HomeMy Public PortalAboutTBP 2019-07-03Board of Trustees
Regular Meeting Agenda
Fraser Town Hall, 153 Fraser Avenue
Wednesday July 3, 2019
6:00 PM - 9:00 PM
Members of the Board may have dinner together @ 5:30 p.m.
NOTE: Times are approximate and agenda subject to change
Roll Call
Approval Of Agenda
Bi -Weekly Update June 28, 2019
Bi -Weekly Update 28 June 2019.Pdf
Executive Session Instructions And Negotiations
For a conference with the Town Attorney for the purpose of receiving legal
advice on specific legal questions under C.R.S. Section 24 -6 -402(4)
(b) and the purpose of determining positions relative to matters that may
be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
potential litigation
Consent Agenda
Minutes June 5, 2019
TBM 2019 -06 -05.Pdf
Sign In Sheet June 5, 2019.Pdf
Modification Of Easement Agreements
Assignment And Modification Of Easement Agreements TB Briefing 7 -3 -19.Pdf
Assignment And Modification Lot 3.Pdf
Assignment And Modification Lot 4.Pdf
Resolution 2019 -07 -01 Approving The Assignment And Modification Of
Easement Agreement.pdf
Resolution 2019 -07 -02 Expenditures For Water Communication, SCADA
Water System Communications Upgrades TB Briefing.doc
Resolution 2019 -07 -02 SCADA Master Plan.docx
Public Hearing And Possible Action
Comcast Franchise Agreement First Reading
Ordinance 470 Comcast Franchise.pdf
FINAL Fraser -Comcast Franchise - June 27 2019.Pdf
Notice Application For Comcast Franchise Agreement First Reading.pdf
Proof Of Publication Franchise Agreement.pdf
Discussion And Possible Action Regarding
East Mountain Filing No. 12 Final Plat And Final Plan
EMF12 TB Briefing 7 -3 -2019.Pdf
EMF12 Project Narrative.pdf
EMF12 Final Plan.pdf
EMF12 Final Plat.pdf
Rendezvous PDD.pdf
EMF 12 PC Resolution 2019 -06 -01 Final Plan And Final Plat.pdf
Bowman - EMF 12 Review Comments_06 -07 -19.Pdf
Additional Rod McGowan Review Comments.pdf
Response To Rod McGowan Letter.pdf
EMF12 Variance Request 3.Pdf
Resolution 2019 -07 -03 RV EMF12 Final Plat.pdf
Fraser To County Road 5, US Highway 40 Study
Resolution 2019 -07 -04 Fraser To CR5 US40 Study.pdf
IGA Fraser To CR5 US HWY 40 Study.pdf
Open Forum
a) Business not on the agenda
(If you would like to request time on the agenda please contact the Town
Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)
Updates
May Financials
TOF 05 - May 2019 Financial Statements Summary.pdf
TOF 05 - May 2019 Financial Statements.pdf
Committee Minutes
EDACM 2019 -06 -25.Pdf
PACM 2019 -06 -21.Pdf
PCM 2019 -06 -12.Pdf
Executive Session Instructions And Negotiations
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
annexation
Adjourn
UPCOMING MEETING
WED. JULY 17, 2019 BOARD OF TRUSTEES
1.6:00 P.M.
2.
a.
Documents:
3.
4.
a.
Documents:
b.
Documents:
c.
Documents:
5.
a.
Documents:
6.
a.
Documents:
b.
Documents:
7.
8.
a.
Documents:
b.
Documents:
9.
10.
Board Staff
Direct : Define the service, product or value to
be delivered
Lead : Future focused planning
Protect : Establish the operational boundaries
to be respected by Staff and monitored by
the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Board of TrusteesRegular Meeting AgendaFraser Town Hall, 153 Fraser AvenueWednesday July 3, 20196:00 PM - 9:00 PMMembers of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to changeRoll CallApproval Of AgendaBi-Weekly Update June 28, 2019Bi-Weekly Update 28 June 2019.PdfExecutive Session Instructions And NegotiationsFor a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b) and the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding potential litigationConsent AgendaMinutes June 5, 2019TBM 2019 -06 -05.PdfSign In Sheet June 5, 2019.PdfModification Of Easement AgreementsAssignment And Modification Of Easement Agreements TB Briefing 7 -3 -19.PdfAssignment And Modification Lot 3.PdfAssignment And Modification Lot 4.PdfResolution 2019 -07 -01 Approving The Assignment And Modification Of Easement Agreement.pdf
Resolution 2019 -07 -02 Expenditures For Water Communication, SCADA
Water System Communications Upgrades TB Briefing.doc
Resolution 2019 -07 -02 SCADA Master Plan.docx
Public Hearing And Possible Action
Comcast Franchise Agreement First Reading
Ordinance 470 Comcast Franchise.pdf
FINAL Fraser -Comcast Franchise - June 27 2019.Pdf
Notice Application For Comcast Franchise Agreement First Reading.pdf
Proof Of Publication Franchise Agreement.pdf
Discussion And Possible Action Regarding
East Mountain Filing No. 12 Final Plat And Final Plan
EMF12 TB Briefing 7 -3 -2019.Pdf
EMF12 Project Narrative.pdf
EMF12 Final Plan.pdf
EMF12 Final Plat.pdf
Rendezvous PDD.pdf
EMF 12 PC Resolution 2019 -06 -01 Final Plan And Final Plat.pdf
Bowman - EMF 12 Review Comments_06 -07 -19.Pdf
Additional Rod McGowan Review Comments.pdf
Response To Rod McGowan Letter.pdf
EMF12 Variance Request 3.Pdf
Resolution 2019 -07 -03 RV EMF12 Final Plat.pdf
Fraser To County Road 5, US Highway 40 Study
Resolution 2019 -07 -04 Fraser To CR5 US40 Study.pdf
IGA Fraser To CR5 US HWY 40 Study.pdf
Open Forum
a) Business not on the agenda
(If you would like to request time on the agenda please contact the Town
Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)
Updates
May Financials
TOF 05 - May 2019 Financial Statements Summary.pdf
TOF 05 - May 2019 Financial Statements.pdf
Committee Minutes
EDACM 2019 -06 -25.Pdf
PACM 2019 -06 -21.Pdf
PCM 2019 -06 -12.Pdf
Executive Session Instructions And Negotiations
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
annexation
Adjourn
UPCOMING MEETING
WED. JULY 17, 2019 BOARD OF TRUSTEES
1.6:00 P.M.2.a.Documents:3.4.a.Documents:b.Documents:
c.
Documents:
5.
a.
Documents:
6.
a.
Documents:
b.
Documents:
7.
8.
a.
Documents:
b.
Documents:
9.
10.
Board Staff
Direct : Define the service, product or value to
be delivered
Lead : Future focused planning
Protect : Establish the operational boundaries
to be respected by Staff and monitored by
the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Board of TrusteesRegular Meeting AgendaFraser Town Hall, 153 Fraser AvenueWednesday July 3, 20196:00 PM - 9:00 PMMembers of the Board may have dinner together @ 5:30 p.m. NOTE: Times are approximate and agenda subject to changeRoll CallApproval Of AgendaBi-Weekly Update June 28, 2019Bi-Weekly Update 28 June 2019.PdfExecutive Session Instructions And NegotiationsFor a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6 -402(4)(b) and the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding potential litigationConsent AgendaMinutes June 5, 2019TBM 2019 -06 -05.PdfSign In Sheet June 5, 2019.PdfModification Of Easement AgreementsAssignment And Modification Of Easement Agreements TB Briefing 7 -3 -19.PdfAssignment And Modification Lot 3.PdfAssignment And Modification Lot 4.PdfResolution 2019 -07 -01 Approving The Assignment And Modification Of Easement Agreement.pdfResolution 2019 -07 -02 Expenditures For Water Communication, SCADAWater System Communications Upgrades TB Briefing.docResolution 2019 -07 -02 SCADA Master Plan.docxPublic Hearing And Possible ActionComcast Franchise Agreement First ReadingOrdinance 470 Comcast Franchise.pdfFINAL Fraser -Comcast Franchise - June 27 2019.PdfNotice Application For Comcast Franchise Agreement First Reading.pdfProof Of Publication Franchise Agreement.pdfDiscussion And Possible Action RegardingEast Mountain Filing No. 12 Final Plat And Final PlanEMF12 TB Briefing 7 -3 -2019.PdfEMF12 Project Narrative.pdfEMF12 Final Plan.pdfEMF12 Final Plat.pdfRendezvous PDD.pdfEMF 12 PC Resolution 2019 -06 -01 Final Plan And Final Plat.pdfBowman - EMF 12 Review Comments_06 -07 -19.PdfAdditional Rod McGowan Review Comments.pdfResponse To Rod McGowan Letter.pdfEMF12 Variance Request 3.PdfResolution 2019 -07 -03 RV EMF12 Final Plat.pdfFraser To County Road 5, US Highway 40 StudyResolution 2019 -07 -04 Fraser To CR5 US40 Study.pdfIGA Fraser To CR5 US HWY 40 Study.pdfOpen Foruma) Business not on the agenda(If you would like to request time on the agenda please contact the Town Clerk, Antoinette McVeigh at 970 -726 -5491 ext. 201)UpdatesMay FinancialsTOF 05 - May 2019 Financial Statements Summary.pdf
TOF 05 - May 2019 Financial Statements.pdf
Committee Minutes
EDACM 2019 -06 -25.Pdf
PACM 2019 -06 -21.Pdf
PCM 2019 -06 -12.Pdf
Executive Session Instructions And Negotiations
For the purpose of determining positions relative to matters that may be
subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24 -6 -402(4)(e) regarding
annexation
Adjourn
UPCOMING MEETING
WED. JULY 17, 2019 BOARD OF TRUSTEES
1.6:00 P.M.2.a.Documents:3.4.a.Documents:b.Documents:c.Documents:5.a.Documents:6.a.Documents:b.Documents:7.8.a.Documents:
b.
Documents:
9.
10.
Board Staff
Direct : Define the service, product or value to
be delivered
Lead : Future focused planning
Protect : Establish the operational boundaries
to be respected by Staff and monitored by
the Board
Manage : Now focused policy and procedural
guidance to ensure on time, on budget, and on
target service delivery
Enable : Advocacy, resource development,
and role discipline
Accomplish : Ensure the work defined by the
direction of the Board of Trustees is accomplished
Bi-W e e k l y U p d a t e J u n e 2 8 , 2 0 1 9
Highlights
• New Additions to Lions
Ponds
• Picnic in the Park
• Local Experience
Moves to Fraser
• Mural Festival
Preparations Underway
• I-70 Westbound Con-
struction Starting Soon
• Fraser Branding
Survey
• Planning
• Public Works
Upcoming
Events
June 29
Grand County Pet Pals
Doggie Dash at Snow
Mtn Ranch
June 29 - 30
Blues Music Fest at
Hideaway Park
June 28 - 30
Trestle Gravity Race
Series at Winter Park
Resort
July 2
Picnic in the Park
July 4
4th Celebration and
Fireworks at Hideaway
Park
July 6-August 17
High Country
Stampede Rodeo
New Additions to Lions Ponds
Check out the latest sculpture, “Repurposing the Globe,” by Lyle Nichols
just installed by the Lions Ponds. Nichols repurposed horseshoes used
from Grand County’s Bar Lazy J and Drowsy Water Ranches. At the
June 5 Town Board Meeting, Trustees approved expenditures for a wa-
terfall between the two Lions Ponds and relocation of “Ike” at a new per-
manent location.
“Repurposing the Globe” is pictured above by Lyle Nichols placed by
the Lions Ponds in Cozens Ranch Open Space.
Above is a sketch of the new waterfall and outflow between the two
Lions Ponds and the new location for “Ike.”
P a g e 2 Bi-W e e k l y U p d a t e
Picnic in the Park
P a g e 3 Bi-W e e k l y U p d a t e
Local Experience Moves to Fraser
The Local Experience shoe store, previously located at the Viking Shopping Center, is moving to its
new location in Fraser at the southeastern end of the Fraser Marketplace. Anticipated soft opening
is Monday, July 1. The Local Experience specializes in snow sports boot fitting and footwear for
everyday mountain living. They also have a gear repair and tune center to service all your gear. With
vast experience in boot fitting and gear service you are guaranteed to get the best fit and service for
optimal comfort and performance.
Mural Festival Preparations Underway
Volunteers are in the process of priming 44 - 4'x8' sheets of plywood that will be used to create an
8'x8' canvas for artists competing in the Fraser Mountain Mural Festival set for July 26 and 27. Lo-
cal, statewide and even artists from around the globe will be in attendance competing for awards
and recognition by showing off their best work on the primed panels. Volunteers are needed to prep
the boards by priming during the day and evening hours. Anyone interested in volunteering should
contact Susan Stone, sstone@town.fraser.co.us or by phone at 970 -726-5491, ext. 203. To see a
schedule and find more information about the event, check out www.frasermountainmuralfest.com.
Check out the Local Experience for all of your outdoor footwear needs with a huge selection of brands and apparel.
Volunteers have been busy priming the 4'x8' plywood panels in
preparation for the Fraser Mountain Mural Festival.
P a g e 4 Bi-W e e k l y U p d a t e
I-70 Westbound Construction Starting Soon
Construction of a wider westbound shoulder on I-70 west is slated to begin in July. Like the east-
bound Mountain Express Lane, the westbound shoulder lane will be tolled and dynamically priced to
keep traffic moving and provide a reliable travel time. There won ’t be any work in the I-70 corridor for
the Memorial Day, Fourth of July and Labor Day weekends. Most of the work to build the westbound
I-70 Mountain Express Lane can be done while keeping two westbound lanes open to minimize the
impact on traffic flow. The Westbound Peak Period Shoulder Lane Project is targeting a late 2020
completion with express lanes system testing following that.
The goal of coordinating construction and communications is to minimize public inconvenience and
help people better plan their travels through the I-70 mountain corridor. Stay tuned for more infor-
mation.
Fraser Branding Survey
In order to best represent the community, we’d like to understand your perspective of Fraser's identi-
ty. Please take a few moments to take to fill out our “branding” survey on your thoughts of what type
of community Fraser is.
