HomeMy Public PortalAbout2019.09.26 Regular Council Minutes
MINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
September 26, 2019
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Work Session
Public Comment
Business Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member
Sowers all answered roll call. Council Member Holmes was absent.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; Shay
Tyler, Deputy Clerk; Michelle Groenevelt, Community Development Director; Delta James,
Economic Development Planner; Eric McCormick, Golf Course Superintendent; Chris Curtin,
Information Systems Manager; Nathan Stewart, Public Works Director; Stephanie Bork
Also, in attendance was Andrew Mentzer, West Central Mountains Economic Development
Council
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Sowers moved to approve the proposed amended agenda to add Executive
Session for Litigation to discuss information received on September 25, 2019 that cannot wait
until the next regular Council meeting as submitted. Council Member Nielsen seconded the
motion. In a roll call vote, Council Member Sowers, Council Member Nielsen, Mayor
Aymon, and Council Member Giles all voted aye and the motion carried.
CONSENT AGENDA
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September 26, 2019 Regular Meeting
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. Items listed are considered routine by the Council and were enacted
with one motion.
1. City Council Regular Minutes – July 11, 2019
2. City Council Special Minutes – September 11, 2019
3. City Council Regular Minutes – September 12, 2019
4. Payroll Report for period ending 09-06-2019
5. Clerk License Report
6. Warrant Register – GL
7. Warrant Register – Vendor
8. AB 19-205 Request to accept the Treasurer’s Report as Required by IC 50-208:
Treasurer’s report of accounts and activity of office during the month of August 2019
regarding care, management, or disposition of moneys, property or business of the City.
Action: The Council shall examine the report and determine whether additional
information from the Treasurer is required.
9. AB 19-203 Request to Authorize the Library Director to sign the Idaho STEM Action
Center Public-Private Partnership (P3) Grant Award Agreement: The McCall Public
Library has been awarded a $50,000 Public-Private Partnership (P3) grant from the Idaho
STEM Action Center to support the construction of an educational classroom (aka
MakerSpace) within the McCall Public Library Expansion project. The $50,000 grant
award will be matched by $100,000 in private donations contributed to the Library
Foundation. This minimum 1:2 match from privately sourced donations is a grant program
requirement. The grant final report is due by November 15, 2021. The award agreement
calls for the Library Director’s signature and this agenda bill is asking for that permission.
Action: Authorize the Library Director to sign the Idaho STEM Action Center Public-
Private Partnership Grant Award Agreement.
10. AB 19-208 Request to Proclaim October 6-12, 2019 as Fire Prevention Week – “Not
Every Hero Wears a Cape. Plan and Practice your Escape!”: The City of McCall, Idaho
is committed to ensuring the safety and security of all those living in and visiting the City.
Fire is a serious public safety concern both locally and nationally, and homes are the
locations where people are at greatest risk from fire. This year’s National Fire Protection
Association® (NFPA®) Fire Prevention Week campaign is “Not Every Hero Wears a
Cape. Plan and Practice Your Escape!” The campaign works to educate everyone about the
small but important actions they can take to keep themselves and those around them safe.
NFPA statistics show that in 2017 U.S. fire departments responded to 357,000 home
structure fires. These fires caused 2,630 fire deaths and 10,600 fire injuries. On average,
seven people died in a fire in a home per day during 2012 to 2016. These numbers show
that home fires continue to pose a significant threat to safety. In a typical home fire, there
may be as little as one to two minutes to escape safely from the time the smoke alarm
sounds. Escape planning and practice is important to utilize those few minutes to give
everyone enough time to get out. Situational awareness is a skill people need to use
wherever they go. In an effort to support the national proclamation of Fire Prevention Week
and bring awareness to the citizens of McCall, staff requests the Council proclaim October
6-12, 2019 as Fire Prevention Week in McCall. The proclamation, talking points, and fire
escape checklists are attached. More information and activities can be found on the NFAP
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September 26, 2019 Regular Meeting
website https://www.nfpa.org/Public-Education/Staying-safe/Preparedness/Fire-
Prevention-Week Action:: Proclaim October 6-12, 2019 as Fire Prevention Week
throughout the City of McCall and authorize the Mayor to sign the proclamation.
11. AB 19-209 Request to Proclaim October 2019 as Arts and Humanities Month:
National Arts & Humanities Month is a coast-to-coast collective celebration of culture in
America. Coordinated by Americans for the Arts, it has become the largest annual
celebration of the arts and humanities in the nation. From arts center open houses to
mayoral proclamations to banners and newspaper articles, communities across the United
States join together to recognize the cultural gems surrounding them. The month of October
has been recognized as National Arts and Humanities Month by thousands of arts and
cultural organizations, communities, and states across the country, as well as by the White
House and Congress for more than 30 years. The arts and humanities embody much of the
accumulated wisdom, intellect, and imagination of humankind and play an important role
in our lives—they provide enrichment and strive to provide enlightening and
transformational experiences to the broadest possible cross section of the American public.
