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HomeMy Public PortalAboutGreenline Contract TY Public Safety Building %lp•®® Document 101TM - 2007 Standard Form of Agreement Between Owner and Architect I AGREEMENT made as of the Eighteenth day of April in the year Two Thousand Thirteen (In words, indicate day, month and year.) BETWEEN the Architect's client identified as the Owner: ADDITIONS AND DELETIONS: The author of this document has (Name, legal status, address and other information) added information needed for its City of Tybee Island,Other completion.The author may also have revised the text of the original 403 Butler Avenue AIA standard form.An Additions and Tybee Island,GA 31328 Deletions Report that notes added Telephone Number: (912)786-4573 information as well as revisions to the standard form text is available from the author and should be reviewed.A and the Architect: vertical line in the left margin of this (Name, legal status, address and other information) document indicates where the author has added necessary information Greenline Architecture,Professional Corporation and where the author has added to or 28 E.35th Street deleted from the original AIA text. Savannah GA 31401 This document has important legal Telephone Number: 912-447-5665 consequences.Consultation with an Fax Number: 912-447-8381 attorney is encouraged with respect to its completion or modification. for the following Project: (Name, location and detailed description) ITybee Island Public Safety Building lots 78 and 80 at Van Home Street,Tybee Island,Georgia The Owner and Architect agree as follows. AIA Document 8101 T"—2007 formerly B161 T"'-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AlA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under II i the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01122/2014,and is not for 111P cip resale. 1 User Notes: (2035237936) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT EXHIBIT A INITIAL INFORMATION ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Article 1 and in optional Exhibit A,Initial Information: (Complete Exhibit A,Initial Information,and incorporate it into the Agreement at Section 13.2, or state below Initial Information such as details of the Project's site and program, Owner's contractors and consultants,Architect's consultants, Owner's budget for the Cost of the Work, authorized representatives, anticipated procurement method, and other information relevant to the Project.) § 1.2 The Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: .1 Commencement of construction date: October 25,:2013 .2 Substantial Completion date: September ti 2014 § 1.3 The Owner and Architect may rely on the Initial Information.Both parties,however,recognize that such information may materially change and,in that event,the Owner and the Architect shall appropriately adjust the schedule,the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services as set forth in this Agreement. AIA Document 13101T"—2007 formerly B1S1 TM-1997).Copyright d 1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 2 this AEA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under � s, the law.This document was produced by ALA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for * resale. f ; User Notes: (2035237936) § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances.The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent,the Architect shall not engage in any activity, or accept any employment,interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. In addition,the Architect shall not engage in any activity where there may be a conflict with the Owner.The Architect shall not discuss the project with the media without prior written consent by the Owner. § 2.5 The Architect shall maintain the following insurance for the duration of this Agreement (Ident types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if any.) .1 General Liability $4, 00,000 General Aggregate,$2;{100,000;Personal Injury .2 Automobile Liability $1,000000 • .3 Workers'Compensation 500 00011ncid6t .4 Professional Liability $2,000,000/Cla6,$4,00(,000 Aggregate 2.6 The Architect shall cause the commercial general liability coverage required by this agreement to include: 1)The Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions during the course of the Architect's services;and,2)The Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions causing damage or losses after the Architect has completed his services. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural,mechanical,and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § 3.1.1 The Architect shall manage the Architect's services,consult with the Owner,research applicable design criteria,attend Project meetings, communicate with members of the Project team and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants.The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner and the Owner's consultants.The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error,omission or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement,the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services.The schedule initially shall include anticipated dates for the AEA Document 8101"-2007 formerly B151 TM-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AtA� Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 3 this Ate Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the taw.This document was produced by AIA software at 17:36:34 on 04/1812013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for , resale. User Notes: (2035237936) commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information.The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants,and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner,time limits established by the schedule shall not,except for reasonable cause,be exceeded by the Architect or Owner.With the Owner's approval,the Architect shall adjust the schedule,if necessary,as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution made without the Architect's approval. § 3.1.5 The Architect shall,at appropriate times,contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project.hi designing the Project,the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES § 3.2.1 The Architect shall review the program and other information furnished by the Owner,and shall review laws, codes,and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program,schedule,budget for the Cost of the Work,Project site,and the proposed procurement or delivery method and other Initial Information,each in terms of the other,to ascertain the requirements of the Project.The Architect shall notify the Owner of(1)any inconsistencies discovered in the information,and(2)other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner altclnative approaches to design and construction of the Project,including the feasibility of incorporating environmentally responsible design approaches.The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the Project's requirements agreed upon with the Owner,the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design,the Architect shall prepare Schematic Design Documents for the Owner's approval.The Schematic Design Documents shall consist of drawings and other documents including a site plan,if appropriate,and preliminary building plans,sections and elevations;and may include some combination of study models,perspective sketches,or digital modeling.Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider environmentally responsible design alternatives,such as material choices and building orientation,together with other considerations based on program and aesthetics,in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work.The Owner may obtain other environmentally responsible design services under Article 4. § 3.2.5.2 The Architect shall consider the value of alternative materials,building systems and equipment,together with other considerations based on program and aesthetics,in developing a design for the Project that is consistent with the Owner's program,schedule and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3,2.7 The Architect shall submit the Schematic Design Documents to the Owner,and request the Owner's approval. AlA Document 13101'"'-2007 formerly B151TM-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights init. reserved.WARNING:This AIA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 4 this AlAe Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under 10 the law.This document was produced by AlA software at 17:36:34 on 04/18!2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for resale. User Notes: (2035237936) § 3.3 DESIGN DEVELOPMENT PHASE SERVICES § 3.3.1 Based on the Owner's approval of the Schematic Design Documents,and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work,the Architect shall prepare Design Development Documents for the Owner's approval.The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans,sections,elevations,typical construction details,and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural,structural,mechanical and electrical systems,and such other elements as may be appropriate.The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner,advise the Owner of any adjustments to the estimate of the Cost of the Work,and request the Owner's approval. § 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.4.1 Based on the Owner's approval of the Design Development Documents,and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work,the Architect shall prepare Construction Documents for the Owner's approval.The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work.The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information,including Shop Drawings,Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3.4,3 During the development of the Construction Documents,the Architect shall be responsible for the development and preparation of(1)bidding and procurement information that describes the time,place and conditions of bidding,including bidding or proposal forms;(2)the related public advertising and plan distribution(3)the form of agreement between the Owner and Contractor;and(4)the Conditions of the Contract for Construction(General, Supplementary and other Conditions).The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work. § 14.5 The Architect shall submit the Construction Documents to the Owner,advise the Owner of any adjustments to the estimate of the Cost of the Work,take any action required under Section 6.5,and request the Owner's approval. § 3.5 BIDDING OR NEGOTIATION PHASE SERVICES § 3.5.1 GENERAL The Architect shall assist the Owner in selecting a Contractor. Following the Owner's approval of the Construction Documents,the Architect shall assist the Owner in(1)obtaining competitive sealed bids or obtaining negotiated proposals for construction delivery,in accordance with Georgia's Public Works Construction Law(O.C.G.A. § 36-91-1 et.seq.);(2)confirming responsiveness of bids or proposals;(3)determining the successful bid or proposal,if any; and,(4)awarding and preparing contracts for construction. § 3.5.2 COMPETITIVE BIDDING § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by .1 procuring the public advertising in accordance with the Georgia Public Works Construction Law.2 distributing the Bidding Documents to prospective bidders,requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits,if any,received from and returned to prospective bidders; AIA Document B101 TM-2007 formerly B151m—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 5 this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for resale. User Notes: 12035237935) .3 organizing and conducting a pre-bid conference for prospective bidders; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda;and .5 organizing and conducting the opening of the bids,and subsequently documenting and distributing the bidding results,as directed by the Owner. § 3.5.2.3 The Architect shall consider requests for substitutions,if the Bidding Documents permit substitutions,and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 NEGOTIATED PROPOSALS • § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors,and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors;and .3 participating in negotiations with prospective contractors,and subsequently preparing a summary report of the negotiation results,as directed by the Owner. § 3.5.3.3 The Architect shall consider requests for substitutions,if the Proposal Documents penult substitutions,and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 CONSTRUCTION PHASE SERVICES § 3.6.1 GENERAL § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201T"_2007,General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201-2007,those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services.The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement.The Architect shall not have control over,charge of,or responsibility for the construction means,methods,techniques,sequences or procedures,or for safety precautions and programs in connection with the Work,nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents.The Architect shall be responsible for the Architect's negligent acts or omissions,but shall not have control over or charge of and shall not be responsible for,acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.3,the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 EVALUATIONS OF THE WORK § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction,or as otherwise required in Section 4.3.3,to become generally familiar with the progress and quality of the portion of the Work completed,and to determine,in general,if the Work observed is being performed in a manner indicating that the Work,when fully completed,will be in accordance with the Contract Documents.However,the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work.On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed,and report to the Owner(1)known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor,and(2)defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable,the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents,whether or not such Work is fabricated, installed or completed.However,neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, AIA Document Bin"'T'—2007`formerly B161 T"'-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights init. reserved.WARNING:This NA' Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 6 this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under ! the law,This document was produced by AIA software at 17:36:34 on 04/1812013 under Order No.8726877139_1 which expires on 01/2212014,and is not for !. 1 resale. 