
following the regular meeting and public hearing of the Town Commission scheduled for 5:01
p.m. on September 9, 2016, in the Town Commission Chambers, 100 Sea Road, Gulf Stream,
Florida.
Attorney/Client Session Attendees: Mayor Scott W. Morgan; Vice Mayor Thomas M. Stanley;
Town Commissioners Paul A. Lyons, Jr., Joan K. Orthwein, and Donna S. White; Town Manager
William H. Thrasher, Town Attomey John C. Randolph; Attorney Joanne M. O'Connor; Attorney
Robert A. Sweetapple and Court Reporter from Pleasanton & Marsaa Court Reporting.
The agendas for these meetings that are under consideration are as follows:
EXHIBIT "A"
CLOSED DOOR SESSION SEPTEMBER 6.2016
I. Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CA000835 AB
2. Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CA001776 Al
3. Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CAO1833 AJ
4. Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CA00231 AN
TOWN OF GULF STREAM
SPECIAL TOWN COMMISSION MEETING
PURSUANT TO SECTION 286.011(08), FLORIDA STATUTES
AGENDA
FRIDAY, SEPTEMBER 9, 2016
Meeting to Commence Immediately Following the
Regular Meeting and Public Hearing of the Town Commission
Scheduled for September 9, 2016 at 5:01 p.m.
CALL TO ORDER AND ROLL CALL (IN TOWN COMMISSION CHAMBERS)
II. APPROVAL OF AGENDA
III. MAYOR MORGAN ANNOUNCES:
A. PURSUANT TO SECTION 286.011(8), FLORIDA STATUTES, THE
TOWN COMMISSION IS ADJOURNING AND COMMENCING A
CLOSED DOOR ATTORNEY CLIENT SESSION FOR THE PURPOSE
OF DISCUSSING SETTLEMENT NEGOTIATIONS AND/OR STRATEGY
RELATING TO LITIGATION AND EXPENSES IN THE CASES SET
FORTH ON EXHIBIT "A" ATTACHED HERETO, WHICH ARE PENDING
IN THE CIRCUIT COURT OF THE FIFTEENTH JUDICIAL CIRCUIT IN
AND FOR PALM BACH COUNTY, FLORIDA.
B. THE ESTIMATED LENGTH OF THE SESSION IS APPROXIMATELY
THIRTY TO FORTY-FIVE MINUTES.
C. THOSE PERSONS ATTENDING THE SESSION ARE: MAYOR SCOTT
W. MORGAN; VICE MAYOR THOMAS M. STANLEY; TOWN
COMMISSIONERS PAUL A. LYONS, JR., JOAN K. ORTHWEIN, AND
DONNA S. WHITE; TOWN MANAGER WILLIAM H. THRASHER; TOWN
ATTORNEY JOHN C. RANDOLPH; ATTORNEY JOANNE M.
O'CONNOR; ATTORNEY ROBERT A. SWEETAPPLE AND COURT
REPORTER FROM PLEASANTON & MARSAA COURT REPORTING.
D. ATTENDEES CONVENE ATTORNEY CLIENT SESSION
IV. RECONVENE COMMISSION MEETING
V. ANY OTHER MATTERS
VI. ADJOURNMENT
p ldocs11314T000011doc11 gh3204.doc
TOWN OF GULF STREAM
SPECIAL TOWN COMMISSION MEETING
PURSUANT TO SECTION 286.011(08), FLORIDA STATUTES
AGENDA
FRIDAY, SEPTEMBER 9, 2016
Meeting to Commence Immediately Following the
Attorney Client Closed Door Session which is
Scheduled Immediately Following the
Regular Meeting and Public Hearing of the Town Commission
On September 9, 2016 at 5:01 p.m.
CALL TO ORDER AND ROLL CALL (IN TOWN COMMISSION CHAMBERS)
APPROVAL OF AGENDA
III. MAYOR MORGAN ANNOUNCES:
A. PURSUANT TO SECTION 286.011(8), FLORIDA STATUTES, THE TOWN
COMMISSION IS ADJOURNING AND COMMENCING A CLOSED DOOR
ATTORNEY CLIENT SESSION FOR THE PURPOSE OF DISCUSSING
SETTLEMENT NEGOTIATIONS AND/OR STRATEGY RELATING TO
LITIGATION AND EXPENSES IN THE CASE OF MARTIN E. O'BOYLE vs
TOWN OF GULF STREAM, CASE NO. 502014CA004474AG, PENDING IN THE
CIRCUIT COURT OF THE FIFTEENTH JUDICIAL CIRCUIT IN AND FOR PALM
BACH COUNTY, FLORIDA.
B. THE ESTIMATED LENGTH OF THE SESSION IS APPROXIMATELY THIRTY
TO FORTY-FIVE MINUTES.
C. THOSE PERSONS ATTENDING THE SESSION ARE: MAYOR SCOTT W.
MORGAN; VICE MAYOR THOMAS M. STANLEY; TOWN COMMISSIONERS
PAUL A. LYONS, JR., JOAN K. ORTHWEIN, AND DONNA S. WHITE; TOWN
MANAGER WILLIAM H. THRASHER; TOWN ATTORNEY JOHN C.
RANDOLPH; ATTORNEY JOANNE M. O'CONNOR; ATTORNEY ROBERT A.
SWEETAPPLE AND COURT REPORTER FROM PLEASANTON & MARSAA
COURT REPORTING.
D. ATTENDEES CONVENE ATTORNEY CLIENT SESSION
IV. RECONVENE COMMISSION MEETING
V. ANY OTHER MATTERS
VI. ADJOURNMENT
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
September 13, 2016
Chris O'Hare [mail to: chrisoharegulfstreami7a,email.coml
Re: GS #2312 (FS compliance records for notice of two special meetings)
I request to inspect the public record created by the Town in compliance with the requirements
of Florida Statutes 286.0105 and 286.011 as they apply to each of the two Special Meetings of
September 9. 2016 which are referenced herein. Specifically I request to inspect the official
notices of these two meetings and the portion of the Notices that conspicuously includes the
advise that, if a person decides to appeal any decision made by the board, agency, or
commission with respect to any matter considered at such meeting or hearing, he or she will
need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence
upon which the appeal is to be based. I do not believe the records attached to this email are
responsive to this request and I respectfully ask that you do not include the records attached to
this email in any production of responsive records.
Dear Chris O'Hare [mail to: chrisohareeulfstreamCa wnail.coml,
The Town of Gulf Stream has received your public records request dated September 9, 2016. The
original public record request can be found at the following link:
http://www2.gulf-stream.org/weblink/O/doc/101986/Pagel.aspx
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely,
Renee Rowan Basel
As requested by Rita Taylor
Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
October 19, 2016
Chris O'Hare [mail to: chrisoharegulfstreamewnail.coml
Re: GS #2312 (FS compliance records for notice of two special meetings)
I request to inspect the public record created by the Town in compliance with the requirements
of Florida Statutes 286.0105 and 286.011 as they apply to each of the two Special Meetings of
September 9. 2016 which are referenced herein. Specifically I request to inspect the official
notices of these two meetings and the portion of the Notices that conspicuously includes the
advise that, if a person decides to appeal any decision made by the board, agency, or
commission with respect to any matter considered at such meeting or hearing, he or she will
need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence
upon which the appeal is to be based. I do not believe the records attached to this email are
responsive to this request and 1 respectfully ask that you do not include the records attached to
this email in any production of responsive records.
Dear Chris O'Hare [mail to: chrisoharegulfstream(@,,email.coml:
The Town of Gulf Stream has received your original record requests dated September 9, 2016.
Your original public records request and response to your request can be found at the following
link:
htty://www2.gulf-stream.org/weblink/O/doc/l01986/Pagel .aspx
We have also attached the responsive records for your convenience. We consider this request
closed.
Sincerely,
R"Id RIIIW41.9 A A
As requested by Rita Taylor
Town Clerk, Custodian of the Records
MAYOR: Scott W. Morgan
VICE MAYOR: Thomas M. Stanley
COMMISSIONER: Paul A. Lyons, Jr.
