HomeMy Public PortalAboutPRR 16-2321Renee Basel
From: Chris O'Hare<chrisoharegulfstream@gmail.com>
Sent: Thursday, September 22, 2016 1:06 PM
To: bthrasher@gulf-stream.org.didtheyreadit.com; RTaylor@gulf-
stream.org.didtheyreadit.com; rbasel@gulf-stream.org.didtheyreadit.com; Bill Thrasher;
Renee Basel
Subject: Re: Public Record Request - most recent town/richman greer communication
Dear Custodian of Records,
My recent request to inspect public records of your agency which was sent via email this morning at Sep 22,
2016 at 8:53 AM generated the following responses:
----- The following addresses had permanent fatal errors -----
<RTavlorrgu I f-stream.ore>
(reason: 550 5.7.1 Message rejected as spam by Content Filtering.)
----- The following addresses had permanent fatal errors -----
<bthrasher(rieul f-stream.ore>
(reason: 550 5.7.1 Message rejected as spam by Content Filtering.)
----- The following addresses had permanent fatal errors -----
<rbasel (a au I f-stream.ore>
(reason: 550 5.7.1 Message rejected as spam by Content Filtering.)
Apparently your email server has designated my email account as SPAM. Please confirm receipt of the record request which is copied below
for your reference.
Sincerely,
Chris O'Hare
On Thu, Sep 22, 2016 at 8:53 AM, Chris O'Hare<chrisohareeulfstreamOmgmail.com> wrote:
Dear Custodian of Records,
I request to inspect certain public records related to the Town of Gulf Stream Florida.
While I am not statutorily obligated to explain why I want to inspect these records, I tell you it is for
the purpose of informing myself of the historic and current workings of the Town of Gulf Stream and
its associated entities, vendors, consultants, advisers, contractors and agents. The records I wish to
inspect may also be material to current, anticipated or presently unforeseen legal action. In addition,
inspection of these records may be essential to my ability to make informed comments in an
upcoming public hearing. The production of any and all responsive records is therefore urgent and
must be acted upon in compliance with Florida Statutes and established case law as soon as
possible.
Before making this public record request, I first searched online and in the public records portion of
your agency's website hoping I could locate the public records I seek without having to write you
directly. Unfortunately I cannot find the records I wish to inspect. Therefore I am writing you now and
requesting you make every effort as required by law to produce these public records without delay.
The public records I seek to inspect may be in the custody of an entity currently or previously
associated with, or under contract with, your agency. As a courtesy to you and that entity, and to
assist in expediting my access to inspect records responsive to this request I am notifying the law
firm of Richman Greer of this request by copy of this email. I am NOT requesting this entity produce
responsive records directly to me. Rather I am alerting them to my request to you so that they may
prepare to assist you, if they choose to, in producing responsive records. Do not assume my act of
copying the law firm of Richman Greer with this request relieves you of any of your duties under
Florida Statute. I ask that you contact the law firm of Richman Greer in order to obtain all Public
records responsive to this request.
I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of
the Florida Statutes. I hereby reserve all rights granted to me under the Florida
Constitution and Florida Statutes.
I ask that you take the following action:
• Read this entire request carefully and respond accordingly.
• If you are not the custodian of the public records described herein please determine who that person is and
notify me immediately in order that I may make this request to the appropriate person without delay.
• Reference Florida Statutes and appropriate case law when responding to this record request.
• Do NOT produce any records other than records responsive to this request.
• Identify by name the person or persons responding to this request if that person is not the Custodian of
Records for your agency as required by 119.07(1)(b).
• Respond to this public record request in a singular manner and do not combine this
request with any other public record requests when responding to this request.
• Once you have determined that you do or don't have any records in your
custody responsive to this request, immediately act to obtain any responsive records
that may be in the custody of your contractor(s) or other parties.
• Provide only those records for inspection that do not require extensive use of
information technologies or extensive staff time or both in excess of 15 minutes.
• If records responsive to this request are not presently available but you expect that
they will soon be available I request that you produce the records as soon as they are
available.
As background to this request I call your attention to Mayor Morgan's comment at the most
recent budget hearing that the law firm of Richman Greer is still under contract with the Town
of Gulf Stream.
I request to inspect the public record which is the most recent communication, the subject of
2
which is Town business, between Mayor Scot Morgan OR any employee of the Town of Gulf
Stream AND anyone at the law firm of Richman Greer.
I ask you to take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith effort which
"includes making reasonable efforts to determine from other officers or employees within the agency
whether such a record exists and, if so, the location at which the record can be accessed." I am,
therefore, requesting that you notify every individual and entity in possession of records that may be
responsive to this public records request, including individuals and entities under contract with your
agency, to preserve and produce all responsive records on an immediate basis.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from
inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the
Florida Statutes and state in writing and with particularity the basis for your conclusions as required
by §119.07(1)(f) of the Florida Statutes. Produce for my inspection all responsive records and ONLY
redact that portion of the record that you consider exempt. To be clear, if you consider an entire
record to be exempt, produce that record in its entirety with all portions redacted that you consider
exempt. I specifically ask you to do this in order that I may inspect fully redacted records for the
purpose of challenging a particular redaction or establishing a reference for a future request of a
record that is only temporarily exempt, as in the case of a public record that was prepared by an
agency attorney exclusively for litigation and is only exempt from disclosure until the conclusion of
the litigation.
