HomeMy Public PortalAbout11-08-2012
THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, NOVEMBER 8, 2012
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday,
November 8, 2012, in the Council Chambers at the Municipal Building, 50 North 5 th Street, Richmond,
Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also
attending were Assistant City Attorney Kim Vessels, Police Major Mark Connery; Jeff Cook, Reid
Hospital Facilities Manager; Brooks Bertel and Nathan Coniff, AECOM; Sara Mitchell; Sharon Palmer,
Grants Administrator; Tracy Bossell, Street Superintendent; and Media.
The following business was conducted:
CALL TO ORDER
Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel are present.
APPROVAL OF MINUTES
Mr. Foster moved to approve the minutes for the November 1, 2012 meeting with a second by Ms.
Lawson. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Ms. Lawson moved to approve the claims for payment in the amount of Four Hundred Twenty One
Thousand Six Hundred Forty Seven Dollars and sixty four cents ($421,647.64) with a second by Mr.
Foster. The motion was unanimously passed.
This amount included the following:
Trademark (NSP) - $ 58,377.12
Richmond Power & Light - $ 73,216.12
Milestone (Midwest Industrial Park) - $103,926.89
CONFLICT OF INTEREST
CONFLICT of INTEREST Exception Letter
A.
Ms. Mitchell read the following statement into the record:
As an employee of the City of Richmond, I must disclose at a public meeting, Board of Works,
that I wish to purchase real estate that has been development by the City of Richmond through
the Neighborhood Stabilization Program (NSP). The NSP handbook requires this disclosure for
an exception. An exception may be given by IHDCA:
Whether the person affected is a member of a group or class of low-income persons
intended to be the beneficiaries of the assisted activity, and the exception will permit such
person to receive generally the same interest or benefits as are being made available or
provided to the group or class;
Board of Works Minutes
November 8, 2012
Page 2 of 4
Whether the affected person has withdrawn from his or her function or responsibilities,
or the decision making process with respect to the specific assisted activity in question.
Under HUD criteria, I meet the income qualification of a low income person and I have not
participated in decision making of this program or in capacity to change the program. I am not
an authorized signer. The real estate in question was publicly advertised for a thirty-day period;
in which I was the only bidder.
No action was required for this matter.
CHANGE ORDERS
CONTRACT NO. 173-2011
Change Order No. 4 Thor Construction Neighborhood
A.
Stabilization Project
This Change Order would deduct One Thousand One Hundred Thirty Five Dollars and zero
cents ($1,135.00) from the flooring allowance and move it to Carpentry for a new staircase. The
total contract amount would not change.
Mr. Foster moved to approve, supported by Ms. Lawson. Upon a vote viva voce, the motion
passed.
CONTRACT NO. 173-2011
Change Order No. 5 Thor Construction Neighborhood
B.
Stabilization Project
This Change Order would deduct Twelve Thousand Four Hundred Fifty Two Dollars and seventy
th
cents ($12,452.70) from 829 South 9 Street and Fifteen Thousand Fifty Six Dollars and twenty
two cents ($15,056.22) from 819 South 7 th Street for a total savings of Twenty Seven Thousand
Five Hundred Eight Dollars and ninety two cents ($27,508.92). This amount would be used for
other NSP3 houses.
Ms. Lawson moved to approve, supported by Mr. Lawson. Upon a vote viva voce, the motion
passed.
RIGHT-OF-WAY ACQUISITION
RIGHTS-OF-WAY ACQUISITION
Salisbury Road Project Phase 2 as follows:
PARCEL NO. 2 Wayne Teachers Federal Credit Union $23,190.00
PARCEL NO. 4 Salisbury Grove Apartments, LLC $ 9,126.00
PARCEL NO. 5 Mary Jo Tubesing $24,900.00
PARCEL NO. 6 - Jane E. Rheault $ 500.00
PARCEL NO. 7 Faith Methodist Church $12,165.00
PARCEL NOS. 10-13 - E.G. Hill Co., Inc. $ 8,964.00
Mr. Foster moved to approve additional acquisitions in the amount of Seventy Eight Thousand
Four Hundred Thirty Five Dollars and ($78,435.00), supported by Ms. Lawson. Upon a vote
viva voce, the motion passed.
Board of Works Minutes
November 8, 2012
Page 3 of 4
RESOLUTION
RESOLUTION NO. 14-2012
A. authorizing the execution of the Lease Agreement designated
as Contract No. 94-2012
Contract No. 92-2012 is in the amount of Three Hundred Seven Thousand Eighty Five
Dollars and zero cents ($307,085.00) which represents the Lease Amount for a KME Ladder
Fire Truck.
Mr. Foster moved to approve Resolution No. 14-2012, supported by Ms. Lawson. Upon a
vote viva voce, the motion passed.
CONTRACTS
CONTRACT NO. 94-2012
A. Lease Agreement with Chase Bank for a KME Ladder Fire
Truck:
Mr. Foster moved to approve Contract No. 94-2012 as presented, supported by Ms. Lawson.
Upon a vote viva voce, the motion passed.
CONTRACT NO. 142-2012
B. Lease Agreement with Reid Hospital for property located at
1420 Chester Boulevard. This property will be used for a training facility for the Police
Department. The lease amount is Two Dollars and zero cents ($2.00) for two years.
Ms. Lawson moved to approve Contract No. 142-2012 as presented, supported by Mr. Foster.
Upon a vote viva voce, the motion passed.
ADDENDUM
CONTRACT 158-2010
A. Addendum No. 2 Stericycle, Inc. due to the merger with
Statewide Medical Services
This Contract is for the pick up of hazardous materials for the Fire Department.
Ms. Lawson moved to approve Addendum No. 2 to Contract No. 158-2010 as presented,
supported by Mr. Foster. Upon a vote viva voce, the motion passed.
BID AWARD
FIRE DEPARTMENT:
A. Renovations
Mr. Foster moved to award this bid to Trademark in an amount not to exceed Five Thousand
Seven Hundred Twenty Dollars and zero cents ($5,720.00), supported by Ms. Lawson. Upon
a vote viva voce, the motion passed.
STREET DEPARTMENT
B. : Phase I 2012 Milling/Paving
The lowest and only bid for this project was submitted by Milestone Contractors, L.P. in the
amount of Three Hundred Thousand One Hundred Ninety Dollars and zero cents
Board of Works Minutes
November 8, 2012
Page 4 of 4
($309,190.00). The Sanitary District will also adjust one manhole casting on Glen Court for
a total of Four Hundred Ninety Five Dollars and zero cents.
Ms. Lawson moved to award this bid to Milestone in the total amount of Three Hundred Nine
Thousand Six Hundred Eighty Five Dollars and zero cents ($309,685.00), supported by Mr.
Foster. Upon a vote viva voce, the motion passed.
BID OPENING
A. GAS REMEDIATI
LOAN PROJECT
Bids were received as follows:
Summit Environmental - $168,508.50
August Mack - $207,101.00
AMEC - Schedule A - $186,217.00
- Phase I-II - $138,718.00
- Inspection Items - $ 47,498.00
HIS Constructors - $322,194.00
Mike Delucio & Son - $ 90,065.00
Seneca Companies - $129,881.00
Environment Management Specialists - $123,445.00
All bids were held for evaluation, tabulation, and recommendation.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The meeting
was adjourned.
S/S Vicki Robinson______________
Vicki Robinson, President
ATTEST: S/S Monica Burns__________________
Monica Burns, Deputy Clerk
A recording of this meeting is on file in the office of the City Clerk.