Joan K. Orthwein
Donna S. White
REGULAR MEETING AND PUBLIC HEARING BEING HELD BY
THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 9,
IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS
SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
September 2, 2016
THE TOWN COMMISSION OF
2016 AT 4:00 P.M.
OF THE TOWN HALL, 100
I. Call to Order.
II. Pledge of Allegiance.
III. Roll Call.
IV. Minutes of the Regular Meeting of August 12, 2016.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. October 14, 2016 @ 9:00 A.M.
2. November to be determined.
3. December 9, 2016 @ 9:00 A.M.
4. January 13. 2017 @ 9:00 A.M.
5. February 10, 2017 @ 9:00 A.M
B. Budget Public Hearings
1. September 9, 2016 @ 5:01 P.M.
2. September 20, 2016 @ 5:01 P.M.
VII. Communication from the Public (3 min. maximum)
VIII. Reports.
A. Utility Undergrounding-Danny Brannon (Engineer)
B. Town Manager
C. Architectural Review & Planning Board
1. Meeting Dates
a. September 22, 2016 @ 8:30 A.M.
b. October 27, 2016 @ 8:30 A.M.
c. November 17, 2016 @ 8:30 A.M.
d. December 15, 2016 @ 8:30 A.M.
e. January 26, 2017 @ 8:30 A.M.
f. February 23, 2017 @ 8:30 A.M.
D. Finance Director
1. Financial Report for August 2016
E. Acting Police Chief
1. Activity for August 2016
IX. Items for Commission Action.
A. Resolution No. 16-3; A RESOLUTION OF THE TOWN COMMJISSION OF
THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, NAMING
AUTHORIZED SIGNATORIES FOR THE TOWN OF GULF STREAM BANK
ACCOUNTS; AND PROVIDING FOR AN EFFECTIVE DATE.
B. Agreement for General Engineering Services -Mathews Consulting
C. Items by Mayor & Commissioners
X. Adjournment.
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN
COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID
PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY
NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO
BE BASED. F.S.S. 286.0105
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 12, 2016 AT 9:00
A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
!9
II.
III
Call to Order.
Mayor Morgan called the meeting to order at 9:00 A.M.
Pledge of Allegiance.
The Mayor led the Pledge of Allegiance.
Roll Call.
Present and
Participating:
Also Present
Participating
Absent wit
Notice:
IV. Minutes
Commission
approve t,�nut
V.
VI
tions'
e were
Scott W. Morgan
Joan K. Orthwei
Thomas M. St
Donna S. W
John Ran
William'
Rita Tay
Edward P.
ttorney
Town ager
Town C
Acting ce Chief
Archit
Landscape Architect
Town Resident
Town Resident
ce Mayor
Engineer
GFy 8, 2016.
nissioner White
sented and all
seconded to
voted Aye.
arrangement of agenda items.
A. R lar Meet gs WEI Public Hearings
1. tember , 2016 @ 4:00 P.M.
2. O ber 2016 @ 9:00 A.M.
3. Nov e o be determined.
4. Dece 9, 2016 @ 9:00 A.M.
5. Janna 13. 2017 @ 9:00 A.M.
6. February 10, 2017 @ 9:00 A.M
B. Budget Public Hearings
1. September 9, 2016 @ 5:01 P.M.
2. September 20, 2016 @ 5:01 P.M.
Mayor Morgan reminded that the meeting of September
held at 4:00 P.M. rather than the usual 9:00 A.M.
9, 2016 would be
VII. Communication from the Public (3 min. maximum)
Christopher O'Hare, 2520 Avenue Au Soleil wished Mr. Ganger a
speedy recovery, stated any monies he might be awarded thru a law suite
against the Town would be donated to the Place Au Soleil Homeowner's
Town Commission Regular
Meeting s Public Hearing
August 12, 2016 @ 9:00 A.M.
Assoc. and requested that the Richman Greer invoices for legal services
be itemized.
Terry Cudmore, 3557 Polo Drive, noted that there is standing
water on the right-of-way on some of the streets and he requested that
there be drainage improvements made which may be in the form of swales
and/or French drains.
VIII. PUBLIC HEARING
A. Declaration of Ex -Parte
There were no ex -parte
B. Administer Oaths
The Town Clerk administered
Dave Bodker.
C. Applications for Deve1 pme
Communica
communicat
lared.
Kupi and to
1. An application submit bus�m Ku Architect,
as Agent for Trondh LLC, he owners property located
at 3133 Polo Driv if Stream, Florida, hic is legally
described as Lot 8, R at Gulf Stream ties.
Mr. Kupi, the Architect for the proje a sed they pla o demolish
the existing one story dwe ing and con c new one- ory, single
family dwelling and make minor impr ments to the existing pool.
He said the large tree ' t nt will b aved and there will be a
single car garage on each co er the hous it driveway on each
side of the tree. He further id t the fin floor elevation will
be within 6" of t sting d lli that drainage plan
provides for al ter be ke he r y. Mr. Kupi was
complemented o e desi of the oject.
Commissioner
Commi s s i
ite s'�o
Lan
or n
Stanle o
Orthwei
`. Leve
const
Permi to demWish existing dwelling.
to appr e he demolition permit,
%moti ith all voting AYE at roll call.
in to prepare a portion of the site
structurEW
ato approve the land clearing permit with
con the motion and all voting AYE.
3 Ar tectural Site Plan Review to permit the
cti of a one-story, 4,753 square foot, single
Anglo Caribbean style dwelling with attached
,_.
Commissioner Stanl ed for the approval of a Level 3
Architectural/Site based on a finding that the proposed
construction of a one-story, 4,753 SF, single family, Anglo Caribbean
style dwelling with attached 2 -car garage meets the minimum intent of
the Design Manual and applicable review standards with the following
conditions: 1) The electric service lines shall be buried. 2) Any minor
modifications in the landscape plan shall be submitted to the Town
Manager for review and approval and any major modifications shall be
brought back to the ARPB for review and approval, prior to commencement
of landscaping. This motion was seconded by Commissioner Orthwein and
all voted AYE at the roll call.
K
Town Commission Regular
Meeting & Public Hearing
August 12, 2016 @ 9:00 A.M.
IX. Reports.
A. Utility Undergrounding-Danny Brannon (Engineer)
In the absence of Mr. Brannon, Mayor Morgan advised that to
the best of his knowledge the notice to proceed was to have been given
this week. Mr. Thrasher stated that to the best of his knowledge that
has not yet been done due to the coordination of materials. He said the
contractor wants them on his site before the time clock starts that
would determine penalties for completing the project as per the
contract. He added that FP&L has them but they t are not on site as
yet. Mr. Thrasher further stated FP&L will b a ng to remove poles
in 2 to 4 weeks and Mayor Morgan said that is posed to present
the plan for the installation of street is ong lA on August 19,
2016.
B. Town Manager
Mr. Thrasher said the
has been completed and it has bee
doing this is zero. Some of the
arrangements with their existing
effort of all 6 communities it is
the information obtained w'1 be
being spread among 6 co es,
obtaining information trW
been done by some of the othr c
With
Old S
are t
over
creat
that
Barr
ani Fire easibility Study
d that th easibility of
have alread7Vadg,
nd without th16 W perative
Z
t proceed. said that
tfuture a with the fees
ather economical way of
jtture negotiations as has
lems said T " this area at Polo and
p he and that is why the pumps
d h b;ng
t long most of the roads
hat e nor swales were to be
prob ould improve. He went on to say
direfor this in the new budget.
1 Board
2016 @ 8:30 A.M.
16 @ 8:30 A.M.
016 @ 8:30 A.M.
2016 @ 8:30 A.M.
2017 @ 8:30 A.M.
f. ebr y 23, 2017 @ 8:30 A.M.
D. Finance or
1. FinanReport for July 2016
There were no questa ns in relation to this report and Mayor Morgan
declared it accepted as submitted.
2. Water Usage as of July 31, 2016
This report was also accepted as submitted.
E. Acting Police Chief
1. Activity for July 2016
Acting Police Allen said there were no additions to his report and the
Mayor also declared it accepted as presented.
X. Items for Commission Action.
A. Letter of Resignation from Vice Mayor Ganger
3
Town Commission Regular
Meeting & Public Hearing
August 12, 2016 @ 9:00 A.M.
