HomeMy Public PortalAbout2018.11.21 McCall Helipad Notification of new Lease Contracting Officer Representativei
"USDA United States Forest
�. Department of Service
Agriculture
Intermountain Region
324 25th Street
Ogden, UT 84401
801-625-5605
File Code: 6440-3-1
Date: November 21, 2018
McCall Municipal Airport
Jay Scherer, Airport Manager
216 E. Park Street
McCall, ID 83638
Dear Mr. Scherer:
This is to notify you that Shawn Walters has been assigned the duties of the .Lease Contracting
Officer's Representative (LCOR) for the McCall Helibase Land Lease, Lease No. 1284M811 L0404.
Enclosed is a copy of the designation for your files which includes contact information and identifies
what authority and responsibilities the LCOR has under this contract and what actions remain
reserved for the Lease Contracting Officer. If you have any questions or concerns regarding this
designation, please call me at (801) 625-5807.
Sincerely,
BRENT BAILEY
Lease Contracting Officer
Enclosure
cc: Shawn Walters
Caring for the Land and Serving People
/ Printed on Recycled Paper
Designation of Lease Contracting
' Officer's Representative (LCOR)
November 21, 2018
To: Shawn Walters, Forest Aviation Officer
605 South Mission
McCall, ID 83638
(208) 634-0975 (208) 315-7190 Cell
shawn.walters@usda.gov
Lease: McCall Helibase Land Lease
Lease No.: 1284M811L0404
Lessor: City of McCall
Contact: Jay Scherer, Airport Manager
Phone #: (208) 634-8965 (208) 630-3441 Cell
You are hereby designated as the Lease Contracting Officer's Representative (LCOR) for the lease contract
identified above. As the LCOR for this lease, your primary responsibilities are as follows:
1. Act as the technical liaison between the Lessor and the Lease Contracting Officer (LCO). Represent the
LCO as the primary contact with the Lessor and/or their designated representative, responsible for
monitoring the day-to-day compliance of the Lessor's performance and delivery of services, utilities and
maintenance as required under the terms of the lease. encroaching
2. Have a working knowledge of the lease, including the fire, safety and energy conservation provisions.
Know who to contact in the event of an emergency related to the well-being and safety of the employees
and government owned property in the leased space.
3. _Monitor the--property/premises and conduct periodic inspections to ensure the Lessor is meeting the
requirements of the lease. Use a common-sense approach when any potential hazards are identified. Report
and document deficiencies to the Lessor and/or the LCO as problems arise and follow-up when necessary to
ensure the Lessor takes corrective action and the deficiencies get resolved. Inform the LCO in a timely
manner if the Lessor does not respond to requests to comply with the terms of the lease.
4. Receive and coordinate complaints and requests regarding the leased property. Initiate preliminary
communications/discussions to achieve compliance with the lease requirements or resolve deficiencies.
5. Maintain and keep current an LCOR lease file including records of conversations with the Lessor and/or
LCO, both oral and electronic, letters, inspection reports, e-mails, records of the Lessor's performance,
documentation provided by the LCO, etc.
6. Coordinate modifications and alterations between the Lease Contracting Officer (LCO) and the Lessor.
7. Perform other lease management tasks and enforcement duties as required or at the direction of the LCO.
The following actions are reserved for the Lease Contracting Officer:
1. Conduct condition surveys prior to occupancy for leases with an annual rent of $10,000 and over.
2. Negotiate and approve any changes and amendments to the lease contract.
3. Approve and authorize proposed alterations and modifications to the leased facility/premises including
Waivers of Restoration.
4.__ Authorize and process rental adjustments, reimbursements and deductions. _ _
5. Authorize the Unit to secure any required services/utilities/maintenance/repairs the Lessor fails to provide.
6. Withhold or reduce rental payment(s) due to noncompliance of the Lessor not meeting lease requirements.
7. Negotiate settlement of lease contract claims and disputes.
8. Approve assignment of claims.
9. Negotiate and approve lease renewals, extensions and terminations.
BRENT BAILEY, Lease Contractin Officer Date
USDA Forest Service
324 25th Street
Ogden, UT 84401
(801) 625-5807
bbailey@fs.fed.us
cc: Lessor ✓