Click the following link to complete the survey. All surveys are completely anonymous.
https://www.surveymonkey.com/r/LWFB78J
The map above outlines the I-70 boundaries of the construction project that will only effect westbound traffic.
P a g e 5 Bi-W e e k l y U p d a t e
Planning
Planning Commission
The Planning Commission has scheduled a public hearing for a special meeting on July 10, 2019 to
review a development application submitted by Frozen LLC.
The applicant is proposing 20 470sf modular townhomes units on one acre of property. The property
is located along the north side of US 40, south of the existing Grand Valley Flooring building and
north of the parcel of land owned by Grand County Water and Sanitation District.
The map above indicates the general vicinity of Riverview Townhomes.
Site
N
P a g e 6 Bi-W e e k l y U p d a t e
Public Works
Pedestrian Safety Improvement Project Update
The Pedestrian Safety Improvement Project is on schedule and at about 80% completion with antici-
pated completion early July. Traffic will be unimpeded for the 4th of July weekend if the project isn ’t
yet finished.
Street Operations
Street operators have been busy doing maintenance on the Fraser River Trail, filling potholes
around town, and doing continuing site preparation for the upcoming Fraser Mountain Mural Festival
on July 26 and 27.
Street sweeping operations have picked up over 142 tons of sand and dirt to help keep Fraser ’s air
clean and minimize dust.
Crosswalks will be repainted soon following completion of the Pedestrian Safety Improvement Pro-
ject.
A new emergency backup generator will be installed next to our public works shop to ensure street
operations are never disrupted in the event of a power outage.
Water Utilities
Our Water Utility crew continues to perform annual inspections on the Town’s infrastructure. This
entails sanitary sewer collection lines and manholes, and drinking water main line valves, hydrants
and blow offs. Wastewater manholes are inspected to locate and alleviate inflow and infiltration of
clean, cold water that is very expensive to treat at our Wastewater Treatment Plant. Valves are in-
spected and operated to ensure effective isolation of main lines can be obtained when needed for
construction or repair. Fire hydrants are inspected to ensure they will operate and have adequate
flows during an emergency. Hydrants and valves are flushed in an effort to create optimal water
quality and to clean the water lines.
Be on the lookout for our crews performing these activities and please take caution around curves
and hills as all of our Public Works Department will be very active on the roads this summer!
Two of our water utility techs exercise a fire hydrant to ensure the equip-
ment will function in the event of a fire and test water flow capacity.
P a g e 7 Bi-W e e k l y U p d a t e
Please feel free to contact
us with any questions
Town Hall
970-726-5491
A full list of contacts can be found at:
www.frasercolorado.com
Town of Fraser
PO Box 370, Fraser, CO 80442
Did You Know…
There’s a lot of live music you can catch this summer! There’s virtually music every weekend at
Winter Park Resort and Tuesday, Wednesday, and Thursday you can catch live music at Old
Schoolhouse Park (Fraser), Granby Ranch, and Hideaway Park (Winter Park) respectively. Grab a
blanket, bring a picnic basket and enjoy all the great music the Fraser Valley has to offer!
Captured in the picture above is one of the favorite visitors in the Fraser Valley, the red fox.
FRASER BOARD OF TRUSTEES
MINUTES
DATE:June 5, 2019
MEETING:Board of Trustees Regular Meeting
PLACE:Fraser Town Hall Board Room
PRESENT
Board:Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy
Miller, Herb Meyring, Katie Soles, Parnell Quinn and Ryan Barwick
Staff:Town Manager Jeff Durbin; Town Clerk, Antoinette McVeigh; Sarah
Wieck, Marketing and Economic Development Manager; Michael Brack,
Assistant Town Manager; Public Works Director, Russell Pennington;
Police Officer Sean Curran
Others:See attached list
Mayor Vandernail called the meeting to order at 7:10 p.m.
1.Rollcall:
Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Andy Miller, Herb
Meyring, Katie Soles, Parnell Quinn and Ryan Barwick
2.Approval of Agenda:
Trustee Miller moved, and Trustee Barwick seconded the motion to approve the
amended agenda removing item C) Resolution 2019-06-02 Public Works Conceptual
Facility Design to the last discussion item. Motion carried: 7-0.
3.Consent Agenda:
a)Minutes May 22, 2019
b)Minutes May 23, 2019
Trustee Waldow moved, and Trustee Barwick seconded the motion to approve the
amended consent agenda. Motion carried: 7-0.
4. Discussion and Possible Action Regarding
a)Electric Vehicle Charging Station
The Town Board directed staff to move forward with the grant application for the Level III
EV charging station and continue to look for alternative locations.
b) Fraser Clean Up Day
Trustee Miller moved, and Trustee Soles seconded the motion to approve the Keep
Fraser Beautiful Initiative to include the Cozens Ranch Open Space Clean-up day and
the Fraser Clean-up Day. Motion carried: 5-2, Nay Barwick and Quinn
Page 2 of 2
c) Fraser Center for The Creative Arts Proposal
The Town Board directed staff to continue diligence and bring this back to the board.
d)Lions Pond Project
Trustee Soles moved, and Trustee Meyring seconded the motion to approve Resolution
2019-06-01 Lions Pond Outflow Waterfall Improvement including talking with Howard,
the sculpture artist on moving the Ike Statue, talk with the Lions Club regarding the
plaques on the statue and confirming with Winter Park Ranch Sanitation District that the
proposal is agreeable. Motion carried: 7-0
e)Resolution 2019-06-02 Public Works Conceptual Facility Design
The Town Board directed staff to bring back the proposal with the line items broken
down including the needs assessment and the location.
5. Open Forum
a) Business not on the agenda
6.Board Updates-
Miller- Attended the Compact for Colorado and the NWCOG meetings.
Barwick- Discussed the financial statement in the packet.
7.Adjourn:
Trustee Soles moved, and Trustee Miller seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 8:40 p.m.
_____________________________
Antoinette McVeigh, Town Clerk
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
MEMO TO:Mayor Vandernail and the Board of Trustees
FROM:Catherine E. Trotter, AICP, Town Planner
DATE:June 20, 2019
SUBJECT:Assignment and Modification of Easement Agreements
MATTER BEFORE BOARD:
Request to modify some previously recorded easements that should have originally been
conveyed to the Town of Fraser in conjunction with the building of the Fraser Valley Library
back in the late 1990’s.
ACTION REQUESTED:
Motion to approve a resolution that would authorize the Town Board to execute two Assignment
and Modification of Easement Agreements.
EXECUTIVE SUMMARY/BACKGROUND:
The Fraser Valley Library was constructed in 1997. Town of Fraser infrastructure was extended
to serve the library. The sewer main goes through Lot 3, Block 1 AKA 471 Muse Drive. The
water main goes through Lot 4, AKA 461 Muse Drive. Lot 3 is currently under contract. Staff
met with the potential buyer and discussed future development and utility access. Upon further
investigation, it was determined that when the infrastructure was extended, the recorded
exclusive easement agreements were with the property owners of Lot 3 and Lot 4 and the
Grand County Library District (GCLD). The mains belong to the Town of Fraser and as such,
the easements should belong to Fraser.
Staff decided that since we were cleaning up this error on Lot 3, we should do the same on Lot
4.
Rod McGowan, Town Attorney, has drafted an “Assignment and Modification of Easement
Agreement” to be executed by each current property owner, GCLD, and the Town of Fraser.
The easement agreement will modify the recorded Easement Agreements to make them non-
exclusive and assign the easement to the Town of Fraser instead of the GCLD.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
The GCLD reviewed and approved the Assignment and Modification of Easement Agreements
at their June 18th, 2019 meeting and voted to execute such documents as long as there are no
fees passed onto GCLD.
Map below indicates the general vicinity of subject properties:
Map below indicates the easement on Lot 3. There is a similar easement on Lot 4.
RECOMMENDATION:
Staff is recommending that the Fraser Town Board approve the resolution authorizing the
execution of two Assignment and Modification of Easement Agreements.
ASSIGNMENT AND MODIFICATION OF EASEMENT AGREEMENT
THIS ASSIGNMENT AND MODIFICATION OF EASEMENT AGREEMENT (“Assignment
and Modification”) is made and executed by the TOWN OF FRASER, COLORADO, a Colorado
municipal corporation (“Fraser”); the GRAND COUNTY LIBRARY DISTRICT, a Colorado special
district (“Library District”); and RONALD M. ANDERSON (“Anderson”).
WHEREAS, Anderson is the owner of certain real property located in the Town of Fraser, Grand
County, Colorado, described as Lot 3, Block 1, Byers Vista Subdivision (the “Burdened Property”); and
WHEREAS, pursuant to an Easement Agreement dated July 23, 1997 and recorded July 25, 1997
at Reception No. 97006054 of the records in the office of the Clerk and Recorder of Grand County,
Colorado (the “Easement Agreement”), an easement was granted to Library District for the installation
and operation of utilities over and across the Burdened Property; and
WHEREAS, said Easement Agreement described the easement as being “exclusive”, and the
parties now desire to modify the Easement Agreement to make the easement non-exclusive, to allow other
uses of the property within the easement area; and
WHEREAS, Fraser owns certain utility facilities within the easement and desires to have the
Easement Agreement assigned to it in order to more effectively administer such easement for Fraser’s
utilities and other public utilities.
NOW THEREFORE, in consideration of the premises and mutual covenants, promises and
obligations set forth herein, the parties agree as follows:
1.The Easement Agreement, and all rights and obligations of the Library District as the “Second Party”
thereunder, are hereby assigned to Fraser, which shall hereafter be authorized and empowered to
administer the utility easement as a public utility easement to serve the Library District property and
such other properties as Fraser may authorize to use the easement for public utility purposes,
including water, sewer, electric, gas, cable and other utility services.
2.The Easement Agreement is further modified and amended as follows: The word “exclusive” is
stricken and “non-exclusive” is substituted in its place, with respect to the description of the easement
on the first page of the Easement Agreement. It is the intention of this modification to allow other
easements to be granted upon the easement area and to allow the property owner to use such easement
area for other uses that do not interfere with the easement(s) granted thereon.
3.By his execution of this Assignment and Modification, Anderson, as the current owner of the
Burdened Property, hereby consents and agrees to the assignment and modification of the Easement
Agreement as provided above.
IN WITNESS WHEREOF, the parties have executed this Assignment and Modification, effective
upon the signatures of all parties hereon.
2
FRASER
TOWN OF FRASER, a municipal corporation of
the State of Colorado
BY: _______________________________
Mayor
ATTEST:
__________________________________
Town Clerk
(SEAL)
LIBRARY DISTRICT
GRAND COUNTY LIBRARY DISTRICT, a
Colorado special district
BY: ________________________________
TITLE: _____________________________
ANDERSON
___________________________________
Ronald M. Anderson
STATE OF COLORADO )
) ss.
COUNTY OF GRAND )
The foregoing instrument was acknowledged before me this ______ day of _________________,
2019, by Philip Vandernail, as Mayor, and Antoinette McVeigh, as Town Clerk, of the Town of Fraser,
Colorado.
Witness my hand and official seal.
My Commission expires:
_____________________________
( S E A L )Notary Public
STATE OF COLORADO )
) ss.
COUNTY OF ____________ )
The foregoing instrument was acknowledged before me this ______ day of _________________,
2019, by _______________________, as ___________________ of the Grand County Library District.
Witness my hand and official seal.
My Commission expires:
_____________________________
( S E A L )Notary Public
STATE OF COLORADO )
) ss.
COUNTY OF ____________ )
The foregoing instrument was acknowledged before me this ______ day of _________________,
2019, by Ronald M. Anderson.
Witness my hand and official seal.
My Commission expires:
_____________________________
( S E A L )Notary Public
ASSIGNMENT AND MODIFICATION OF EASEMENT AGREEMENT
THIS ASSIGNMENT AND MODIFICATION OF EASEMENT AGREEMENT (“Assignment
and Modification”) is made and executed by the TOWN OF FRASER, COLORADO, a Colorado
municipal corporation (“Fraser”); the GRAND COUNTY LIBRARY DISTRICT, a Colorado special
district (“Library District”); and KATHLEEN MARIE FISHER (“Fisher”).
WHEREAS, Fisher is the owner of certain real property located in the Town of Fraser, Grand
County, Colorado, described as Lot 4, Block 1, Byers Vista Subdivision (the “Burdened Property”); and
WHEREAS, pursuant to an Easement Agreement dated July 28, 1997 and recorded August 14,
1997 at Reception No. 97006860 of the records in the office of the Clerk and Recorder of Grand County,
Colorado (the “Easement Agreement”), an easement was granted to Library District for the installation
and operation of utilities over and across the Burdened Property; and
WHEREAS, said Easement Agreement described the easement as being “exclusive”, and the
parties now desire to modify the Easement Agreement to make the easement non-exclusive, to allow other
uses of the property within the easement area; and
WHEREAS, Fraser owns certain utility facilities within the easement and desires to have the
Easement Agreement assigned to it in order to more effectively administer such easement for Fraser’s
utilities and other public utilities.
NOW THEREFORE, in consideration of the premises and mutual covenants, promises and
obligations set forth herein, the parties agree as follows:
1.The Easement Agreement, and all rights and obligations of the Library District as the “Second Party”
thereunder, are hereby assigned to Fraser, which shall hereafter be authorized and empowered to
administer the utility easement as a public utility easement to serve the Library District property and
such other properties as Fraser may authorize to use the easement for public utility purposes,
including water, sewer, electric, gas, cable and other utility services.
2.The Easement Agreement is further modified and amended as follows: The word “exclusive” is
stricken and “non-exclusive” is substituted in its place, with respect to the description of the easement
on the first page of the Easement Agreement. It is the intention of this modification to allow other
easements to be granted upon the easement area and to allow the property owner to use such easement
area for other uses that do not interfere with the easement(s) granted thereon.
3.By his execution of this Assignment and Modification, Fisher, as the current owner of the Burdened
Property, hereby consents and agrees to the assignment and modification of the Easement Agreement
as provided above.
IN WITNESS WHEREOF, the parties have executed this Assignment and Modification, effective
upon the signatures of all parties hereon.