111✓✓✓/ User Notes: (2035237936) Subcontractors,material and equipment suppliers,their agents or employees or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under,and requirements of, the Contract Documents on written request of either the Owner or Contractor.The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings.When making such interpretations and decisions,the Architect shall endeavor to secure faithful performance by both Owner and Contractor,shall not show partiality to either,and shall not be liable for results of interpretations or decisions rendered in good faith.The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker,as that term is defined in AIA Document A201 2007,the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts.The Architect's certification for payment shall constitute a representation to the Owner,based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment,that,to the best of the Architect's knowledge,information and belief,the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents.The foregoing representations are subject(1)to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion,(2)to results of subsequent tests and inspections,(3)to correction of minor deviations from the Contract Documents prior to completion,and(4)to specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has(1)made exhaustive or continuous on-site inspections to check the quality or quantity of the Work,(2)reviewed construction means,methods,techniques,sequences or procedures,(3)reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment,or(4)ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Cc,tificates for Payment. § 3.6.4 SUBMITTALS § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval.The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or,in the absence of an approved submittal schedule,with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.6.4.2 In accordance with the Architect-approved submittal schedule,the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings,Product Data and Samples,but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents.Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions,quantities,and installation or performance of equipment or systems,which are the Contractor's responsibility.The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect,of any construction means,methods,techniques,sequences or procedures.The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems,materials or equipment,the Architect shall specify the appropriate performance and design criteria that such services must satisfy.The Architect shall review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor AIA Document B101 TM-2007 formerly B151 T"'—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIA'Document is protected by U.S.Copyright Law and International Treaties,Unauthorized reproduction or distribution of 7 this ALAI'Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under /) the law.This document was produced by A/A software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for } $P resale. User Notes: (2035237936) that bear such professional's seal and signature when submitted to the Architect.The Architect shall be entitled to rely upon the adequacy,accuracy and completeness of the services,certifications and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to the provisions of Section 4.3,the Architect shall review and respond to requests for information about the Contract Documents.The Architect shall set forth in the Contract Documents the requirements for requests for information.Requests for information shall include,at a minimum,a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested.The Architect's response to such requests shall be made in writing within any time limits agreed upon,or otherwise with reasonable promptness.If appropriate,the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 CHANGES IN THE WORK § 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time.Subject to the provisions of Section 4.3,the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 PROJECT COMPLETION § 3.6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion;issue Cci tificates of Substantial Completion;receive from the Contractor and forward to the Owner,for the Owner's review and records,written warranties and related documents required by the Contract Documents and assembled by the Contractor;and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When the Work is found to be substantially complete,the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor,including the amount to be retained from the Contract Sum, if any,for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor:(1) consent of surety or sureties,if any, to reduction in or partial release of retainage or the making of final payment;(2) affidavits,receipts,releases and waivers of liens or bonds indemnifying the Owner against liens;and(3)any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner,and prior to the expiration of one year from the date of Substantial Completion, the Architect shall,without additional compensation,conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project.The Architect shall provide the listed Additional Services only if specifically designated in the table below as the Architect's responsibility,and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shall provide in the second column of the table below.In the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit.If in an exhibit, identift the exhibit.) AIA Document B101 TM'—2007 formerly B151 TM-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 8 this AlA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under 10 the law.This document was produced by AlA software at 17:36:34 on 04/18/2013 under Order No.8 726 8771 3 91 which expires on 01/22/2014,and is not for resale. User Notes: (2035237936) Additional Services Responsibility Location of Service Description (Architect, Owner (Section 4.2 below or in an exhibit or attached to this document and Not Provided) identified below) § 4.1.1 Programming Architect Incl.in Basic Services § 4.1.2 Multiple preliminary designs Architect Up to 2 Incl.in Basic Services § 4.1.3 Measured drawings NP § 4.1.4 Existing facilities surveys Architect Incl.in Basic Services § 4.1.5 Site Evaluation and Planning(B203TM-2007) Architect Incl.in Basic Services § 4.1.6 Building information modeling NP § 4.1.7 Civil engineering Architect Incl.in Basic Services § 4.1.8 Landscape design NP Architect Finish Selection Incl.in Basic § 4.1.9 Architectural Interior Design(B252TM-2007) Services § 4.1.10 Value Analysis(B204TM-2007) NP § 4.1.11 Detailed cost estimating NP § 4.1.12 On-site project representation NP § 4.1.13 Conformed construction documents NP § 4.1.14 As-Designed Record drawings NP § 4.1.15 As-Constructed Record drawings NP § 4.1.16 Post occupancy evaluation NP § 4.1.17 Facility Support Services(B21OTM_2007) NP § 4.1.18 Tenant-related services NP § 4.1.19 Coordination of Owner's consultants NP § 4,1.20 Telecommunications/data design Architect Incl.in Basic Services § 4.1.21 Security Evaluation and Planning NP (B206Tf&2007) § 4.1.22 Commissioning(B211TM-2007) NP § 4.1.23 Extensive environmentally responsible design NP NP But LEED-certified equivalent will § 4.1.24 LEED1°Certification(B214TM--2007) be a goal of design team § 4.1.25 Fast-track design services NP § 4.1.26 Historic Preservation(B205TM-2007) NP I § 4.1.27 Furniture,Furnishings,and Equipment Design NP (B253TM-2007) § 4.2 Insert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility,if not further described in an exhibit attached to this document. Items 4.1.1,4.1.2,4.1.4,4.1.5,4.1.7,4.1.9 and 4.1.24 listed in the section above are not considered Additional Services,rather are Basic Services under this contract.Architect is not entitled to any further remuneration beyond that specified in Section 11.1 of this Agreement. § 4.3 Additional Services may be provided after execution of this Agreement,without invalidating the Agreement. Except for services required due to the fault of the Architect,any Additional Services provided in accordance with this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.3.1 Upon recognizing the need to perform the following Additional Services,the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need.The Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information,previous instructions or approvals given by the Owner,or a material change in the Project including,but not limited to,size,quality,complexity, the Owner's schedule or budget for Cost of the Work,or procurement or delivery method; AM Document B101 T'"—2007 formerly 13191'm—1997).Copyright O 1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIA�Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 9 this AlA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for ( resale. User Notes: (2035237936) .2 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs,in-depth material research, energy modeling,or LEED® certification; .3 Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes,laws or regulations or official interpretations; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; (Paragraph deleted) .5 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .6 Preparation for,and attendance at,a public presentation,meeting or hearing after 2 total; .7 Preparation for,and attendance at a dispute resolution proceeding or legal proceeding,except where the Architect is party thereto; .8 Consultation concerning replacement of Work resulting from fire or other cause during construction;or .9 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect; .10 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents,field conditions,other Owner-provided information, Contractor-prepared coordination drawings,or prior Project correspondence or documentation; .11 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data,or the preparation or revision of Instruments of Service; .12 Evaluating an extensive number of Claims as the Initial Decision Maker; .13 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom;or .14 To the extent the Architect's Basic Services are affected,providing Construction Phase Services 60 days after(1)the date of Substantial Completion of the Work or(2)the anticipated date of Substantial Completion identified in Initial Information,whichever is earlier. § 4.3.2 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services.When the limits below are reached,the Architect shall notify the Owner: .1 Two (2 )reviews of each Shop Drawing,Product Data item,sample and similar submittal of the Contractor .2 Eighteen (18 )visits to the site by the Architect over the duration of the Project during construction .3 (Paragraphs deleted) Two (2 )inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One ( 1 )inspections for any portion of the Work to determine final completion § 4.3.3 (Paragraphs deleted) If the services covered by this Agreement have not been completed within Thirty (30 )months of the date of this Agreement,through no fault of the Architect,extension of the Architect's services beyond that time shall be compensated as Additional Services. I (Paragraph deleted) ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement,the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project,including a written program which shall set forth the Owner's objectives,schedule,constraints and criteria,including space requirements and relationships, flexibility, expandability,special equipment,systems and site requirements.Within 15 days after receipt of a written request from AIA Document B101 TM W 2007 formerly 8151 TM—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIA� Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 10 this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under t 1 the law.This document was produced by AIA software at 17;36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 0112212014,and is not for resale. User Notes: (2035237936) the Architect,the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate,give notice of or enforce lien rights. § 5.2 The Owner shall establish and periodically update the Owner's budget for the Project, including(l)the budget for the Cost of the Work as defined in Section 6.1;(2)the Owner's other costs;and,(3)reasonable contingencies related to all of these costs.If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work,the Owner shall notify the Architect.The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project.The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. The City Manager is the representative authorized to act on the Owner's behalf with respect to the Project,provided however,that any change in the Architect's Services which may result in additional expenses and costs of$10,000.00 or more must be approved by Mayor and Council of the City of Tybee Island,Georgia. § 5.4 The Owner shall furnish surveys to describe physical characteristics,legal limitations and utility locations for the site of the Project,and a written legal description of the site.The surveys and legal information shall include,as applicable,grades and lines of streets,alleys,pavements and adjoining property and structures;designated wetlands; adjacent drainage;rights-of-way,restrictions,easements,encroachments,zoning,deed restrictions,boundaries and contours of the site;locations,dimensions and necessary data with respect to existing buildings, other improvements and trees;and information concerning available utility services and lines,both public and private,above and below grade,including inverts and depths.All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Architect shall furnish the services of geotechnical engineers to provide test borings to determine soil bearing and seismic zone classification for structural design purposes.Any additional testing deemed necessary due to discovery of hazardous materials etc.,shall be discussed with the Owner and shall be additional services at the Owner's expense. § 5.6 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request,the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants.The Owner shall furnish the services of consultants other than those designated in this Agreement,or authorize the Architect to furnish them as an Additional Service,when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project § 5.7 The Owner shall furnish tests,inspections and reports required by law or the Contract Documents,such as structural,mechanical,and chemical tests,tests for air and water pollution,and tests for hazardous materials. § 5.8 The Owner shall furnish all legal,insurance and accounting services,including auditing services,that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.9 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project,including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.10 Except as otherwise provided in this Agreement,or when direct communications have been specially authorized,the Owner shall endeavor to communicate with the Contractor and the Architect's consultants through the Architect about matters arising out of or relating to the Contract Documents.The Owner shall promptly notify the Architect of any direct communications that may affect the Architect's services. § 5.11 Before executing the Contract for Construction,the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement.The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor,including the General Conditions of the Contract for Construction. § 5.12 