Mayor Morgan read Mr. Ganger's letter of resignation in its
entirety. He said that Mr. Ganger was a very important member of this
commission with knowledge, experience and the ability to communicate
with eloquence. He believed Mr. Ganger to be unique in the community who
could give the effort, spend countless hours and energy helping and
improving this town, serving on the ARPB and the Commission. He added
that Mr. Ganger will also be missed on the Florida Coalition for
Preservation that has worked to preserve the character of South Florida
from Palm Beach through Delray Beach and into ern Boynton Beach.
Mayor Morgan, on behalf of the members of th Sion and staff,
wished Mr. Ganger a complete and speedy re y.
Mayor Morgan advised it was now neces
been held by Mr. Ganger and that it i
Commission to appoint someone. He
source of experience for someone
address many of the same issues
preservation of the community. He s
s y fil the position that has
e pons ility of the
h opin n, the ARPB is a
ng on he Commis n since they
regard to
it%iould be his suit
dered to
kss and firl�
ned the floor
Paul Lyons, the Chairman of the ARPB
Commission spot, reminding that he has
background that would be �ations.
He the
suggestions, discussion
Commissioner Orthwein
noting his expert
and Mayor Morga i
that he has be very
with which th or
Commissi tanleA
recall at had
work matters c
chara of Gulf
Commissione White st
as the other ut had
found him to b ery
ARPB and she bel ved
rion that
is
cial
to other
od suggestion, also
e is willing to serve
stoner Orthwein added
r meetings of the ARPB
rLyons for a long time and
et with builders and owners to
own interest in preserving the
would support his appointment.
Es not as well acquainted
conversations with him in
and willing concerning the
be a very good choice.
with Mr. Lyons
the past and
work on the
Commissioner Orthwea7lominated Paul Lyons for the open position on the
Town Commission whic7�( was seconded by Commissioner White and all voted
AYE at the roll call.
Mayor Morgan reminded that it is also necessary to appoint a vice mayor
and asked for comment in that regard.
Commissioner Orthwein said she would love to have Commissioner Stanley
to be reappointed to the Vice Mayor position and so moved, provided he
is agreeable. Mayor Morgan agreed and Commissioner White seconded the
motion after which all voted AYE at roll call.
B. Mutual Aid Agreement -Palm Bch. Co. Law Enforcement Agencies
4
Town Commission Regular
Meeting & Public Hearing
August 12, 2016 @ 9:00 A.M.
Commissioner Stanley moved to approve the Agreement as presented,
Commissioner Orthwein seconded the motion and all voted AYE at the roll
call.
C. Items by Mayor & Commissioners
Vice Mayor Stanley reported that he had met with the owner of the
property at the corner of Andrews Ave. and Pelican Lane and his attorney
who has been working with Janice Rustin, the Delray Beach attorney. He
explained that this is the corner where the jurisdictions of the City of
Delray Beach and the Town of Gulf SAre
that in a very old
property transfer an error had beeny e corrected by the
City of Delray Beach deeding a smalth owner of the
property and reserving easements foegress over it to both
Delray Beach and Gulf Stream. He se providing the paper
work for this within the next six wrn Randolph to review
after which it will come before theCo sion .
XI
Rita
Town
Adjournment.
Mayor Morgan
5
0 A.M.
TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of August 31, 2016
TABLE OF CONTENTS
SECTION
PAGE(S)
CashBalance Sheet............................................................................ 1-2
Budget Report, General Fund...................................................................... 3-7
Budget Report, Water Fund............................................................. 8-9
Budget Report, Undergrounding Fund ................................................ 10
Town of Gulf Stream
Balance Sheet
August 2016
General Fund 001 Water Fund 401 Underground Fund 155
Assets
001-10103-000-00
Cash - Bank of America CD
$266,727.48 -
SO.00
50.00
001-10103-000-00
Cash -Sun Trust MMA
$237,827.73 •
SO.00
50.00
001-10106-000-00
Cash -Oper Account
5216,115.66
50.00
SO.00
001-10107-000.00
Cash - P/R Account
$21,866.23.
50.00
SO.00
001-10109-000-00
Cash - Suntrust General Fund MMA
S3,279,647.60.
$0.00
50.00
001-10110-000-00
Cash - Flagler Bank CD
S256,988.63 -
SO.00
$0.00
001-10201-000-00
Cash - Petty Cash
5200.00
$0.00
50.00
001-11501-000-00
Accounts Receivable - Garbage
514,295.09
50.00
50.00
001-14100-000-00
Inventories
S4,580.64
$t1.40
50.00
001-15101-000-00
Investments- SBA
(50.50)
50.00
50.00
155-10101-000-00
Underground Praj Pymt Fund - Checking
$0.00
50.00
5484,761.1 1 .
155-10102-000-00
Cash - Suntmst MMA
$0.00
50.00
S 1,894,686.46
155-II501-000-00
Assessment Receivable
$0.00
50.00
51,469,250.64
155-11503-000-00
Delinq. Assessment Recievable
50.00
50.00
50,04
401-10111-000-00
Cash-Flagler Bank Water Utility Savings
50.00
5751,626.06.
50.00
401-11501-000.00
Accounts Receivable- Water
50.00
554,289.94
S0.00
401-11503-000.00
Accounts Receivable- Reserves
50.00
$8,990.68
50.00
401-11509-000-00
Miscellaneous Receivable
50.00
(5530.00)
50.00
401-11701-000-00
Less: Allowance - Water
50.00
S6,590.00
$0.00
401-13100-001-00
Due From General Fund
50.00
5560,994.33
50.00
401-15503.000-00
Prepaid Water Meters
50.00
$3,372.66
$0.00
401-15504-000.00
Inventory
$0.00
53,095.68
$0.00
401-16490-000-00
Improvements Other Than Bldg.