The arts allow us to explore ideas, express emotions, and better appreciate cultures from
around the world. The nonprofit arts industry also strengthens our economy by generating
$166.3 billion in total economic activity annually, 26 billion in government revenue, and
by supporting the full-time equivalent of 5 million jobs nationwide. National Arts &
Humanities Month is an opportunity to recognize and celebrate the positive impact the arts
bring to our schools and communities therefore in an effort to support the national
proclamation of Arts and Humanities, staff requests that Council proclaim October as Arts
and Humanities month in McCall. Action:: Proclaim October 2019 as Arts and Humanities
Month and authorize the Mayor to sign all necessary documents.
Council Member Sowers moved to approve the Consent Agenda as submitted. Council
Member Giles seconded the motion. In a roll call vote Council Member Sowers, Council
Member Giles, Mayor Aymon, and Council Member Nielsen all voted aye and the motion
carried.
PUBLIC COMMENT
Mayor Aymon called for public comment at 5:31 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 5:31 p.m.
WORK SESSION
AB 19-204 McCall Local Housing Discussion
Community & Economic Development (CED) Director Michelle Groenevelt presented the McCall
Local Housing Discussion. In 2018, the McCall City Council adopted McCall In Motion/City of
McCall Housing Strategy and the McCall Area Comprehensive Plan. The Plans outline the need
for a Local Housing Program that includes a variety of for sale or rent units with various price
points to support a year around community.
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CED Director Groenevelt provided an overview of the McCall’s Local Housing Program with the
status of each component covering the Private Development Incentive Program for rental or
ownership; the request for qualifications/proposals for owned properties; land banking;
annexation/zoning map amendment for new development; regulatory; temporary or seasonal
housing explaining eligibility and public funding. She answered question about other possible
incentives such as double density in residential zones, height in commercial zones as well as
financial incentives. The program needs to be tailored to this community as what works in another
city may not work here.
Staff shared information on the Request for Proposals (RFP) component of the Housing Program.
She explained the map and spoke to the public owned parcels, not necessarily the City owned
parcels, that have some restrictions. She pointed out there are two residential City owned parcels
on Flynn Lane and Lenora Street and asked for Council input. Mayor Aymon like Flynn Lane as
she felt the neighborhood would welcome the development. Council Member Giles feels waiting
until the code amendments are done. Council Member Sowers spoke about prohibitive permitting
costs, wants to incentivize builders, and loosen up regulation. Council Member Nielsen agrees
with both Council Member Sowers and Council Member Giles in offsetting costs with incentives
and waiting on the code amendments. He suggested other parcels to investigate, possible relocation
of Public Works. CED Director Groenevelt suggested the consideration of multiple use & multi-
family housing in the commercial areas that are not great for retail or food related business.
Andrew Mentzer, Executive Director at West Central Mountains Economic Development Council
(WCMEDC) provided a regional perspective and update. The WCMEDC sent out a regional
housing survey to the community asking people to share how they feel about their current living
situations and future. He went over how and what data was collected: employment sectors,
preferred housing, how current housing does not meet needs, how long they plan to live here – 5
years or long if possible. What was found was people can afford $500-$1500 with the average
approximately $1000. With the inflation, the community needs to see wage growth. Wage growth
for all of Idaho is not where it should be. The majority surveyed shared what their ideals are which
included close proximity to work so the commute is under 10 miles and three-bedroom houses.
Mr. Mentzer stated this information is important as it helps in understanding the needs of the
community so not all work force housing are multiplex units, etc. Out of the survey, 36% do not
feel secure in their housing situation or their future here due to the housing issues. This information
can be drilled down by sector and location. He shared comments made by those surveyed: going
into credit card debt due to the high cost of housing and not being able to live within their means;
no housing for seniors on fixed incomes; housing has surpassed income of profession and need to
work 2-3 other jobs to afford rent. He gave a brief update on what the efforts of WCMEDC is
doing to find and create solutions and programs with this issue.
Council Member Nielsen would like to see the wage statistics State versus Valley County versus
the City. Mr. Mentzer will find out those numbers and bring the data back at a later date. He
explained the State of Idaho is far behind the curve in wage increases and stated many still make
the same amount as they did in 2007 and the cost of living has gone up precipitously.