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. AlA Document B101 TM-2007 formerly B151"-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of .1 this AlAe Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for 'J resale. �/"lf User Notes: (2036237936) ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement,the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors'general conditions costs, overhead and profit.The Cost of the Work does not include the compensation of the Architect,the costs of the land, rights-of-way,financing,contingencies for changes in the Work or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information,and may be adjusted throughout the Project as required under Sections 5.2,6.4 and 6.5.Evaluations of the Owner's budget for the Cost of the Work,the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect, represent the Architect's judgment as a design professional.It is recognized,however,that neither the Architect nor the Owner has control over the cost of labor,materials or equipment;the Contractor's methods of determining bid prices; or competitive bidding,market or negotiating conditions.Accordingly,the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work,the Architect shall be permitted to include contingencies for design, bidding and price escalation;to determine what materials,equipment,component systems and types of construction are to be included in the Contract Documents;to make reasonable adjustments in the program and scope of the Project; and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work.The Architect's estimate of the Cost of the Work shall be based on current area,volume or similar conceptual estimating techniques.If the Owner requests detailed cost estimating services,the Architect shall provide such services as an Additional Service under Article 4. § 6.4 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner,through no fault of the Architect,the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work,the Architect shall make appropriate recommendations to the Owner to adjust the Project's size,quality or budget for the Cost of the Work,and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal,the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect,revise the Project program,scope, or quality as required to reduce the Cost of the Work;or .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4,the Architect,without additional compensation,shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services,or the budget as adjusted under Section 6.6.1.The Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service,or any other information,the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project.If the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form,they shall endeavor to establish necessary protocols governing such transmissions. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service,including the Drawings and Specifications,and shall retain all common law, statutory and other reserved rights,including copyrights. Submission or distribution of Instruments of Service to meet official AIA Document 5101 T'"-200T formerly 5151"—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIAA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 12 this AlA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under 4 r the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2019,and is not for resale. ,` User Notes: (2035237936) regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement,the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing,using,maintaining,altering and adding to the Project,provided that the Owner substantially performs its obligations,including prompt payment of all sums when due,under this Agreement.The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement.The license granted under this section permits the Owner to authorize the Contractor, Subcontractors,Sub-subcontractors,and material or equipment suppliers,as well as the Owner's consultants and separate contractors,to reproduce applicable portions of the Instruments of Service solely and exclusively for use in performing services or construction for the Project.If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4,the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service for other than this contracted project without retaining the author of the Instruments of Service,the Owner releases the Architect and Architect's consultant(s)from all claims and causes of action arising from such uses.The Owner,to the extent permitted by law,further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses,including the cost of defense,related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1.The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7,no other license or right shall be deemed granted or implied under this Agreement.The Owner shall not assign,delegate,sublicense,pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect.Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 GENERAL § 8.1.1 The Owner and Architect shall commence all claims and causes of action,whether in contract,tort,or otherwise,against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law. § 8.1.2 To the extent damages are covered by property insurance,the Owner and Architect waive all rights against each other and against the contractors,consultants,agents and employees of the other for damages,except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201 2007,General Conditions of the Contract for Construction.The Owner or the Architect,as appropriate,shall require of the contractors,consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. § 8.1.3 INTENTIONALLY LEFT BLANK § 8.2 MEDIATION § 8.2.1 Any claim,dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to litigation..If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims,disputes and other matters in question between them by mediation which,unless the parties mutually agree otherwise,shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement.A request for mediation shall be made in writing,delivered to the other party to the Agreement,and filed with the person or entity administering the mediation.The request may be made concurrently with the filing of a complaint but such request shall not stay any legal proceeding thereto. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally.The mediation shall be held in the place where the Project is located,unless another location is mutually agreed upon.Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. AIA Document 8101 TM-2007 formerly B151 TM—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 13 this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 0112212014,and is not for resale. User Notes: (2035237936) § 8.2.4 (Paragraphs deleted) INTENTIONALLY LEFT BLANK I § 8.3 INTENTIONALLY LEFT BLANK (Paragraphs deleted) § 8,4 JURISDICTION AND VENUE § 8.4.1 The parties agree that any civil action,arbitration or mediation of any dispute arising under this Agreement shall take place only in Tybee Island or Savannah,Chatham County, Georgia. The parties further agree and stipulate to the jurisdiction and venue of the United States District Court for the Southern District of Georgia, Savannah Division,the Superior Court of Chatham County or the State Court of Chatham County over them and over any civil action arising under this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement,such failure shall be considered substantial nonperformance and cause for termination or,at the Architect's option,cause for suspension of performance of services under this Agreement.If the Architect elects to suspend services,the Architect shall give seven days'written notice to the Owner before suspending services. In the event of a suspension of services,the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services.Before resuming services,the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services.The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project,the Architect shall be compensated for services performed prior to notice of such suspension.When the Project is resumed,the Architect shall he compensated for expenses incurred in the interruption and resumption of the Architect's services.The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 consecutive days for reasons other than the fault of the Architect,the Architect may terminate this Agreement by giving not less than seven days'written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days'written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 In the event of termination not the fault of the Architect,the Architect shall be compensated for services performed prior to termination. I § 9.7 INTENTIONALLY LEFT BLANK § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. ARTICLE 10 MISCELLANEOUS PROVISIONS I § 10.1 This Agreement shall be governed by the laws of the State of Georgia. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201 2007,General Conditions of the Contract for Construction. AlA Document B101 TM-2007 formerly B151 T"'—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AlA� Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 14 this AIAI'Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139 1 which expires on 0112212014,and is not for resale. User Notes: (2035237936) § 10.3 The Owner and Architect,respectively,bind themselves,their agents, successors,assigns and legal representatives to this Agreement.Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other,except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. § 10.4 If the Owner requests the Architect to execute certificates,the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender,the Architect shall execute all such consents that are consistent with this Agreement,provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution.The Architect shall not be required to execute certificates or consents that would require knowledge,services or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement,the Architect shall have no responsibility for the discovery, presence,handling,removal or disposal of,or exposure of persons to,hazardous materials or toxic substances in any form at the Project site,unless the presence or exposure to hazardous materials or toxic substances was caused in whole or in part by negligence of the Architect. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials.The Architect shall be given reasonable access to the completed Project to make such representations.However,the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. § 10.8 If the Architect or Owner receives information specifically designated by the other party as"confidential"or "business proprietary,"to the extent permitted by Georgia Iaw related to open records,the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to(1)its employees,(2)those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project,or(3)its consultants and contractors whose contracts include similar restrictions on the use of confidential information. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3,the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation.) One-hundred fifty six thousand,one hundred eighty dollars and 00 cents ($156,180.00) § 11.2 For Additional Services designated in Section 4.1,the Owner shall compensate the Architect as follows: (Insert amount of or basis for,compensation.If necessary, list specific services to which particular methods of compensation apply.) To be negotiated if any Additional Services are required or desired by Owner § 11.3 For additional services that may arise during the course of the Project,including those under (Paragraphs deleted) section 4.3,the Owner and Architect shall come to an agreement on those Additional Services and any Agreement shall become an Addenda to this Agreement. § 11.4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus Fifteen percent( 15 %),or as otherwise stated below: MA Document B101 TM-2007 formerly B151 TM'—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIAA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 15 this AIA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under ,ps.,10 I the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01122/2014,and is not for resale. User Notes: (2035237936) § 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work,the compensation for each phase of services shall be as follows: Soil Testing $2,180 Building Demo Oversight $10,000 Schematic Design Phase $24,000 (Row deleted) Design Development Phase $14,000 Construction Documents Phase $80,000 Bidding or Negotiation Phase $6,000 Construction Phase $20,000 Total Basic Compensation $ 156,180 § 11.6 In the event that all basic services are not performed by Architect,for any reason,the parties agree that the chart in section 11.5 shall be used to determine the payments due Architect under this agreement.If a phase is not completed,Architect is entitled only to the percentage of completion of the phase. § 11.INf ENTIONALLY LEFT BLANK 1 (Table deleted) (Paragraphs deleted) § 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project,as follows: .1 Transportation other than transportation to or from locations within Chatham County; .2 Long distance services,dedicated data and communication services,teleconferences,Project Web sites,and extranets; .3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing,reproductions,plots,standard form documents; .5 Postage,handling and delivery; .6 Expense of overtime work requiring higher than regular rates,if authorized in advance by the Owner; .7 Renderings,models,mock-ups,professional photography,and presentation materials requested by the Owner; .8 Architect's Consultant's expense of professional liability insurance dedicated exclusively to this Project,or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses;and .11 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus zero percent( 0%)of the expenses incurred. § 11.8.3 Expenses Which Are Not Reimburseable. The following expenses are considered part of Architect's Basic Services and Owner owes no reimbursement related thereto: (1) Salaries and other compensation of the Architect's personnel who may work on the Project or are located at that Architect's principal office or offices; (2) Expenses of the Architect's principal office and offices; (3) Overhead and general expenses; MA Document B101 T"'—2007 formerly B151'"'—1997).Copyright 01974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights init. reserved.WARNING:This AlAA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 16 this AlA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under 1 the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for resale. User Notes: (2030237936) (4) Any capital expenses,including any interest on Architect's capital which may be employed for the Project; (5) Costs due to the negligence or failure of Architect or Architect's consultant's; (6) Costs which exceed the cost of Basic Services outlined in section 11.1,other than additional costs approved in writing by Owner; (7) Costs to re-draw or re-produce any documents which were previously rejected by any state,federal or local government;and, (8) Legal fees arising from disputes between Owner and Architect. § 11.9 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE If the Owner terminates the Architect for its convenience under Section 9.5,the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing,using and maintaining the Project as follows: Ten percent(10%)of fee yet to be earned on uncompleted work/services § 11.10 PAYMENTS TO THE ARCHITECT § 11.10.1 INTENTIONALLY LEFT BLANK § 11.10.2 Unless otherwise agreed,payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. This Agreement is subject to the Georgia Prompt Payment Act. 1 § 11.10.3 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect,or to offset sums requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10,4 Records of Reimbursable Expenses,expenses pertaining to Additional Services,and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: § 12.1 - SEVERABILITY. In the event any provision of this Agreement is held invalid or unenforceable, such holding shall only apply to such provision and shall not affect or render invalid or unenforceable any other provision of this Agreement. § 12.2 - INDEMNIFICATION. To the fullest extent permitted by law the Architect shall indemnify and hold harmless the Owner,Owner's employee's,and Owner's agents and representatives from and against claims,damages, losses and expenses,including but not limited to attorney's fees, arising out of or resulting from performance of the Architect's Services and Responsibilities,provided that such claim,damage,Ioss or expense is attributable to bodily injury,sickness,disease or death,or to injury to or destruction of tangible property,but only to the extent caused by the negligent acts or omissions of the Architect,Architect's employees,Architect's subcontractors,or for anyone for whose acts they may be Iiable.Notwithstanding the foregoing,where the damages,losses,or expenses,including attorney fees,arising out of bodily injury to persons,death,or damage to property is caused by or results from the sole negligence of the indemnitee,this section shall not be applicable. Such obligation shall not be construed to negate, abridge,or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Section. ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations,representations or agreements,either written or oral.This Agreement may be amended only by written instrument signed by both Owner and Architect. AlA Document B101 TM..2007 formerly B151'm—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights Init. reserved.WARNING:This AIA Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of 17 this AlA®Document,or any portion of it,may result in severe cil and criminal penalties,and will be prosecuted to the maximum extent possible under #R9 the law.This document was produced by AIA software at 17:36:34 Gaol 04118!2013 under Order Na no which expires ort 01!22!2014,and is not for resale. User Notes: {2035237936) § 13.2 This Agreement is comprised of the following documents listed below: .1 MA Document B101T"_2007,Standard Form Agreement Between Owner and Architect (Paragraphs deleted) .2 Other documents: (List other documents,ifany, including Exhibit A,Initial Information, and additional scopes of service, if any,forming part of the Agreement.) Exhibit A,Initial Information Exhibit B,Request for Proposals#2012-633 and Exhibit C,Proposed Project Schedule This Agreement entered into as of the day and year first written above. OW ARCHITECT / /1 I ( /ature) (Signa.u -) „.son Buelterman,Mayor of the City of Tybee Island Robert J.Poticny, F,Principal (Printed name and title) (Printed name and title) sve AlA Document B10111”—2007 formerly B151Tm—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights snit. reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and international Treaties.Unauthorized reproduction or distribution of 18 this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under i the law.This document was produced by AlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for resale. User Notes: (2035237936) Additions and Deletions Report for A1A®Document B101 TM — 2007 This Additions and Deletions Report,as defined on page 1 of the associated document,reproduces below all text the author has added to the standard form AIA document in order to complete it,as well as any text the author may have added to or deleted from the original AIA text.Added text is shown underlined.Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document.This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 17:36:34 on 04/18/2013. PAGE 1 • AGREEMENT made as of the Eighteenth day of April in the year Two Thousand Thirteen • City of Tybee Island,Other 403 Butler Avenue Tybee Island,GA 31328 Telephone Number: (912)786-4573 Greenline Architecture,Professional Corporation 28 E.35th Street • • Savannah GA 31401 Telephone Number: 912-447-5665 Fax Number:912-447-8381 Tybee Island Public Safety Building lots 78 and 80 at Van Home Street,Tybee Island,Georgia PAGE 2 October 228;201;3 September 142024 • • PAGE 3 § 2.4 Except with the Owner's knowledge and consent,the Architect shall not engage in any activity,or accept any employment,interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. In addition,the Architect shall not engage in any activity where there may be a conflict with the Owner.The Architect shall not discuss the project with the media without prior written consent by the Owner. § 2.5 The Architect shall maintain the following insurance for the duration of this Agreement.If any of the the AK,hitect for any additional cost:Agreement Additions and Deletions Report for AIA Document 8101 T"1—2007(formerly B151 TM-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AIA®Document is protected by U.S.Copyright Law and International Treaties.Unauthorized .) reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the 1), maximum extent possible under the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for resale. User Notes: (2035237936) $4000,000GeneralAggregate $2;000,000 Persorial.inl SLo00,000 500 000/Tncident $2;(100 000fGliiiit4 000;000 Aggregate 2.6 The Architect shall cause the commercial general liability coverage required by this agreement to include: 1)The Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions during the course of the Architect's services;and,2)The Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions causing damage or losses after the Architect has completed his services. PAGE 5 § 3.4.3 During the development of the Construction Documents,the Architect shall ussist the Owner in the be responsible for the development and preparation of(1)bidding and procurement information that describes the time, place and conditions of bidding,including bidding or proposal forms; (2)the related public advertising and plan distribution(3)the form of agreement between the Owner and Contractor;and(3 4),the Conditions of the Contract for Construction(General,Supplementary and other Conditions).The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. The Architect shall assist the Owner in establishing a list of prospective contractors.selecting a Contractor. Following the Owner's approval of the Construction Documents,the Architect shall assist the Owner in(1)obtaining either competitive bids or negotiated proposals; competitive sealed bids or obtaining negotiated proposals for construction delivery,in accordance with Georgia's Public Works Construction Law(O.C.G.A. $36-91-1 et. seq.);(2)confirming responsiveness of bids or proposals; (3)determining the successful bid or proposal,if any; and,(4)awarding and preparing contracts for construction. .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; #—public advertising in accordance with the Georgia Public Works Construction Law.2 _distributing the Bidding Documents to prospective bidders,requesting their return upon completion of the bidding process,and maintaining a log of distribution and retrieval and of the amounts of deposits,if any,received from and returned to prospective bidders; PAGE 9 § 4.1.1 Programming Architect Incl.in Basic Services § 4.1.2 Multipleyreliminary designs Architect Up to 2 Incl.in Basic Services § 4.1.3 Measured drawings NP § 4.1.4 Existing facilities surveys Architect Incl.in Basic Services § 4.1.5 Site Evaluation and Planning(B203TM-2007) Architect Incl.in Basic Services — Additions and Deletions Report for AIA Document B101 T,—2007(formerly B1511"—1997).Copyright©1974,1978,1987,1997 and 2007 by The American institute of Architects.All rights reserved.WARNING:This Abe Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 2 reproduction or distribution of this AIA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/22/2014,and is not for resale. User Notes: (2035237936) § 4.1.6 Building information modeling NP § 4.1.7 Civil engineering Architect Incl.in Basic Services § 4.1.8 Landscape design NP Architect Finish Selection Incl.in Basic § 4.1.9 Architectural Interior Design(B252TM-2007) Services § 4.1.10 Value Analysis(B204TM-2007) NP § 4.1.11 Detailed cost estimating NP § 4.1.12 On-site project representation NP § 4.1.13 Conformed construction documents NP § 4.1.14 As-Designed Record drawings NP § 4.1.15 As-Constructed Record drawings NP § 4.1.16 Post occupancy evaluation NP § 4.1.17 Facility Support Services(B210TM-2007) NP § 4.1.18 Tenant-related services NP § 4.1.19 Coordination of Owner's consultants NP § 4.1.20 Telecommunications/data design Architect Incl.in Basic Services § 4.1.21 Security Evaluation and Planning NP (B206T14-2007) § 4.1.22 Commissioning(B211TM-2007) NP § 4.1.23 Extensive environmentally responsible design NP NP But LEED-certified equivalent will § 4.1:24 LEED®Certification(B214TM-2007) be a goal of design team § 4.1.25 Fast-track design services NP § 4.1.26 Historic Preservation(13205T"-2007) NP § 4.1.27 Furniture,Furnishings,and Equipment Design NP (B253TM-2007) Items 4.1.1,4.1.2,4.1.4,4.1.5,4.1.7,4.1.9 and 4.1.24 listed in the section above are not considered Additional Services,rather are Basic Services under this contract.Architect is not entitled to any further remuneration beyond that specified in Section 11.1 of this Agreement. PAGE 10 .5 Preparing digital data for transmission to the Owner's consultants and cont+aeters,or to-ether Owner authorized recipients; -F�-- .5 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .6 Preparation for,and attendance at,a public presentation,meeting orlteafing;hearing after 2 total; 4---.7 Preparation for,and attendance at a dispute resolution proceeding or legal proceeding,except where the Architect is party thereto; .9 Evaluation of the qualifications of bidders or persons providing proposals; 40—.8 Consultation concerning replacement of Work resulting from fire or other cause during construction;or .9 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect: .10 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents,field conditions,other Owner-provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; .11 Assistance to the Initial Decision Maker,if other than the Architect.Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data. or the preparation or revision of Instruments of Service; Additions and Deletions Report for AIA Document B101 T'"-2007(formerly 8161" —1997).Copyright©1974,1978,1987,1997 and 2007 by The American institute of Architects.All rights reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 3 reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires t 1 on 0112212014,and is not for resale. 11 ! User Notes: (2035237936) .12 Evaluating an extensive number of Claims as the Initial Decision Maker; .13 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom;or .14 To the extent the Architect's Basic Services are affected,providing Construction Phase Services 60 days after(1)the date of Substantial Completion of the Work or(2)the anticipated date of Substantial Completion identified in Initial Information,whichever is earlier. § 4.3.2 To avoid delay in the Construction Phatc,the Architect shall provide the following Additional Services,notify - - . . , = e _ - .. . .: _ : : • _ . _ . _ :The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services.When the limits below are reached,the Architect shall notify the Owner: .1 Reviewing a Contractor's submittal out of sequcnec from the submittal schedule agreed to by the Architect;Two (2 )reviews of each Shop Drawing,Product Data item,sample and similar submittal of the Contractor .2 Responding to the Contractor's-requests for information that arc not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and documentatioi3;Eighteen ( 18 )visits to the site by the Architect over the duration of the Project during construction .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .1 Evaluating an extensive number of Claims as the Initial Decision Maker; • Instruments of Service resulting therefrom;orTwo (2 )inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the req_uirements of the Contract Documents • .6 To the extent the Architect's Basic Services arc affected,prodding Construction Phase Services-68 Completion identified in Initial Information,whichever is earlier..4 One (1 )inspections for any portion of the Work to determine final completion § 4.3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services.When the limits below are reached,the Architect shall notify the Owner: Geatraeter .2 ( )visits to the site by the Architect over the-duration of the Project during construction .3 ( )inspections for any portion of the Work to determine whether such portion of the Work is .4 ( )inspections for any portion of the Work to determine final completionif the services covered by this Agreement have not been completed within Thirty (30 )months of the date of this Agreement,through no fault of the Architect,extension of the Architect's services beyond that time shall be compensated as Additional Services. § 4.3.4 If the seriecsered by this Agreement have not been completed within ( )months of the date of this Agreement,through tae fault of the Architect,extension of the Architect's services beyond that time shall be compensated as Additional Services. PAGE 11 The City Manager is the representative authorized to act on the Owner's behalf with respect to the Project,provided however,that any change in the Architect's Services which may result in additional expenses and costs of$10,000.00 or more must be approved by Mayor and Council of the City of Tybee Island,Georgia. Additions and Deletions Report for MA Document B101 T""-2007(formerly B161711-1997).Copyright O 1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 4 reproduction or distribution of this AIA''Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAlA software at 17:36:34 on 04/18/2013 under Order No.8726 8 771 39_1 which expires on 0112212014,and is not for resale. User Notes: (2035237935) § 5.5 The Owner shall furnish services of geotechnical engineers,which may include but are not limited to test borings,test pits,determinations of soil bearing values,percolation tests,evaluations of hazardous materials,seismic evaluation,ground corrosion tests and resistivity