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HomeMy Public PortalAboutPRR 16-2334Renee Basel From: Chris O'Hare <chrisoharegulfstream@gmail.com> Sent: Monday, October 10, 2016 6:01 PM To: Bill Thrasher; Rita Taylor; Renee Basel; JOConnor@jonesfoster.com Subject: Public Record Request - background to Resolution 16-10 Dear Custodian of Records, I request to inspect certain public records in the custody of the Town of Gulf Stream Florida or in the custody of its agents or associated entities. I request to inspect any record the subject of which is wholly or partly related to the creation of Resolution No.16-10 which is to be considered by the Town Commission as Items IX. D. of the Town's published Agenda for the upcoming Town meeting scheduled for Friday October 14, 2016. While I am not statutorily obligated to explain why I want to inspect these records, I tell you it is for the purpose of informing myself of the historic and current workings of the Town of Gulf Stream and its associated entities, vendors, consultants, advisers, contractors and agents. The records I wish to inspect may also be material to current, anticipated or presently unforeseen legal action. In addition, inspection of these_ records may be essential to my ability to make informed comments in an upcoming regular meeting and public hearing scheduled to be held by the Town Commission this next Friday, Oct 14. The production of any and all responsive records is therefore uroent and must be acted upon in compliance with Florida Statutes and established case law as soon as possible Before making this public record request, I first searched online and in the public records portion of your agency's website hoping I could locate the public records I seek without having to write you directly. Unfortunately I cannot find the records I wish to inspect. Therefore I am writing you now and requesting you make every effort as required by law to produce these public records without delay. The public records I seek to inspect may be in the custody of an entity currently or previously associated with, or under contract with, your agency. As a courtesy to you and that entity, and to assist in expediting my access to inspect records responsive to this request I am notifying the Town Attorney of this request by copy of this email. I am NOT requesting the Town Attorney produce responsive records directly to me. Rather I am alerting them to my request to you so that they may prepare to assist you, if they choose to, in producing responsive records. Do not assume my act of copying the Town Attorney with this request relieves you of any of your duties under Florida Statute ask that you contact the Town Attorney in order to obtain all Public records responsive to this request. 1 I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. I ask that you take the following action: • Read this entire request carefully and respond accordingly. • If you are not the custodian of the public records described herein please determine who that person is and notify me immediately in order that I may make this request to the appropriate person without delay. • Reference Florida Statutes and appropriate case law when responding to this record request. • Do NOT produce any records other than records responsive to this request. • Identify by name the person or persons responding to this request if that person is not the Custodian of Records for your agency as required by 119.070)(b). • Respond to this public record request in a singular manner and do not combine this request with any other public record requests when responding to this request. • Once you have determined that you do or don't have any records in your custody responsive to this request, immediately act to obtain any responsive records that may be in the custody of your contractor(s) or other parties. • Provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. • If records responsive to this request are not presently available but you expect that they will soon be available I request that you produce the records as soon as they are available. I ask you to take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual and entity in possession of records that may be responsive to this public records request, including individuals and entities under contract with your agency, to preserve and produce all responsive records on an immediate basis. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Produce for my inspection all responsive records and ONLY redact that portion of the record that you consider exempt. To be clear, if you consider an entire record to be exempt, produce that record in its entirety with all portions redacted that you consider exempt. I specifically ask you to do this in order that I may inspect fully redacted records for the purpose of challenging a particular redaction or establishing a reference for a future request of a record that is only temporarily exempt, as in the case of a public record that was prepared by an agency attorney exclusively for litigation and is only exempt from disclosure until the conclusion of the litigation. If the public records being sought are maintained by your agency or contactors for your agency, in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. Again I ask that you provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Take note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please provide those records that can be produced within the first 15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. If you produce only a portion of all existing responsive records, please tell me that your response includes only a portion of all existing records responsive to this request. If you anticipate the need to incur any costs that I would be statutorily required to pay in order to inspect these public records which would exceed $1.00 please notify me in advance of your incurring that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. Again, please do not incur any costs on my behalf without first obtaining my written authorization to proceed. A record that does not exist because of its disposition requires the creation of a disposition record. In all instances where you determine a record does not exist please determine if the record once existed and in its replacement provide the disposition record for my inspection. *The term public records, as used herein, has the same meaning and scope as the definition of Public records adopted by the Florida Legislature as Statutes Chapter 119. **The phrase Town of Gulf Stream when used herein refers to the Town in its entirety and all entities of the Town including all employees, appointees, officials, assignees, counsel and consultants including Town Manager, Town Clerk, Town Police Chief, Town Commissioners, Town Mayor, Town Departments, Town Police Officers, Town Employees, Town Engineer, the law firm (Jones Foster Johnston & Stubbs P.A.) that claims to be the Town Attorney including all attorney, partner and employee members of that firm; the Town Counsel of Sweetapple, Broeker & Varkus including all attorney, partner and employee members of that firm, the Town Counsel of Richman Greer, P.A. including all attorney, partner and employee members of that firm and any other entity associated with the Town and subject to public records law. If you do not understand any part of this request or if you need clarification about this request, notify me as soon as possible so I may further describe or clarify this request. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream@gmail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 12, 2016 Chris O'Hare [mail to: chrisohareeulfstream(7a.gmail.coml Re: GS #2334 (background to Resolution 16-10) I request to inspect any record the subject of which is wholly or partly related to the creation of Resolution No.16-10 which is to be considered by the Town Commission as Items LY. D. of the Town's publishedAgendafor the upcoming Town meeting scheduled for Friday October 14, 2016. Dear Chris O'Hare [mail to: chrisoharegulfstreatnAgmail.coml: The Town of Gulf Stream has received your public records request dated October 10, 2016. The original public record request can be found at the following link: hU://www2.gulf-stream.org/weblink/O/doc/102359/Pagel.aspx Please be advised that the Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, 141-d R-OWA4, As requested by Rita Taylor Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 13, 2016 Chris O'Hare [Mail to: chrisoharegulfstreamna,gmail.coml Re: GS #2334 (background to Resolution 16-10) I request to inspect any record the subject of which is wholly or partly related to the creation of Resolution No.16-10 which is to be considered by the Town Commission as Items IX. D. of the Town's published Agenda for the upcoming Town meeting scheduled for Friday October 14, 2016 Dear Chris O'Hare [Mail to: chrisoharegulfstream(a),gmail.coml, The Town of Gulf Stream received your public record request on October 10, 2016. Your request and response can be found at the following link: http://www2.gulf-stream.org/weblink/O/doc/l 02359/Page l .aspx We have