Economic Development Planner Delta James shared the next steps is to implement a partnership
with the WCMEDC to reconvene the regional housing coalition on a possible quarterly basis. The
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September 26, 2019 Regular Meeting
group consists of developers, nonprofits, major employers, staff from regional jurisdictions, the
Department of Commerce, any other regional or State entities, and any citizens interested in
joining.
Council Member Nielsen feels there is a need of a local housing working group or committee. New
ideas may come of it. There was a brief discussion about the creation of a citizen group that is
connected to the City of McCall. Council Member Giles agrees a citizen committee seems
appropriate so long as it is interfacing with the other groups and not working in isolation. Council
Member Sowers agreed. Mayor Aymon expressed concern about it becoming out of control but
does feel it is good idea. City Manager Anette Spickard stated staff could bring a proposed set of
by-laws, etc. for the Council to review and adopt. CED Director Groenevelt pointed out there is a
couple of ways to form a citizen group, formal and informal, and reminded the Council that the
committees are oversaw by a City staff person so there is a time commitment factor to take into
consideration. Mayor Aymon asked Council Member Nielsen to meet with the City Manager and
if any of the rest of the Council wants to give input to please email those ideas to Ms. Spickard.
BUSINESS AGENDA
AB 19-207 Parks and Recreation Advisory Committee Annual Accomplishment Report
Parks and Recreation Advisory Committee member Terry Edvelson presented the committee’s
annual accomplishment report. The Parks and Recreation Advisory Committee is established
pursuant to Idaho Code 50-210 to advise and make recommendations to the McCall City Council
on matters pertaining to the operations, management and programming of the McCall Parks and
Recreation Department. The Committee consists of seven voting members serving rotating three-
year terms.
He shared the need for a master plan update, spoke positively of the Parks and Recreation staff,
talked about the department’s needs and challenges, briefly touched on special events, projects and
donations, resource challenges, and the lack of a large community park.
Mayor Aymon commented there was a research project done a couple years ago by Boise State
University graduates about fireworks that might be useful.
AB 19-211 Request for Approval of the Thompson Place Addendum to Development
Agreement for Local Housing Deed and Lease Restrictions
Community & Economic Development (CED) Director Michelle Groenevelt presented the
Thompson Place Addendum to the Development Agreement for Local Housing Deed and Lease
Restrictions. At its March 28, 2019 regularly scheduled meeting, the McCall City Council
approved the Findings of Fact, Conclusions of Law, and Decision documents for PUD-18-03,
SUB-18-06, ZON-18-03, the Appeal of DR-18-52, and the City and Owner entered into a
Development Agreement for Thompson Place recorded on July 30, 2019. JarMar INVESTMENTS
LLC has acquired the property. The proposed development includes 16 condominium units to
consist of four fourplexes, 12 deed restricted units for local housing, within the Jake’s Landing
Subdivision. The Owner agreed to allocate the first twelve (12) units of the Thompson Place
development to be constructed for Local Housing pursuant to the City of McCall Local Housing
Incentive Program. In exchange, the City will provide incentives to be allocated to Owner/LLC
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September 26, 2019 Regular Meeting
that total the sum of $120,000 toward the cost to complete such improvements. The criteria for the
deed restrictions is outlined in the addendum. The Addendum was drafted by the City Attorney
and the Owner/LLC has approved the Addendum.
Kurt Marostica, owner, clarified for the Council the base rent is the ceiling of how high the rent
will be allowed to go but his goal is to offer it at a lesser amount. CED Director Groenevelt
explained AMI and answered questions. Some corrections were called out on the draft amendment.
Council Member Giles moved to approve the Addendum to the Development Agreement for
Thompson Place as amended and authorize the Mayor to sign all necessary documents.
Council Member Sowers seconded the motion. In a roll call vote Council Member Giles,
Council Member Sowers, Mayor Aymon, and Council Member Nielsen all voted aye and the
motion carried.
AB 19-210 Request for Approval of Resolution 19-18 to Auction Surplus Personal Property:
Golf Course Express Duel 2000 Reel Grinder
Golf Course Superintendent Eric McCormick presented the Resolution 19-18 to Auction Surplus
Personal Property: Golf Course Express Duel 2000 Reel Grinder. Idaho Code §67-5732A allows
for the disposal of surplus personal property, provided that when sales will be offered to the public
and sold to the highest responsible bidder, notice of such sale shall be published in the newspaper
for at least two (2) weeks prior to such offering. Golf Course staff has identified Express Duel
2000 Reel Grinder as surplus property due to an upgrade to a newer version and thus no longer
needed. The resolution authorizes the City Clerk to conduct a bid auction for the purposes of selling
the surplus property to the highest bidder. The City has partnered with Public Surplus, an online
auction to auction our surplus items. The public auction on the Public Surplus auction website will
be noticed in the Star-News for two consecutive weeks.