2
FRASER
TOWN OF FRASER, a municipal corporation of
the State of Colorado
BY: _______________________________
Mayor
ATTEST:
__________________________________
Town Clerk
(SEAL)
LIBRARY DISTRICT
GRAND COUNTY LIBRARY DISTRICT, a
Colorado special district
BY: ________________________________
TITLE: _____________________________
FISHER
___________________________________
Kathleen Marie Fisher
STATE OF COLORADO )
) ss.
COUNTY OF GRAND )
The foregoing instrument was acknowledged before me this ______ day of _________________,
2019, by Philip Vandernail, as Mayor, and Antoinette McVeigh, as Town Clerk, of the Town of Fraser,
Colorado.
Witness my hand and official seal.
My Commission expires:
_____________________________
( S E A L )Notary Public
STATE OF COLORADO )
) ss.
COUNTY OF ____________ )
The foregoing instrument was acknowledged before me this ______ day of _________________,
2019, by _______________________, as ___________________ of the Grand County Library District.
Witness my hand and official seal.
My Commission expires:
_____________________________
( S E A L )Notary Public
STATE OF COLORADO )
) ss.
COUNTY OF ____________ )
The foregoing instrument was acknowledged before me this ______ day of _________________,
2019, by Kathleen Marie Fisher.
Witness my hand and official seal.
My Commission expires:
_____________________________
( S E A L )Notary Public
TOWN OF FRASER
RESOLUTION NO. 2019-07-01
A RESOLUTION AUTHORIZING THE APPROVAL OF TWO ASSIGNMENT AND
MODIFICATION OF EASEMENT AGREEMENTS.
WHEREAS, Ron Anderson is the owner of certain real property located in the Town of Fraser,
described as Lot 3, Block 1, Byers Vista Subdivision; and
WHEREAS, Kathleen Marie Fisher is the owner of certain real property located in the Town of
Fraser, described as Lot 4, Block 1, Byers Vista Subdivision; and
WHEREAS, pursuant to previously recorded Easement Agreements, easements were granted
to the Grand County Library District on the above referenced properties for the installation and
operation of utilities; and
WHEREAS, the easements were described as being “exclusive” and now the parties desire to
modify the Easement Agreements to make the easements non-exclusive; and
WHEREAS, Town of Fraser owns certain utility facilities within the easement and desires to
have the Easement Agreements assigned to Fraser.
THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.The Town Board of Fraser, Colorado hereby authorizes the execution of the two
attached Assignment and Modification of Easement Agreements.
READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 3rd DAY OF July, 2019.
Votes in favor: ___ BOARD OF TRU
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
TOWN OF FRASER
BOARD OF TRUSTEE AGENDA ITEM
Board Meeting Date: July 3rd, 2019
SUBJECT: CONSENT AGENDA
Consideration a resolution to fund and authorize Browns Hill Engineering to implement priorities
5-19 of the SCADA (Supervisory Control and Data Acquisition) Master Plan totaling $89,871.00.
DEPARTMENT:Public Works
PRESENTER/PREPARER:Russell Pennington, Public Works Director
Adam Cwiklin, Water and Wastewater Superintendent
FISCAL INFORMATION:
Cost as Recommended:$100,000
Balance Available:$650,000
Fund:Capital Improvement Projects
Budget Line Item Number: 50-40-730
New Appropriation Required:No
STAFF RECOMMENDATION:
Authorize funding to execute priorities 5-19 of the SCADA Master Plan and authorize the
appropriate Town officer to expend said funds.
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
2019 Capital Improvements Project funds are appropriated to upgrade the Town’s SCADA
communication system. The anticipated upgrades will make the Town’s current water
operations more robust and position the water system to grow with the town.
The original SCADA system was installed in 2001. The PLC (process logic control/computer
mother boards) and telemetry equipment were state of the art at that time. The technology at
that time was serial communications.
With the passage of time, the equipment has reached its end of life and technology has
rendered it obsolete. The current technology utilizes ethernet communications. Ethernet
communications has several advantages:
1)It allows direct site-to-site communications. Which is a significant improvement over the
current communications configuration. The current configuration requires clean line-of-
sight between sites and all communications to funnel through Town Hall and then
redirected to the final destination. Funneling all communications through the Town Hall
creates a potential single point of failure for the whole system. After the improvements,
sites will communicate directly via ethernet rather than relaying a line-of-sight message
through the Town Hall. This will alleviate communication alarms generated by things like
snow storms, tree growth, or new construction.
2)Ethernet communications allows for remote troubleshooting and maintenance of the
SCADA system. The current technology requires a Field Tech to travel to the site for all
system maintenance.
a.Maintenance cost will be reduced and response time improved by utilizing
ethernet communications
Upgrading the current system started in 2014 when the PLCs and touchscreens were replaced
at the Maryvale WTP and associated remote sites, as well as the Fraser WTP and Blue Zone
Tank.
The Fraser well sites have not been upgraded. The equipment at these sites is not capable of
communicating by ethernet. In addition, this equipment is at its end-of-life and will no longer be
supported by the manufacturer in 2021.
Browns Hill Engineering is the contractor of choice to complete the project. Browns Hill is the
Town’s system control engineer for both water and wastewater systems. They have first-hand
knowledge of our systems as they have been servicing the Town for two decades. Fraser will
realize efficiencies from using Browns Hill to complete these improvements.
ITEM
Well PLCs (6)$63,000.00
Install Internet Connections (4)$13,965.00
Modify, revise, and reprogram sites for Communications
upgrades
$12,906.00
Subtotal $89,871.00
Contingency $10,129,00
Total $100,000.00
Project Schedule
Notice of Award July 3, 2019
Notice to Proceed End of July
Improvements Complete September 2019
The engineer’s estimate for the project is $89,871.00. The project funding includes contingency
amounts for a total of $100,000.00 which can be used towards unforeseen changes during
installation and programing.
Staff is recommending allocation of funds to execute priorities 5-19 of the SCADA Master Plan
allowing Browns Hill Engineering to complete hardware and programming communication
system upgrades to the Town’s water system.
TOWN OF FRASER
RESOLUTION NO. 2019-07-02
A RESOLUTION AUTHORIZING THE EXPENDITURE FOR THE SUPERVISORY CONTROL
AND DATA ACQUISITION MASTER PLAN
THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.The Town Board of Fraser, Colorado hereby authorizes the attached expenditures for
the Supervisory Control and Data Acquisition Master Plan with Browns Hill Engineering.
READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 3rd DAY OF JULY, 2019.
Votes in favor: ___ BOARD OF TRU
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
TOWN OF FRASER
ORDINANCE NO. 470
Series 2019
AN ORDINANCE OF THE BOARD OF TRUSTEES OF THE TOWN OF FRASER
COLORADO APPROVING A FRANCHISE AGREEMENT WITH COMCAST OF
COLORADO IX, LLC, GRANTING TO COMCAST OF COLORADO IX, LLC THE NON-
EXCLUSIVE RIGHT TO MAKE REASONABLE USE OF TOWN STREETS, PUBLIC
UTILITY EASEMENTS AND OTHER TOWN PROPERTY TO PROVIDE CABLE
SERVICE TO THE TOWN AND ITS RESIDENTS; ALL IN ACCORDANCE WITH THE
TERMS AND CONDITIONS OF THE FRANCHISE AGREEMENT; SPECIFYING THAT
THE FRANCHISE SHALL BE EFFECTIVE UPON THE EFFECTIVE DATE OF THIS
ORDINANCE AND FOR A TERM OF TEN (10) YEARS THEREAFTER; SETTING A
FRANCHISE FEE OF 5% OF THE GROSS REVENUES OF COMCAST OF
COLORADO IX, LLC AS DEFINED IN SAID FRANCHISE AGREEMENT;
AUTHORIZING THE MAYOR TO EXECUTE THE FRANCHISE AGREEMENT FOR
AND ON BEHALF OF THE TOWN AND THE TOWN CLERK TO ATTEST THERETO;
AND, SETTING FORTH OTHER DETAILS RELATED THERETO.
WHEREAS, Comcast of Colorado IX, LLC (“Comcast”) is the current operator of
a cable television system in the Town of Fraser; and
WHEREAS, Comcast provides cable service pursuant to a non-exclusive
franchise granted to Comcast of Colorado V, LLC , predecessor of Comcast, by
Ordinance No. 275 of the Town of Fraser, adopted in 2003; and
WHEREAS, the Town has determined that Comcast has substantially complied
with the material terms of the current franchise under applicable law, and that the
financial, legal, and technical ability of Comcast is reasonably sufficient to provide
services, facilities, and equipment necessary to meet the future cable-related needs of
the community; and
WHEREAS, having afforded the public adequate notice and opportunity for
comment, the Town desires to enter into a renewal of the franchise with the Comcast for
the construction and operation of a cable system on the terms set forth herein.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, OF THE STATE OF COLORADO THAT:
Section 1. Grant of Franchise. The Board of Trustees hereby grants a non-exclusive
franchise to Comcast to operate a cable system in the Town of Fraser, pursuant to and
subject to all terms, conditions and obligations contained in the Franchise Agreement in
the form and content presented to and reviewed by the Board, which Franchise
Agreement is incorporated herein by this reference. The Mayor and the Town Clerk are
authorized to execute and deliver said Franchise Agreement on behalf of the Town.
Section 2. Effective Date. This Ordinance and said Franchise Agreement shall take
effect thirty (30) days after passage, adoption and publication of this Ordinance as
provided by law, subject to said Franchise Agreement being fully executed by both the
Town and Comcast.
Section 3. Severability. All sections of this Ordinance and the Franchise Agreement
incorporated herein shall be severable, and if any section, portion or provision of this
Ordinance or the Franchise Agreement is declared or ruled illegal, invalid, or
unconstitutional by any court of competent jurisdiction or by any state or federal
regulatory authority having jurisdiction thereof, such determination shall have no effect
on the validity of any other section, portion, or provision of this Ordinance or the
Franchise Agreement shall remain in full force and effect. The Board of Trustees
hereby declares that it would have passed this Ordinance and approved the Franchise
Agreement and each part thereof irrespective of the fact that any one part be declared
unconstitutional illegal, or invalid.
Section 4. Repeal. All other ordinances or portions thereof inconsistent or conflicting
with this Ordinance or any portion hereof are hereby repealed to the extent of such
inconsistency or conflict.
Section 5. Publication. This Ordinance shall be published by title only.
READ, PASSED, ADOPTED AND ORDERED PUBLISHED BY THE BOARD OF
TRUSTEES AND SIGNED THIS _____ day of _____________, 2019.
Votes in favor: ____BOARD OF TRUSTEES OF THE
Votes opposed: ____TOWN OF FRASER, COLORADO
Votes abstained: ____
BY: _______________________________
Philip Vandernail, Mayor
ATTEST:
( S E A L )_______________________________
Antoinette McVeigh, Town Clerk
Published in the Middle Park Times on ________________
CERTIFICATION
The undersigned, Antoinette McVeigh, Town Clerk of the Town of Fraser, hereby
certifies that the foregoing Ordinance was duly adopted by the Board of Trustees of the
Town of Fraser on ____________, 2019, upon second reading. Prior to adoption, said
Ordinance was introduced and read for the first time at the Board meeting held on
______________, 2019, and was published not less than two weeks prior to such
second reading and passage as required by law.