identified documents that we deem fully responsive to your request. If this is not what you are seeking then we request clarification before determining whether to provide you with an estimate for the extensive use of information, technology, resources or extensive clerical or supervisory assistance as described in Fla. Stat. § 119.07(4)(d). This request for clarification is done as a courtesy to you to ensure the Town is able to accurately and promptly provide you with either an estimate, if necessary, or production of the public records you seek. Please clarify the above request as indicated and the Town of Gulf Stream will proceed with fulfilling your request, or providing you an estimate of the cost of production based on your clarification. If the Town does not receive clarification from you within 30 days, it will consider this matter closed. Sincerely, R"Id Zoo" $wren As requested by Rita Taylor, Town Clerk Custodian of the Records EXPENDITURES Administration and General Salaries Benefits Postage Printing OfficeSupplies Communication :Electic Water Travel: Per Diem Building Maintenance Lawn Maintenance Insurance Legal Engr/ Prof/Code Enforcement/Safe Accounting/Audit Dues & Memberships :Legal Advertising umer r rans to unaergrounamg :Delray Permit/Inspectimns- Town Library Training ARPB - Legal Contra - Water Pond Management: Fees Capital Outlay Copy Machine Lease Operating Supplies - Computer Repairs Contributions. Total Administration 9344;592 $372;669 TOWN OF GULF STREAM 155,410 160,464 137,802 4,500 2;460- General Fund PRELIM. 6,500 2;500 FINAL :2,500 FINAL ACTUAL FINAL ACTUAL 7,325. FINAL 2016 TO 2017 22,815 REVISED AS BUDGET AS 6,900 BUDGET BUDGET 16,000 BUDGET OF 10/1/2015 OF PROJECTED 10/1/2016 806,462: 1,000,000. 9/30/2015 9/30/2015 9/30/2016 5/31/2016 9/30/2016 9/30/2017 CHANGE REVENUE 3,500 5,000 -4,007- 5,000- 10,000 2,234 10,000 Property Taxes $3,426;230 53;407,038- S4,827,140: $4;690,517 :. $4,827,140 $4,582,564 (5.67). Discount on Taxes (120,000) (119,581) (174,750) (167,173) (170,000) (160,500) (8.15) -Fines :1,100. 2;465 1,800 934. 1,500- -.L;800 0.00. Permits Zoning 90,000 100,695 90,000 79,215 95,000 90,000 0.00 Permits Florida: Bldg. (Delray) 192;877 0 280;000 317;782 400,000 400;000 42.86` Business Tax 27,000 25,176 27,000 16,114 27,000 27,000 0.00 Telecommunication Service Tax 69,000 -60,656 59,568 35,577' 60,000- 59,568 0.00> Fmnch FPL 130,000 169,735 130,000 78,218 130,000 135,000 3.85 Franch. Crus:: 3;000 3,947 3,000 2,108 3,900- 3;000 0.00 - UST -Electric 160,000 181,307 175,000 106,773 180,000 190,000 8.57 .UST --Gas 14,500 23;.121 199000: 17;802: 23,000' 23;000 21 AS Other (Including Contributions) 15,000 47,529 15jum 24,066 25,000 15,000 0.00 FLGas :Tax Refund 2,500 414 2,500 1,308-. -2;500 2;500 0.00 Rev. Sharing (FL & Recyle) 20,218 25,266 22,000 15,008 25,000 25,000 13.64 Half Cent Sales Tax : 74;426 -75388 80.110 47,126 80;110 80;110 -0:00. County Gas Tax 33,017 34,723 33,017 20,270 34,000 349500 4.49 Payments in Lieu of Taxes (4% Water): 39;700 39,700 39;700: 191850. 39,700 39,700 0.611 Solid Waste Services 140,000 138,283 142,000 93,354 142,000 148,000 423 - Int.:Inconre :4,000 4;341 4;000 .3;209- 4,000 41000 0:00' Total $4,322;568 54(220203 -S5,776,085 55,402,058 $5.929,850-. .55,700;242' (1..31): -FUND: BALANCE Use of Fund Balance 0 0 0 0 671,000 .Total. 0 0 11-. 0 _ 0 ......671;000' Total Rev. and Fund BaL S4;322,568 54;220,203- S5,776,085- :55,402;058. :55,929;850 S6;37M;242 :10:30.: EXPENDITURES Administration and General Salaries Benefits Postage Printing OfficeSupplies Communication :Electic Water Travel: Per Diem Building Maintenance Lawn Maintenance Insurance Legal Engr/ Prof/Code Enforcement/Safe Accounting/Audit Dues & Memberships :Legal Advertising umer r rans to unaergrounamg :Delray Permit/Inspectimns- Town Library Training ARPB - Legal Contra - Water Pond Management: Fees Capital Outlay Copy Machine Lease Operating Supplies - Computer Repairs Contributions. Total Administration 9344;592 $372;669 5421,775 155,410 160,464 137,802 4,500 2;460- 4,500- 4,500 10,637 6,500 2;500 2,071 :2,500 11,500 8,996 11,500 8,500 7,325. 8,500. 20,000 22,815 20,000 2,000- 2,517 -.2,000 6,900 19,110 6,900 16,000 12,038 '16;000 80,000 63,806 90,000 740,924 806,462: 1,000,000. 879500 89,562 100,000 15,050 11,583- 15;555- 39500 4,749 3,500 5,000 -4,007- 5,000- 10,000 2,234 10,000 192,877 0: 280,000- 2,000 2,000 2,000 4.453 4,453 4,453- 5,500 0 5,500 (75,000) (75,000) (90,000) 70,000 0 1109000 -8;400 8,034: -8,400: 12,019 26,978 16,000 L500 0 11500 1,740,125 1,569,970 2,199,885 Page 1 5234;173 '.5421,775 -.