50.00
$2,658,921.72
$0.00
401-16590-000.00
Accum. Deprec.-Imp Other T Bld
$0.00
(5854,996.36)
50.00
401-16690-000-00
Equipment and Furniture
50.00
$71,378.00
50.00
401-16790-000.00
Accumulated Depr- Equip Fum
50.00
(563,748.00)
50.00
Fatal Assets
$4,298,248.56
S3,186,804.71
53,848,698.25
.iabilities and Fund Balance
Liabilities
001-20200-000-00
Accounts Payable
$35,314.09
$0.00
$0.00
001-20700-101.00
Due to Water Fund
5560,994.33
$0.00
$0.00
001-21602-000.00
Accrued Compensated Absences
SO.48
$0.00
50.00
001-21806-000-00
Other Insurance Deductions
$40.01
SO.00
50.00
001.22001-000.00
Deposit:Damage BondPlans
562,500.00
50.00
50.00
001-22301-000-00
Deferred Revenue- Occup. License
584.00
50.00
50.00
155-20200-000-00
Accounts Payable
50.00
50.00
54,721.00
155-20390-000-00
Note Payable
$0.00
50.00
($232,776.92)
155-21500-000-00
Interest Payable
50.00
50.00
(536,380.01)
155-22301-000-00
Deferred Revenue
50.00
$0.00
51,466,129.56
Town of Gulf Stream
Balance Sheet
August 2016
General Fund 001 Water Fund 401 Underground Fund 155
401-20200.000-00
Accounts Payable
50.00
(5775.63)
S0.00
401-21601-000-00
Water Accrued Wages Pa}able
50.00
50.13
S0.00
401-21602-000.00
Accrued Compensated Absences
50.00
51,085.00
50.00
401-22301-000-00
Deferred Revenue
50.00
55,771.00
50.00
Total Liabilities
401-27200-000-00
$658,932.91
$6,080.50
$1,201,693.63
Fund Balance
001-24702-000.00
Reserve for Dredging
S17,820.00
$0.00
S0.00
001-27101-000.00
Fund Balance
$3,621,495.65
S0.00
50.00
155-27101-000.00
Fund Balance
S0.00
50.00
S2,647,004.62
401-27200-000-00
Retained Earnings - Unreserved
50.00
$2,767,091.07
50.00
401-27200-530-10
Retained Eamings- Reserved
50.00
(S124,282.84)
50.00
401-27302-000-00
R E Reserved For DS and R & R
50.00
5537,915.98
50.00
Total Fund Balance
$3,639,315.65
$3,180,724.21
$2,647,004.62
Total Liabilities and Fund Balance
$4,298,248.56 $3,186,804.71 $3,848,698.25
Revenues
Property Tues
Ad Vale. Tann - Cueent
Ad tale.. Tues - Delinquent
Early Pa)7nent 0hcount-Ad
V,6,
Wince, an Tax Collection
Total Property Taxes
Fees
Judgements 0.M Fees
Violations Of Local Ordinance,
Permits
Building Penin
Inspection Fee
Registmtions
Local Moment Tat -
Count' Witter, Tu
State & Count
.oval open Fuel Tu R&S
.ocal rVtermte Fuel Decal Tu
4o@s41061 Occupatiorul Lie
'igarette Tu
L Revenue Shang
L Re. Sharing-Akoh.6, Be,
oval Govemment 121 Sales Tx
they General Gavemment
xl Tu Refund
egele Revenue Sharing
Interest
serest Gn Immrrcnt
Frao ises
.hue Fees - FPL
inch. Fees - Somhem Bell
trchise Fees - Gu
mclaae Fee, - Cable
Town of Gulf Stream
Income Statement
General Fund as of August 31, 2016
Currant Month yTO
Actual RUOgaI Valance Actual budget Variance 2016 Budget
SOMI
36216100
15402261.001
34,919,080,89
S1,8Z7,140.W
(59,059.11)
54,831,140.00
SO.W
SON
6.00
Solon
50.00
SON
50.00
SO.IM
1514,563.0111
514,563.00
15167.440.21)
ISI'4.750.MII
57,30979
ISI'4.750.001
SOW
50.00
SOW
53,992.66
Sun
53,99266
50.00
So
539,M51
IS381698.MI
S4,653 633 34
S4, 652, 390.00
53,24334
S4,652.390 00
$131.02
SI6.W
(SI9.981
S1.34550
SI,RW.00
(5154.50)
sl,san.on
SON
SO.W
SOW
SRW
SOAO
SON)
Sano
551.52
S150.00
1519.991
S1,345.50
SI.9W W
IS454.5n1
51,800 on
50.1
SRW
35,01
Sn.W
SON
$0.W
Sn.00
59,135 W
51.51111 W
6635.00
516,495.6
S%I,OW W
514,49560
MON .00
SON
5'3.313W
(523,333.00)
SILMI
52911,11011.00
IS280,I011.Wl
S280.000 (H)
SR, 135.00
90,8336
IS22,699.W1
SIM.495.6
S3-I),gon.1
(5265.50440)
Srn,000,o0
S6M.go
51,59300
15929.001
S14.459W
519,114.00
(54,65611
519, 114. on
51,418.47
5657A0
S'6147
54,699.60
S7,986 DO
(SIM410)
57,986.01)
52,032.47
52250.00
1516'531
519,147.6
SP,OW.W
157,952.40)
$2'.MM1.nn
62.959.60
52'51.00
$108.60
529,90722
S13.017 DO
[S3_109 7R)
S33,017.On
Soon
SOW
sago
so DO
sow
Sam
511.00
SO.W
Sam
sow
50191
SO.M1
SOMI
50.00
50.1
SRW
35,01
Sn.W
SON
$0.W
Sn.00
52147.33
S1,933.W
5914.39
SZO,616150
5220WW
(51.311340)
$22000.00
so On
SON
Sa.M)
5119.52
$0.00
3419.52
SO.00
56,210.58
56,6161
15405421
SM,008.42
Sao, 110.1
IS14.101.59)
San, 110.00
SO.1
SON
SON
51100
$am
6.00
Sano
5433.86
5209.00
5215.86
51?42.31
$2,511000
15757.69)
S2.500 DO
Sal
sago
So.W
S6-3 iii?
$O.W
56'369
6.00
512.31142
511,468.00
531342
s119,26776
513',6271
(519.35924)
513,,627.M1
Laval Camnunlemen Svc Tu
mmveeatiom Senue, Tu
5535.59 5333.00 525259 $4405.70 S.6000.M 5105.70 54.000 DO
5535.59 5333.00 520259 54,40570 S -.=M 5411370 54,000.00
S13,131.68
$10,833.00
52,39868
5113,35343
sixono.W
(516,6657)
S1311,000 00
SON
sow
30.1
sO.W
so W
SOW
50.00
SOW
S250 AD
1950 on,
S3,N722
S3,0M.no
534'12
53.000.00
so IN
SOW
SON
SOW
$0.00
sow
50.00
513,131.6e
511,083.00
S2,14168
5116,7165
-Sl 33,NOI
IS16299.351
5133.000.00
54125.02 54,964.00 15739.98) S48.1111 &1 S59.568.1 IS 1.85736) 559.568.00
3
Gabage C911edan Fees
Garbage CoOemun Fee
Utility Smicc Tax
Miliry Smke Tu- Electric
Utiliy Senke Tu-Telacomn
Utility Smite Tu- Gas
L'ti "y Smke Tu - Pmpanc
Conlnbutiosu and Donau..
Contnbmions-Citic Aswc.
Cuanbutio. - Community.
Fedeal Grants
Fedeal fmnn - Odic,
Other
Payment m Lku ofTuu-Nater
Saks of Map, and Publkmm.
Ceni&acme. Copk,, Mise or
6liscelbneous SIMM.
Clerk's Charges & Fees
Public Safety - Other Chrg Fee
Lot Mowing am Ckormg
W, of Fixed Assns
Jamgemctu Fcc,
)cher Contactual Agreement,
Sher Mucellmeom Revenue
Ipmtmg Tamfn
Ipemumg Trans - 3311er Furl
kbt Proceeds
Tolyl Retenun
Eependitum
Ad.in & Gmcai
.IN, Sabin
Tuhr S.L is -Admin
her Salarks - Pan Tune
� W.- Admin
CA Tuxes
tine CnnMbmb.