Dated: __________________________________________________
Antoinette McVeigh, Town Clerk
i
COMCAST OF COLORADO IX, LLC AND
TOWN OF FRASER, COLORADO
____________________________________________
CABLE FRANCHISE AGREEMENT
Table of Contents
_____________________________________________...........................................................................................1
SECTION 1. DEFINITIONS......................................................................................................................................1
SECTION 2. GRANT OF FRANCHISE...................................................................................................................7
2.1 Grant.................................................................................................................................................................7
2.2 Use of Right-of-Way........................................................................................................................................8
2.3 Term of Franchise.............................................................................................................................................9
2.4 Franchise Nonexclusive....................................................................................................................................9
2.5 Police Powers...................................................................................................................................................9
2.6 Competitive Equity.........................................................................................................................................10
2.7 Familiarity with Franchise..............................................................................................................................11
2.8 Effect of Acceptance......................................................................................................................................11
SECTION 3. FRANCHISE FEE PAYMENT AND FINANCIAL CONTROLS................................................11
3.1 Franchise Fee..................................................................................................................................................11
3.2 Payments.........................................................................................................................................................12
3.3 Acceptance of Payment and Recomputation..................................................................................................12
3.4 Quarterly Franchise Fee Reports....................................................................................................................12
3.5 Annual Franchise Fee Reports........................................................................................................................12
3.6 Franchise Fees Subject to Audit.....................................................................................................................12
3.7 Late Payments................................................................................................................................................12
3.8 Underpayments...............................................................................................................................................13
3.9 Alternative Compensation..............................................................................................................................13
3.10 Maximum Legal Compensation.....................................................................................................................13
3.11 Additional Commitments Not Franchise Fee Payments................................................................................13
3.12 Tax Liability...................................................................................................................................................13
3.13 Financial Records...........................................................................................................................................14
3.14 Payment on Termination................................................................................................................................14
SECTION 4. ADMINISTRATION AND REGULATION....................................................................................14
4.1 Authority.........................................................................................................................................................14
4.2 Rates and Charges..........................................................................................................................................14
4.3 Rate Discrimination........................................................................................................................................14
4.4 Filing of Rates and Charges...........................................................................................................................15
4.5 Cross Subsidization........................................................................................................................................15
4.6 Reserved Authority.........................................................................................................................................15
4.7 Franchise Amendment Procedure...................................................................................................................15
4.8 Performance Evaluations................................................................................................................................16
4.9
ii
Force Majeure.................................................................................................................................................16
SECTION 5. FINANCIAL AND INSURANCE REQUIREMENTS....................................................................17
5.1 Indemnification...............................................................................................................................................17
5.2 Insurance.........................................................................................................................................................17
SECTION 6. CUSTOMER SERVICE.....................................................................................................................17
6.1 Customer Service Standards...........................................................................................................................17
6.2 Subscriber Privacy..........................................................................................................................................17
6.3 Subscriber Bills..............................................................................................................................................18
SECTION 7. BOOKS AND RECORDS..................................................................................................................18
7.1 Books and Records.........................................................................................................................................18
7.2 Confidentiality................................................................................................................................................18
7.3 Records Required...........................................................................................................................................18
7.4 Copies of Federal and State Reports..............................................................................................................19
SECTION 8. PROGRAMMING..............................................................................................................................19
8.1 Broad Programming Categories.....................................................................................................................19
8.2 Deletion or Reduction of Broad Programming Categories............................................................................20
8.3 Obscenity........................................................................................................................................................20
8.4 Parental Control Device.................................................................................................................................20
8.5 Continuity of Service Mandatory...................................................................................................................20
8.6 Services for the Disabled................................................................................................................................21
SECTION 9. ACCESS...............................................................................................................................................21
9.1 Access Channels............................................................................................................................................21
9.2 Access Channel Location...............................................................................................................................22
9.3 Return Lines.................................................................................................................................................22
9.4 Underutilized Access Channels......................................................................................................................22
9.5 Support for Access Costs................................................................................................................................23
SECTION 10. GENERAL RIGHT-OF-WAY USE AND CONSTRUCTION....................................................24
10.1 Permits and General Obligations....................................................................................................................24
10.2 Conditions of Street Occupancy.....................................................................................................................24
10.3 Relocation at request of Third Party...............................................................................................................25
10.4 Restoration of Right-of-Way..........................................................................................................................25
10.5 Safety Requirements.......................................................................................................................................25
10.6 Trimming of Trees and Shrubbery.................................................................................................................25
10.7 Aerial and Underground Construction...........................................................................................................25
10.8 Undergrounding and Beautification Projects.................................................................................................26
SECTION 11. CABLE SYSTEM, TECHNICAL STANDARDS AND TESTING.............................................26
11.1 Subscriber Network........................................................................................................................................26
11.2 Standby Power................................................................................................................................................27
11.3 Emergency Alert Capability...........................................................................................................................27
11.4 Technical Performance...................................................................................................................................27
iii
11.5 Cable System Performance Testing................................................................................................................27
SECTION 12. SERVICE AVAILABILITY, INTERCONNECTION AND SERVICE TO SCHOOLS
AND PUBLIC BUILDINGS........................................................................................................................28
12.1 Service Availability........................................................................................................................................28
12.2 Connection of Public Facilities......................................................................................................................29
SECTION 13. FRANCHISE VIOLATIONS...........................................................................................................30
13.1 Procedure for Remedying Franchise Violations.............................................................................................30
13.2 Revocation......................................................................................................................................................31
13.3 Procedures in the Event of Termination or Revocation.................................................................................32
13.4 Purchase of Cable System..............................................................................................................................33
13.5 Receivership and Foreclosure.........................................................................................................................33
13.6 No Monetary Recourse Against the Town.....................................................................................................34
13.7 Alternative Remedies.....................................................................................................................................34
13.8 Effect of Abandonment..................................................................................................................................34
13.9 What Constitutes Abandonment.....................................................................................................................35
SECTION 14. FRANCHISE RENEWAL AND TRANSFER...............................................................................35
14.1 Renewal..........................................................................................................................................................35
14.2 Transfer of Ownership or Control..................................................................................................................35
SECTION 15. SEVERABILITY..............................................................................................................................36
SECTION 16. MISCELLANEOUS PROVISIONS................................................................................................36
16.1 Preferential or Discriminatory Practices Prohibited.......................................................................................36
16.2 Notices............................................................................................................................................................36
16.3 Descriptive Headings......................................................................................................................................37
16.4 Binding Effect................................................................................................................................................37
16.5 No Joint Venture.............................................................................................................................................37
16.6 Waiver............................................................................................................................................................37
16.7 Reasonableness of Consent or Approval........................................................................................................37
16.8 Entire Agreement............................................................................................................................................37
COMCAST OF COLORADO IX, LLC / TOWN OF FRASER, COLORADO
1
COMCAST OF COLORADO IX, LLC AND
TOWN OF FRASER, COLORADO
_____________________________________________
CABLE FRANCHISE AGREEMENT
SECTION 1. DEFINITIONS
For the purposes of this Franchise, the following terms, phrases, words and their
derivations shall have the meaning given herein. When not inconsistent with the context, words
used in the present tense include the future, words in the plural include the singular, and words in
the singular include the plural. Words not defined shall be given their common and ordinary
meaning. The word "shall" is always mandatory and not merely directory.
1.1 “Access” means the availability for noncommercial use by various agencies, institutions,
organizations, groups and individuals in the community, including the Town and its designees, of
the Cable System to acquire, create, receive, and distribute video Cable Services and other
services and signals as permitted under Applicable Law including, but not limited to:
(A)“Public Access” means Access where community-based, noncommercial
organizations, groups or individual members of the general public, on a nondiscriminatory basis,
are the primary users.
(B)“Educational Access” means Access where schools are the primary users having
editorial control over programming and services. For purposes of this definition, “school” means
any State-accredited educational institution, public or private, including, for example, primary
and secondary schools, colleges and universities.
(C)“Government Access” means Access where governmental institutions or their
designees are the primary users having editorial control over programming and services.
1.2 “Access Channel” means any Channel, or portion thereof, designated for Access
purposes or otherwise made available to facilitate or transmit Access programming or services.
1.3 “Activated” means the status of any capacity or part of the Cable System in which any
Cable Service requiring the use of that capacity or part is available without further installation of
system equipment, whether hardware or software.
1.4 “Affiliate,” when used in connection with Grantee, means any Person who owns or
controls, is owned or controlled by, or is under common ownership or control with, Grantee.
1.5 “Applicable Law” means any statute, ordinance, judicial decision, executive order or
regulation having the force and effect of law, that determines the legal standing of a case or
issue.
1.6 “Bad Debt” means amounts lawfully billed to a Subscriber and owed by the Subscriber
COMCAST OF COLORADO IX, LLC / TOWN OF FRASER, COLORADO
2
for Cable Service and accrued as revenues on the books of Grantee, but not collected after
reasonable efforts have been made by Grantee to collect the charges.
1.7 “Basic Service” is the level of programming service which includes, at a minimum, all
Broadcast Channels, all PEG SD Access Channels required in this Franchise, and any additional
Programming added by the Grantee, and is made available to all Cable Services Subscribers in
the Franchise Area.
1.8 “Broadcast Channel” means local commercial television stations, qualified low power
stations and qualified local noncommercial educational television stations, as referenced under
47 USC § 534 and 535.
1.9 “Broadcast Signal” means a television or radio signal transmitted over the air to a wide
geographic audience, and received by a Cable System by antenna, microwave, satellite dishes or
any other means.
1.10 “Cable Act” means the Title VI of the Communications Act of 1934, as amended.
1.11 “Cable Operator” means any Person or groups of Persons, including Grantee, who
provide(s) Cable Service over a Cable System and directly or through one or more affiliates
owns a significant interest in such Cable System or who otherwise control(s) or is (are)
responsible for, through any arrangement, the management and operation of such a Cable
System.
1.12 “Cable Service” means the one-way transmission to Subscribers of video programming
or other programming service, and Subscriber interaction, if any, which is required for the
selection or use of such video programming or other programming service.
1.13 “Cable System” means any facility, including Grantee’s, consisting of a set of closed
transmissions paths and associated signal generation, reception, and control equipment that is
designed to provide Cable Service which includes video programming and which is provided to
multiple Subscribers within a community, but such term does not include (A) a facility that
serves only to retransmit the television signals of one or more television broadcast stations; (B) a
facility that serves Subscribers without using any Right-of-Way; (C) a facility of a common
carrier which is subject, in whole or in part, to the provisions of Title II of the federal
Communications Act (47 U.S.C. 201 et seq.), except that such facility shall be considered a
Cable System (other than for purposes of Section 621(c) (47 U.S.C. 541(c)) to the extent such
facility is used in the transmission of video programming directly to Subscribers, unless the
extent of such use is solely to provide interactive on-demand services; (D) an open video system
that complies with federal statutes; or (E) any facilities of any electric utility used solely for
operating its electric utility systems.
1.14 “Channel” means a portion of the electromagnetic frequency spectrum which is used in
the Cable System and which is capable of delivering a television channel (as television channel
is defined by the FCC by regulation).
COMCAST OF COLORADO IX, LLC / TOWN OF FRASER, COLORADO
3
1.15 “Commercial Subscribers” means any Subscribers other than Residential Subscribers.
1.16 “Designated Access Provider” means the entity or entities designated now or in the future
by the Town to manage or co-manage Access Channels and facilities. The Town may be a
Designated Access Provider.
1.17 “Downstream” means carrying a transmission from the Headend to remote points on the
Cable System or to Interconnection points on the Cable System.
1.18 “Dwelling Unit” means any building, or portion thereof, that has independent living
facilities, including provisions for cooking, sanitation and sleeping, and that is designed for
residential occupancy. Buildings with more than one set of facilities for cooking shall be
considered Multiple Dwelling Units unless the additional facilities are clearly accessory.
1.19 “Effective Date”. The effective date of this Franchise is the ____ day of
______________________, 2019 pursuant to the provisions of applicable law.
1.20 “FCC” means the Federal Communications Commission.
1.21 “Fiber Optic” means a transmission medium of optical fiber cable, along with all
associated electronics and equipment, capable of carrying Cable Service by means of electric
lightwave impulses.
1.22 “Franchise” means the document in which this definition appears, i.e., the contractual
agreement, executed between the Town and Grantee, containing the specific provisions of the
authorization granted, including references, specifications, requirements and other related
matters.
1.23 “Franchise Area” means the area within the jurisdictional boundaries of the Town,
including any areas annexed by the Town during the term of this Franchise.
1.24 “Franchise Fee” means that fee payable to the Town described in subsection 3.1.
1.25 “Grantee” means Comcast of Colorado IX, LLC, or its lawful successor, transferee or
assignee.
1.26 “Gross Revenues” means, and shall be construed broadly to include all revenues derived
directly or indirectly by Grantee and/or an Affiliated Entity that is the cable operator of the Cable
System, from the operation of Grantee’s Cable System to provide Cable Services within the
Town. Gross revenues include, by way of illustration and not limitation:
•monthly fees for Cable Services, regardless of whether such Cable Services are provided
to residential or commercial customers, including revenues derived from the provision of all
Cable Services (including but not limited to pay or premium Cable Services, digital Cable
Services, pay-per-view, pay-per-event and video-on-demand Cable Services);
COMCAST OF COLORADO IX, LLC / TOWN OF FRASER, COLORADO
4
•installation, reconnection, downgrade, upgrade or similar charges associated with
changes in subscriber Cable Service levels;
•fees paid to Grantee for channels designated for commercial/Leased Access use and shall
be allocated on a pro rata basis using total Cable Service subscribers within the Town;
•converter, remote control, and other Cable Service equipment rentals, leases, or sales;
•Advertising Revenues as defined herein;
•late fees, convenience fees and administrative fees which shall be allocated on a pro rata
basis using Cable Services revenue as a percentage of total subscriber revenues within the Town;
•revenues from program guides;
•Franchise Fees;
•FCC Regulatory Fees; and,
•commissions from home shopping channels and other Cable Service revenue sharing
arrangements which shall be allocated on a pro rata basis using total Cable Service subscribers
within the Town.
(A)“Advertising Revenues” shall mean revenues derived from sales of advertising
that are made available to Grantee’s Cable System subscribers within the Town and shall be
allocated on a pro rata basis using total Cable Service subscribers reached by the advertising.
Additionally, Grantee agrees that Gross Revenues subject to franchise fees shall include all
commissions, rep fees, Affiliated Entity fees, or rebates paid to National Cable Communications
(“NCC”) and Comcast Spotlight (“Spotlight”) or their successors associated with sales of
advertising on the Cable System within the Town allocated according to this paragraph using
total Cable Service subscribers reached by the advertising.
(B)“Gross Revenues” shall not include:
•actual bad debt write-offs, except any portion which is subsequently collected
which shall be allocated on a pro rata basis using Cable Services revenue as a percentage of total
subscriber revenues within the Town;
•any taxes and/or fees on services furnished by Grantee imposed by any
municipality, state or other governmental unit, provided that Franchise Fees and the FCC
regulatory fee shall not be regarded as such a tax or fee;
•fees imposed by any municipality, state or other governmental unit on Grantee
including but not limited to Public, Educational and Governmental (PEG) Fees;
•launch fees and marketing co-op fees; and,
COMCAST OF COLORADO IX, LLC / TOWN OF FRASER, COLORADO
5
•unaffiliated third party advertising sales agency fees which are reflected as a
deduction from revenues.
(C)To the extent revenues are received by Grantee for the provision of a discounted
bundle of services which includes Cable Services and non-Cable Services, Grantee shall
calculate revenues to be included in Gross Revenues using a methodology that allocates revenue
on a pro rata basis when comparing the bundled service price and its components to the sum of
the published rate card, except as required by specific federal, state or local law, it is expressly
understood that equipment may be subject to inclusion in the bundled price at full rate card
value. This calculation shall be applied to every bundled service package containing Cable
Service from which Grantee derives revenues in the Town. The Town reserves its right to review
and to challenge Grantee’s calculations.
(D)Grantee reserves the right to change the allocation methodologies set forth in this
Section 1.26 in order to meet the standards required by governing accounting principles as
promulgated and defined by the Financial Accounting Standards Board (“FASB”), Emerging
Issues Task Force (“EITF”) and/or the U.S. Securities and Exchange Commission (“SEC”).
Grantee will explain and document the required changes to the Town as part of any audit or
review of franchise fee payments, and any such changes shall be subject to 1.26(E) below.
(E)Resolution of any disputes over the classification of revenue should first be
attempted by agreement of the Parties, but should no resolution be reached, the Parties agree that
reference shall be made to generally accepted accounting principles (“GAAP”) as promulgated
and defined by the Financial Accounting Standards Board (“FASB”), Emerging Issues Task
Force (“EITF”) and/or the U.S. Securities and Exchange Commission (“SEC”). Notwithstanding
the forgoing, the Town reserves its right to challenge Grantee’s calculation of Gross Revenues,
including the interpretation of GAAP as promulgated and defined by the FASB, EITF and/or the
SEC.