If the public records being sought are maintained by your agency or contactors for your agency, in
an electronic format please produce the records in the original electronic format in which they were
created or received. See §119.01(2)(f), Florida Statutes.
Again I ask that you provide only those records for inspection that do not require extensive use of
information technologies or extensive staff time or both in excess of 15 minutes. Take note
of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for
inspection of which will require extensive use of information technologies or extensive staff time or
both in excess of 15 minutes, then please provide those records that can be produced within the first
15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining
records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining
my written authorization to proceed. If you produce only a portion of all existing responsive records,
please tell me that your response includes only a portion of all existing records responsive to this
request.
If you anticipate the need to incur any costs that I would be statutorily required to pay in order to
inspect these public records which would exceed $1.00 please notify me in advance of your incurring
that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to
indicate the total number of pages and/or records, as well as to distinguish the cost of labor and
materials. Again, please do not incur any costs on my behalf without first obtaining my written
authorization to proceed.
A record that does not exist because of its disposition requires the creation of a disposition record. In
all instances where you determine a record does not exist please determine if the record once
existed and in its replacement provide the disposition record for my inspection.
If you do not understand any part of this request or if you need clarification about this request, notify me as
soon as possible so I may further describe or clarify this request.
All responses to this public records request should be made in writing to the following email
address:
chrisoharegulfstream@gmail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
September 26, 2016
Chris O'Hare [mail to: chrisoharegulfstreamna,gmail.coml
Re: GS #2321 (most recent town/richman greer communication)
As background to this request I call your attention to Mayor Morgan's comment at the most
recent budget hearing that the law firm of Richman Greer is still under contract with the Town of
Gulf Stream. I request to inspect the public record which is the most recent communication, the
subject of which is Town business, between Mayor Scot Morgan OR any employee of the Town of
Gulf Stream AND anyone at the law firm of Richman Greer.
Dear Chris O'Hare [mail to: chrisoharegulfstream(a),ynail.coml,
The Town of Gulf Stream has received your public records request dated September 22, 2016. The
original public record request can be found at the following link:
htti)://www2.gulf-stream.org/weblink/O/doc/102144/Pagel asox
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely,
Karst OW" $wul
As requested by Rita Taylor
Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
November 15, 2016
Chris O'Hare [mail to: chrisoharegulfstreamQgmail.coral
Re: GS #2321 (most recent town/richman greer communication)
As background to this request 1 call your attention to Mayor Morgan's comment at the most
recent budget hearing that the law firm of Richman Greer is still under contract with the Town of
Gulf Stream. I request to inspect the public record which is the most recent communication, the
subject of which is Town business, between Mayor Scot Morgan OR any employee of the Town of
Gulf Stream AND anyone at the law firm of Richman Greer.
Dear Chris O'Hare [mail to: chrisoharegulfstreamagmail.coml:
The Town of Gulf Stream has received your public records request dated September 22, 2016.
Your original public records request and response can be found at the following link:
htty://www2.gulf-stream.org/weblink/O/doc/102144/Pagel asnx
I have also attached the response for your convenience. We consider this request closed.
Sincerely,
R" ROW" $rte
As requested by Rita Taylor
Town Clerk, Custodian of the Records
Renee Basel
From: Leora B. Freire <LFreire@richmangreer.com>
Sent: Tuesday, August 30, 2016 3:02 PM
To: Renee Basel; jrandolph@jonesfoster.com';'cmiller@sweetapp!elaw.com';
'hgill@jambg.com'; 'hochman@jambg.com'
Cc: Leora B. Freire; Gerald F. Richman
Subject: RE: Recent PRR's from Martin E. O'Boyle (1281 and 1282)
Renee,
Please be advised that these requests are objectionable, as they are overly broad and are not limited to our
representation of any public entity as worded. Notwithstanding our objection, we do not have any responsive
documents as it relates to the Gulf Stream case in which Richman Greer was involved.
Leora
Leora B. Freire
Shareholder
RICHMAN GREER
One Clearlake Centre
Suite 1504
250 Australian Avenue South
West Palm Beach, Florida 33401
office: 561.803.3500
direct: 561.803.3531
website: www.richmangreer.com
Please consider the environment before printing this email.
Disclaimer
From: Renee Basel [mailto:RBasel@gulf-stream.org]
Sent: Thursday, August 25, 2016 9:18 AM
To: 'jrandolph@jonesfoster.com'; 'cmiller@sweetappielaw.com'; Leora B. Freire; 'hgill@jambg.com';
'hochman@jambg.com'
Subject: Recent PRR's from Martin E. O'Boyle (1281 and 1282)
Good morning! I'm sure you received these yesterday, but I am following up to see if you have any E-MAILS, received or
sent, dated January 1, 2013 up until August 24, 2016 between your company and the e-mail addresses
dsufrinCdzswlaw.com or dsufrinCa)law-ni.com. Please advise so I can move forward in this request.
Thanks and have a GRAND day!
Rid ROWMI $w,z2
Executive Administrative Assistant
Town of Gulf Stream
ioo Sea Road
Gulf Stream FL 33483
561.276.5u6 ext. 202
RBasel(@mLlf-stream.org