e mm Health I.urance
rakers' Co atc.ion
cWl-)7rcat C,mpcn,onon
BalSmkes-Adnmt
Pa ScRkc,-Plain, Board
ituaca mg Fen
50.00 511,8330 1511,933.01 5116,548.21 SI42,00m.00 (525,451,76) 5142,000.00
Sam 511,93300 (511,933.001 3116,54814 5143,00.00 1525,45116) S142,0110.w
514,134.66
ouaenl Month
is 4s 34)
5152,52976
YTD
1522,47924)
51'51000.m
Actual
Budgal
Valance
Actual
Budget
Variance
2016 Budget
SJ,2]SW
53,9640
(5'39.99)
519,71064
559.56100
1510,857361
559.<619 On
50.00 511,8330 1511,933.01 5116,548.21 SI42,00m.00 (525,451,76) 5142,000.00
Sam 511,93300 (511,933.001 3116,54814 5143,00.00 1525,45116) S142,0110.w
514,134.66
514,59300
is 4s 34)
5152,52976
5175,000.00
1522,47924)
51'51000.m
Snw
soma
59011
SO.w
Sam
50.m
Sam
5491.98
Sam
5491.99
59,317.19
sow
59.317.18
sn.no
5269.40
$1,59300
IS 1.313 M)
512,317.07
519,000011
IS6693931
519,00.00
514,995.94
S16.1" an
(SI370m)
5173,155.01
5194,400.0
15'_1,944.991
5194,00 .00
sow
Sam
Saw)
Sam
Snnn
sow
sow
S-'Opm an
sow
520I881.w
SOM,
saw
56194.14
sow
56,194.14
soon
SO.M1
5_'6,19414
SOW
626,194.14
Soon,
S0An SO NJ so 0a Soon 50.011 50.00 50.00
Sam sn.m 50.00 50.00 Saw soma) 5000
SIL)
53,30N.m
sow
Sam
5211.0
so)
snm
51,2500
$52.49
Se.w
sow
511.0
50.00
SO.m
sow
Sam
Soars
Sam
Snnn
Sam
5651.31
Saw
sam
soman
Sam)
So)
soon
snm
5723.74
53.558 M
556,171.93
S481336.00
I53,3(19.w)
629,775.0
Saw
su.0
520.00
56''9.61
Is1,250.w1
Soon
WAR
5157.87
Soars
Sam
SON]
so an
sow
so W)
Sam
Soon
sow
512.333.0
565131
51,2260
Sam
S0.M1
sn.m
So an
so an
sow
153.931211
54-,17048
539,70000
(59,9'_S.an)
Sow
saw
Sow
5610,61
S15,OOO.00
IS 15,00.an)
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5157.97
sow
Sow
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s0.w
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Sam
slum
sow
512333 an
Sam
54126.0
Sam
Sam
so an
soon
So.w
SOMI
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(S',529 52)
s39,7w m
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So W)
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so ell
So M)
50,00
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5.4.700 an
(5125,I6J.07) 55,432,T4.66 55,776095.00 (531331034) $5,776,085.00
510.45754
511,325.0
5911.46
5121.40-'.16
5135,9%an
514,493.84
5135,896.0
515.071.68
5'_3,9'_3.0
59+51.32
6195,355.54
s295,979.w
59'52346
5'_95,R79.m
Sam
sow
Sam
soon
Sam
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Sam
s15111)
Sam
(SISI_2n)
53,'3736
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IS3,73736)
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53,122.86
52,4990
53'5.14
$3,631.56
5'_9,971.0
S.339A
529.9710
53.96750
56.14800
SI39aSn
564,15577
573.190 an
69,624.3
s73.711Om
54.26903
52,93B.an
(51,431.03)
557,96147
534,0510
(S'_3.810.47)
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SO.m
sow
sow
Sam
50.00
sow
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sow
sow
soon
sow
sow
551,71220
593,333.0
525,620.90
5453,661'1
51,Im0,Oew
5546,33579
51.Mm.011n.M1
SO.m
5.158.00
5459.00
Som
55,5m an
S5.500 an
55,500.00
sow
Som
SOMI
53,303.39
50.Oo
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Mise. PmfSms: Building
Slisc PWS! .-TH
Accounting aM Audhmg Fees
Property Trash Rmnml
Twsxl aM Per Diem- TH
Convvurdcmion -TH
Pump
Electric -TH
53'wer
Nmtal and! Lease E.,ewe
hour. e - LibPro, WC
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Wurawe - En9n & Ombdon
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Lain Mamtem.,
Bid 5ancwua Maintenance
Off., Eq Supp C. Wtuc, - TH
Priming and! Binding - TH
Legal Adsenlsement & Other
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Cont. for RF Manu Fee,
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19-W Saluies - Poke Otfi
trnime - Puke
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nbement ContnbOlow
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& and Health lan.c
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gal sn ices- PD
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ctrk - PD
1`11n9 %Iamunawe- PD
533,78a66
som
Current Month
-
S393,675 26
soon
nO
som
Soon
Actual
Budget
Variance
Actual
Budget
Variance
7078 Budget
50.00
523,333.01
523.333.00
Sam
528o,w on
190,001) Go
5290,000 on
5391.48
5.4,333 00
57,939.5_2
56170239
310,000.00
536,29761
SIM." Go
5114.76
512960
51,18124
514,271.51
$15.555.00
$1,28549
515,555.00
SOMI
31tm
som
5'_,405.92
Som
15'_.405.921
50.00
sow
5167.00
5167.00
53,49828
52,000 on
(51.498.25)
S2,x10.0a
535943
$959.00
5499.57
56.470.79
SILSWW
$5,029.22
511300.On
531.20
53'5.00
5343.80
53,14105
µ,500.m
$1,35895
8,500.00
556325
5709.00
$14395
56,930116
SUR Do
51669.94
58.500.00
som
51,66700
51,66200
10,11599
520,000.00
(5115.99)
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sow
5700.00
5'0000
57,16342
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51,23659
S%4W 00
526,554.50
S,Son.m
1519,05450)
5122,09.50
S90'wm
1532,605.501
590,000.00
Won
so on
Som
50.00
so on
50.00
Stan
Sn.m
sono
som
sour
Som
so
soon
562587
WIN
15511671
524,721 79
56,9W.Do
(511,92179)
56,9a1W
5611.88
51,333 0
S-15 12
56.542 A4
516,00 .0
59,457.16
516000.00
som
soon
510
5000
533,78a66
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535.789. on
593.00
-
S393,675 26
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So.m
som
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5270.011
51,333.0
S1,053 no
S24.045 34
S16,0010W
15,9,05 34)
516,0000
5676.00
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(5134 W)
518,66216
56,5010
lS12,162.16)
56,50000
519.10
S411,00
991.90
51,416 76
55,110.0
$3,59324
SS,aln on
Sam
so. Do
sono
50.x1
Sn.m
Sam
Soon
Sow
IS"SwonI
(5'.50.00)
(567,500.00)
1Sm,0m.W1
3s2215aLm1
Rm,nW.m1
Som
Sl,mnW
51.1100.00
51,91305
51'_,00000
510,096.95
S12.000.m
59191
52115.0
S120,09
51.4159
52,500.00
51,09447
52.5181.00
5132273
5663.00
(5559.73)
59,62246
57,95300
(51,669461
5,953.00
Som
SI25.W
5125M
SII x1
51.500W
SU00Go
51,50000
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59, 167.W
$9,1670
581465.94
5110,000,00
569,53406
SI 10,1100 al
51'628512
SlflJ,l'_l.W
557,037.98
51 -3662523
S_', 199.995,0
3963,259.77
52, 199.185 on
533,78a66
som
535.789. on
593.00
50.34
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S393,675 26
soon
3429,4W W
Sl,xpl m
335.781.74
51,00.00
5429,46480
51.000 110
533,785.66
535,1111DO
593.34
3313.17526
µ30,4µ.W
51fi111,71
5330,4µ.W
SOW
Sam
sow
Som
SO.W
50.00
Soon
565,97150
576,836.00
5KIP .5o
500)55.07
5922,031.00
5161,675,93
5922,031,00
5229.74
$1250.00
51102026
57,38487
515.00.0
$7,61513
SHADOW
56'3.82
5550.0
15123.82)
57345.94
56,000
1564544)
56.60130
5S,271.µ
56,01fi.W
5745.36
559,714.15
572,188.00
512.47385
572,199 00
513,015.94
SISX2.00
52.056-06
5146,85809
SIW,11mm
534,001.92
5190,96000
Soo0
snm
Sam
sow
$am
SOW
Won
511220.76
sl-n3.W
51,50224
515926943
5152.67fim
156,593.43)
5152.67600
Soon
Won
sow
51.0
$0.01
som
SRm
s0.m
50.m
sow
som
sn.00
50.11
50.00
50.00
542.0
5420
sow
SS00.m
550.0
550000
soO1
Sam
sow
5980.0
sono
159900)
S(I.m
Soon
34,942.00
54.942.0
554,50174
55930.0
54,90126
559,303 Do
Sam
Slim
54100
som
55x1.0
55M oo
550.00
597958
533300
(5µ658)
52.761.42
54,000 on
512311.58
µ,000W
5242.82
192.0
519.18
1,13236
53,50 on
S1.367.µ
9,501.01
$619,19
5217.0
1510219)
54,098.96
52.60.0
61,4118.96)
S2.640 Go
S
Vehick Malmer oree
Office Eq Supp Computer PO
Printing and Binding - PO
Legal Adseneement & Other
Uniform Cloning
Fuel
Uniforms & Equipment
Boob. Alemberships. TmOting-
on
Continued Eduntcn - CTE
Capital O flty- PD
Sanhmion
Regular Salines- Solid Nhne
FICA Taus
Remer, ent Comnbutlnm
Life and health Imuran,
0.brkeri C9mpenutkn
Unermsb)ment Compemmkn
Garbage Conlmct S.."