1.27 “Headend” means any facility for signal reception and dissemination on a Cable System,
including cables, antennas, wires, satellite dishes, monitors, switchers, modulators, processors
for Broadcast Signals, equipment for the Interconnection of the Cable System with adjacent
Cable Systems and Interconnection of any networks which are part of the Cable System, and all
other related equipment and facilities.
1.28 “Leased Access Channel” means any Channel or portion of a Channel commercially
available for video programming by Persons other than Grantee, for a fee or charge.
1.29 “Manager” means the Town Manager of the Town or designee.
1.30 “Person” means any individual, sole proprietorship, partnership, association, or
corporation, or any other form of entity or organization.
1.31 “Premium Service” means programming choices (such as movie Channels, pay-per-view
programs, or video on demand) offered to Subscribers on a per-Channel, per-program or per-
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event basis.
1.32 “Residential Subscriber” means any Person who receives Cable Service delivered to
Dwelling Units or Multiple Dwelling Units, excluding such Multiple Dwelling Units billed on a
bulk-billing basis.
1.33 “Right-of-Way” means each of the following which have been dedicated to the public or
are hereafter dedicated to the public and maintained under public authority or by others and
located within the Town: streets, roadways, highways, avenues, lanes, alleys, bridges, sidewalks,
easements, right-of-way and similar public property and areas.
1.34 “State” means the State of Colorado.
1.35 “Subscriber” means any Person who or which elects to subscribe to, for any purpose,
Cable Service provided by Grantee by means of or in connection with the Cable System and
whose premises are physically wired and lawfully Activated to receive Cable Service from
Grantee's Cable System, and who is in compliance with Grantee’s regular and nondiscriminatory
terms and conditions for receipt of service.
1.36 “Subscriber Network” means that portion of the Cable System used primarily by Grantee
in the transmission of Cable Services to Residential Subscribers.
1.37 “Telecommunications” means the transmission, between or among points specified by
the user, of information of the user's choosing, without change in the form or content of the
information as sent and received (as provided in 47 U.S.C. Section 153(43)).
1.38 “Telecommunications Service” means the offering of Telecommunications for a fee
directly to the public, or to such classes of users as to be effectively available directly to the
public, regardless of the facilities used (as provided in 47 U.S.C. Section 153(46)).
1.39 “Tier” means a group of Channels for which a single periodic subscription fee is charged.
1.40 “Town” is the Town of Fraser, Colorado, a body politic and corporate under the laws of
the State of Colorado.
1.41 “Town Council” means the Fraser Board of Trustees, or its successor, the governing body
of the Town of Fraser, Colorado.
1.42 “Two-Way” means that the Cable System is capable of providing both Upstream and
Downstream transmissions.
1.43 “Upstream” means carrying a transmission to the Headend from remote points on the
Cable System or from Interconnection points on the Cable System.
SECTION 2. GRANT OF FRANCHISE
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2.1 Grant
(A)The Town hereby grants to Grantee a nonexclusive authorization to make
reasonable and lawful use of the Right-of-Way within the Town to construct, operate, maintain,
reconstruct and rebuild a Cable System for the purpose of providing Cable Service subject to the
terms and conditions set forth in this Franchise and in any prior utility or use agreements entered
into by Grantee with regard to any individual property.
(B)Nothing in this Franchise shall be deemed to waive the lawful requirements of
any generally applicable Town ordinance existing as of the Effective Date, as defined in
subsection 1.19.
(C)Each and every term, provision or condition herein is subject to the provisions of
State law, federal law, the Charter of the Town, and the ordinances and regulations enacted
pursuant thereto. The Charter and Municipal Code of the Town, as the same may be amended
from time to time, are hereby expressly incorporated into this Franchise as if fully set out herein
by this reference. Notwithstanding the foregoing, the Town may not unilaterally alter the
material rights and obligations of Grantee under this Franchise. Notwithstanding any other
provision of this Franchise, Grantee reserves the right to challenge provisions of any ordinance,
rule, regulation, or other enactment of the Town that conflicts with its contractual rights under
this Franchise, either now or in the future.
(D)This Franchise shall not be interpreted to prevent the Town from imposing
additional lawful conditions, including additional compensation conditions for use of the Right-
of-Way, should Grantee provide service other than Cable Service.
(E)Grantee promises and guarantees, as a condition of exercising the privileges
granted by this Franchise, that any Affiliate of the Grantee directly involved in the offering of
Cable Service in the Franchise Area, or directly involved in the management or operation of the
Cable System in the Franchise Area, will also comply with the obligations of this Franchise.
(F)No rights shall pass to Grantee by implication. Without limiting the foregoing, by
way of example and not limitation, this Franchise shall not include or be a substitute for:
(1)Any other permit or authorization required for the privilege of transacting
and carrying on a business within the Town that may be required by the ordinances and
laws of the Town;
(2)Any permit, agreement, or authorization required by the Town for Right-
of-Way users in connection with operations on or in Right-of-Way or public property
including, by way of example and not limitation, street cut permits; or
(3)Any permits or agreements for occupying any other property of the Town
or private entities to which access is not specifically granted by this Franchise including,
without limitation, permits and agreements for placing devices on poles, in conduits or in
or on other structures.
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(G)This Franchise is intended to convey limited rights and interests only as to those
Right-of-Way in which the Town has an actual interest. It is not a warranty of title or interest in
any Right-of-Way; it does not provide the Grantee with any interest in any particular location
within the Right-of-Way; and it does not confer rights other than as expressly provided in the
grant hereof.
(H)This Franchise does not authorize Grantee to provide Telecommunications
Service, or to construct, operate or maintain Telecommunications facilities. This Franchise is not
a bar to the provision of non-Cable Services, or to the imposition of any lawful conditions on
Grantee with respect to Telecommunications, whether similar, different or the same as the
conditions specified herein. This Franchise does not relieve Grantee of any obligation it may
have to obtain from the Town an authorization to provide Telecommunications Services, or to
construct, operate or maintain Telecommunications facilities, or relieve Grantee of its obligation
to comply with any such authorizations that may be lawfully required.
2.2 Use of Right-of-Way
(A)Subject to the Town's supervision and control, Grantee may erect, install,
construct, repair, replace, reconstruct, and retain in, on, over, under, upon, across, and along the
Right-of-Way within the Town such wires, cables, conductors, ducts, conduits, vaults, manholes,
amplifiers, pedestals, attachments and other property and equipment as are necessary and
appurtenant to the operation of a Cable System within the Town. Grantee, through this
Franchise, is granted extensive and valuable rights to operate its Cable System for profit using
the Town's Right-of-Way in compliance with all applicable Town construction codes and
procedures. As trustee for the public, the Town is entitled to fair compensation as provided for
in Section 3 of this Franchise to be paid for these valuable rights throughout the term of the
Franchise.
(B)Grantee must follow Town established nondiscriminatory requirements for
placement of Cable System facilities in Right-of-Way, including the specific location of facilities
in the Right-of-Way, and must in any event install Cable System facilities in a manner that
minimizes interference with the use of the Right-of-Way by others, including others that may be
installing communications facilities. Within limits reasonably related to the Town’s role in
protecting public health, safety and welfare, the Town may require that Cable System facilities
be installed at a particular time, at a specific place or in a particular manner as a condition of
access to a particular Right-of-Way; may deny access if Grantee is not willing to comply with
Town's requirements; and may remove, or require removal of, any facility that is not installed by
Grantee in compliance with the requirements established by the Town, or which is installed
without prior Town approval of the time, place or manner of installation, and charge Grantee for
all the costs associated with removal; and may require Grantee to cooperate with others to
minimize adverse impacts on the Right-of-Way through joint trenching and other arrangements.
2.3 Term of Franchise
The term of the Franchise granted hereunder shall be ten (10) years, commencing upon
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the Effective Date of the Franchise, unless the Franchise is renewed or is lawfully terminated in
accordance with the terms of this Franchise Agreement and the Cable Act, or is extended by
mutual agreement of the Town and Grantee.
2.4 Franchise Nonexclusive
This Franchise shall be nonexclusive, and subject to all prior rights, interests, easements
or licenses granted by the Town to any Person to use any property, Right-of-Way, right, interest
or license for any purpose whatsoever, including the right of the Town to use same for any
purpose it deems fit, including the same or similar purposes allowed Grantee hereunder. The
Town may at any time grant authorization to use the Right-of-Way for any purpose not
incompatible with Grantee's authority under this Franchise and for such additional franchises for
Cable Systems as the Town deems appropriate.
2.5 Police Powers
Grantee’s rights hereunder are subject to the police powers of the Town to adopt and
enforce ordinances necessary to the safety, health, and welfare of the public, and Grantee agrees
to comply with all laws and ordinances of general applicability enacted, or hereafter enacted, by
the Town or any other legally constituted governmental unit having lawful jurisdiction over the
subject matter hereof. The Town shall have the right to adopt, from time to time, such
ordinances as may be deemed necessary in the exercise of its police power; provided that such
hereinafter enacted ordinances shall not materially modify the terms of this Franchise. Any
conflict between the provisions of this Franchise and any other present or future lawful exercise
of the Town's police powers shall be resolved in favor of the latter.
2.6 Competitive Equity
(A)Purposes. The Grantee and the Town acknowledge that there is increasing
competition in the video marketplace among cable operators, direct broadcast satellite providers,
telephone companies, broadband content providers and others; new technologies are emerging
that enable the provision of new and advanced services to Town residents; and changes in the
scope and application of the traditional regulatory framework governing the provision of video
services are being considered in a variety of federal, state and local venues. To foster an
environment where video service providers using the public Right-of-Way can compete on a
competitively neutral and nondiscriminatory basis; encourage the provision of new and advanced
services to Town residents; promote local communications infrastructure investments and
economic opportunities in the Town; and provide flexibility in the event of subsequent changes
in the law, the Grantee and the Town have agreed to the provisions in this Section, and they
should be interpreted and applied with such purposes in mind.
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(B)New Video Service Provider. Notwithstanding any other provision of this
Agreement or any other provision of law, if any Video Service Provider (“VSP”) (i) enters into
any agreement with the Town to provide video services to subscribers in the Town, or
(ii) otherwise begins to provide video services to subscribers in the Town (with or without
entering into an agreement with the Town), the Town, upon written request of the Grantee, shall
permit the Grantee to construct and operate its Cable System and to provide video services to
subscribers in the Town under the same agreement and/or under the same terms and conditions
as apply to the new VSP. The Grantee and the Town shall enter into an agreement or other
appropriate authorization (if necessary) containing the same terms and conditions as are
applicable to the VSP within sixty (60) days after the Grantee submits a written request to the
Town.
(C)If there is no written agreement or other authorization between the new VSP and
the Town, the Grantee and the Town shall use the sixty (60) day period to develop and enter into
an agreement or other appropriate authorization (if necessary) that to the maximum extent
possible contains provisions that will ensure competitive equity between the Grantee and other
VSPs, taking into account the terms and conditions under which other VSPs are allowed to
provide video services to subscribers in the Town.
(D)Subsequent Change in Law. If there is a change in federal, state or local law that
provides for a new or alternative form of authorization for a VSP to provide video services to
subscribers in the Town, or that otherwise changes the nature or extent of the obligations that the
Town may request from or impose on a VSP providing video services to subscribers in the
Town, the Town agrees that, notwithstanding any other provision of law, upon Grantee’s written
request the Town shall: (i) permit the Grantee to provide video services to subscribers in the
Town on the same terms and conditions as are applicable to a VSP under the changed law;
(ii) modify this Agreement to comply with the changed law; or (iii) modify this Agreement to
ensure competitive equity between the Grantee and other VSPs, taking into account the
conditions under which other VSPs are permitted to provide video services to subscribers in the
Town. The Town and the Grantee shall implement the provisions of this Section within sixty
(60) days after the Grantee submits a written request to the Town. Notwithstanding any
provision of law that imposes a time or other limitation on the Grantee’s ability to take advantage
of the changed law’s provisions, the Grantee may exercise its rights under this Section at any
time, but not sooner than thirty (30) days after the changed law goes into effect.
(E)Effect on This Agreement. Any agreement, authorization, right or determination
to provide video services to subscribers in the Town under Sections 2.6B, 2.6C or 2.6D shall
supersede this Agreement, and the Grantee, at its option, may terminate this Agreement or
portions thereof, upon written notice to the Town, without penalty or damages.
(F)The term “Video Service Provider” or “VSP” shall mean any entity using the
public Right-of-Way to provide multiple video programming services to subscribers, for
purchase or at no cost, regardless of the transmission method, facilities, or technology used. A
VSP shall include but is not limited to any entity that provides cable services, multichannel
multipoint distribution services, broadcast satellite services, satellite-delivered services, wireless
services, and Internet-Protocol based services.
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2.7 Familiarity with Franchise
The Grantee acknowledges and warrants by acceptance of the rights, privileges and
agreements granted herein, that it has carefully read and fully comprehends the terms and
conditions of this Franchise and is willing to and does accept all lawful and reasonable risks of
the meaning of the provisions, terms and conditions herein. The Grantee further acknowledges
and states that it has fully studied and considered the requirements and provisions of this
Franchise, and finds that the same are commercially practicable at this time, and consistent with
all local, State and federal laws and regulations currently in effect, including the Cable Act.
2.8 Effect of Acceptance
By accepting the Franchise, the Grantee: (1) acknowledges and accepts the Town's legal
right to issue and enforce the Franchise; (2) accepts and agrees to comply with each and every
provision of this Franchise subject to Applicable Law; and (3) agrees that the Franchise was
granted pursuant to processes and procedures consistent with Applicable Law, and that it will not
raise any claim to the contrary.
SECTION 3. FRANCHISE FEE PAYMENT AND FINANCIAL CONTROLS
3.1 Franchise Fee
As compensation for the benefits and privileges granted under this Franchise and in
consideration of permission to use the Town's Right-of-Way, Grantee shall within sixty (60)
days of the Effective Date of this agreement pay as a Franchise Fee to the Town, throughout the
duration of and consistent with this Franchise, an amount equal to five percent (5%) of Grantee's
Gross Revenues.
3.2 Payments
Grantee's Franchise Fee payments to the Town shall be computed quarterly for the
preceding calendar quarter ending March 31, June 30, September 30, and December 31. Each
quarterly payment shall be due and payable no later than sixty (60) days after said dates.