$423;819 110,203 137,802 144,786 .2,669 4,500 4,500 9,704 10,000 6,500 907 2,500 2;500 4,984 10,000 11,500 4,740: 8,500 9,000 15,763 20,000 20,000 3,498--. 3;498 2,000 22,582 23,000 6,900 4,860 <<. 13;000 16,000- 74,443 90,000 90,000 343,023 600,000. 650,000 25,703 90,000 129,000 10,723 13,500 15,555 3,500 4,800 4,500 1,398 4,500' 5,000 2,116 3,000 681,000 317,782 400,000 400,000 2,000 2,000 2,000 4,718 4,453 4;453 0 2,500 5,500 -(45,000) {90,000) -(90,000). 40,466 60,000 135,000 5,913 :8,400 :8,400 18,647 22,000 16,000 0........ :1;500 1,219,515 1,869,728 2,705,414 0.48 5.07 0:00, 0.00 0.00% 0.00 5AR 0.00 0.00 0.00 0:00 0.00 (35.00). 29.00 0.00' 28.57 0.00 N/A 42.86 .....0.00 0:00; 0.00 0.00 22.73 0:00; 0.00 0:00 22.98 TOWN OF GULF STREAM General Fund :POLICE Salaries Benefits Communication. Electric :Printing Uniforms & Equip. Legal/Other Professional Travel Per Diem Building Maintenance Vehicle Maintenance :Uniform Cleaning: Fuel Radio: Contract Office Supplies - Computer Repairs Crime Prevention Capital Exp. Total Police FIRE Fire Contract Maintenance Repair Total Fire STREETS Salaries Benefits Maintenance, Repairs 8r. AIA -Uniforms Lighting Communication Supplies Rental And Leases. NPDES :Capital... Total Streets SANITATION Garbage Collection. (387 SF): Equipment Disposal Fees Total: Sanitation RESERVES/CONTINGENCY Transfer To Underground Fit. 510+61 (As of 6/1/16) TOTAL EXPENSES- ,Build or Reserves $871,830 5889-,001 $943,631 5571,021 PRELIM. $1,021,080 FINAL 393,058 FINAL ACTUAL FINAL ACTUAL FINAL 2016 TO 2017 5;500. REVISED AS BUDGET AS BUDGET BUDGET 3,500 BUDGET OF 10/1/2015 OF PROJECTED 10/1/2016 14.29 500 9/30/2015 9/30/2015 9/30/2016 5/31/2016 9/30/2016 9/30/2017 CHANGE Legal -Staff Attorney 4,345 6,500 1,646 4,500 6,500 0.00 -Salaries- 2:441 500- 625- Low) 87;500 11;00.: Benefits 0 500 0 500 40,983 0.00 :Postage 2,614 2,600 2,523:: 3,600 :500 .0.00 Printing 6,872 7,500 5,084 7,500 500 0.00 Office Supplies .1,961 3,300 1,443' :. 2,200 500 : 0.00'. Communication 31,672 559000 20,001 34,000 500 0.00 Training:. :54,036 :59,303- 54;502 54;502 3,000 2;02-' Total Legal - Staff Attorney 3,772 4,500 3,522 4,500 133,483 0.00 :POLICE Salaries Benefits Communication. Electric :Printing Uniforms & Equip. Legal/Other Professional Travel Per Diem Building Maintenance Vehicle Maintenance :Uniform Cleaning: Fuel Radio: Contract Office Supplies - Computer Repairs Crime Prevention Capital Exp. Total Police FIRE Fire Contract Maintenance Repair Total Fire STREETS Salaries Benefits Maintenance, Repairs 8r. AIA -Uniforms Lighting Communication Supplies Rental And Leases. NPDES :Capital... Total Streets SANITATION Garbage Collection. (387 SF): Equipment Disposal Fees Total: Sanitation RESERVES/CONTINGENCY Transfer To Underground Fit. 510+61 (As of 6/1/16) TOTAL EXPENSES- ,Build or Reserves $871,830 5889-,001 $943,631 5571,021 3943,631: $1,021,080 8.21:. 393,058 368,041 405,724 268,828 405,724 433,237 6.78 5;500. 9,962 4;000 1,386- 2;000- 4;000 0.00>. 3,500 2,496 3,500 1,415 2,500 4,000 14.29 500 773 500- 641 750- :500 0.00> 7,350 4,345 6,500 1,646 4,500 6,500 0.00 0 2:441 500- 625- Low) 500 11;00.: 500 0 500 0 500 500 0.00 2;600 2,614 2,600 2,523:: 3,600 :2;600 .0.00 7,500 6,872 7,500 5,084 7,500 7,500 0.00 3,300 .1,961 3,300 1,443' :. 2,200 3,300 : 0.00'. 55,000 31,672 559000 20,001 34,000 55,000 0.00 584200 :54,036 :59,303- 54;502 54;502 60;500 2;02-' 4,500 3,772 4,500 3,522 4,500 4,500 0.00 2,300 923 2;300 .863'. 1,500 2,300 0.00 89,070 65,246 158,000 1,700 98,000 98,000 (37.97) $1,504,708 S1,436,155 $19657,358 S935,200 $1,565,407 $1,7049017 2.82 $409,013 409,013 $429,464 286,309 429,624 $450,937 5.00 1;000 1,000 1;000- :F9000 - 0.00; $410,013: 409,013 $430,464- 286;309- 430,624 -$451,937 4.99` 61,312 S66,308 63,398 S40,084 S63,398 69,547 9.70 32,710 33:1.83 34-,306- 23,322:: 34,306 35,426 3.27` 369150 12,578 36,150 22,750 30,000 36,150 0.00 500 1,092: 500 ':594':. 1;000 :500 -0:00 14,000 16,146 13,500 9,830 13,500 14,500 7.41 500 74: 500: 153 : 250 .500 0:00 1,200 2,105 1,200 205 1,200 1,200 0.00 400 :0 400 0-: 400 400 ' 0:00' 7,500 5,142 7,500 5,350 7,500 7,500 0.00 202,900 36,655 625,500: 60,903.. -125,000 757,500 21.:10. $357,172: $173,283: S782,955 $163,196 S276,554 $923,223 17:92-< 140,000 138;341 142,000'. 91,734. 142,000 148,000 423 0 0 0 0 0 1;000 0 Looll :1) 1;000 :1,000 0.00. $141,000 $198,341 - $143,000 $91,734. 5143,000- $149,000 4:20 $169,500 :S0 $562,423 S0 50 S437,651 - (22.18): S4;322,518-. 53;726:762 55;776;085 :S2,695,g34.. 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