HomeMy Public PortalAboutAgmt 2016-17101 Parker Avenue
Vest Palm Beach, FL 33405
61-616-1222
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THE CENTER FOR FAMILY SERVICES
OF PALM BEACH COUNTY, INC.
CENTER FOR FAMILY SERVICES OF PALM BEACH
COUNTY, INC.
LIFE ENRICHMENT EMPLOYEE ASSISTANCE PROGRAM
AGREEMENT made this 26 day of August 2016 between CENTER FOR
FAMILY SERVICES OF PALM BEACH COUNTY, INC., hereinafter
referred to as "CFS", and the TOWN OF GULFSTREAM, referred to as
"the Company."
WHEREAS, the Company desires to retain CFS with expertise in the
Employee Assistance Program (EAP) and Drug Free Workplace Program
(DFWP) Services and CFS agrees to be retained to provide services as
called for in this agreement. Therefore, in consideration of the mutual
promises and covenants contained herein, the parties hereby agree as
follows:
TERM OF AGREEMENT
This Agreement shall be in full force and in effect for the period
beginning October 1, 2016 and ending September 30, 2017,
unless terminated earlier pursuant to Section XI.
II. SERVICES TO BE PERFORMED BY CFS:
A. CFS shall perform for the Company's full time employees and
their eligible family members, six (6) sessions for the following
EAP services. If multiple family members attend a session as a
group, each individual family member will use one of their
allotted number of sessions.
1. Marital counseling
2. Divorce adjustment counseling
3. Job related counseling
4. Parent/child counseling
5. Substance abuse assessment and counseling or referral
6. Counseling related to the problems of older persons
7. Counseling or referral related to physical or developmental
disabilities
8. Mental Health assessment and counseling
9. Elder care resource and referral per contract year
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B. CFS further agrees to provide to the Company:
1. Technical assistance in the development of EAP policies & procedures
2. Case management (coordination of community resources, follow-up and case
advocacy)
3. Referral to specialized services not offered by CFS, but required by an
employee/eligible family member
4. Two one hour Supervisory Training sessions
5. Telephone consultation with EAP staff or CFS as necessary
6. On-site consultation by CFS staff in those cases where CFS deems it
necessary
7. Priority for EAP appointments
8. Benefit Talks/ Fairs as needed
9. New Employee Orientation
10. Two Worksite Seminars on a variety of topics
11. U.S. Department of Transportation (DOT) Compliance Training
III. SERVICE LOCATIONS:
The services under this Agreement will be provided at CFS locations or those of
its network agencies.
IV. METHOD OF INTAKE:
Employees/eligible family members desiring counseling or assistance should call
the Center at 1-800-404-7960. Within 24 hours of an initial call, CFS will notify
employees/eligible family members of an appointment time to occur within three
(3) working days. For those employees/eligible family members that CFS
considers to have an emergency, CFS will grant an appointment within 4 hours of
an initial call. For urgent care, an appointment will be made within 24 hours.
These appointments can be made at any one of our two locations.
V. EMPLOYEE AWARENESS:
Whenever the Company deems it necessary to communicate the benefits of the
counseling program to the Company's employees/eligible family members, the
Company shall provide for and incur all related mailing expenses. CFS agrees to
provide the printed material to be enclosed.
VI. REPORTING:
CFS agrees to provide annual utilization reports to the Company. The reports
will include statistics for the preceding year including the number of new
employees/eligible family members seen, the number of new cases opened, and
the number of cases closed, as well as year-to-date statistics.
VII. CONFIDENTIALITY:
Employees/eligible family members who utilize the counseling services are
entitled to privacy. CFS will maintain a confidential relationship with all
employees/eligible family members within the limitations of the law. No reports
which contain any identifying information will be provided to the Company without
the knowledge, approval and written consent of the employee or eligible family
member. Likewise, information learned about the Company, such as salaries,
personnel problems, etc., are treated in a confidential manner.
VIII. PAYMENT TO CFS:
The Company agrees to pay CFS for all services performed pursuant to this
Agreement at the rate of:
$70.00 per hour session and a yearly administrative fee of $600.00. This amount
to twelve (12) equal payments of $50.00 for administrative costs to be paid the
first of each month, with session costs to be invoiced.
Supervisory training sessions, other than the initial sessions provided in section
II -B 4, shall be performed at a cost of $250.00 per hour. In addition to those
services performed pursuant to the agreement, including employee seminars on
a variety of subjects, other than the initial two trainings provided in section II -B
10, may be performed at a cost of $250.00 per hour. Critical Incident Stress
Debriefing interventions shall be performed at a cost of $250.00 per hour.
IX. RELATIONSHIP BETWEEN THE PARTIES:
CFS's relationship to the Company created by this Agreement is that of an
independent contractor and not an employee, agent, partner or joint venturer with
the Company. The Company is only interested in the results of CFS'
performance under this Agreement. No agent, employee or servant of CFS,
including the EAP Director will be or will be deemed to be, the employee, agent
or servant of the Company and the Company agrees not to hire any such
individual during the course and duration of this Agreement. CFS shall assume
all responsibility for the payment of wages and benefits to its agents, employees,
and servants, if any, for services performed by them under this Agreement.