Alio. Trash DI,W
Uniform Ckatung
Stise. Other
Streets
Rego W Sabres - Streets
D'en.- Sateli
qCA Tues
9nirerrem C9nldbutiam
.ife and Health Insurance
79mmnr1lemWe-St,eta
!ectsc- Streets
lental and Lease Eapeme
Inc. Helene aM Mamtewree
Ina. Other - h'PDES
mer Fund Lobar Fees
Aerating Supplics
nifatms & Equipment
.ad Matttub need Supplks
aprtal OutbS- Sneers
amtsuctmn in Progress
Total Expenditures
el Re,eaue ID,rc,,,
IGLWLYG FUND BALANCE
.TSCRPLUSgDEF1CM
Sam
Current Month
Sam)
Sam
YTD
Sam
S0a0
Actual
Budget
Variance
Actual
Budget
Variance
3016 Budget
5996.32
5625.00
13361.321
11.126.80
5'/.500.110
55'3.20
57,50000
5129.00
S3]5.OD
5236.00
53,907.19
8,51.00
5592.81
51,50000
SON
542.00
53100
5641.8
5500.00
15141.331
55m.m
SOAO
Sam
Som
Sam
Sam
50.181
sa.00
$a.m
5275.1
5^S.m
52,126.00
53,300.00
51,174.00
53.300.00
31,397.07
8,59300
52.1115.93
526,870.27
$55.0m DO
529,129.73
555,000.00
5233870
5512.00
151705]01
55,938.92
$6,500 an
5551.08
561500.00
Sam
519200
5192.an
5874.97
S23mm
SI.325N
52,3011.1X1
SO an
so an
Sam
Sam
sum
Sam
50.00
W75
513,167.00
513,126.25
511,31975
S159Amm
5140.68025
SI511,00D.00
5101,0259-'
5139,116.00
534,0911.08
71,369.807.16
5I,637.359.M1
1111',550.8
51,657,3111.00
Sam
Sam
Sam)
Sam
SO.m
Sam
S0a0
511.1
SON)
Sam
Slma
SOHO
sow
Sana
SON
Sam
SON
s0.w
sow
sn.m
$(too
Sam
$a m]
Sum
Sam
Sam
SO.m
SO,OQ
Sam
Sa.m
Sam
5nm
Sam
Sam
SHOO
Sam
Sam
SO.m
5nm
SO.m
Sam
Som
Sam
SI 1,93300
$11.533.00
SI13,669.10
5142,000.1
527,331.90
5142,000.(X1
Sam
S93.an
S83 on
SOIN1
SIAOan
SI,OOnan
51,011.0
511.00
SON]
SOON
so IN)
$a.m
Sam
SOA
Sow
Sam
Sam
573.95
SOW)
(S 4951
SO.GO
SO On
S11.91600
511,9I6N
5114,74305
SN3,110 11
529356.95
5143.0000
8722.92
55,117.011
53W Oil
553,49942
Sfil,399.an
57,89959
561.399.00
SO.INI
5167.00
WIN
552.72
52,00000
5134729
52,1haaw
5361.30
S1O1.0
542.70
$3,520.0
54,950.00
5329111
54,850.00
S989.n3
51,07000
591.96
511,192.13
512,845.00
SI,65297
512,946.00
S I,0fi2.40
51.394.DO
5321.00
515.14529
516,61i an
5966.71
Slfi,612DO
522.77
S42.00
51923
5219.20
5500. a0
5291.80
55011.00
51,41700
SI,125.110
15292901
514,013.43
513,50000
(551343)
513,500.00
Sam
S33.m
533.00
SO.m
Stm.m
531X1.00
$4011.00
511,365.00
53,013.00
1SS.35].00)
535.784.76
536,150.00
536534
536,15000
Sam
5625.m
5625.00
+5.350.74
S7,500,00
52.14926
57,50000
SO.m
sow
Sam
Sum
SO.m
50.00
so DO
5113.92
SQIW
x113821
541314
50.00
w13.14)
$a.m
Sam
5420
82.00
558.56
SSmm
1591.561
5500.00
Sam
Slm.m
Sim.m
525.92
SL_'m.m
51,17419
$I30Om
50.00
552,125.00
552,125.00
552.56737
5625,500In
5572,932.63
S625.500.m
Sam
$0.1
Sam
SS,33625
Som
1$8,336.25)
Sow
520,054.15
S65247 00
515.192.85
5213.014.43
5792.9551
+59,940.57
S782.955 00
5396133.95
5434,474.00
$149,120.15
$3.217,965.13
$5,213,66200
51.995,796.97
$5,213,662.00
(5229.981.92)
136,962.00
(5276.813.92)
$2.214,909.53
53.669,297.57
$3.669,297.57
50.00
$1,411.990.26
($329,981.93)
86662.00
(5276.943.92)
52214,90933
5562.423.00 SL652486.53 5562.323."
51,411,990.26 SO." 51.411,690.36
5562.422.00 $1.652,496.53 $562.423.OD
ENDING FUND BALANCE $3,639.315.65 $3,916,159.57 ($296,543.92) $3,626,799.79 S1,974313.26 51,652,466.53 $1,974,30.26
R4lenues
N'.ur Saks
W.ter5.ak1
Tout \later Saks
Reserve Fees
Remrexs Fees
Total Reem4 Fees
Irish,"
Interest On Incemtrcnt
Total R......
Expenditures
R'mm Purchased
Nater Purehascd - C..d,,,
Water -Capacd3
Water Purclu ed -Meter Charge
Total N' mer Purclused
Other Expenses
Regular 5.1.141- Waxer
31Mhn-;%at"
'ICA Taxes
9etirement C.ntnhutpru
-ife and Ileahh Imuran,
31STI.pping
9a1a Sampling & Testing
lepu0 Seim,,
Ieoeml hlan.eement Feee
-ft-e M.mt., Canon
Ib4effutu.m Services
uvmmtuatwn
am.ge
knric- Chbned.,
inting and Batdmg
Oman for Had Oeht
33MIt In Lku of Taxes
on Opermwg Supplies
.mal office Suppks
nif9mn & Equipment
Vi ecudon Expanse
newt & RepLrcemmt Expn.e
pd.l Outla, Neter
Total Other E.pemes
Town of Gulf Stream
Income Statement
Water Fund as of August 31, 2016
Current Month
no
Actual Budget Variance Actual Budget Vananee 2116 Budget
SRW 586,66700 (596,667.00) S891,172,31 SI,MOAMIW 15148.817.69) 51,MB.INNI.W
Sam 536,66700 (596,66700) S991,172.31 S11M.000.00 (5148.817.69) S1,040,000.00
SRW
SI I," on
ISI I'" on)
5911,92920
SI32,000N
1541,070.801
5132,1100.11
SRW
51 LOUD DO
ISI 1.00 .001
5".929.20
S132,00O.W
IS41Affi801
S132'"DO
S1,36
$900
Sl.M
57132
5110.00
53818
SI 10,00
55--39
51100
557739
S1,626N
5000
S1.62606
SOMI
55'?39
511011
5574.39
Sl,fi'_fi.Ofi
50.00
51,62606
SIL"
$57709 $97.M7.00 (597,089.61) 5983,72737 $1,172,000.0 (SINS472.43) $1,172,000.00
500,91038
553,356.00
W,55439)
S156,OS8.IW
51111,27200
518.1,18391
5000;_72.00
52,02205
S2.5M.00
SI'795
50,577.34
530,011.11
59,422.66
SKOW.W
S1,36
$900
Sl.M
57132
5110.00
53818
SI 10,00
562,93979
S55.865M
157,074791
S176,736.65
5670,392.00
$193."S 35
5670,38200
53,47646
53,76600
5289.54
541,717.52
$45,1 W.W
S3.47648
S45,194.M
SO W
5000
so On
5439.99
5000
15339 991
SON
S265.W
529803
512.06
51-0099
63,457.00
511602
S3,457 DO
5727.29
5'89.01
Sfifl.'2
SS, -27 36
59,455 M
672'.61
59,451.11
595020
51.211.11
5321.90
S14,329.97
515.26300
5939.03
S15,268.131)
50.00
554200
SSI'_."