tests,including necessary operations for anticipating subsoil conditions,with written reports and appropriate recommendations. The Architect shall furnish the services of geotechnical engineers to provide test borings to determine soil bearing and seismic zone classification for structural design purposes.Any additional testing deemed necessary due to discovery of hazardous materials etc.,shall be discussed with the Owner and shall be additional services at the Owner's expense. § 5.6 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request,the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants.The Owner shall furnish the services of consultants other than those designated in this Agreement,or authorize the Architect to furnish them as an Additional Service,when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project.The Owner shall require that its consultants maintain professional liability insurance as appropriate to the services provided.Proiect PAGE 13 § 7.3.1 In the event the Owner uses the Instruments of Service for other than this contracted project without retaining the author of the Instruments of Service,the Owner releases the Architect and Architect's consultant(s)from all claims and causes of action arising from such uses.The Owner,to the extent permitted by law,further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses,including the cost of defense,related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1.The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 8.1.1 The Owner and Architect shall commence all claims and causes of action,whether in contract,tort,or otherwise,against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law,but in any case not more than 10 years after the data of Substantial Completion of the Work.The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.I.I.law. § 8.1.3 The Architect and Owner waive consequential damages for claims,disputes or other matters in question arising out of or relating to this Agreement.This mutual waiver is applicable,without limitation,to all consequential damages due to either party's termination of this Agreement,except as specifically premed in Section 7 INTENTIONALLY LEFT BLANK § 8.2.1 Any claim,dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution.litigation..If such matter relates to or is the subject of a lien arising out of the Architect's services,the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims,disputes and other matters in question between them by mediation which,unless the parties mutually agree otherwise,shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement.A request for mediation shall be made in writing,delivered to the other party to the Agreement,and filed with the person or entity administering the mediation.The request may be made concurrently with the filing of a complaint or other appropriate demand for binding disputa resolution but,in such event,mediation shall proceed in advance of binding dispute resolution proceedings,which shall be stayed pending mediation for a. riod of 60 days from the date of filing,unless stayed for a longer period by agreement of the parties or court order.If an arbitration Additions and Deletions Report for MA Document B101 TM-2007(formerly B151 T"'—1997).Copyright 01974,1978,1987,1997 and 2007 by The American institute of Architects.All rights reserved.WARNING:This AlA®Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 5 reproduction or distribution of this AIA® Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01/2212014,and is not for resale. User Notes: (2035237936) _- •-- • - -• - : - _ -- •-_ .but such request shall not stay any legal proceeding thereto. PAGE 14 •§ 8.2.4 - :-. - _. :. _ .- : - . . . : , _ ,. , - ---, ; dispute resolution shall be the following: tinng te-s binding dispute °��l-idien ethed other than litigation, the dispute will be ,csolvcd in a court of ompetcntjurisdiction.) { ] Arbitration pursuant to Section 8.3 of this Agreement { ] Litigation in a court of competent jurisdiction { ] Other(Specify)INTENTIONALLY LEFT BLANK § 8.3 ARBITRATIONINTENTIONALLY LEFT BLANK --.• - :- .. : arbitration which,unless the parties mutually agree otherwise, shall be administered by -the-American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement.A demand for arbitrating shall be made in writing, delivered to the other party to this Agreement,and filed with the person or entity administering the arbitration. §--8.34-1-A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, Made after the date when the institution of legal or equitable proceedings based on the claim, eenstituto the institution of le_al or equitable proceedings based on the claim,dispute or other matter in question: court having jurisdiction thereof. §--84y3--The-award rendered by the arbitrator(s)shall be final,and judgment may bo•ciitcred upon-it in secerdE1+1C-8-with applicable law in any court having jurisdiction thereof. 1-8.3.4 CONSOr IDATION Oo JOINDER olidation;(2)the arbitrations to be consolidated substantially involve common questions of law or fact; tat the party -ht-te be joined consents in writing to such joinder.Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim,dispute or other matter in question not described in the written consent. r. w .. . _ Architect under this Agreement. $ 8.4 JURISDICTION AND VENUE Additions and Deletions Report for AlA Document 13101 TM-2007(formerly B151 TM—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AIA®Document is protected by U.S.Copyright Law and international Treaties.Unauthorized 6 reproduction or distribution of this AlA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAfA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires r on 01/22/2014,and is not for resale. (� User Notes: (2035237936) § $.4.1 The parties agree that any civil action,arbitration or mediation of any dispute arising under this Agreement shall take place only in Tybee Island or Savannah,Chatham County,Georgia. The parties further agree and stipulate to the jurisdiction and venue of the United States District Court for the Southern District of Georgia, Savannah Division,the Superior Court of Chatham County or the State Court of Chatham County over them and over any civil action arising under this Agreement. § 9.3 If the Owner suspends the Project for more than 90 cumulative consecutive days for reasons other than the fault of the Architect,the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.6 In the event of termination not the fault of the Architect,the Architect shall be compensated for services performed prior to . : _ - :. .: - - :: : _ :.- :. : : -• .- defined-in c,,....:,._,9.7.tetutination. § 9.7 Termination Expenses arc in addition to compensation for the Architect's services and include expenses directly ale to termination for which the Architect in not otherwise compensated,plus an amount for the Arahiteot'a anticipated profit on the value of the services not performed by the Architect:INTENTIONALLY LEFT BLANK § 10.1 This Agreement shall be governed by the law of the place where the Project is located,except that if the parties $.3.1aws of the State of Georgia. . PAGE 15 § 10.6 Unless otherwise required in this Agreement,the Architect shall have no responsibility for the discovery, presence,handling,removal or disposal of,or exposure of persons to,hazardous materials or toxic substances in any form at the Project cite.site,unless the presence or exposure to hazardous materials or toxic substances was caused in whole or in part by negligence of the Architect. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials.The Architect shall be given reasonable access to the completed Project to make such representations.However,the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary.The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project.proprietary. § 10.8 If the Architect or Owner receives information specifically designated by the other party as"confidential"or "business proprietary," to the extent pettnitted by Georgia law related to open records,the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to(1)its employees,(2)those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or(3)its consultants and contractors whose contracts include similar restrictions on the use of confidential information. One-hundred fifty six thousand,one hundred eighty dollars and 00 cents ($156,180.00) To be negotiated if any Additional Services are required or desired by Owner Additions and Deletions Report for AlA Document B101T"'-2007(formerly B151T"'-1997).Copyright©1974,1978,1987,1997 and 2007 by The American institute of Architects.All rights reserved.WARNING;This AEA®Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 7 reproduction or distribution of this ALA Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_i which expires on 01/22/2014,and is not for resale. User Notes: (2035237936) § 11.3 For Additional Services additional services that may arise during the course of the Project,including those under Section 1.3,the Owner shall compensate the Architect-as follows: {Insert amount of or basis for, compensation.} section 4.3,the Owner and Architect shall come to an agreement on those Additional Services and any Agreement shall become an Addenda to this Agreement. § 11.4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus Fifteen percent(15 %),or as otherwise stated below: PAGE 16 Soil Testing $2,180 Building Demo Oversight $10,000 Schematic Design Phase $24,000 percent ( Design Development Phase $14,000 percent ( 4) Construction Documents Phase $80,000 percent-( ) Bidding or Negotiation Phase $6,000 per-cent-4 Construction Phase $20,000 percent--( 9,44 Total Basic Compensation ene-hunelfed-$ 156,180 percent—E 4-00 444 § 11.6 When compensation is based on a percentage of the Cost of the Work and any portions of the Project are deleted er otherwise not constructed,compensation for those portions of the Project shall be payable to the extent services arc performed on those portions,in accordance with the schedule set forth in Section 11.5 based on(I)the lowest bona fide bid or negotiated proposal,or(2)if no such bid or proposal is received,the most recent estimate of the Cost of the Work for such portions of the Project.The Architect shall be entitled to compensation in accordance with this' Agreement for all services performed whether or not the Construction Phase is commenced.In the event that all basic services are not performed by Architect,for any reason,the parties agree that the chart in section 11.5 shall be used to determine the payments due Architect under this agreement.If a phase is not completed,Architect is entitled only to the percentage of completion of the phase. § 11.INTENTIONALLY LEFT BLANK § 11.7 The hourly billing rates for services of the Architect and the Architect's consultants,if any,arc set forth below. The rates shall bo adjusted in accordance with the Architect's and Architect's consultants'normal review practices. Of applicable,attach an exhibit of hourly billing rates or insert them below) Empin r Catego y Rate .1 Transportation and authorized out of town travel and subuistcncc;other than transportation to or from locations within Chatham County; Additions and Deletions Report for AIA Document 2101 TM"—2007(formerly 13151 T"1-1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 8 reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAlA software at 17:36:34 on 04118/2013 under Order No.87268 7 71 3 9_1 which expires on 01/2212014,and is not for resale. User Notes: (2035237936) § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus zero percent( 0%)of the expenses incurred. 11.83 Expenses Which Are Not Reimburseable. The following expenses are considered part of Architect's Basic Services and Owner owes no reimbursement related thereto: (1) Salaries and other compensation of the Architect's personnel who may work on the Project or are located at that Architect's principal office or offices; (2) Expenses of the Architect's principal office and offices; (3) Overhead and general expenses; (4) Any capital expenses,including any interest on Architect's capital which may be employed for the Project; (5) Costs due to the negligence or failure of Architect or Architect's consultant's; (6) Costs which exceed the cost of Basic Services outlined in section 11.1,other than additional costs approved in writing by Owner; (7) Costs to re-draw or re-produce any documents which were previously rejected by any state,federal or local government;and, (8) Legal fees arising from disputes between Owner and Architect. PAGE 17 If the Owner terminates the Architect for its convenience under Section 9.5,er-the Architect terminates thi3 Agreement under Section 9.3,the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing,using and maintaining the Project as follows: Ten percent(10%)of fee yet to be earned on uncompleted work/services § 11.10.1 An initial payment of ($ )shall be madc upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice.INTENTIONALLY LEFT BLANK § 11.10.2 Unless otherwise agreed,payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid ( )days after the st at the rate entered below,or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect.This Agreement is subject to the Georgia Prompt Payment Act. (Insert rate of monthly or annual interest agreed upon.) $ 12.1 - SEVERABILITY. In the event any provision of this Agreement is held invalid or unenforceable, such holding shall only apply to such provision and shall not affect or render invalid or unenforceable any other provision of this Agreement. $ 12.2 - INDEMNIFICATION. To the fullest extent permitted by law the Architect shall indemnify and hold harmless the Owner,Owner's employee's,and Owner's agents and representatives from and against claims,damages, losses and expenses,including but not limited to attorney's fees,arising out of or resulting from performance of the Architect's Services and Responsibilities,provided that such claim,damage,loss or expense is attributable to bodily injury,sickness,disease or death,or to injury to or destruction of tangible property,but only to the extent caused by the negligent acts or omissions of the Architect,Architect's employees,Architect's subcontractors,or for anyone for whose acts they may be liable.Notwithstanding the foregoing,where the damages,losses,or expenses,including attorney fees,arising out of bodily injury to persons,death,or damage to property is caused by or results from the sole negligence of the indemnitee,this section shall not be applicable. Such obligation shall not be construed to negate, Additions and Deletions Report for AIA Document B101 MI-2007{formerly 13151/"—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and international Treaties.Unauthorized 9 reproduction or distribution of this AlA® Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the A�J /. maximum extent possible under the law.This document was produced by AlA software at 17:36:34 on 04/18/2013 under Order No.8726877139 1 which expires tV}�yf fir" on 01/2 2120 1 4,and is not for resale. User Notes: (2035237936) abridge,or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Section. PAGE 18 .2 AIA Document E201TM 2007,Digital-Data Protocol Exhibit,if completed,or the following: 3- .2 Other documents: Exhibit A,Initial Information Exhibit B,Request for Proposals#2012-633 and Exhibit C,Proposed Project Schedule Jason Buelterman,Mayor of the City of Tybee Island Robert J. Poticny,AIA,Principal Additions and Deletions Report for AlA Document 8101 T"—2007(formerly SUIT"'—1997).Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AlA®Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 10 reproduction or distribution of this AlA® Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AlA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 0 1/2 2120 1 4,and is not for resale. User Notes: {2035237936) Certification of Document's Authenticity AIA Document D4OI TM - 2003 I,Monica D.Mastrianni,hereby certify,to the best of my knowledge, information and belief,that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 17:36:34 on 04/18/2013 under Order No. 8726877139_1 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AM!'Document B 101TM—2007, Standard Form of Agreement Between Owner and Architect,as published by the AIA in its software,other than those additions and deletions shown in the associated Additions and Deletions Report. Les (Signed 6 ' 1 t re (Title) f 27/7,o t (Date) • AIA Document D401 T"I 2003.Copyright O 4992 and 2003 by The American institute of Architects.All rights reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this Ale Document,or any portion of it,may j result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 17:36:34 on 04/18/2013 under Order No.8726877139_1 which expires on 01122/2014,and is not for resale. User Notes: (2035237936) two iAIA Document 101" - 2007 Exhibit A Initial Information for the following PROJECT: (Name and location or address) Tybee Island Public Safety Building ADDITIONS AND DELETIONS: lots 78 and 80 at Van Home Street,Tybee Island,Georgia The author of this document has added information needed for its THE OWNER: completion.The author may also have revised the text of the original (Name, legal status and address) AIA standard form.An Additions and City of Tybee Island,Other Deletions Report that notes added information as well as revisions to the 403 Butler Avenue standard form text is available from Tybee Island,GA 31328 the author and should be reviewed.A vertical line in the left margin of this THE ARCHITECT: document indicates where the author (Name, legal status and address) has added necessary information and where the author has added to or Greenline Architecture,Professional Corporation deleted from the original AIA text. 28 E.35th Street This document has important legal Savannah GA 31401 consequences.Consultation with an attorney is encouraged with This Agreement is based on the following information. to to its completion or modification. ationnpect . (Note the disposition for the following items by inserting the requested information or a statement such as "not applicable,""unknown at time of execution"or "to be determined later by mutual agreement.') ARTICLE Al, PROJECT INFORMATION § A.1.1 The Owner's program for the Project: (Identify documentation or state the manner in which the program will be developed) The Owner desires to construct a Public Safety Building for the City of Tybee Island pursuant to REP#2012-633,incorporated fully herein as"Exhibit B." The anticipated site improvements and building square footage for each area are as follows: (1) Administrative—10,640 square feet,(2)multi-purpose courtroom,training,and city council chambers—2,400 square feet,(3)detention area/holding cells—360 square feet,(4) sally port/garage enclosure(add alternate)—1,000 square feet,(5)fire bay(add alternate)— 520 square feet,and(6)and automated fuel reading system with 2 new fuel pumps(add alternate). The parties agree that the City may want to make changes to this written program. The parties agree that the Owner can meet its obligations under Section 5.1 of this Agreement,providing in a timely manner regarding requirements for and limitations on the Project,including a written program which shall set forth the Owner's objectives, schedule,constraints and criteria,so long as the Owner has furnished to Architect the foregoing prior to Architect's commencement of the Schematic Design Services Phase under this Agreement. § A.1.2 The Project's physical characteristics: (!dent or describe, if appropriate,size, location, dimensions, or other pertinent information,such as geotechnical reports;site,boundary and topographic surveys;traffic and utility studies;availability of public and private utilities and services;legal description of the site;etc.) AIA Document B101"'—2007 Exhibit A.Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING: Init. This AIA°Document is protected by U.S.Copyright Law and international Treaties.Unauthorized reproduction or distribution of this Ale Document, /�� or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This I ■■■f� t [�� J document was produced by AIA software at 17:33:27 on 04/18/2013 under Order No.8726877139_1 which expires on 01122/2014,and is not for resale. I y User Notes: (963926073) The Public Safety Building is to be located at the site at 78 and 80 Van Home Street,Tybee Island Georgia,and the surrounding area. The two buildings on the site will be demolished,at the Owner's expense,in phases as directed by the Owner.Owner will provide Architect with a written protocol for phased demolition prior to commencement of demolition. § A.1.3 The Owner's budget for the Cost of the Work,as defined in Section 6.1: (Provide total, and if known, a line item break down) The Owner's preliminary budget for the Cost of Construction is$2.8Million.The preliminary budget is the basis for the Architect's compensation in the Agreement.Any changes to this preliminary budget for the Cost of Construction, in excess of$250,000,shall entitle Architect to a fee increase equivalent to 7%of the total budget for the cost of construction after allowing a set-off for the preliminary budget amount and the$250,000 excess to which the Architect is not entitled to any further compensation.The Architect is only entitled to this fee increase as it relates to the budget for the project and Architect shall not be entitled to any additional fee or compensation due to the fact that the actual Cost of Work may exceed the budget. § A.1.4 The Owner's other anticipated scheduling information,if any,not provided in Section 1.2: § A.1.5 The Owner intends the following procurement or delivery method for the Project: (Ident method such as competitive bid, negotiated contract, or construction management.) 1 Owner has not determined whether project will be procured by competitive bid or negotiated proposal. § A.1.6 Other Project information: (Identify special characteristics or needs of the Project not provided elsewhere, such as environmentally responsible design or historic preservation requirements.) ARTICLE A.2 PROJECT TEAM § A.2.1 The Owner identifies the following representative in accordance with Section 5.3: (List name, address and other information.) Diane Schliecher,City Manager for the City of Tybee Island 403 Butler Avenue Tybee Island,GA 31328 § A.2.2 The persons or entities,in addition to the Owner's representative,who are required to review the Architect's submittals to the Owner are as follows: (List name, address and other information.) § A.2.3 The Owner will retain the following consultants and contractors: (List discipline and, if known, identifi them by name and address.) § A.2.4 The Architect identifies the following representative in accordance with Section 2.3: (List name, address and other information.) Robert J.Poticny,AIA Greenline Architecture P.C.28 E.35th StreetSavannah GA 31401Email Address:rpoticny @greenlinearch.com § A.2.5 The Architect will retain the consultants identified in Sections A.2.5.1 and A.2.5.2. (List discipline and, if known, identi&them by name, legal status,address and other information.) AIA Document 6101 TM—2007 Exhibit A.Copyright O 1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING: Init. This A€A'Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this Ale Document, 2 or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent passible under the law.This linOV I document was produced by AIA software at 17:33:27 on 04/18/2013 under Order No.8726877139 1 which expires on 01/22/2014,and is not for resale. User Notes: (963926073) § A.2.5.1 Consultants retained under Basic Services: .1 Structural Engineer Michael Sikes,P.C. 54 Ramsgate Road Savannah GA 31419 9121-660-1296 Contact:Hunter Saussy III .2 Mechanical/Electrical Engineer Dulohery Weeks 333 Commercial Drive Savannah GA 31406 912-355-0235 Contact:Jimmy Swails .3 Geotechnical Engineer Whitaker Labs 2500 Tremont Road Savannah GA 31418 912-234-0696 .4 Civil Engineer Thomas&Hutton 25 Park of Commerce Way Savannah GA 31405 912-234-5300 § A.2.5.2 Consultants retained under Additional Services: § A.2.6 Other Initial Information on which the Agreement is based: (Provide other Initial Information) The Architect has been selected to provide the following services:Design of building and site plan excluding landscape design,provide construction and site plan drawings, soil borings(as required),bidding services including public advertising and plan distribution,oversight of construction and review of change orders and provide oversight for the demolition of two existing buildings in accordance with EPA regulations. The design and construction of the building is to be architecturally compatible with the neighborhood,energy efficient,meet state police certification, ADA,and FEMA requirements. The project shall also include a telephone and internet wiring design per the Owner's requirements. The Owner if responsible for having completed a Phase I Limited Site Investigation Report and for having a survey completed. AEA Document B101 TM-2007 Exhibit A.Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All lights reserved.WARNING: �n[t. This AlA®Document is protected by U.S Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AEA®Document, 3 _, or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This • j ; document was produced by AIA software at 17:33:27 on 04/18/2013 under Order No.8726 8771 3 9_1 which expires on 01/22/2014,and is not for resale. `} gam User Notes: (963926073) Additions and Deletions Report for AlA®Document B101TM— 2007 Exhibit A This Additions and Deletions Report,as defined on page 1 of the associated document,reproduces below all text the author has added to the standard form AIA document in order to complete it,as well as any text the author may have added to or deleted from the original AIA text.Added text is shown underlined.Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document.This Additions and Deletions Report and its associated document were generated simultaneously by ALA software at 17:33:27 on 0411812013. PAGE 1 Tybee Island Public Safety Building lots 78 and 80 at Van Home Street,Tybee Island,Georgia City of Tybee Island Other 403 Butler Avenue Tybee Island,GA 31328 Greenline Architecture,Professional Corporation 28 E.35th Street Savannah GA 31401 The Owner desires to construct a Public Safety Building for the City of Tybee Island pursuant to RFP#2012-633, incorporated fully herein as"Exhibit B." The anticipated site improvements and building square footage for each area are as follows: (1)Administrative—10,640 square feet,(2)multi-purpose courtroom,training,and city council chambers—2.400 square feet,(3)detention area/holding cells—360 square feet,(4)sally port/garage enclosure(add alternate)---1,000 square feet,(5)fire bay(add alternate)—520 square feet,and(6)and automated fuel reading system with 2 new fuel pumps(add alternate). The parties agree that the City may want to make changes to this written _ program. The parties agree that the Owner can meet its obligations under Section 5.1 of this Agreement,providing in a timely manner regarding requirements for and limitations on the Project,including a written program which shall set forth the Owner's objectives,schedule,constraints and criteria, so long as the Owner has furnished to Architect the foregoing prior to Architect's commencement of the Schematic Design Services Phase under this Agreement. PAGE2 The Public Safety Building is to be located at the site at 78 and 80 Van Home Street,Tybee Island Georgia,and the surrounding area. The two buildings on the site will be demolished,at the Owner's expense,in phases as directed by the Owner.Owner will provide Architect with a written protocol for phased demolition prior to commencement of demolition. The Owner's preliminary budget for the Cost of Construction is$2.8Million.The preliminary budget is the basis for the Architect's compensation in the Agreement.Any changes to this preliminary budget for the Cost of Construction. in excess of$250,000,shall entitle Architect to a fee increase equivalent to 7%of the total budget for the cost of construction after allowing a set-off for the preliminary budget amount and the$250,000 excess to which the Additions and Deletions Report for AIA Document B101 "—2007 Exhibit A.Copyright©1974,1978,1987,1997 and 2007 by The American institute of Architects.All rights reserved.WARNING:This AIA®Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 1 reproduction or distribution of this AIA' Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced byAlA software at 17:33:27 on 04/18/2013 under Order No.8726877139_1 which expires on 0 112 212 0 1 4,and is not for resale. 4°Ze User notes: (963926073) Architect is not entitled to any further compensation.The Architect is only entitled to this fee increase as it relates to the budget for the project and Architect shall not be entitled to any additional fee or compensation due to the fact that the actual Cost of Work may exceed the budget. Owner has not determined whether project will be procured by competitive bid or negotiated proposal. Diane Schliecher,City Manager for the City of Tybee Island 403 Butler Avenue Tybee Island,GA 31328 Robert J.Poticny,AIA Greenline Architecture P.C.28 E.35'x'StreetSavannah GA 31401Emai1 Address:rpoticnya,greenlinearch.com PAGE 3 Michael Sikes,P.C. 54 Ramsgate Road Savannah GA 31419 9121-660-1296 Contact:Hunter Saussy III .2 Mechanical Mechanical/Electrical Engineer Dulohery Weeks 333 Commercial Drive Savannah GA 31406 912-355-0235 Contact:Jimmy Swails .3 Electrical Geotechnical Engineer Whitaker Labs 2500 Tremont Road Savannah GA 31418 912-234-0696 .4 Civil Engineer Thomas&Hutton 25 Park of Commerce Way Savannah GA 31405 912-234-5300 The Architect has been selected to provide the following services:Design of building and site plan excluding landscape design,provide construction and site plan drawings,soil borings(as required),bidding services including public advertising and plan distribution,oversight of construction and review of change orders and provide oversight for the demolition of two existing buildings in accordance with EPA regulations. The design and construction of the building is to be architecturally compatible with the neighborhood, energy efficient,meet state police certification, Additions and Deletions Report for AlA Document 8101 T''1—2007 Exhibit A.Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This Ale Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 2 reproduction or distribution of this Ale Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the /1 maximum extent possible under the law.This document was produced byAlA software at 17:33:27 on 04/18/2013 under Order No.8726877139_1 which expires tk on 01/22/2014,and is not for resale. User Notes: (963926073) ADA,and FEMA requirements. The project shall also include a telephone and internet wiring design per the Owner's requirements. The Owner if responsible for having completed a Phase 1 Limited Site Investigation Report and for having a survey completed. Additions and Deletions Report for AfA Document 8901'" -2007 Exhibit A.Copyright©1974,1978,1987,1997 and 2007 by The American Institute of Architects.All rights reserved.WARNING:This AlAa Document is protected by U.S.Copyright Law and International Treaties.Unauthorized 3 reproduction or distribution of this Alike Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the • maximum extent possible under the law.This document was produced by AIA software at 17:33:27 on 04/18/2013 under Order No.8 7268 771 3 9_1 which expires an 01/22/2014,and is not for resale. User Notes: (963926073) F . 1 11 640 . ■ i ( � _6 Exhibit B 1 7 ' - ›2 1 1 t'kfriD RFP # 2012-633 —AMENDMENT # I CITY OF TYBEE ISLAND TYBEE ISLAND, GEORGIA IS ISSUING THIS REQUEST FOR PROPOSAL FOR DESIGN AND ENGINEERING SERVICES DESCRIBED HEREIN: The City of Tybee Island is requesting proposals for DESIGN AND ENGINEERING SERVICES FOR THE CONSTRUCTION OF A PUBLIC SAFETY BUILDING. Bidders shall offer services and materials which may be upgraded with optional services and materials which may not be purchased at time of bid award. Bidder shall specify in the proposal the delivery schedule for the products and services from time of notification of award of bid. BIDS ARE TO BE RETURNED NO LATER THAN: June 21, 2012 AT 10:00AM BIDS WILL BE OPENED ON June 21,2012 AT 11:00 AM AT CITY HALL. A PREBID MEETING WILL BE HELD JUNE 7,2012 AT 1:30 AT THE TYBEE ISLAND POLICE DEPT 78 VAN HORN ALL RESPONDENTS ARE INVITED TO ATTEND THE PREBID MEETING& BID OPENING. I. Scope of Work The City of Tybee is requesting design and engineering services for the construction a public safety building to be located at the Northwest corner of Fort Avenue and Van Horne. The city anticipates the demolition of the following buildings to accommodate the building and parking site for the new public safety building: • The existing police building(excluding the new animal shelter)—78 Van Home—7,578 sq./feet— 10% chrystile in floor tile—Demolition of the existing police building will need to take place after construction of the new police administrative building for continuation of operations during construction. • The existing ceramic building—80 Van Horne—4,750 sq./feet—3% chrystile asbestos in wallboard and 5% chrystile in floor tile, lead paint—Demolition of the ceramic building can take place prior to construction of the police administrative building. The anticipated site improvements and building square footage for each area is as follows: • • Parking lot to accommodate improvements and nearby amenities Page 1 of 11 • 10,640 sq./feet—administrative • 2,400 sq. /feet- multi-purpose courtroom, training, and city council chambers. • 360 sq./feet—detention area/holding cells • 1,000 sq./feet—sally port/garage enclosure (add alternate) • 420 sq./feet—fire bay( add alternate) • Automatic fuel reading system with 2 new fuel pumps (add alternate) Design and construction of the building is to be architecturally compatible with the neighborhood, energy efficient,meet state police certification requirements,ADA requirements, FEMA requirements, include telephone and internet wiring design .. Phase I, Limited Site Investigation Report and a survey of the site are available upon request. City will be responsible for completion of environmental site reports. Proposal for services to include the following: • List of similar public safety building and site plan design/engineering projects especially in the area • List of similar projects completed within or under budget • References • Project manager • List of staff who would be assigned to project • List unit price fee structure: o Fee for design of building and site plan excluding landscape design o Fee for construction and site plan drawings o Fee for each soil boring including report for site, as needed o Fee for bidding services including public advertising and plan distribution o Fee for oversight of construction and change order review o Fee for oversight of demolition of two existing buildings in accordance to EPA regulations. IL Administrator Joe Wilson will be the Contractor Administrator for this project. III. Submission Requirements A. Submission Deadline and Location: Proposals must be submitted to the City to the address listed below by 10 o'clock a.m. on June 21, 2012: City of Tybee Island RFP#2012-633—Amendment#1 Public Safety Building ATTN: Melissa Freeman 403 Butler Ave. P.O. Box 2749 Tybee Island, GA 31328 Page 2 of 11 Inquiries or other need for clarification in this document should be submitted no later than June 19, 2012. Questions to: Joe Wilson Office - 912-472-5041 Cell - 912-658-8302 Email -jwilson @cityoftybee.org B. All submissions must be accompanied by copies of the necessary licenses of the parties making the proposals. C. All persons wishing to submit proposals shall submit one(1) original proposal and five (7) complete copies in an 8 %2"by 11" format and one (1) original contract that is consistent with the proposal. D. Required Information: Please submit the following information in the order requested. 1. A bid sheet, W-9, vendor application, and affidavit located at the end of this RFP. 2. Name, address, phone number, fax number, and e-mail address of the person or firm submitting the proposal. Provide the name of the contact person and person authorized to contract for the firm. 3. The proposer's qualifications to meet the City's objectives and perform tasks listed in the proposal. This shall include the size of the firm, office location from which the service is being performed and nature of staff and equipment to be employed. Job descriptions and pay classifications of the proposer's positions and employees shall also be included. 3. Bids and all required or requested supplemental materials in compliance with this Request for Proposal shall be submitted as requested above. Supplemental materials will not be accepted after the Proposals have been opened unless requested by the City. IV. Limitations A. This Request does not commit the City to the award of a contract or to pay any costs incurred in the preparation for a response to this Request. B. The City may or may not require the prospective proposer to participate in negotiations and to submit additional technical information or other revisions to their Proposal as may result from the negotiations. C. The City reserves the right to reject any or all Proposals, to waive informalities, to request additional information, and to award a contract deemed most advantageous for the City. Page 3 of 11 V. Minimum Requirements for a Proposer A. Proposals shall be considered only from firms normally engaged in performing the type of work specified with the Request for Proposal. In the determination of the evidence of responsibility and ability to perform the required services by the proposer, the representatives of the City shall determine whether the evidence of responsibility and ability to perform is satisfactory. The representatives of the City reserve the right to reject any or all proposals. B. Previous experience in the performance of projects of a similar nature to ensure timely and efficient completion. C. The individual/firm warrants that he/she is fully qualified, with adequate personnel and experience to undertake the services required within a reasonable time. D. The proposer shall be an equal employment opportunity employer and shall adhere to any applicable local, state, or federal affirmative action requirements. VI. Criteria for Evaluation and Award The successful Proposer will be selected based upon the best response offered to the City. Proposers may be requested to give an oral presentation after submission of responses should the City find it necessary to determine which is best received. Evaluation Criteria: Submitted proposals will be evaluated and scored based upon the following criteria: Criteria Points Assigned Credentials 10 Expertise of Designated Staff 10 Past Performance 20 Managerial Capabilities 10 References 15 Capability to Perform SOW 15 Price Proposals 20 VII. Incurred Expenses The City is not responsible for any expenses which proposers may incur in the preparation and submittal of proposals requested by this RFP, including but not limited to, costs with travel, accommodations, interviews, or presentation of proposals. Page 4 of 11 City of Tybee Island TERMS AND CONDITIONS DEFINITIONS. As used herein, the following terms shall have the meanings set forth below, whether or not capitalized. (a) "Purchase Order" or"Order"means this purchase order. (b) "Buyer"means The City of Tybee Island. (c) "Seller" or "Vendor" means the party furnishing the supplies under this order. (d) "Supplies" means what the Seller furnishes the Buyer under this order and includes with limitation, the following; (1) the work; materials; articles; deliverable items, items, data and services, whether tangible or intangible or any combination thereof; and (2) what is leased or licensed, pursuant to the lease(s) or license(s) signed by both the Buyer and the Iessor or licensor if attached to and made a part of this order. (e) "Loss" means any or all the following: claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees and expenses and other legal costs). ACCEPTANCE. This order constitutes an offer which shall become a binding contract upon the terms and conditions herein set forth upon acceptance by Seller either by acknowledgement of this order or commencement of performance. Buyer objects to any difference, conflicting or additional terms proposed by Seller in the acceptance of this order, and no such terms shall be effective unless expressly accepted by Buyer in writing. Each shipment received by Buyer from Seller shall be deemed to be only upon the terms and conditions contained in this order, except by such written instrument modifying the order, signed by Buyer, notwithstanding any terms and conditions that may be contained in any acknowledgment, invoice, or other form issued by Seller and notwithstanding Buyer's act of accepting or paying for any shipment, or similar act by Buyer. PRICES. Seller represents that the prices, terms, warranties, and benefits contained in this order are comparable to or better than those offered to any other customer of Seller for items which are the same or substantially similar. Buyer shall receive the benefit prospectively or retrospectively if Seller offers any item or service included in this order to any other customer at a lower price, more favorable terms, more favorable warranties, or more favorable benefits up to one year after completion of this order. DELIVERY. Any delivery schedule made a part of this order is an important, material condition; time is of the essence of the order. Unless otherwise agreed to in writing. Seller shall not make material commitments or production arrangements in excess of the amount or in advance of the time necessary to meet Buyer's delivery schedule. It is Seller's responsibility to comply with this schedule, but not to anticipate Buyer's requirements. In addition to any other rights or remedies, Buyer may cancel all or any part of this order for Seller's failure to deliver in strict accordance with the delivery terms set forth herein. Seller shall promptly notify Buyer of any anticipated delay in the delivery date and Buyer may require Seller to ship by alternate means in order to expedite delivery. Any additional costs shall be paid by Seller and Seller shall be liable for all resulting damages to Buyer occasioned by the delay. Delivery shall not be deemed to be complete until the items have been received and accepted by Buyer. Advance and excess shipments may at Buyer's option be rejected and returned to Seller at Seller's expense. TRANSPORTATION. Except as otherwise provided on the face of this order, transportation charges on Supplies shall be £o.b. destination, at Seller's sole cost and expense. Risk of loss from any casualty to supplies ordered hereunder, regardless of cause, shall be Seller's responsibility until goods have been delivered to Buyer's designated delivery post. No insurance or premium transportation costs beyond the price listed in this order will be allowed unless authorized by Page 5 of 11 Buyer in writing. If Seller does not comply with Buyer's delivery schedule, Buyer may, in addition to any other rights that Buyer may have under this order, require delivery by fastest way, and charges resulting from the premium transportation must be fully prepaid and absorbed by Seller. WARRANTY. Seller warrants that all supplies delivered pursuant to this order shall strictly conform to the applicable specifications (including without limitation information or functional performance, material content, size, appearance, response time, etc.), shall be free from all defects and workmanship in materials including latent defects, shall be free from defects in design and suitable for their intended purpose, and shall be free from all claims, encumbrances, and liens. This warranty shall survive inspection, delivery and payments shall run to Buyer, its successors, assigns and the users of the items and shall not be deemed to be exclusive. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent, harmless from all damages, including consequential and incidental damages, incurred or sustained by Buyer by reason of any breach of any warranty with respect to the supplies purchased. Buyer shall be promptly reimbursed for all expenses incurred in the handling, inspection and return of defective items, and Seller shall bear the risk of loss on all such items. If any of the supplies are found at any time prior to acceptance to be defective in material or workmanship, or otherwise not in conformity with the requirements of this order, Buyer (in addition to any other rights which it may have under warranties or otherwise) may at its option (1) correct or have corrected the nonconformity at Seller's expense, or (2) reject and return such supplies or other deliverable items at Seller's expense, such supplies or other deliverable items not to be replaced without suitable written authorization from Buyer. CHANGES. Buyer may at any time request in writing changes to this order in the specifications, packing, shipment, quantities, delivery schedules, and other matters. If any such change causes an increase or decrease in the costs of or the time required for performance, Seller shall immediately notify Buyer. Any request for an equitable adjustment must be made in writing with 30 days from the date of the written request for the change. No additional charge or change in the specifications, packing, shipment, quantities, delivery schedules, and other matters will be allowed unless authorized by Buyer in writing. TAXES. The Buyer, a municipality in the State of Georgia, is exempt from Georgia Sales Tax under the Sales and Use Tax ID # 302 526 178. All sales and use tax due on materials purchased by the city for installation by the seller under this contract are the responsibility of the contractor. ASSIGNMENT. Neither this order nor any interest herein may be assigned, in whole or in part, by Seller without the prior written consent of Buyer. Notwithstanding the above, Seller may assign any monies due or to become due to him hereunder, provided that such assignment shall not be binding upon Buyer until receipt of a copy of the assignment agreement is acknowledged and approved by Buyer in writing. SUBCONTRACTING. Seller shall not enter into a subcontract for any part of this order, including completed or substantially completed items or major components thereof, without Buyer's written consent. Nothing in this order shall be seen as prohibiting Seller's purchase of standard commercial articles, raw materials, or other supplies specified in this order if these are typically purchased by Seller in the normal course of business. TERMINATION. Buyer may terminate or suspend performance under this order in whole or in part from time to time by sending written notice to Seller. Upon receiving notice of such action by Buyer, Seller shall immediately comply with its terms and take all reasonable steps to avoid Page 6 of 11 incurring any additional costs under this order. Buyer's sole liability to Seller shall be for items completed and delivered to Buyer in accordance with this order and for Seller's reasonable costs to the date of termination, such costs being solely attributable to this order and not being recoverable from other sources. INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless from (1) any and all claims and liabilities for injuries or death of persons or damages to or destruction of property; (2) any other Loss caused by or resulting from the acts or omissions of Seller, its agents, subcontractors, suppliers or employees in the performance of this order; (4) any breach by Seller of any express or implied warranties. If Seller's work hereunder involves operations by Seller's agents, subcontractors, suppliers or employees on Buyer's premises or any place where Buyer conducts operations, Seller shall take all necessary precautions to prevent the occurrence of any injury or damage to persons or property during the progress of such work. Further, Seller shall indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless for any injuries occurring to Seller's agents, subcontractors, suppliers or employees and Seller shall maintain public liability, property damage and employee's liability and compensation insurance sufficient to protect Buyer from any claims under any applicable law, statute, or regulation. MODIFICATION; WAIVER. No waiver or modification of this order shall be effective unless in writing and signed by both of the parties hereto. Failure of either party to enforce its rights under this order shall not constitute a waiver of such rights or any other rights. ENTIRE AGREEMENT. This order is intended by the parties as a final expression of their agreement and also as a complete and exclusive statement of the terms thereof, any prior or contemporaneous oral or written agreements as to the same subject matter notwithstanding. INVALIDITY. In the event that any provision of this order is declared invalid, illegal, or otherwise unenforceable by any tribunal or law, the remainder of the provisions shall not be affected thereby, and each term and provision not declared invalid, illegal or unenforceable shall be valid and shall be enforced to the fullest extent permitted by law. DRUG FREE WORKPLACE. By accepting this order, the Seller certifies that he shall provide a drug free workplace for his employees in accordance with the laws of the State of Georgia. SPECIFICATIONS, PROPOSALS, BID DOCUMENTS. The documents which form the basis for this order shall include the plans and specifications and bid documents as attached hereto, together with any other documents so listed and enumerated, if any, and it is expressly understood that any special conditions listed and attached hereto are specifically made a part of this contract. APPLICABLE LAW. The provisions and performance of this purchase order shall be governed by the laws of the State of Georgia and applicable federal law. Seller agrees to bring any and all actions relating to this purchase order only in the state and federal courts located within Chatham County in the State of Georgia. APPROPRIATION. Notwithstanding, any other provision hereof, this agreement shall terminate at the end of each calendar year without liability or obligation on the part of the city in any calendar year where the City has not appropriated funds for the obligations hereunder for the next calendar year. Page 7 of 11 PROTEST POLICY Any offerer who is aggrieved in connection with a solicitation or award of a contract may protest to the Purchasing Agent. The protest shall be made to the purchasing office having responsibility for initiating the solicitation. The protest must be submitted in writing within 7 calendar days after knowledge of the facts and occurrences giving rise to the protest. The protest shall: include the name and address of the protestant; include the solicitation number, contain a statement of the grounds for protest; and specify the ruling requested from the purchasing office. Awards will be held at bay until the protests are resolved. • • • • • • • Page 8 of 11 QUOTATION SHEET A. Description: Fee for design of building and site plan excluding landscape design_ Fee for construction and site plan drawings Fee for each soil boring and report for site, as needed Fee for bidding services including public advertising and plan distribution Fee for oversight of construction and change order review Fee for oversight of demolition of two existing buildings in accordance to EPA regulations. TOTAL COST: $ Quotation Expiration date: Page 9 of 11 Form W.9 Request for Taxpayer Give form to the (Rev.October 2004) identification Number and Certification requester. Do not Department of the Treasury send to the IRS_ let mal Revenue 5ervica Name(as reported on your income tax return) a, co Q Business name,if different from above C 0 d3 lndividualf 6 Exempt from backup ri Check appropriate box: ❑ Sole proprietor Corporation El Partnership ❑ Other i ._ ❑withholding O Address(number,street,and apt.or suite no.) Requester's name and address(optional) = c U City,state.and ZIP code 8 List account number(s)here(optional) ) Cr Part:?!; Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding. For individuals,this is your social security number(SSN).However,for a resident 1 1 4. I 4 1 1 alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities, it is your employer identification number(EIN).If you do not have a number, see How to get a TIN on page 3. or Note.if the account is in more than one name,see the chart on page 4 for guidelines on whose number Employer identification number to enter. 14 1 1 1 1 1 1 Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. I am not subject to backup withholding because: (a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S.person(including a U.S. resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions, item 2 does riot apply. For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA), and generally, payments other than interest and dividends,you are not required to sign the Certification,but you must provide your correct TIN. (See the instructions on page 4.) Sign Signature of Here us.person R. Date O City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-786-4573 I (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island: To whom shall we direct the Purchase Order? Sales Contact: Email: Phone# Fax# Location: To whom shall we direct Payment? A/R Contact: Email: Phone# Fax# Remittance Address: Our terms are Net 30. Page 10 of 11 ! ' Affidavit Verifying Status for City Public Benefit Application �4lb By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate, Alcohol License,Taxi Permit, Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Other public benefit for (printed name of natural person applying on behalf of individual, business, corporation,partnership, or other private entity). 1) 1 am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non- immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. Signature of Applicant Date Printed Name *Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 Notary Public My Commission Expires: Note: O.C.G.A. §50-36-1(e)(2)requires that aliens under the federal Immigration and Nationality Act, Title 8 US.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of "alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below: Page 11 of 11 FIRST ADDENDUM TO CONTRACT WHEREAS, the City of Tybee Island selected Greenline Architecture, P.C. (Contractor) as the architect for the design of the public safety building pursuant to City of Tybee RFP #2012-633 (collectively "the parties"), WHEREAS, the parties having negotiated an agreement for the Architect's services; WHEREAS, the City of Tybee Island has indicated that it wishes to utilize a method of delivery not contemplated by the above referenced RFP; WHEREAS, the Architects have agreed to provide certain services related thereto over and above the services contemplated by the Agreement Between the Owner and Architect, and the parties have negotiated these services in the document attached hereto as Exhibit"A"; and WHEREAS, the terms of this First Addendum shall be subject to the general terms of the Agreement Between Owner and Architect (B 101-2007), Exhibits A, B, and C. NOW THEREFORE it is hereby agreed that the parties agree to be bound by the terms of this First Addendum as follows: 1. Architect shall perform the services listed in Exhibit"A"to this First Addendum; 2. The City shall pay to Architect a fee not to exceed the sum of$7,000.00 for the performance of those services. IN WITNESS WHEREOF, tile City of Tybee Island and Greenline Architecture, P.C. have caul Addendum to be executed this /.•fay of 411.-i I , 2013. �. �4. e THE CITY OF TYBEE ISLAND GREENLINE ARCHITECTURE, P. : • • By' ay By: . Date: `1/0/ Date: ATTEST: ATTEST: Clerk of Council APPRO E l AS TO FORM: f Edward M. Hughes City Attorney G:\CO i TONIEMHITYBEE1840-Police Dept.-Public Safety BldglArchitect Contract-Final Exhibit "A" CM at Risk Architect's tasks Task Hours • Greenline to assist in preparing pre-qualification criteria and the prequalification process. • Greenline to write "CM at Risk"solicitation for City of Tybee; 6 review document with City and City Attorney • Greenline to review Contractor responses to solicitation 14 • Greenline to meet with the City to discuss the following: 6 o City's responses to Contractor submissions o Help City establish "short list" of Contractors o Help City establish Contractor interview criteria and scoring • Greenline to sit in on Contractor interviews 6 • Greenline to meet with City to discuss interviews and 4 help make "CM at Risk" selection • Greenline to attend Council meeting in support of City's 3 contractor selection. Total Hours 39 Fee for service will be hourly not to exceed $7,000 •. • • .; ( ) . ;'.30 ! gE I 'Z i -0 - ,.., i u:0 i i c74Z • 5 rn : . r.n , .=...Z, 47',0 I ;CA 1 •-..,..— : • (.11 1 .ITI HLO ■IRIZEME ,: --.-7:7-1 i —1 ' 2-,:t71 ; :,-,Z -■1 U ,..1,3 : --,..z. . '4"1 1 -:-.:E H-"■1. '-''E =='n H'2 H.'-'rLr,'., izo - =r--2,-2, H._=-1?->i i 'r-"-I` - ,,,,,,). L rr:-.--. rt In i < , >--1 , ''-' r- : 6-) it-1 : ,-1,° Pg< ; • 0 I __ ; — . o J ---,, ---z — , -z in , OZ = 'iZ/ ! 0z Zi..-.. ' ' = c=..- 0 v'r, m j ow .0 7.--..- > : c_.. : .rn I oz ; ';:c ,.■ ' <2 ,--ri 1 <0 ----rn Fri ,< ,,,. . Fri 71 >-7 -,'""-- • ri Z rn irl —Z 1 C I — —4 ; Z 0 —f i a : ::: Fri 1 m . cn r . cr) , Z , , ' J . • : • 0 Z 1 i W ' . , 1 CO 1 ; t • • . i APRIL 1,2013 Trlf i . ,,„:,._:,...... ____..._...... : .:..."..__... ._ . . .. .__ ,.... ._....... . 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P.,..,...,,,,r4-,..rrrrr _ ,,,,,,,,,,,,,,, -s2,-..--,,,,,,,.v.- .-„:;;,;.-4.':, % ye/4-''6 ,,,,,,....,,.,,_„ 5;;PTEMBER1,2014 FIRST ADDENDUM TO CONTRACT WHEREAS,the City of Tybee Island selected Greenline Architecture, P.C. (Contractor) as the architect for the design of the public safety building pursuant to City of Tybee REP # 2012-633 (collectively"the parties"); WHEREAS, the parties having negotiated an agreement that has yet to be approved and executed by the City of Tybee Island; WHEREAS, the City of Tybee Island has indicated that it wishes to utilize a method of delivery (CM at Risk) not contemplated by the above referenced REP; WHEREAS, the Architects have agreed to provide certain services related thereto over and above the services contemplated by the Agreement Between the Owner and Architect, and the parties have negotiated these services in the document attached hereto as Exhibit"A"; and WHEREAS, the teams of the First Addendum attached hereto shall be subject to the general terms of the Agreement Between Owner and Architect (B101-2007), Exhibits A, B, and C. NOW THEREFORE it is hereby agreed that the parties agree to be bound by the terms of this First Addendum as follows: 1. Architect shall perform the services listed in Exhibit "A"to this First Addendum; 2. The City shall pay to Architect a fee of$7,000.00 for the performance of those services. IN WITNESS WHEREOF, the City of T bee Island and Greenline Architecture, P.C. have caused this Addendum to be executed this LS'%of i n 1 , 2013. THE CITY OF TYBEE ISLAND GREENLINE ARCHITECTURE, P.C. I - / L/�� le i4 B .; ' ayor By: IF Date: `0.03 Date: 11/42 /3 ATTEST: ATTEST: c,(6,,.., _ je (-4,(_,L„.„ Clidrk of Council APPROVED AS TO FORM: ilA, Edward M. H hes City Attorney G:ICOMMONIEMHITYBEE1840-Police Dept.-Public Safety BldglArchitect Contract-Final Exhibit "A" CM at Risk Architect's tasks Task Hours • Greenline to assist, in preparing pre-qualification criteria and the prequalification process. • Greenline to write "CM at Risk" solicitation for City of Tybee; 6 review document with City and City Attorney • Greenline to review Contractor responses to solicitation 14 • Greenline to meet with the City to discuss the following: 6 o City's responses to Contractor submissions o Help City establish "short list" of Contractors o Help City establish Contractor interview criteria and scoring • Greenline to sit in on Contractor interviews 6 • Greenline to meet with City to discuss interviews and 4 help make "CM at Risk" selection • Greenline to attend Council meeting in support of City's 3 contractor selection. Total Hours 39 Fee for service will be hourly not to exceed $7,000