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HomeMy Public PortalAbout2019.09.26 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall September 26, 2019 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Work Session Public Comment Business Agenda Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member Sowers all answered roll call. Council Member Holmes was absent. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; Shay Tyler, Deputy Clerk; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Eric McCormick, Golf Course Superintendent; Chris Curtin, Information Systems Manager; Nathan Stewart, Public Works Director; Stephanie Bork Also, in attendance was Andrew Mentzer, West Central Mountains Economic Development Council Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Sowers moved to approve the proposed amended agenda to add Executive Session for Litigation to discuss information received on September 25, 2019 that cannot wait until the next regular Council meeting as submitted. Council Member Nielsen seconded the motion. In a roll call vote, Council Member Sowers, Council Member Nielsen, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. CONSENT AGENDA MCCALL CITY COUNCIL Page 1 of 8 September 26, 2019 Regular Meeting Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. City Council Regular Minutes – July 11, 2019 2. City Council Special Minutes – September 11, 2019 3. City Council Regular Minutes – September 12, 2019 4. Payroll Report for period ending 09-06-2019 5. Clerk License Report 6. Warrant Register – GL 7. Warrant Register – Vendor 8. AB 19-205 Request to accept the Treasurer’s Report as Required by IC 50-208: Treasurer’s report of accounts and activity of office during the month of August 2019 regarding care, management, or disposition of moneys, property or business of the City. Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 9. AB 19-203 Request to Authorize the Library Director to sign the Idaho STEM Action Center Public-Private Partnership (P3) Grant Award Agreement: The McCall Public Library has been awarded a $50,000 Public-Private Partnership (P3) grant from the Idaho STEM Action Center to support the construction of an educational classroom (aka MakerSpace) within the McCall Public Library Expansion project. The $50,000 grant award will be matched by $100,000 in private donations contributed to the Library Foundation. This minimum 1:2 match from privately sourced donations is a grant program requirement. The grant final report is due by November 15, 2021. The award agreement calls for the Library Director’s signature and this agenda bill is asking for that permission. Action: Authorize the Library Director to sign the Idaho STEM Action Center Public- Private Partnership Grant Award Agreement. 10. AB 19-208 Request to Proclaim October 6-12, 2019 as Fire Prevention Week – “Not Every Hero Wears a Cape. Plan and Practice your Escape!”: The City of McCall, Idaho is committed to ensuring the safety and security of all those living in and visiting the City. Fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire. This year’s National Fire Protection Association® (NFPA®) Fire Prevention Week campaign is “Not Every Hero Wears a Cape. Plan and Practice Your Escape!” The campaign works to educate everyone about the small but important actions they can take to keep themselves and those around them safe. NFPA statistics show that in 2017 U.S. fire departments responded to 357,000 home structure fires. These fires caused 2,630 fire deaths and 10,600 fire injuries. On average, seven people died in a fire in a home per day during 2012 to 2016. These numbers show that home fires continue to pose a significant threat to safety. In a typical home fire, there may be as little as one to two minutes to escape safely from the time the smoke alarm sounds. Escape planning and practice is important to utilize those few minutes to give everyone enough time to get out. Situational awareness is a skill people need to use wherever they go. In an effort to support the national proclamation of Fire Prevention Week and bring awareness to the citizens of McCall, staff requests the Council proclaim October 6-12, 2019 as Fire Prevention Week in McCall. The proclamation, talking points, and fire escape checklists are attached. More information and activities can be found on the NFAP MCCALL CITY COUNCIL Page 2 of 8 September 26, 2019 Regular Meeting website https://www.nfpa.org/Public-Education/Staying-safe/Preparedness/Fire- Prevention-Week Action:: Proclaim October 6-12, 2019 as Fire Prevention Week throughout the City of McCall and authorize the Mayor to sign the proclamation. 