None of the benefits provided by the Company to its employees, including, with
limitation, compensation insurance and unemployment insurance, will be
available to CFS or its agents, employees or servants. CFS will assume full
responsibility for the payment of all federal, state and local taxes or other
contributions imposed or required under unemployment, social security and
income tax laws, with respect to CFS's engagement by the Company under this
Agreement.
X. CONTINUITY OF CARE:
Should the counseling needs exceed the designated number of sessions allowed
pursuant to Section Il, employees / eligible family members may continue
sessions without interruption based on a CFS sliding fee scale, payable at time of
service, and are responsible for their fees. If the employer wishes to pay for
extended sessions for employees, the rate for the session is $150.00 per hour
billed monthly. Should this Agreement terminate pursuant to Section XI or by
non -renewal, employees / eligible family members may elect to continue
counseling and pay out of pocket or use insurance benefits based on CFS' fee
schedule. Upon termination of an employee, the employee / eligible family
member receiving services may also convert to self- pay or use CFS' fee
schedule and shall be responsible for her/his own fees.
USE OF OUTSIDE PROVIDERS:
The only time authorization is approved by EAP Director for use of an
outside provider for counseling, is when an employee's access to CFS' three
locations is beyond a twenty mile radius. In the event authorization is
granted for use of outside provider, the number of sessions offered may be
limited. On contracts that offer "unlimited" number of sessions to their
employees, CFS will not grant the use of "unlimited" sessions for outside
providers. The employee must come to a CFS office location to be eligible
for the "unlimited" sessions. Otherwise, employee may be responsible for
additional fees to the outside provider.
XI. TERMINATION:
This Agreement is subject to termination, prior to its expiration, upon either party
delivering to the other a written notice of intention to terminate this Agreement,
which shall become effective ninety (90) days thereafter. Unless otherwise
terminated by either party, this Agreement is to be renegotiated at the end of
each contract period.
XII. DEFINITIONS:
"Eligible family member" includes an employee's legal spouse, an employee's
unmarried children under the age of 23 who are full-time students. "EAP" is the
Employee Assistance Program.
XIII. MISCELLANEOUS:
A. Enforceability
If any term or condition of this Agreement shall be invalid or unenforceable to
any extent or in any application, then the remainder of this Agreement, and
such term or condition except to such extent or in such application, shall not
be affected hereby and each and every term and condition of this Agreement
shall be valid and enforced to the fullest extent and in the broadest
application permitted by law.
B. Notice
All notices or other communications required or permitted to be given
pursuant to this Agreement shall be in writing and shall be considered as
properly made if hand delivered, mailed from within the United States by
certified or registered mail.
1. If to the Company in care of
R. Taylor
Town Manager
Town Of Gulfstream
100 Sea Road
Gulfstream, Florida 33483
2. If to CFS in care of
Karen Hilo
Interim Chief Executive Officer
Center for Family Services
4101 Parker Avenue
West Palm Beach, Florida 33405
or to such other addresses as any other parry may have designated by
like notice forwarded to the other party hereto. Notices other than those
dealing with a change of address shall be deemed given when mailed
using United States Postal Service mail or hand delivered. Change of
address notices shall be deemed given when received.
C. Application of Florida Law
This Agreement, and the application or interpretation thereof, shall be
governed exclusively by its terms and by the laws of the State of Florida.
D. Counterparts
This Agreement may be executed by any number of counterparts, each of
which shall be deemed an original, but all of which together shall constitute
one and the same instrument.
E. Assignment
CFS may not assign or subcontract its rights or obligations under this
Agreement without the prior written consent of the Company. The Company
may not assign its rights or obligations without prior written consent of CFS.
F. Entire Agreement
This Agreement represents the entire agreement and understanding
between the parties and supersedes all prior negotiations, understandings,
representations (if any), and agreements made by and between the parties.
This Agreement shall not be subject to modification or amendment by any
oral representation, or any written statement by either party, except for a
dated written amendment to this Agreement signed by CFS and an
authorized representative of the Company.
G. Litigation
In the event of litigation between the parties hereto arising out of or to settle
issues or disputes arising under this Agreement, the prevailing party in such
litigation shall be entitled to recover against the other parry its costs including
reasonable attorney's fees, which shall include any fees and costs
attributable to trial, appellate, or post judgment proceedings.
IN WITNESS WHEREOF, the parties hereunto executed this Agreement the day and
year first above written.
WITNESSES:
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TOWN OF GULFSTREAM
by: G�l
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"the Company"
CENTER FOR FAMILY SERVICES OF
PALM BEACH COUNTY. INC.
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Its: Interim Chief Executive Officer
"CFS"
Employee ID
1003
Edward K Allen Jr.
1027
Renee' Rowan Basel
1025
Ramon Batista
1009
Brian S. Dietrick
1023
Marshall R. Falter
1012
Christopher Hamorl
1004
John J Haseley Jr.
1028
Edward C. Naaaro
1021
Bemard J O'Donnell
1015
John P. Passegglate
1007
Robert A. Pyle
1011
Charles D. Smith
1018
Jake W. Songer
1020
Todd E. Sutton
1001
Rita LTaylor
1022
Rebecca A. Tew
1000
William H Thrasher
1002
Garrett3 Ward
1026
Randall W. Wilson
Employee Name
1
Primary Department SSN
Current Status
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