Council Member Sowers moved to adopt Resolution 19-18 declaring the Express Duel 2000
Reel Grinder as surplus property, authorizing the sale of the grinder on public auction, and
authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the
motion. In a roll call vote Council Member Sowers, Council Member Nielsen, Mayor Aymon,
and Council Member Giles all voted aye and the motion carried.
AB 19-212 Request for Contract Award: Legacy Pump Station Building Structural
Improvements
Public Works Director Nathan Stewart presented Contract Award for the Legacy Pump Station
Building Structural Improvements. The Water Treatment Department, with assistance from SPF
Water Engineers and GLR Engineers, is conducting informal bidding (requests for proposals sent
to multiple contractors) for the Legacy Pump Station Building Structural Improvements – Fall
2019 project. This station (originally built in 1957 and expanded multiple times since then) has
experienced settling on its western portions due to the existing foundations being inadequate for
the structure. Work will consist of installing multiple 20’ deep micro-piles along the perimeter of
the existing building as well as a grade beam that will be tied to the existing the western foundation
line to stabilize the foundation, which has been subsiding for many years. Additional work will
include repairs to the masonry siding and roofing repairs where the roof structure interfaces with
the structural walls that are being adjusted.
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September 26, 2019 Regular Meeting
This project is identified for completion this year in the Water Master Plan and funding has been
programmed in the FY20 budget. The draft agreement has been reviewed by legal counsel.
Proposals from selected contractors were asked to be sent in the City by September 24, 2019.
Public Works Director Stewart stated no bids were received. He shared what was learned about
the project and staff plans to rebid the project after Labor Day next year. He spoke about a possible
design review. There are only a few select contractors who can complete the scope of work needed.
No action taken by the Council.
AB 19-206 Request to Approve Agreement for City Attorney/Civil Legal Services with White
Peterson Gigray & Nichols, P.A.
City Manager Anette Spickard presented the Agreement for City Attorney/Civil Legal Services
with White Peterson Gigray & Nichols, P.A. After reviewing proposals of qualified law firms and
conducting interviews with certain selected law firms, the Council directed staff to prepare a legal
services agreement with the firm of White Peterson Gigray & Nichols, P.A. Highlights of the
agreement are:
Monthly Retainer Legal Services at a fee of $7,000 based on an estimated need for 38 hours of
legal work. Pricing includes 20% discount of the firm’s hourly billing rates. Additional legal
services for items such as litigation will be billed outside the retainer at the discounted hourly rate.
The City and the firm will review the actual hours of work performed semi-annually and will adjust
payment/credit if the monthly usage exceeds or falls below 10% of the retainer hours. In addition
to these services, the firm will provide up to six of hours of training on topics determined by the
City during FY20 at no additional charge. The agreement designates William F. Nichols as primary
attorney for support to the Council and as primary contact for the agreement. The agreement also
designates William L. Punkoney as primary attorney for Community Development and Public
Works matters. The agreement is for one year with renewals or extensions to be made in writing
by both parties.
City Attorney Bill Nichols commented on the changes made in the contract.
Council Member Nielsen moved to approve the Agreement for City Attorney/Civil Legal
Services with White Peterson Gigray & Nichols, P.A. effective October 1, 2019 and authorize
the Mayor to sign all necessary documents. Council Member Sowers seconded the motion.
In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Aymon, and
Council Member Giles all voted aye and the motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. The City Manager and Council Member Holmes will both
be absent at the October 24-25 meetings. Mayor Aymon asked if Police Chief Justin Williams or
Sylvia from YAK could address the Council regarding the drug problem in McCall.
EXECUTIVE SESSION
At 7:00 p.m. Council Member Nielsen moved to go into Executive Session for:
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September 26, 2019 Regular Meeting
• Litigation — 74-206(1)(f) To communicate with legal counsel for the public agency to
discuss the legal ramifications of and legal options for pending litigation, or controversies
not yet being litigated but imminently likely to be litigated. The mere presence of legal
counsel at an executive session does not satisfy this requirement.
Council Member Sowers seconded the motion. In a roll call vote, Council Member Nielsen,
Council Member Sowers, Mayor Aymon, and Council Member Giles all voted aye and the
motion carried.
Council discussed a litigation issue.
RETURN TO OPEN SESSION
At 7:15 p.m. Council Member Giles moved to return to Open Session. Council Member
Sowers seconded the motion. In a voice vote, all members voted aye and the motion carried.
ADJOURNMENT
Without further business, Mayor Aymon adjourned the meeting at 7:15 p.m.
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September 26, 2019 Regular Meeting