3.3 Acceptance of Payment and Recomputation
No acceptance of any payment shall be construed as an accord by the Town that the
amount paid is, in fact, the correct amount, nor shall any acceptance of payments be construed as
a release of any claim the Town may have for further or additional sums payable or for the
performance of any other obligation of Grantee.
3.4 Quarterly Franchise Fee Reports
Each payment shall be accompanied by a written report to the Town, or concurrently sent
under separate cover, verified by an authorized representative of Grantee, containing an accurate
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statement in summarized form, as well as in detail, of Grantee's Gross Revenues and the
computation of the payment amount. Such reports shall detail all Gross Revenues of the Cable
System.
3.5 Annual Franchise Fee Reports
Upon thirty (30) day’s written notice from the Town, Grantee shall, within sixty (60)
days after the end of each year, furnish to the Town a statement stating the total amount of Gross
Revenues for the year and all payments, deductions and computations for the period.
3.6 Franchise Fees Subject to Audit
Upon reasonable prior written notice and no more than once annually, during normal
business hours at Grantee’s principal business office, the Town shall have the right to inspect the
Grantee’s financial records used to calculate the Town’s franchise fees; provided, however, that
any such inspection shall take place within two (2) years from the date the Franchising Authority
receives such payment, after which period any such payment shall be considered final.
3.7 Late Payments
In the event any payment due quarterly is not received within forty-five (45) days from
the end of the calendar quarter, Grantee shall pay interest on the amount due (at the prime rate as
listed in the Wall Street Journal on the date the payment was due), compounded daily, calculated
from the date the payment was originally due until the date the Town receives the payment.
3.8 Underpayments
If a net Franchise Fee underpayment is discovered as the result of an audit, Grantee shall
pay interest at the rate of the five percent (5%) per annum, compounded quarterly, calculated
from the date each portion of the underpayment was originally due until the date Grantee remits
the underpayment to the Town.
3.9 Alternative Compensation
In the event the obligation of Grantee to compensate the Town through Franchise Fee
payments is lawfully suspended or eliminated, in whole or part, then Grantee shall pay to the
Town compensation equivalent to the compensation paid to the Town by other similarly situated
users of the Town's Right-of-Way for Grantee's use of the Town's Right-of-Way, provided that
in no event shall such payments exceed the equivalent of five percent (5%) of Grantee's Gross
Revenues (subject to the other provisions contained in this Franchise), to the extent consistent
with Applicable Law.
3.10 Maximum Legal Compensation
The parties acknowledge that, at present, applicable federal law limits the Town to
collection of a maximum permissible Franchise Fee of five percent (5%) of Gross Revenues. In
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the event that at any time during the duration of this Franchise, the Town is authorized to collect
an amount in excess of five percent (5%) of Gross Revenues, then this Franchise may be
amended unilaterally by the Town to provide that such excess amount shall be added to the
Franchise Fee payments to be paid by Grantee to the Town hereunder, provided that Grantee has
received at least ninety (90) days prior written notice from the Town of such amendment, so long
as all cable operators in the Town are paying the same Franchise Fee amount.
3.11 Additional Commitments Not Franchise Fee Payments
No term or condition in this Franchise shall in any way modify or affect Grantee's
obligation to pay Franchise Fees. Although the total sum of Franchise Fee payments and
additional commitments set forth elsewhere in this Franchise may total more than five percent
(5%) of Grantee's Gross Revenues in any twelve (12) month period, Grantee agrees that the
additional commitments may not be offset or credited against any Franchise Fee payments due to
the Town unless authorized to be offset against Franchise Fees in accordance with Applicable
Law. If Grantee implements such an offset, Grantee shall provide the Town ninety (90) days’
advance written notice.
3.12 Tax Liability
The Franchise Fees shall be in addition to any and all taxes or other levies or assessments
which are now or hereafter required to be paid by businesses in general by any law of the Town,
the State or the United States including, without limitation, sales, use and other taxes, business
license fees or other payments. Payment of the Franchise Fees under this Franchise shall not
exempt Grantee from the payment of any other license fee, permit fee, tax or charge on the
business, occupation, property or income of Grantee that may be lawfully imposed by the Town.
Any other license fees, taxes or charges shall be of general applicability in nature and shall not
be levied against Grantee solely because of its status as a Cable Operator, or against Subscribers,
solely because of their status as such.
3.13 Financial Records
Grantee agrees to meet with a representative of the Town upon request to review
Grantee's methodology of record-keeping, financial reporting, the computing of Franchise Fee
obligations and other procedures, the understanding of which the Town deems necessary for
reviewing reports and records.
3.14 Payment on Termination
If this Franchise terminates for any reason, the Grantee shall file with the Town within
ninety (90) calendar days of the date of the termination, a financial statement, certified by an
independent certified public accountant, showing the Gross Revenues received by the Grantee
since the end of the previous fiscal year. The Town reserves the right to satisfy any remaining
financial obligations of the Grantee to the Town by utilizing the funds available in any security
provided by the Grantee.
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SECTION 4. ADMINISTRATION AND REGULATION
4.1 Authority
(A)The Town shall be vested with the power and right to reasonably regulate the
exercise of the privileges permitted by this Franchise in the public interest.
(B)Nothing in this Franchise shall limit nor expand the Town's right of eminent
domain under State law.
4.2 Rates and Charges
All of Grantee’s rates and charges related to or regarding Cable Services shall be subject
to regulation by the Town to the full extent authorized by applicable federal, State and local
laws.
4.3 Rate Discrimination
All of Grantee’s rates and charges shall be published (in the form of a publicly-available
rate card) and be non-discriminatory as to all Persons and organizations of similar classes, under
similar circumstances and conditions. Grantee shall apply its rates in accordance with
Applicable Law, with identical rates and charges for all Subscribers receiving identical Cable
Services, without regard to race, color, ethnic or national origin, religion, age, sex, sexual
orientation, marital, military or economic status, or physical or mental disability or geographic
location within the Town. Grantee shall offer the same Cable Services to all Residential
Subscribers at identical rates to the extent required by Applicable Law and to Multiple Dwelling
Unit Subscribers to the extent authorized by FCC rules or applicable Federal law. Grantee shall
permit Subscribers to make any lawful in-residence connections the Subscriber chooses without
additional charge nor penalizing the Subscriber therefor. However, if any in-home connection
requires service from Grantee due to signal quality, signal leakage or other factors, caused by
improper installation of such in-home wiring or faulty materials of such in-home wiring, the
Subscriber may be charged reasonable service charges by Grantee. Nothing herein shall be
construed to prohibit:
(A)The temporary reduction or waiving of rates or charges in conjunction with valid
promotional campaigns; or,
(B)The offering of reasonable discounts to senior citizens or economically
disadvantaged citizens; or,
(C)The offering of rate discounts for Cable Service; or,
(D)The Grantee from establishing different and nondiscriminatory rates and charges
and classes of service for Commercial Subscribers, as allowable by federal law and regulations.
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4.4 Filing of Rates and Charges
Grantee shall, upon thirty (30) day’s written notice from the Town, provide a complete
schedule of applicable rates and charges for Cable Services provided under this Franchise.
Nothing in this subsection shall be construed to require Grantee to file rates and charges under
temporary reductions or waivers of rates and charges in conjunction with promotional
campaigns.
4.5 Cross Subsidization
Grantee shall comply with all Applicable Laws regarding rates for Cable Services and all
Applicable Laws covering issues of cross subsidization.
4.6 Reserved Authority
Both Grantee and the Town reserve all rights they may have under the Cable Act and any
other relevant provisions of federal, State, or local law.
4.7 Franchise Amendment Procedure
Either party may at any time seek an amendment of this Franchise by so notifying the
other party in writing. Within thirty (30) days of receipt of notice, the Town and Grantee shall
meet to discuss the proposed amendment(s). If the parties reach a mutual agreement upon the
suggested amendment(s), such amendment(s) shall be submitted to the Town Council for its
approval. If so approved by the Town Council and the Grantee, then such amendment(s) shall be
deemed part of this Franchise. If mutual agreement is not reached, there shall be no amendment.
4.8 Performance Evaluations
(A)The Town may hold performance evaluation sessions upon ninety (90) days
written notice, provided that such evaluation sessions shall be held no more frequently than once
every two (2) years. All such evaluation sessions shall be conducted by the Town.
(B)Special evaluation sessions may be held at any time by the Town during the term
of this Franchise, upon ninety (90) days written notice to Grantee.
(C)All regular evaluation sessions shall be open to the public and announced at least
two (2) weeks in advance in any manner within the discretion of the Town. Grantee shall also
include with or on the Subscriber billing statements for the billing period immediately preceding
the commencement of the session, written notification of the date, time, and place of the regular
performance evaluation session, and any special evaluation session as required by the Town,
provided Grantee receives appropriate advance notice.
(D)Topics which may be discussed at any evaluation session may include, but are not
limited to, Cable Service rate structures; Franchise Fee payments; liquidated damages; free or
discounted Cable Services; application of new technologies; Cable System performance; Cable
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Services provided; programming offered; Subscriber complaints; privacy; amendments to this
Franchise; judicial and FCC rulings; line extension policies; and the Town or Grantee's rules;
provided that nothing in this subsection shall be construed as requiring the renegotiation of this
Franchise.
(E)During evaluations under this subsection, Grantee shall fully cooperate with the
Town and shall provide such information and documents maintained in the ordinary course of
business as the Town may reasonably require to perform the evaluation.
4.9 Force Majeure
In the event Grantee is prevented or delayed in the performance of any of its obligations
under this Franchise by reason beyond the control of Grantee, Grantee shall have a reasonable
time, under the circumstances, to perform the affected obligation under this Franchise or to
procure a substitute for such obligation which is satisfactory to the Town. Those conditions
which are not within the control of Grantee include, but are not limited to, natural disasters, civil
disturbances, work stoppages or labor disputes, power outages, telephone network outages, and
severe or unusual weather conditions which have a direct and substantial impact on the Grantee’s
ability to provide Cable Services in the Town and which was not caused and could not have been
avoided by the Grantee which used its best efforts in its operations to avoid such results.
If Grantee believes that a reason beyond its control has prevented or delayed its
compliance with the terms of this Franchise, Grantee shall provide documentation as reasonably
required by the Town to substantiate the Grantee’s claim. If Grantee has not yet cured the
deficiency, Grantee shall also provide the Town with its proposed plan for remediation,
including the timing for such cure.
SECTION 5. FINANCIAL AND INSURANCE REQUIREMENTS
5.1 Indemnification
The Grantee shall indemnify, defend and hold harmless the Town, its officers,
employees, and agents from and against any liability or claims resulting from property damage
or bodily injury (including accidental death) that arise out of the Grantee’s construction,
operation, maintenance or removal of the Cable System, including, but not limited to, reasonable
attorneys’ fees and costs, provided that the Town shall give the Grantee written notice of its
obligation to indemnify and defend the Town promptly after receipt of a claim or action pursuant
to this Section. If the Town determines that it is necessary for it to employ separate counsel, the
costs for such separate counsel shall be the responsibility of the Town.
5.2 Insurance
Throughout the term of this Franchise Agreement, the Grantee shall, at its own cost and
expense, maintain Comprehensive General Liability Insurance and provide the Town certificates
of insurance designating the Town and its officers, boards, commissions, councils, elected
officials, agents and employees as additional insureds and demonstrating that the Grantee has
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obtained the insurance required in this Section. Such policy or policies shall be in the minimum
amount of One Million Dollars ($1,000,000.00) for bodily injury or death to any one person, and
One Million Dollars ($1,000,000.00) for bodily injury or death of any two or more persons
resulting from one occurrence, and One Million Dollars ($1,000,000.00) for property damage
resulting from any one accident. Such policy or policies shall be non-cancelable except upon
thirty (30) days prior written notice to the Town. The Grantee shall provide workers’
compensation coverage in accordance with applicable law. The Grantee shall indemnify and hold
harmless the Town from any workers compensation claims to which the Grantee may become
subject during the term of this Franchise.
SECTION 6. CUSTOMER SERVICE
6.1 Customer Service Standards
The Town hereby adopts the customer service standards set forth in Part 76, §76.309 of
the FCC’s rules and regulations, as amended. The Grantee shall comply in all respects with the
customer service requirements established by the FCC.
6.2 Subscriber Privacy
The Grantee shall comply with all applicable federal and state privacy laws, including
Section 631 of the Cable Act and regulations adopted pursuant thereto.
6.3 Subscriber Bills
Subscriber bills shall be designed in such a way as to present the information contained
therein clearly and comprehensibly to Subscribers, and in a way that (A) is not misleading and
(B) does not omit material information. Notwithstanding anything to the contrary in Section 6.1,
above, the Grantee may, in its sole discretion, consolidate costs on Subscriber bills as may
otherwise be permitted by Section 622(c) of the Cable Act (47 U.S.C. §542(c)).
SECTION 7. BOOKS AND RECORDS
7.1 Books and Records
Throughout the term of this Franchise Agreement, the Grantee agrees that the Town may
review the Grantee’s books and records that are maintained in the ordinary course of business in
the Franchise Area to monitor Grantee’s compliance with the provisions of this Franchise
Agreement, upon reasonable prior written notice to the Grantee, at the Grantee’s business office,
during normal business hours, and without unreasonably interfering with Grantee’s business
operations. All such documents that may be the subject of an inspection by the Town shall be
retained by the Grantee for a minimum period of three (3) years.
7.2 Confidentiality
The Town agrees to treat as confidential any books or records that constitute proprietary
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or confidential information under federal or State law, to the extent Grantee makes the Town
aware of such confidentiality. Grantee shall be responsible for clearly and conspicuously
stamping the word "Confidential" on each page that contains confidential or proprietary
information, and shall provide a brief written explanation as to why such information is
confidential under State or federal law. If the Town believes it must release any such
confidential books and records in the course of enforcing this Franchise, or for any other reason,
it shall advise Grantee in advance so that Grantee may take appropriate steps to protect its
interests. If the Town receives a demand from any Person for disclosure of any information
designated by Grantee as confidential, the Town shall, so far as consistent with Applicable Law,
advise Grantee and provide Grantee with a copy of any written request by the party demanding
access to such information within a reasonable time. Until otherwise ordered by a court or
agency of competent jurisdiction, the Town agrees that, to the extent permitted by State and
federal law, it shall deny access to any of Grantee's books and records marked confidential as set
forth above to any Person. Grantee shall reimburse the Town for all reasonable costs and
attorney’s fees incurred in any legal proceedings pursued under this Section.