5650.00
S6,5041.M
55,950.00
S6,5M.no
S715.M
S3450
15370.111
S2115.On
54,14011
5,0.5.00
S4,14011
50.00
5001
Sow
$2,105.96
51111
62,105.961
sow
S0.11
5.511 W
S"300 On
56-,612.00
590,0p.11
5_11.38800
5".1100.00
51,10.00
5417.11
15693111
514,095.39
S5,1 ffl
(59,09539)
55,001.00
SO.M
5011
50.11
5138.00
SO On
15138.001
SRM
5299
S42.M
539.01
5352.42
55M.11
514758
5511.11
69.40
593.11
53.60
5565.65
$1.1X0.11
513435
S110010 DO
521.69
S42W
$20.31
5258.65
55M GO
5241.35
S500.00
so OD
SO.M
SRM
593,11
5000
698.111
5011
S1111
5167.11
5167.11
5000
S,OOo. W
S2,010.00
s_l w W
50.00
53,308M
53.30800
529,175.11
S39,100.W
59,925.11
S39,700.00
5922.42
541 AO
(5505411
51.11723
55.M On
S3.992T3
S5.000 DO
5000
50.01
50.00
591926
sow
IS91926)
SON
S0.11
5000
$000
559455
SO.W
15500.55)
$0.00
5011
51.011.00
SI,000M
So," On
512.000 On
53.110.11
512.M.M
Sam
53,910.11
S3,910.M
50.00
546,91811
516.91800
546,918.11
SO.M
58,33300
SR,333.M
-524,12162
so DO
51110,000.00
$100.11011
SIW,IIOo.W
59,19138
S32.220.M
5197,131."
5116,11211
5199,2$o.M
5396,632.00
a
Town of Gulf Stream
Income Statement
Water Fund as of August 31, 2016
current Month YTD
Actual Budget Vadance Actual Budget Vadance 2016 Budget
Total Etpendilurn P1,131.17 $89,085.00 516,953.83 5674.099.61 S1,059.014.00 539292539 51,057,014.00
Na Retenue(DeBcit) (S70.553.76) 59,592.00 1s60,135.76) $709.63896 5114,986.00 $194,652.96 5114,996.00
BEGLNNING FUND BALANCE
57,247,52299
S0.00
53,24732299
$2,866,418.58
S0.00
52,866,416.58
50.00
YET SL"LCSOEFICIT)
(570.552.78)
DI.60
($70352.78)
5309.626.96
$0.00
$309,679.96
sn.99
ENDING FUND BALANCE
113,176.969.21
slin11
53,176,969.21
52,176,05734
50.00
57,176,057.54
511.1111
9
Revenues
Interest
Interest On Investment
Other
Assessment Revenues
Interest Revenue on Assessment
Miscellaneous Revenue
Total Revenues
Expenditures
All Expenses
Prof Svcs - Project Management
Prof Svcs - Project Admin
Prof Svcs - Assessment Consult
Cont Svcs - AT&T Fees
Cont Svcs - Comcast Fees
Legal Advertisement & Other
Discount
7ounty Admin Fee
Total Other Expenses
Total Expenditures
Town of Gulf Stream
Income Statement
Undergrounding Fund as of August 31, 2016
Current Month YTD
Actual Actual
572.42 $796.16
S72.42 5796.16
50.00 5281,514.50
50.00
$3,393.90
50.00
51,752.69
50.00
S286,661.09
$72.42
$287,457.25
50.00 547,935,24
50.00
$1,800.00
$0.00
$182.50
50.00
525,000.00
IS 106,312.00)
$0.00
50.00
5881.88
$0.00
59,230.59
50.00
52,716.62
($106,312.00)
$87,746.83
($106,312.00)
587,746.83
Jct Revenue (Deficit)
$106,384.42
5199,710.42
IEGLNNING FUND BALANCE
$2,540,620.20
$2,447,294.20
IETSURPLUSI(DEFICIT)
$106,384.42
S199,710A2
LADING FUND BALANCE S2,647,004.62 52,647,004.62
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Gulf Stream Police Department
® Activity Report
AclivilV
DIRECTED PATROL
ALARM
ASSIST OTHER DEPARTMENT
CRIMINAL MISCHIEF
DIRECTED PATROL
IDENTITY THEFT
INFORMATION
MOTORIST ASSIST
POLICE SERVICE
SUSPICIOUS INCIDENT
SUSPICIOUS VEHICLE
TOWN ORDINANCE VIOLATION
TOWN ORDINANCE VIOLATION (DOG)
TRAFFIC COMPLAINT
VERBAL DISPUTE
TRAFFIC CONTACTS
Between 8/1/2015 and 8/31/2015
Page I of I
Date Printed: 9/1/2015
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RESOLUTION No. 016-03
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA, NAMING
AUTHORIZED SIGNATORIES FOR THE TOWN OF GULF STREAM
BANK ACCOUNTS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Town Manager and the Town Clerk are
authorized to sign checks drawn on accounts entitled Town of
Gulf Stream; and
WHEREAS, all five members of the Town Commission are
authorized to sign checks drawn on accounts entitled Town of
Gulf Stream.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION
OF THE TOWN OF GULF STREAM, FLORIDA, THAT:
Section 1. Scott W. Morgan, Mayor; Thomas M. Stanley,
Vice Mayor; Joan K. Orthwein, Commissioner; Donna S. White,
Commissioner; Paul A. Lyons, Jr., Commissioner; William H.
Thrasher, Town Manager; and Rita L. Taylor, Town Clerk are
all named as authorized signatories on all bank accounts in
the name of Town of Gulf Stream.
Section 2. This Resolution shall take effect
immediately upon passage.
PASSED AND ADOPTED THIS 9th day of September, 2016.
(SEAL)
ATTEST:
TOWN OF GULF STREAM
COMMISSIONER
COMMISSIONER
COMMISSIONER
TOWN CLERK COMMISSIONER
MATHEWS
CONSULTING
a BAXTER WOODMAN company
August 2, 2016
Mr. William Thrasher, Town Manager
TOWN OF GULF STREAM
100 Sea Road
Gulf Stream, Florida 33483
Dear Mr. Thrasher:
Town of Gulf Stream
General Engineering Services
Mathews Consulting, Inc. is pleased to announce the acquisition and merger of our firm with Baxter & Woodman, Inc.
As Mathews Consulting, a Baxter & Woodman Company, we will continue to provide exceptional engineering
services to the Town as follows:
• Plan Review- to ensure compliance with the Town's ordinance requiring onsite retention of stormwater.
• Drainage Issues - evaluation of any flooding problems within the Town and recommendation of solutions.
• Water Distribution and Sanitary Sewers • design and/or reconstructiontrehabilitation services for issues
relative to the Town's water distribution and sanitary sewer system.
• Environmental PermittinglRegulatory Compliance - permitting services for new projects and the update
of existing permits as needed in accordance with permitting rules of the Florida Department of
Environmental Protection, Palm Beach County Health Department, South Florida Water Management
District, and the United States Environmental Protection Agency.
• Construction Management- provide shop drawing review and approval, cost estimating, project
scheduling, bidding procurement, value engineering, contract clarification, construction inspection, job site
meetings, change order negotiation, equipment testing/startup, and certification of construction.
• General Consulting- available to answer questions or review correspondence, ordinances and regulations
on an as needed basis.
We will also be able to provide the following specialty disciplines on an as -needed basis by our new in-house staff:
• Surveying
• Electrical Engineering
• Structural Engineering
• GIS
• Instrumentation & Controls
n i; ', Hu,,( niai j Avg ',,uiit' . 4 3O. West Palm P,ca, h 11 33441 • S(,I hS') 01!',
MATHEWS
CONSULTING V l
a BAXTE116y 000MAN company
We are available to provide the above services on an hourly fee basis in accordance with the attached fee schedule
or on a negotiated lump sum fee basis.
These services will be provided for projects which do not require competitive selection as required by
Florida Statute 287.055, "Consultant's Competitive Negotiation Act", for projects whose construction cost is
not in excess of $325,000 and for planning or study activities when the fee for professional services Is not in
excess of the $35,000.
Our primary goal is to provide the Town of Gulf Stream with accurate and responsive engineering services to ensure
the success of your projects. We look forward to a continued working relationship with the Town on many important
and challenging projects.
Sincerely,
B ER 8 WOODMAN, INC.
R ne L. Mathews, P.E.