11. AB 19-209 Request to Proclaim October 2019 as Arts and Humanities Month: National Arts & Humanities Month is a coast-to-coast collective celebration of culture in America. Coordinated by Americans for the Arts, it has become the largest annual celebration of the arts and humanities in the nation. From arts center open houses to mayoral proclamations to banners and newspaper articles, communities across the United States join together to recognize the cultural gems surrounding them. The month of October has been recognized as National Arts and Humanities Month by thousands of arts and cultural organizations, communities, and states across the country, as well as by the White House and Congress for more than 30 years. The arts and humanities embody much of the accumulated wisdom, intellect, and imagination of humankind and play an important role in our lives—they provide enrichment and strive to provide enlightening and transformational experiences to the broadest possible cross section of the American public. The arts allow us to explore ideas, express emotions, and better appreciate cultures from around the world. The nonprofit arts industry also strengthens our economy by generating $166.3 billion in total economic activity annually, 26 billion in government revenue, and by supporting the full-time equivalent of 5 million jobs nationwide. National Arts & Humanities Month is an opportunity to recognize and celebrate the positive impact the arts bring to our schools and communities therefore in an effort to support the national proclamation of Arts and Humanities, staff requests that Council proclaim October as Arts and Humanities month in McCall. Action:: Proclaim October 2019 as Arts and Humanities Month and authorize the Mayor to sign all necessary documents. Council Member Sowers moved to approve the Consent Agenda as submitted. Council Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 5:31 p.m. Hearing no comments, Mayor Aymon closed the comment period at 5:31 p.m. WORK SESSION AB 19-204 McCall Local Housing Discussion Community & Economic Development (CED) Director Michelle Groenevelt presented the McCall Local Housing Discussion. In 2018, the McCall City Council adopted McCall In Motion/City of McCall Housing Strategy and the McCall Area Comprehensive Plan. The Plans outline the need for a Local Housing Program that includes a variety of for sale or rent units with various price points to support a year around community. MCCALL CITY COUNCIL Page 3 of 8 September 26, 2019 Regular Meeting CED Director Groenevelt provided an overview of the McCall’s Local Housing Program with the status of each component covering the Private Development Incentive Program for rental or ownership; the request for qualifications/proposals for owned properties; land banking; annexation/zoning map amendment for new development; regulatory; temporary or seasonal housing explaining eligibility and public funding. She answered question about other possible incentives such as double density in residential zones, height in commercial zones as well as financial incentives. The program needs to be tailored to this community as what works in another city may not work here. Staff shared information on the Request for Proposals (RFP) component of the Housing Program. She explained the map and spoke to the public owned parcels, not necessarily the City owned parcels, that have some restrictions. She pointed out there are two residential City owned parcels on Flynn Lane and Lenora Street and asked for Council input. Mayor Aymon like Flynn Lane as she felt the neighborhood would welcome the development. Council Member Giles feels waiting until the code amendments are done. Council Member Sowers spoke about prohibitive permitting costs, wants to incentivize builders, and loosen up regulation. Council Member Nielsen agrees with both Council Member Sowers and Council Member Giles in offsetting costs with incentives and waiting on the code amendments. He suggested other parcels to investigate, possible relocation of Public Works. CED Director Groenevelt suggested the consideration of multiple use & multi- family housing in the commercial areas that are not great for retail or food related business. Andrew Mentzer, Executive Director at West Central Mountains Economic Development Council (WCMEDC) provided a regional perspective and update. The WCMEDC sent out a regional housing survey to the community asking people to share how they feel about their current living situations and future. He went over how and what data was collected: employment sectors, preferred housing, how current housing does not meet needs, how long they plan to live here – 5 years or long if possible. What was found was people can afford $500-$1500 with the average approximately $1000. With the inflation, the community needs to see wage growth. Wage growth for all of Idaho is not where it should be. The majority surveyed shared what their ideals are which included close proximity to work so the commute is under 10 miles and three-bedroom houses. Mr. Mentzer stated this information is important as it helps in understanding the needs of the community so not all work force housing are multiplex units, etc. Out of the survey, 36% do not feel secure in their housing situation or their future here due to the housing issues. This information can be drilled down by sector and location. He shared comments made by those surveyed: going into credit card debt due to the high cost of housing and not being able to live within their means; no housing for seniors on fixed incomes; housing has surpassed income of profession and need to work 2-3 other jobs to afford rent. He gave a brief update on what the efforts of WCMEDC is doing to find and create solutions and programs with this issue. Council Member Nielsen would like to see the wage statistics State versus Valley County versus the City. Mr. Mentzer will find out those numbers and bring the data back at a later