7.3 Records Required
(A)Grantee shall at all times maintain, and shall furnish to the Town upon 30 days
written request and subject to Applicable Law:
(1)A complete set of maps showing the exact location of all Cable System
equipment and facilities in the Right-of-Way, but excluding detail on proprietary
electronics contained therein and Subscriber drops. As-built maps including proprietary
electronics shall be available at Grantee's offices for inspection by the Town’s authorized
representative(s) or agent(s) and made available to such during the course of technical
inspections as reasonably conducted by the Town. These maps shall be certified as
accurate by an appropriate representative of the Grantee;
(2)A copy of all FCC filings on behalf of Grantee, its parent corporations or
Affiliates which relate to the operation of the Cable System in the Town;
(B) Subject to subsection 7.2, all information furnished to the Town is public
information, and shall be treated as such, except for information involving the privacy rights of
individual Subscribers.
7.4 Copies of Federal and State Reports
Within thirty (30) days of a written request, Grantee shall submit to the Town copies of
all pleadings, applications, notifications, communications and documents of any kind, submitted
by Grantee or its parent corporation(s), to any federal, State or local courts, regulatory agencies
and other government bodies if such documents directly relate to the operations of Grantee's
Cable System within the Town. Grantee shall not claim confidential, privileged or proprietary
rights to such documents unless under federal, State, or local law such documents have been
determined to be confidential by a court of competent jurisdiction, or a federal or State agency.
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SECTION 8. PROGRAMMING
8.1 Broad Programming Categories
Grantee shall provide or enable the provision of at least the following initial broad
categories of programming to the extent such categories are reasonably available:
(A)Educational programming;
(B)Colorado news, weather & information;
(C)Sports;
(D)General entertainment (including movies);
(E)Children/family-oriented;
(F)Arts, culture and performing arts;
(G)Foreign language;
(H)Science/documentary;
(I)National news, weather and information; and,
(J)Public, Educational and Government Access, to the extent required by this
Franchise.
8.2 Deletion or Reduction of Broad Programming Categories
(A)Grantee shall not delete or so limit as to effectively delete any broad category of
programming within its control without the prior written consent of the Town.
(B)In the event of a modification proceeding under federal law, the mix and quality
of Cable Services provided by Grantee on the Effective Date of this Franchise shall be deemed
the mix and quality of Cable Services required under this Franchise throughout its term.
8.3 Obscenity
Grantee shall not transmit, or permit to be transmitted over any Channel subject to its
editorial control, any programming which is obscene under, or violates any provision of,
Applicable Law relating to obscenity, and is not protected by the Constitution of the United
States. Grantee shall be deemed to have transmitted or permitted a transmission of obscene
programming only if a court of competent jurisdiction has found that any of Grantee's officers or
employees or agents have permitted programming which is obscene under, or violative of, any
provision of Applicable Law relating to obscenity, and is otherwise not protected by the
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Constitution of the United States, to be transmitted over any Channel subject to Grantee's
editorial control. Grantee shall comply with all relevant provisions of federal law relating to
obscenity.
8.4 Parental Control Device
Upon request by any Subscriber, Grantee shall make available a parental control or
lockout device, traps or filters to enable a Subscriber to control access to both the audio and
video portions of any or all Channels. Grantee shall inform its Subscribers of the availability of
the lockout device at the time of their initial subscription and periodically thereafter. Any device
offered shall be at a rate, if any, in compliance with Applicable Law.
8.5 Continuity of Service Mandatory
(A)It shall be the right of all Subscribers to continue to receive Cable Service from
Grantee insofar as their financial and other obligations to Grantee are honored and they are in
compliance with Grantee’s terms of services, residential service agreement or other such
provisions. The Grantee shall act so as to ensure that all Subscribers receive continuous,
uninterrupted Cable Service regardless of the circumstances. For the purposes of this subsection,
"uninterrupted" does not include short-term outages of the Cable System for maintenance or
testing.
(B)In the event of a change of grantee, or in the event a new Cable Operator acquires
the Cable System in accordance with this Franchise, Grantee shall cooperate with the Town, new
franchisee or Cable Operator in maintaining continuity of Cable Service to all Subscribers.
During any transition period, Grantee shall be entitled to the revenues for any period during
which it operates the Cable System, and shall be entitled to reasonable costs for its services when
it no longer operates the Cable System.
(C)In the event Grantee fails to operate the Cable System for four (4) consecutive
days without prior approval of the Manager, or without just cause, the Town may, at its option,
operate the Cable System itself or designate another Cable Operator until such time as Grantee
restores service under conditions acceptable to the Town or a permanent Cable Operator is
selected. If the Town is required to fulfill this obligation for Grantee, Grantee shall reimburse
the Town for all reasonable costs or damages that are the result of Grantee's failure to perform.
8.6 Services for the Disabled
Grantee shall comply with the Americans with Disabilities Act and any amendments
thereto.
SECTION 9. ACCESS
9.1 Access Channels
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(A)Grantee intends to continue to provide community messages on one (1) of its
existing video programming channels. Grantee shall allow the Town to place its community
messages on that shared channel, and to utilize that channel to broadcast Government Access
programming. Should Grantee decide to discontinue the shared channel for community
messages, Grantee will provide the Town with sixty (60) days advance written notice of the
channel discontinuance.
(B)Upon 120 days written notice from the Town, after the completion of construction of
a Fiber Optic return line pursuant to Section 9.3 and once the equipment in connection therewith is
made operational, Grantee shall make available to Town 1 Downstream Channel for PEG use, as
provided for in this Section.
1.The Town may delegate management of the PEG Access Channels to a
Designated Access Provider.
2.All PEG Access Channels provided for in this Agreement shall be
carried system-wide in the Franchise Area, and shall be provided on the Basic Service
tier unless otherwise agreed to by the parties.
3.The technical quality of the PEG Access Channels shall not be lower
than the quality of other Channels on the same tier of service, at the same technical
quality that programming is provided to Grantee by the Town or its Designated
Access Provider.
4.The Town shall establish and enforce rules for use of the PEG Access
Channels to assure nondiscriminatory access to the Channels to similarly situated
users; and to promote use and viewership of the channels, consistent with applicable
law. PEG Access Channels may not be used for commercial purposes.
5.Grantee may not exercise any editorial control over the content of
programming on the PEG Access Channels.
9.2 Access Channel Location
Grantee shall use its best efforts to minimize the movement of Access Channel
assignments. Grantee shall provide to the Town a minimum of ninety (90) days prior
written notice, prior to any relocation of its Access Channels , unless the change is required by
federal law, in which case Grantee shall give the Town the maximum notice possible.
9.3 Return Lines
(A)If requested in writing by the Town, Grantee shall construct and maintain a Fiber
Optic return line to the Headend from the production facilities of the Town or Designated Access
Provider as requested in writing by the Town. The new return line shall be completed within one
year from the written request of the Town, or as otherwise agreed to by the parties. All actual
construction costs incurred by Grantee from the nearest interconnection point to the Town or
Designated Access Provider shall be paid by the Town or the Designated Access Provider.
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(B) Grantee shall construct and maintain new Fiber Optic return lines to the Headend
from production facilities of new or relocated Designated Access Providers delivering Access
programming to Residential Subscribers as requested in writing by the Town. All actual
construction costs incurred by Grantee from the nearest interconnection point to the Designated
Access Provider shall be paid by the Town or the Designated Access Provider. The new return
line shall be completed within one year from the request of the Town or its Designated Access
Provider, or as otherwise agreed to by the parties. If an emergency situation necessitates
movement of production facilities to a new location, the parties shall work together to complete
the new return line as soon as reasonably possible.
9.4 Underutilized Access Channels
Grantee and the Town agree that it is their mutual goal to fully and efficiently use the
Channel capacity of the Cable System, which may include allowing the Grantee to use
underutilized time on Access Channels. If Grantee believes that any Access Channel has
underutilized time, Grantee may file a request with the Town Manager to use that time. In
response to the request, the Town Manager will consider a combination of factors, including but
not limited to, the community’s needs and interests, and the source, quantity, type and schedule
of the programming carried on the Access Channel. The Town Manager will also consider,
taking into account the mission of the Access programming, whether it is feasible for the
Designated Access Providers to cluster Access programming into blocks of time such that the
Channel space can be compatibly shared between the Designated Access Provider and the
Grantee and/or if several Designated Access Providers can combine their programming onto a
single Access Channel. The Town Manager shall render his/her decision regarding the matter
within sixty (60) days of receiving the request. Should the Town Manager find that the Access
Channel or portion of the Access Channel may be used by the Grantee, then Grantee may begin
using such time ninety (90) days after receipt of the decision. The Grantee’s request shall not be
unreasonably denied. Any permission granted pursuant to this subsection for use of an Access
Channel or a portion thereof shall be considered temporary.
At such time as a Designated Access Provider believes that it has the resources and
ability to utilize the Access Channel time currently used by the Grantee pursuant to this
subsection, a Designated Access Provider may request that the Town Manager return such
Channel or portion of the Channel for Access purposes. In response to the request, the Town
Manager will consider a combination of factors, including but not limited to, the community’s
needs and interests, and the source, quantity, type and schedule of the programming proposed to
be carried on the Access Channel as well the applicant’s ability and resources to acquire or
produce the proposed Access programming. The Town Manager will also consider, taking into
account the mission of the Access programming, whether it is feasible for the Designated Access
Providers to cluster Access programming into blocks of time such that the Channel space can be
compatibly shared between the Designated Access Provider and the Grantee and/or if several
Designated Access Providers can combine their programming onto a single Access Channel.
The Town Manager shall render his/her decision regarding the matter within sixty (60) days of
receiving the request. Should the Town Manager find that the evidence exists to support the
return of the Access Channel or portion of the Access Channel to the Designated Access
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Provider, then Grantee shall surrender the requested time on the Access Channel within ninety
(90) days of receiving the decision. The Designated Access Provider’s request shall not be
unreasonably denied.
9.5 Support for Access Costs.
After completion of the procedures set forth in Section 9.1B and within 90 days of a written
request by the Town, Grantee shall provide up to $0.50 per month per Residential Subscriber
(the "PEG Contribution") to be used solely for capital costs related to Public, Educational and
Governmental Access programming or as may be permitted by Applicable Law. Grantee shall
make PEG Contribution payments quarterly for the preceding quarter ending March 31, June 30,
September 30, and December 31. Each payment shall be due and payable no later than sixty (60)
days following the end of the quarter.
SECTION 10. GENERAL RIGHT-OF-WAY USE AND CONSTRUCTION
10.1 Permits and General Obligations
The Grantee shall be responsible for obtaining, at its own cost and expense, all generally
applicable permits, licenses, or other forms of approval or authorization necessary to construct,
operate, maintain or repair the Cable System, or any part thereof, prior to the commencement of
any such activity. Construction, installation, and maintenance of the Cable System shall be
performed in a safe, thorough and reliable manner using materials of good and durable quality.
All transmission and distribution structures, poles, other lines, and equipment installed by the
Grantee for use in the Cable System in accordance with the terms and conditions of this
Franchise Agreement shall be located so as to minimize the interference with the proper use of
the Right-of-Way and the rights and reasonable convenience of property owners who own
property that adjoins any such Right-of-Way.
10.2 Conditions of Street Occupancy
The Town shall have the right to require Grantee to relocate, remove, replace, modify or
disconnect Grantee's facilities and equipment located in the Rights-of-Way or on any other
property of the Town for public purposes, in the event of an emergency, or when the public
health, safety or welfare requires such change (for example, without limitation, by reason of
traffic conditions, public safety, Right-of-Way vacation, Right-of-Way construction, change or
establishment of Right-of-Way grade, installation of sewers, drains, gas or water pipes, or any
other types of structures or improvements by the Town for public purposes). Such work shall be
performed at the Grantee’s expense. Except during an emergency, the Town shall provide
reasonable notice to Grantee, not to be less than forty-five (45) business days and allow Grantee
with the opportunity to perform such action. In the event of any capital improvement project
exceeding $500,000 in expenditures by the Town which requires the removal, replacement,
modification or disconnection of Grantee's facilities or equipment, the Town shall provide at
least sixty (60) days' written notice to Grantee. Following notice by the Town Grantee shall
relocate, remove, replace, modify or disconnect any of its facilities or equipment within any
Right-of-Way, or on any other property of the Town, which work shall be completed within a
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reasonable time, not to exceed one-hundred twenty (120) days from the date when the Town
makes its request taking into account Sec. 4.9 of this Franchise. If the Town requires Grantee to
relocate its facilities located within the Rights-of-Way, the Town shall make a reasonable effort
to provide Grantee with an alternate location within the Rights-of-Way. If funds are generally
made available to users of the Rights-of-Way for such relocation, Grantee shall be entitled to its
pro rata share of such funds.
If the Grantee fails to complete this work within the time prescribed and to the Town's
satisfaction, the Town may cause such work to be done and bill the cost of the work to the
Grantee, including all costs and expenses incurred by the Town due to Grantee’s delay. In such
event, the Town shall not be liable for any damage to any portion of Grantee’s Cable System.
Within thirty (30) days of receipt of an itemized list of those costs, the Grantee shall pay the
Town.
10.3 Relocation at request of Third Party
If any removal, replacement, modification or disconnection of the Cable System is
required to accommodate the construction, operation or repair of the facilities or equipment of
another Town franchise holder or utility provider, Grantee shall, after at least thirty (30) days'
advance written notice, take action to effect the necessary changes requested by the responsible
entity. Grantee shall require that the costs associated with the removal or relocation be paid by
the benefited party.
The Grantee shall, upon reasonable prior written request of any Person holding a permit
issued by the Town to move any structure, temporarily move its wires to permit the moving of
such structure; provided (i) the Grantee may impose a reasonable charge on any Person for the
movement of its wires, and such charge may be required to be paid in advance of the movement
of its wires; and (ii) the Grantee is given not less than ten (10) business days advance written
notice to arrange for such temporary relocation.