Vice President
ACCEPTED BY:
FOR: TOWN OF GULF STREAM
DATE:
Notwithstanding the above, nothing in this agreement shall preclude the Town of Gulf Stream from issuing Requests
for proposals or otherwise soliciting or contracting engineering services form other providers on an as needed basis.
Either party may terminate this agreement in its sole discretion by providing the other party thirty (30) days wriflen
notice prlo to the effective date.
Initial for Baxter 8 Woodman, Inc.
Initial for the Town of Gulf Stream
477 S. Rosemary Ave. Suite 330, West Palm Beach, FL 33401 • 561.655.6175
MATHEWS
CONSULTING
a BAATER6 W00DMAN company
2016 Billable Rate Schedule
Classification
Hourly Rate
Principal Engineer
$165.00/hr
Senior Engineer—Level II
$150.00/hr
Engineer — LevelI
$112.00/hr
Senior Construction Inspector (RPR)
$110.00/hr
Construction Inspector
$90.00/hr
Sr. Engineering Technician
$110.00/hr
CADD Designer
$95.00/hr
Clerical
$68.00/hr
♦ Reimbursable Expenses—billed at direct costs
♦ Subconsultant Costs— billed with 10% markup
477 S. Rosemary Ave Suite 330, West Palm Beach. FL 33401 • 561.655.6175
AMENDED
The Regular Meeting Agenda for September 9, 2016 is hereby AMENDED to include the
following items:
Consideration of scheduling a closed door Attorney/Client Session regarding the cases listed on
Exhibit "A" attached hereto which are pending in the Circuit Court of the Fifteenth Judicial Circuit
in and for Palm Beach County, Florida. Discussion of these matters to begin immediately
following the regular meeting and public hearing of the Town Commission scheduled for 5:01
p.m. on September 9, 2016, in the Town Commission Chambers, 100 Sea Road, Gulf Stream,
Florida.
Attorney/Client Session Attendees: Mayor Scott W. Morgan; Vice Mayor Thomas M. Stanley;
Town Commissioners Paul A. Lyons, Jr., Joan K. Orthwein, and Donna S. White; Town Manager
William H. Thrasher, Town Attorney John C. Randolph; Attorney Joanne M. O'Connor; Attorney
Robert A. Sweetapple and Court Reporter from Pleasanton & Marsaa Court Reporting.
AND
Consideration of scheduling a closed door Attorney/Client Session regarding the case of Martin E.
O'Boyle vs Town of Gulf Stream, Case No. 502014CA004474AG, pending in the Circuit Court
of the Fifteenth Judicial Circuit in and for Palm Beach County, Florida. Discussion of this matter
to begin immediately following the Attorney/Client Session scheduled to commence immediately
following the regular meeting and public hearing of the Town Commission scheduled for 5:01
p.m. on September 9, 2016, in the Town Commission Chambers, 100 Sea Road, Gulf Stream,
Florida.
Attorney/Client Session Attendees: Mayor Scott W. Morgan; Vice Mayor Thomas M. Stanley;
Town Commissioners Paul A. Lyons, Jr., Joan K. Orthwein, and Donna S. White; Town Manager
William H. Thrasher, Town Attorney John C. Randolph; Attorney Joanne M. O'Connor; Attorney
Robert A. Sweetapple and Court Reporter from Pleasanton & Marsaa Court Reporting.
The agendas for these meetings that are under consideration are as follows:
EXHIBIT "A"
CLOSED DOOR SESSION SEPTEMBER 6.2016
Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CA000835 AB
2. Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CA001776 AJ
3. Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CA01833 AJ
4. Christopher F. O'Hare vs Town of Gulf Stream
Case No. 502014CA00231 AN
TOWN OF GULF STREAM
SPECIAL TOWN COMMISSION MEETING
PURSUANT TO SECTION 286.011(08), FLORIDA STATUTES
AGENDA
FRIDAY, SEPTEMBER 9, 2016
Meeting to Commence Immediately Following the
Regular Meeting and Public Hearing of the Town Commission
Scheduled for September 9, 2016 at 5:01 p.m.
CALL TO ORDER AND ROLL CALL (IN TOWN COMMISSION CHAMBERS)
II. APPROVAL OF AGENDA
III. MAYOR MORGAN ANNOUNCES:
A. PURSUANT TO SECTION 286.011(8), FLORIDA STATUTES, THE
TOWN COMMISSION IS ADJOURNING AND COMMENCING A
CLOSED DOOR ATTORNEY CLIENT SESSION FOR THE PURPOSE
OF DISCUSSING SETTLEMENT NEGOTIATIONS AND/OR STRATEGY
RELATING TO LITIGATION AND EXPENSES IN THE CASES SET
FORTH ON EXHIBIT "A" ATTACHED HERETO, WHICH ARE PENDING
IN THE CIRCUIT COURT OF THE FIFTEENTH JUDICIAL CIRCUIT IN
AND FOR PALM BACH COUNTY, FLORIDA.
B. THE ESTIMATED LENGTH OF THE SESSION IS APPROXIMATELY
THIRTY TO FORTY-FIVE MINUTES.
C. THOSE PERSONS ATTENDING THE SESSION ARE: MAYOR SCOTT
W. MORGAN; VICE MAYOR THOMAS M. STANLEY; TOWN
COMMISSIONERS PAUL A. LYONS, JR., JOAN K. ORTHWEIN, AND
DONNA S. WHITE; TOWN MANAGER WILLIAM H. THRASHER; TOWN
ATTORNEY JOHN C. RANDOLPH; ATTORNEY JOANNE M.
O'CONNOR; ATTORNEY ROBERT A. SWEETAPPLE AND COURT
REPORTER FROM PLEASANTON & MARSAA COURT REPORTING.
D. ATTENDEES CONVENE ATTORNEY CLIENT SESSION
IV. RECONVENE COMMISSION MEETING
V. ANY OTHER MATTERS
VI. ADJOURNMENT
pAdocs\1 3147\0000 1 \doc\ 1 gh3204.doc
TOWN OF GULF STREAM
SPECIAL TOWN COMMISSION MEETING
PURSUANT TO SECTION 286.011(08), FLORIDA STATUTES
AGENDA
FRIDAY, SEPTEMBER 9, 2016
Meeting to Commence Immediately Following the
Attorney Client Closed Door Session which is
Scheduled Immediately Following the
Regular Meeting and Public Hearing of the Town Commission
On September 9, 2016 at 5:01 p.m.
CALL TO ORDER AND ROLL CALL (IN TOWN COMMISSION CHAMBERS)
APPROVAL OF AGENDA
III. MAYOR MORGAN ANNOUNCES:
A. PURSUANT TO SECTION 286.011(8), FLORIDA STATUTES, THE TOWN
COMMISSION IS ADJOURNING AND COMMENCING A CLOSED DOOR
ATTORNEY CLIENT SESSION FOR THE PURPOSE OF DISCUSSING
SETTLEMENT NEGOTIATIONS AND/OR STRATEGY RELATING TO
LITIGATION AND EXPENSES IN THE CASE OF MARTIN E. O'BOYLE vs
TOWN OF GULF STREAM, CASE NO. 502014CA004474AG, PENDING IN THE
CIRCUIT COURT OF THE FIFTEENTH JUDICIAL CIRCUIT IN AND FOR PALM
BACH COUNTY. FLORIDA.
B. THE ESTIMATED LENGTH OF THE SESSION IS APPROXIMATELY THIRTY
TO FORTY-FIVE MINUTES.
C. THOSE PERSONS ATTENDING THE SESSION ARE: MAYOR SCOTT W.
MORGAN; VICE MAYOR THOMAS M. STANLEY; TOWN COMMISSIONERS
PAUL A. LYONS, JR., JOAN K. ORTHWEIN, AND DONNA S. WHITE; TOWN
MANAGER WILLIAM H. THRASHER; TOWN ATTORNEY JOHN C.
RANDOLPH; ATTORNEY JOANNE M. O'CONNOR; ATTORNEY ROBERT A.
SWEETAPPLE AND COURT REPORTER FROM PLEASANTON & MARSAA
COURT REPORTING.
D. ATTENDEES CONVENE ATTORNEY CLIENT SESSION
IV. RECONVENE COMMISSION MEETING
V. ANY OTHER MATTERS
VI. ADJOURNMENT