date. He explained the State of Idaho is far behind the curve in wage increases and stated many still make the same amount as they did in 2007 and the cost of living has gone up precipitously. Economic Development Planner Delta James shared the next steps is to implement a partnership with the WCMEDC to reconvene the regional housing coalition on a possible quarterly basis. The MCCALL CITY COUNCIL Page 4 of 8 September 26, 2019 Regular Meeting group consists of developers, nonprofits, major employers, staff from regional jurisdictions, the Department of Commerce, any other regional or State entities, and any citizens interested in joining. Council Member Nielsen feels there is a need of a local housing working group or committee. New ideas may come of it. There was a brief discussion about the creation of a citizen group that is connected to the City of McCall. Council Member Giles agrees a citizen committee seems appropriate so long as it is interfacing with the other groups and not working in isolation. Council Member Sowers agreed. Mayor Aymon expressed concern about it becoming out of control but does feel it is good idea. City Manager Anette Spickard stated staff could bring a proposed set of by-laws, etc. for the Council to review and adopt. CED Director Groenevelt pointed out there is a couple of ways to form a citizen group, formal and informal, and reminded the Council that the committees are oversaw by a City staff person so there is a time commitment factor to take into consideration. Mayor Aymon asked Council Member Nielsen to meet with the City Manager and if any of the rest of the Council wants to give input to please email those ideas to Ms. Spickard. BUSINESS AGENDA AB 19-207 Parks and Recreation Advisory Committee Annual Accomplishment Report Parks and Recreation Advisory Committee member Terry Edvelson presented the committee’s annual accomplishment report. The Parks and Recreation Advisory Committee is established pursuant to Idaho Code 50-210 to advise and make recommendations to the McCall City Council on matters pertaining to the operations, management and programming of the McCall Parks and Recreation Department. The Committee consists of seven voting members serving rotating three- year terms. He shared the need for a master plan update, spoke positively of the Parks and Recreation staff, talked about the department’s needs and challenges, briefly touched on special events, projects and donations, resource challenges, and the lack of a large community park. Mayor Aymon commented there was a research project done a couple years ago by Boise State University graduates about fireworks that might be useful. AB 19-211 Request for Approval of the Thompson Place Addendum to Development Agreement for Local Housing Deed and Lease Restrictions Community & Economic Development (CED) Director Michelle Groenevelt presented the Thompson Place Addendum to the Development Agreement for Local Housing Deed and Lease Restrictions. At its March 28, 2019 regularly scheduled meeting, the McCall City Council approved the Findings of Fact, Conclusions of Law, and Decision documents for PUD-18-03, SUB-18-06, ZON-18-03, the Appeal of DR-18-52, and the City and Owner entered into a Development Agreement for Thompson Place recorded on July 30, 2019. JarMar INVESTMENTS LLC has acquired the property. The proposed development includes 16 condominium units to consist of four fourplexes, 12 deed restricted units for local housing, within the Jake’s Landing Subdivision. The Owner agreed to allocate the first twelve (12) units of the Thompson Place development to be constructed for Local Housing pursuant to the City of McCall Local Housing Incentive Program. In exchange, the City will provide incentives to be allocated to Owner/LLC MCCALL CITY COUNCIL Page 5 of 8 September 26, 2019 Regular Meeting that total the sum of $120,000 toward the cost to complete such improvements. The criteria for the deed restrictions is outlined in the addendum. The Addendum was drafted by the City Attorney and the Owner/LLC has approved the Addendum. Kurt Marostica, owner, clarified for the Council the base rent is the ceiling of how high the rent will be allowed to go but his goal is to offer it at a lesser amount. CED Director Groenevelt explained AMI and answered questions. Some corrections were called out on the draft amendment. Council Member Giles moved to approve the Addendum to the Development Agreement for Thompson Place as amended and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye and the motion carried. AB 19-210 Request for Approval of Resolution 19-18 to Auction Surplus Personal Property: Golf Course Express Duel 2000 Reel Grinder Golf Course Superintendent Eric McCormick presented the Resolution 19-18 to Auction Surplus Personal Property: Golf Course Express Duel 2000 Reel Grinder. Idaho Code §67-5732A allows for the disposal of surplus personal property, provided that when sales will be offered to the public and sold to the highest responsible bidder, notice of such sale shall be published in the newspaper for at least two (2) weeks prior to such offering. Golf Course staff has identified Express Duel 2000 Reel Grinder as surplus property due to an upgrade to a newer version and thus no longer needed. The resolution authorizes the City Clerk to conduct