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Home My Public Portal AboutCommunity Preservation Committee -- 2019-01-09 Minutes . qCr: l 5 9 t 59�ii T01111-1 CLERK XOR " O s0 0 Z' xf o ° _ a 2198 Main Street APPROVED : 2/ 13 / 19 Brewster Massachusetts 02631 - 1898 (508) 896 - 3701 VOTE : 8 -0- 0 lot FAX (508 ) 896 - 8089 COMMUNITY PRESERVATION COMMITTEE Held a Regular Meeting on Wednesday, January 9, 2019 at 4 : 45 p .m . at The Brewster Town Office Building, 2198 Main Street, Brewster, MA MEETING MINUTES FOR JANUARY 9 , 2019 Present : Chair Paul Ruchinskas , Vice- Chair Faythe Ellis , Elizabeth Taylor, Diane Pansire, William Klein, Roland Bassett, and Sharon Marotti Absent : Peggy Jablonski and Barbara Burgo Also Present : Jill Scalise , Brewster Housing Coordinator ; Tom Lincoln, Dog Park Committee Chair Paul Ruchinskas called the meeting to order at 4 : 45 pm . Recording or Taping Notification : ` As required by the Open Meeting Law we are informing you that the Town will be videotaping and/or audio taping this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair, " We request that all cell phones be turned off or to vibrate, 1 . Discussion and possible vote on the completeness , timeliness, and CPA eligibility of the following funding requests and also possible votes on referral of the applications to the appropriate committees for review and recommendation to the CPC for May 2019 Town Meeting : a) Community Development Partnership- Cape Housing Institute : $ 7 , 500 b) Town of Brewster- Part Time Housing Coordinator- $ 37 , 000 c) Brewster Dog Park Development Committee -Dog Park : $ 50, 300 A) Community Development Partnership the Cape Housing Institute : Funding request for $ 7 , 500 . The Chair, Paul Ruchinskas explained that he is the treasurer for the CDP Board and recused himself from the discussion (and left the room) as he has a financial conflict on this particular application . Vice-Chair Faythe Ellis took over discussion of this item . MOTION to accept the Community Development Partnership ' s $7,500 funding request application as complete, timely, and CPA eligible. MOVED by Rollie Bassett. Seconded by Diane Pansire. VOTE : 6 -0-0 1 Community Preservation Committee Minutes : January 9, 2019 MOTION to refer the Community Development Partnership ' s Cape Housing Institute ' s $7, 500 funding request to the Housing Sub- Committee for review and recommendation back to the CPC . MOVED by Rollie Bassett. Seconded by Diane Pansire, VOTE : 6-0-0 B) Town of Brewster- Part Time Housing Coordinator funding request for $ 37 , 000 . MOTION to accept the Town of Brewster ' s Part Time Housing Coordinator funding request application of $37 ,000 as complete, timely, and CPA eligible. MOVED by Elizabeth Taylor, Seconded by Rollie Bassett. VOTE : 7-0 -0 MOTION to refer the Town of Brewster ' s Part Time Housing Coordinator funding application of $37 ,000 to the Housing Sub- Committee for review and recommendation back to the CPC . MOVED by Rollie Bassett. Seconded by Diane Pansire, VOTE : 7-0-0 C) The Brewster Dog Park Development Committee ' s funding request for $ 50 , 300 . Tom Lincoln, the Chair of the Dog Park Development Committee explained where the committee currently is in the process , specifically the status of the application with the Stanton Foundation . Currently, the design plan is being reviewed by the Stanton Foundation which typically takes about 4 - 6 weeks to completely review. Tom stated that he does not anticipate any problems with their design being in accordance with the grant ' s requirements . Rollie asked where the Dog Park Development Committee would look to receive the needed funds if they do not secure a grant with the Stanton Foundation . Tom responded that if they do not receive the $225 , 000 from the Stanton Foundation, he is not aware of any other outside funding for this project . He stated the choices would be either to come back to CPC to request the full amount of funding, organize private fundraising which would take quite a while to get to the required amount, or lastly the project would have to be closed . MOTION to accept the Brewster Dog Park Development Committee ' s funding request application of $50 ,300 as complete, timely, and CPA eligible. MOVED by Rollie Bassett, Seconded by Elizabeth Taylor. VOTE : 7-0 -0 MOTION to refer the Brewster Dog Park Development Committee ' s funding application of $50 ,300 to the Recreation Commission for review and recommendation back to the CPC . 