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HomeMy Public PortalAbout11-08-2012 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, NOVEMBER 8, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, November 8, 2012, in the Council Chambers at the Municipal Building, 50 North 5 th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Police Major Mark Connery; Jeff Cook, Reid Hospital Facilities Manager; Brooks Bertel and Nathan Coniff, AECOM; Sara Mitchell; Sharon Palmer, Grants Administrator; Tracy Bossell, Street Superintendent; and Media. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel are present. APPROVAL OF MINUTES Mr. Foster moved to approve the minutes for the November 1, 2012 meeting with a second by Ms. Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Ms. Lawson moved to approve the claims for payment in the amount of Four Hundred Twenty One Thousand Six Hundred Forty Seven Dollars and sixty four cents ($421,647.64) with a second by Mr. Foster. The motion was unanimously passed. This amount included the following: Trademark (NSP) - $ 58,377.12 Richmond Power & Light - $ 73,216.12 Milestone (Midwest Industrial Park) - $103,926.89 CONFLICT OF INTEREST CONFLICT of INTEREST Exception Letter A. Ms. Mitchell read the following statement into the record: As an employee of the City of Richmond, I must disclose at a public meeting, Board of Works, that I wish to purchase real estate that has been development by the City of Richmond through the Neighborhood Stabilization Program (NSP). The NSP handbook requires this disclosure for an exception. An exception may be given by IHDCA: Whether the person affected is a member of a group or class of low-income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interest or benefits as are being made available or provided to the group or class; Board of Works Minutes November 8, 2012 Page 2 of 4 Whether the affected person has withdrawn from his or her function or responsibilities, or the decision making process with respect to the specific assisted activity in question. Under HUD criteria, I meet the income qualification of a low income person and I have not participated in decision making of this program or in capacity to change the program. I am not an authorized signer. The real estate in question was publicly advertised for a thirty-day period; in which I was the only bidder. No action was required for this matter. CHANGE ORDERS CONTRACT NO. 173-2011 Change Order No. 4 Thor Construction Neighborhood A. Stabilization Project This Change Order would deduct One Thousand One Hundred Thirty Five Dollars and zero cents ($1,135.00) from the flooring allowance and move it to Carpentry for a new staircase. The total contract amount would not change. Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. CONTRACT NO. 173-2011 Change Order No. 5 Thor Construction Neighborhood B. Stabilization Project This Change Order would deduct Twelve Thousand Four Hundred Fifty Two Dollars and seventy th cents ($12,452.70) from 829 South 9 Street and Fifteen Thousand Fifty Six Dollars and twenty two cents ($15,056.22) from 819 South 7 th Street for a total savings of Twenty Seven Thousand Five Hundred Eight Dollars and ninety two cents ($27,508.92). This amount would be used for other NSP3 houses. Ms. Lawson moved to approve, supported by Mr. Lawson. Upon a vote viva voce, the motion passed. RIGHT-OF-WAY ACQUISITION RIGHTS-OF-WAY ACQUISITION Salisbury Road Project Phase 2 as follows: PARCEL NO. 2 Wayne Teachers Federal Credit Union $23,190.00 PARCEL NO. 4 Salisbury Grove Apartments, LLC $ 9,126.00 PARCEL NO. 5 Mary Jo Tubesing $24,900.00 PARCEL NO. 6 - Jane E. Rheault $ 500.00 PARCEL NO. 7 Faith Methodist Church $12,165.00 PARCEL NOS. 10-13 - E.G. Hill Co., Inc. $ 8,964.00 Mr. Foster moved to approve additional acquisitions in the amount of Seventy Eight Thousand Four Hundred Thirty Five Dollars and ($78,435.00), supported by Ms. Lawson. Upon a vote viva voce, the motion passed. Board of Works Minutes November 8, 2012 Page 3 of 4 RESOLUTION RESOLUTION NO. 14-2012 A. authorizing the execution of the Lease Agreement designated as Contract No. 94-2012 Contract No. 92-2012 is in the amount of Three Hundred Seven Thousand Eighty Five Dollars and zero cents ($307,085.00) which represents the Lease Amount for a KME Ladder Fire Truck. Mr. Foster moved to approve Resolution No. 14-2012, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. CONTRACTS CONTRACT NO. 94-2012 A. Lease Agreement with Chase Bank for a KME Ladder Fire Truck: Mr. Foster moved to approve Contract No. 94-2012 as presented, supported by Ms. Lawson. Upon a vote viva voce, the motion passed. CONTRACT NO. 142-2012 B. Lease Agreement with Reid Hospital for property located at 1420 Chester Boulevard. This property will be used for a training facility for the Police Department. The lease amount is Two Dollars and zero cents ($2.00) for two years. Ms. Lawson moved to approve Contract No. 142-2012 as presented, supported by Mr. Foster. Upon a vote viva voce, the motion passed. ADDENDUM CONTRACT 158-2010 A. Addendum No. 2 Stericycle, Inc. due to the merger with Statewide Medical Services This Contract is for the pick up of hazardous materials for the Fire Department. Ms. Lawson moved to approve Addendum No. 2 to Contract No. 158-2010 as presented, supported by Mr. Foster. Upon a vote viva voce, the motion passed. BID AWARD FIRE DEPARTMENT: A. Renovations Mr. Foster moved to award this bid to Trademark in an amount not to exceed Five Thousand Seven Hundred Twenty Dollars and zero cents ($5,720.00), supported by Ms. Lawson. Upon a vote viva voce, the motion passed. STREET DEPARTMENT B. : Phase I 2012 Milling/Paving The lowest and only bid for this project was submitted by Milestone Contractors, L.P. in the amount of Three Hundred Thousand One Hundred Ninety Dollars and zero cents Board of Works Minutes November 8, 2012 Page 4 of 4 ($309,190.00). The Sanitary District will also adjust one manhole casting on Glen Court for a total of Four Hundred Ninety Five Dollars and zero cents. Ms. Lawson moved to award this bid to Milestone in the total amount of Three Hundred Nine Thousand Six Hundred Eighty Five Dollars and zero cents ($309,685.00), supported by Mr. Foster. Upon a vote viva voce, the motion passed. BID OPENING A. GAS REMEDIATI LOAN PROJECT Bids were received as follows: Summit Environmental - $168,508.50 August Mack - $207,101.00 AMEC - Schedule A - $186,217.00 - Phase I-II - $138,718.00 - Inspection Items - $ 47,498.00 HIS Constructors - $322,194.00 Mike Delucio & Son - $ 90,065.00 Seneca Companies - $129,881.00 Environment Management Specialists - $123,445.00 All bids were held for evaluation, tabulation, and recommendation. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson______________ Vicki Robinson, President ATTEST: S/S Monica Burns__________________ Monica Burns, Deputy Clerk A recording of this meeting is on file in the office of the City Clerk.