a bid auction for the purposes of selling the surplus property to the highest bidder. The City has partnered with Public Surplus, an online auction to auction our surplus items. The public auction on the Public Surplus auction website will be noticed in the Star-News for two consecutive weeks. Council Member Sowers moved to adopt Resolution 19-18 declaring the Express Duel 2000 Reel Grinder as surplus property, authorizing the sale of the grinder on public auction, and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. AB 19-212 Request for Contract Award: Legacy Pump Station Building Structural Improvements Public Works Director Nathan Stewart presented Contract Award for the Legacy Pump Station Building Structural Improvements. The Water Treatment Department, with assistance from SPF Water Engineers and GLR Engineers, is conducting informal bidding (requests for proposals sent to multiple contractors) for the Legacy Pump Station Building Structural Improvements – Fall 2019 project. This station (originally built in 1957 and expanded multiple times since then) has experienced settling on its western portions due to the existing foundations being inadequate for the structure. Work will consist of installing multiple 20’ deep micro-piles along the perimeter of the existing building as well as a grade beam that will be tied to the existing the western foundation line to stabilize the foundation, which has been subsiding for many years. Additional work will include repairs to the masonry siding and roofing repairs where the roof structure interfaces with the structural walls that are being adjusted. MCCALL CITY COUNCIL Page 6 of 8 September 26, 2019 Regular Meeting This project is identified for completion this year in the Water Master Plan and funding has been programmed in the FY20 budget. The draft agreement has been reviewed by legal counsel. Proposals from selected contractors were asked to be sent in the City by September 24, 2019. Public Works Director Stewart stated no bids were received. He shared what was learned about the project and staff plans to rebid the project after Labor Day next year. He spoke about a possible design review. There are only a few select contractors who can complete the scope of work needed. No action taken by the Council. AB 19-206 Request to Approve Agreement for City Attorney/Civil Legal Services with White Peterson Gigray & Nichols, P.A. City Manager Anette Spickard presented the Agreement for City Attorney/Civil Legal Services with White Peterson Gigray & Nichols, P.A. After reviewing proposals of qualified law firms and conducting interviews with certain selected law firms, the Council directed staff to prepare a legal services agreement with the firm of White Peterson Gigray & Nichols, P.A. Highlights of the agreement are: Monthly Retainer Legal Services at a fee of $7,000 based on an estimated need for 38 hours of legal work. Pricing includes 20% discount of the firm’s hourly billing rates. Additional legal services for items such as litigation will be billed outside the retainer at the discounted hourly rate. The City and the firm will review the actual hours of work performed semi-annually and will adjust payment/credit if the monthly usage exceeds or falls below 10% of the retainer hours. In addition to these services, the firm will provide up to six of hours of training on topics determined by the City during FY20 at no additional charge. The agreement designates William F. Nichols as primary attorney for support to the Council and as primary contact for the agreement. The agreement also designates William L. Punkoney as primary attorney for Community Development and Public Works matters. The agreement is for one year with renewals or extensions to be made in writing by both parties. City Attorney Bill Nichols commented on the changes made in the contract. Council Member Nielsen moved to approve the Agreement for City Attorney/Civil Legal Services with White Peterson Gigray & Nichols, P.A. effective October 1, 2019 and authorize the Mayor to sign all necessary documents. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. The City Manager and Council Member Holmes will both be absent at the October 24-25 meetings. Mayor Aymon asked if Police Chief Justin Williams or Sylvia from YAK could address the Council regarding the drug problem in McCall. EXECUTIVE SESSION At 7:00 p.m. Council Member Nielsen moved to go into Executive Session for: MCCALL CITY COUNCIL Page 7 of 8 September 26, 2019 Regular Meeting • Litigation — 74-206(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement. Council Member Sowers seconded the motion. In a roll call vote, Council Member Nielsen, Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye and the motion carried. Council discussed a litigation issue. RETURN TO OPEN SESSION At 7:15 p.m. Council Member Giles moved to return to Open Session. Council Member Sowers seconded the motion. In a voice vote, all members voted aye and the motion carried. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 7:15 p.m. �,'�1�11111111,,,,,,, . 1,,kc CA_ t ,e1111111,,,,,,,, :k • O• f..ma•«••6% SEAL • ri0 ATTEST: E.• v{ _ J ckie J. • ,mon, a or IS* eeF. • • 0 lb i (� ,� ����i � ,I,r' BessieJo Warne , City C1,11. 1 11 MCCALL CITY COUNCIL Page 8 of 8 September 26, 2019 Regular Meeting