2 Community Preservation Committee Minutes : January 9, 2019 i MOVED by Sharon Marotti. Seconded by Diane Pansire, VOTE : 7-0 -0 2 . Status of grant agreements from the December 2018 Town Meeting CPC approvals Habitat for Humanity and Cape Rep Theatre grant agreements will go out in the mail early next week. The Housing Trust grant agreement is also ready to be given to Donna Kalmick. As for the Cape Cod Museum of Natural History ' s grant agreement there is a question regarding the conservation restriction . As written, there is not a right of public access but the museum has the ability to give permission to people to use the trail . The Chair stated that they needed to guarantee public access to this area as public funds were used in the project . The Chair stated that at a future meeting he would like the CPC to vote on how to address the grant agreement in regards to getting language in it that ensures public access . The Committee briefly discussed potential signage that could be added and/or changed to let people know that the trails are open to the public . It was agreed that the Chair would contact the museum and Town Counsel for some clarification about public access for the grant agreement. Elizabeth suggested they look at the application to see about making some changes to address this issue for future applications . 13 . Open Project Updates Long Pond Land Acquisition : closing has been extended to either the end of January or the end of February. There has been no response yet from the State regarding the potential grant . Cobb House : Eric Dray went to make sure they are following the Secretary of Interior Standards for what they are doing at demolition . The next update is due February 1 . The Bikeways Project : The December report showed $ 55 , 000 of the $ 100 , 000 grant as unspent. Rollie is going to follow up with them to see if there are any other bills coming in or if the project just came in significantly under budget . ADA improvements : there are currently people working on a design . Once the design is complete it will go off to bid . Brewster Woods : There will be an update later this month . Cape Housing Institute : Their project is completed . Their next invoice should be submitted by February 1 and should come with a summary/report . Housing Authority : Diane will reach out to them to follow up and request an update . 3 Community Preservation Committee Minutes : January 9, 2019 Cape Village : It took three months to get through closing which was disappointing to the staff. The Chair stated that in his experience unfortunately this is how long it typically takes . Closing did take place at the end of December . Housing Coordinator : Jill Scalise explained that they had their housing production plan certified in November. The accessory dwelling unit bylaw brought forward by the Planning Board and initiated by the Brewster Housing Partnership was approved at Town Meeting. There has been one buy- down grant that was completed in October and there is a second buy- down that is currently moving forward with an expected closing date of January 18 . A grant agreement has been entered with the Mass Housing Partnership for a pre-feasibility study of the Millstone Road project and the Select Board has turned over the management of that property to the Affordable Housing Trust which is now up and running. For the Legacy projects of Brewster Baptist Church and the preservation restriction on Cobb House, Faythe and Paul will be meeting next week with Mark Forest, Sarah Turano -Flores , and Cindy Bingham to primarily talk about Brewster Baptist to get an update on where things stand . They also need to follow up with Brewster Historical Society about the status of the preservation restriction for Cobb House , 4 . Annual Town Report The annual report has been completed . Elizabeth will be submitting it so can be included in the town publication . 5 . Status of Members ' Conflict of Interest Training Completion A brief discussion was held regarding who on the CPC needs to take the required Conflict of Interest Training, 6 . Vote to Approve Minutes of the December 12 , 2018 Meeting MOTION to approve the minutes of the December 12 , 2018 meeting. MOVED by Rollie Bassett. Seconded by Faythe Ellis. VOTE : 6-0- 1 I7 . Announcements None . 8 . Items the Chair Could Not Reasonably Anticipate None . 9 . Next Meeting 4 Community Preservation Committee Minutes ; January 9, 2019 The next CPC meeting is scheduled for Wednesday, January 23 , 2019 at 4 : 45 PM . There is a possibility that this meeting will be canceled which would mean the next meeting will be scheduled for Wednesday, February 13 , 2019 at 4 : 45 PM . MOTIONto Adjourn at 5 : 44 PM. MOVED by Diane Pansire, Seconded by Sharon Marotti VOTE : 7-0-0 Respectfully submitted by, vltt� ) tw LSarah L . Plebes , Recording Secretary Items used at the meeting : • 2019 Spring Legal opinions- CPC funding applications • Brewster Housing Coordinator Updates October, November, and December • Dog Park Additional Information • Draft December 12, 2018 meeting minutes • Project update for Cape Cod Village • CDP Cape Housing Institute Application • Brewster Dog Park Application • Brewster Housing Coordinator Application • CDP- CHI Support Letters • Community Housing Partnership Detailed Budget 5 Community Preservation Committee Minutes : January 9, 2019