10.4 Restoration of Right-of-Way
If in connection with the construction, operation, maintenance, or repair of the Cable
System, the Grantee disturbs, alters, or damages any Right-of-Way, the Grantee agrees that it
shall at its own cost and expense replace and restore any such Public Way to a condition
reasonably comparable to the condition of the Right-of-Way existing immediately prior to the
disturbance.
10.5 Safety Requirements
The Grantee shall, at its own cost and expense, undertake all necessary and appropriate
efforts to maintain its work sites in a safe manner in order to prevent failures and accidents that
may cause damage, injuries or nuisances. All work undertaken on the Cable System shall be
performed in substantial accordance with applicable FCC or other federal and state regulations.
The Cable System shall not unreasonably endanger or interfere with the safety of Persons or
property in the Franchise Area.
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10.6 Trimming of Trees and Shrubbery
The Grantee shall have the authority to trim trees or other natural growth overhanging
any of its Cable System in the Franchise Area so as to prevent contact with the Grantee’s wires,
cables, or other equipment. All such trimming shall be done at the Grantee’s sole cost and
expense. The Grantee shall be responsible for any damage caused by such trimming.
10.7 Aerial and Underground Construction
At the time of Cable System construction, if all of the transmission and distribution
facilities of all of the respective public or municipal utilities in any area of the Franchise Area are
underground or obligated to be underground, the Grantee shall place its Cable Systems’
transmission and distribution facilities underground, provided that such underground locations
are actually capable of accommodating the Grantee’s cable and other equipment without
technical degradation of the Cable System’s signal quality. In any region(s) of the Franchise
Area where the transmission or distribution facilities of the respective public or municipal
utilities are both aerial and underground, the Grantee shall have the discretion to construct,
operate, and maintain all of its transmission and distribution facilities, or any part thereof,
aerially or underground. Nothing in this Section shall be construed to require the Grantee to
construct, operate, or maintain underground any ground-mounted appurtenances such as
Subscriber taps, line extenders, system passive devices, amplifiers, power supplies, pedestals, or
other related equipment.
10.8 Undergrounding and Beautification Projects
In the event all users of the Right-of-Way relocate aerial facilities underground as part of
an undergrounding or neighborhood beautification project, Grantee shall participate in the
planning for relocation of its aerial facilities contemporaneously with other utilities. Grantee’s
relocation costs shall be included in any computation of necessary project funding by the
municipality or private parties. Grantee shall be entitled to reimbursement of its relocation costs
from public or private funds raised for the project and made available to other users of the Right-
of-Way.
SECTION 11. CABLE SYSTEM, TECHNICAL STANDARDS AND TESTING
11.1 Subscriber Network
(A)The Cable System shall deliver no less than one hundred ten (110) Channels of
video programming services to Subscribers.
(B)Equipment must be installed so that all closed captioning programming received
by the Cable System shall include the closed caption signal so long as the closed caption signal is
provided consistent with FCC standards. Equipment must be installed so that all local signals
received in stereo or with secondary audio tracks are retransmitted in those same formats.
(C)All construction shall be subject to the Town's permitting process.
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(D)Grantee will take prompt corrective action if it finds that any facilities or
equipment on the Cable System are not operating as expected, or if it finds that facilities and
equipment do not comply with the requirements of this Franchise or Applicable Law.
(E)Grantee's construction decisions shall be based solely upon legitimate engineering
decisions and shall not take into consideration the income level of any particular community
within the Franchise Area.
(F)Grantee shall not be required to obtain permits for construction work related to
the connection and disconnection of Subscribers between the distribution plant in the public
rights of way and the Subscriber’s residence to the extent such work does not require cuts to the
street, curb, or sidewalk and disturbs no more than 20 feet of the public right of way.
11.2 Standby Power
Grantee’s Cable System Headend shall be capable of providing at least twelve (12) hours
of emergency operation. In addition, throughout the term of this Franchise, Grantee shall have a
plan in place, along with all resources necessary for implementing such plan, for dealing with
outages of more than four (4) hours. This outage plan and evidence of requisite implementation
resources shall be presented to the Town no later than thirty (30) days following receipt of a
request.
11.3 Emergency Alert Capability
Grantee shall provide an operating Emergency Alert System (“EAS”) throughout the
term of this Franchise in compliance with FCC standards.
11.4 Technical Performance
The technical performance of the Cable System shall meet or exceed all applicable
federal (including, but not limited to, the FCC), and State technical standards, as they may be
amended from time to time, regardless of the transmission technology utilized. The Town shall
have the full authority permitted by Applicable Law to enforce compliance with these technical
standards.
11.5 Cable System Performance Testing
(A)Grantee shall, at Grantee's expense, perform the following tests on its Cable
System:
(1)All tests required by the FCC;
(2)All other tests reasonably necessary to determine compliance with
technical standards adopted by the FCC at any time during the term of this Franchise; and
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(3)All other tests as otherwise specified in this Franchise.
(B)At a minimum, Grantee's tests shall include:
(1)Cumulative leakage index testing of any new construction;
(2)Semi-annual compliance and proof of performance tests in conformance
with generally accepted industry guidelines;
(3)Tests in response to Subscriber complaints;
(4)Periodic monitoring tests, at intervals not to exceed six (6) months, of
Subscriber (field) test points, the Headend, and the condition of standby power supplies;
and
(5)Cumulative leakage index tests, at least annually, designed to ensure that
one hundred percent (100%) of Grantee's Cable System has been ground or air tested for
signal leakage in accordance with FCC standards.
(C)Grantee shall maintain written records of all results of its Cable System tests,
performed by or for Grantee. Copies of such test results will be provided to the Town upon
reasonable request.
(D)If the FCC no longer requires proof of performance tests for Grantee's Cable
System during the term of this Franchise, Grantee agrees that it shall continue to conduct proof
of performance tests on the Cable System in accordance with the standards that were in place on
the Effective Date, or any generally applicable standards later adopted, at least once a year, and
provide written results of such tests to the Town upon request.
(E)The FCC semi-annual testing is conducted in January/February and July/August
of each year. If the Town contacts Grantee prior to the next test period (i.e., before December 15
and June 15 respectively of each year), Grantee shall provide Town with no less than seven (7)
days prior written notice of the actual date(s) for FCC compliance testing. If Town notifies
Grantee by the December 15th and June 15th dates that it wishes to have a representative present
during the next test(s), Grantee shall cooperate in scheduling its testing so that the representative
can be present. Notwithstanding the above, all technical performance tests may be witnessed by
representatives of the Town.
(F)Grantee shall be required to promptly take such corrective measures as are
necessary to correct any performance deficiencies fully and to prevent their recurrence as far as
possible. Grantee's failure to correct deficiencies identified through this testing process shall be
a material violation of this Franchise. Sites shall be re-tested following correction.
SECTION 12. SERVICE AVAILABILITY, INTERCONNECTION AND SERVICE TO
SCHOOLS AND PUBLIC BUILDINGS
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12.1 Service Availability
(A)In General. Except as otherwise provided in herein, Grantee shall provide Cable
Service within seven (7) days of a request by any Person within the Town. For purposes of this
Section, a request shall be deemed made on the date of signing a service agreement, receipt of
funds by Grantee, receipt of a written request by Grantee or receipt by Grantee of a verified
verbal request. Except as otherwise provided herein, Grantee shall provide such service:
(1)With no line extension charge except as specifically authorized elsewhere
in this Franchise Agreement.
(2)At a non-discriminatory installation charge for a standard installation,
consisting of a 150 foot drop connecting to an inside wall for Residential Subscribers, with
additional charges for non-standard installations computed according to a non-discriminatory
methodology for such installations, adopted by Grantee and provided in writing to the Town;
(3)At non-discriminatory monthly rates for Residential Subscribers.
(B)Service to Multiple Dwelling Units. Consistent with this Section 12.1, the
Grantee shall offer the individual units of a Multiple Dwelling Unit all Cable Services offered to
other Dwelling Units in the Town and shall individually wire units upon request of the property
owner or renter who has been given written authorization by the owner; provided, however, that
any such offering is conditioned upon the Grantee having legal access to said unit in the form of
an access and wiring agreement that is mutually satisfactory to the Grantee and the property
owner. The Town acknowledges that the Grantee cannot control the dissemination of particular
Cable Services beyond the point of demarcation at a Multiple Dwelling Unit.
(C)Subscriber Charges for Extensions of Service. Grantee agrees to extend its Cable
System to all persons living in areas with a residential density of forty (40) residences per mile of
Cable System plant and if the area is within 1,320 cable-bearing strand feet of Grantee’s existing
distribution plant. If the residential density is less than forty (40) residences per 5,280 cable-
bearing strand feet of trunk or distribution cable, service may be made available on the basis of a
capital contribution in aid of construction, including cost of material, labor and easements. For
the purpose of determining the amount of capital contribution in aid of construction to be borne
by the Grantee and Subscribers in the area in which service may be expanded, the Grantee will
contribute an amount equal to the construction and other costs per mile, multiplied by a fraction
whose numerator equals the actual number of residences per 5,280 cable-bearing strand feet of
its trunk or distribution cable and whose denominator equals forty (40). Subscribers who request
service hereunder will bear the remainder of the construction and other costs on a pro rata basis.
The Grantee may require that the payment of the capital contribution in aid of construction borne
by such potential Subscribers be paid in advance.
12.2 Connection of Public Facilities
Grantee shall, at no cost to the Town, provide one outlet of Basic Service to all Town
owned and occupied buildings, schools and public libraries located in areas where Grantee
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provides Cable Service, so long as these facilities are already served or are located within 150
feet from the distribution point on the Cable System from which cable service can be provided to
these facilities. For purposes of this subsection, “school” means all State-accredited K-12 public
and private schools. Such obligation to provide free Cable Service shall not extend to areas of
Town buildings where the Grantee would normally enter into a commercial contract to provide
such Cable Service (e.g., golf courses, airport restaurants and concourses, and recreation center
work out facilities). Outlets of Basic provided in accordance with this subsection may be used to
distribute Cable Services throughout such buildings, provided such distribution can be
accomplished without causing Cable System disruption and general technical standards are
maintained. Such Cable Service shall not be located in public waiting areas or used to entertain
the public nor shall they be used in a way that might violate copyright laws. The outlets may
only be used for lawful purposes. The Cable Service provided shall not be distributed beyond the
originally installed outlets without authorization from Grantee, which shall not be unreasonably
withheld. Grantee is not required to provide free reception equipment for any complimentary
account provided pursuant to this subsection. Grantee does not waive any rights under
applicable law regarding complimentary service. Should Grantee elect to begin offsetting the
value of complimentary service against franchise fees, Grantee shall first provide Franchise
Authority with ninety (90) days prior written notice.
SECTION 13. FRANCHISE VIOLATIONS
13.1 Procedure for Remedying Franchise Violations
(A) If the Town reasonably believes that Grantee has failed to perform any obligation
under this Franchise or has failed to perform in a timely manner, the Town shall notify Grantee
in writing, stating with reasonable specificity the nature of the alleged default. Grantee shall
have thirty (30) days from the receipt of such notice to:
(1)respond to the Town, contesting the Town's assertion that a default has
occurred, and requesting a meeting in accordance with subsection (B), below;
(2)cure the default; or,
(3)notify the Town that Grantee cannot cure the default within the thirty (30)
days, because of the nature of the default. In the event the default cannot be cured within
thirty (30) days, Grantee shall promptly take all reasonable steps to cure the default and
notify the Town in writing and in detail as to the exact steps that will be taken and the
projected completion date. In such case, the Town may set a meeting in accordance with
subsection (B) below to determine whether additional time beyond the thirty (30) days
specified above is indeed needed, and whether Grantee's proposed completion schedule
and steps are reasonable.
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(B)If Grantee does not cure the alleged default within the cure period stated above, or
by the projected completion date under subsection (A)(3), or denies the default and requests a
meeting in accordance with (A)(1), or the Town orders a meeting in accordance with subsection
(A)(3), the Town shall set a meeting to investigate said issues or the existence of the alleged
default. The Town shall notify Grantee of the meeting in writing and such meeting shall take
place no less than thirty (30) days after Grantee's receipt of notice of the meeting. At the
meeting, Grantee shall be provided an opportunity to be heard and to present evidence in its
defense.
(C)If, after the meeting, the Town determines that a default exists, the Town shall
order Grantee to correct or remedy the default or breach within fifteen (15) days or within such
other reasonable time frame as the Town shall determine. In the event Grantee does not cure
within such time to the Town’s reasonable satisfaction, the Town may:
(1)Recommend the revocation of this Franchise pursuant to the procedures in
subsection 13.2; or,
(2)Recommend any other legal or equitable remedy available under this
Franchise or any Applicable Law.
(D)The determination as to whether a violation of this Franchise has occurred shall
be within the discretion of the Town, provided that any such final determination may be subject
to appeal to a court of competent jurisdiction under Applicable Law.
13.2 Revocation
(A)In addition to revocation in accordance with other provisions of this Franchise,
the Town may revoke this Franchise and rescind all rights and privileges associated with this
Franchise in the following circumstances, each of which represents a material breach of this
Franchise:
(1)If Grantee fails to perform any material obligation under this Franchise or
under any other agreement, ordinance or document regarding the Town and Grantee;
(2)If Grantee willfully fails for more than forty-eight (48) hours to provide
continuous and uninterrupted Cable Service;
(3)If Grantee attempts to evade any material provision of this Franchise or to
practice any fraud or deceit upon the Town or Subscribers; or
(4)If Grantee becomes insolvent, or if there is an assignment for the benefit
of Grantee's creditors;
(5)If Grantee makes a material misrepresentation of fact in the application for
or negotiation of this Franchise.
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(B)Following the procedures set forth in subsection 13.1 and prior to forfeiture or
termination of the Franchise, the Town shall give written notice to the Grantee of its intent to
revoke the Franchise and set a date for a revocation proceeding. The notice shall set forth the
exact nature of the noncompliance.
(C)Any proceeding under the paragraph above shall be conducted by the Town
Council and open to the public. Grantee shall be afforded at least forty-five (45) days prior
written notice of such proceeding.
(1)At such proceeding, Grantee shall be provided a fair opportunity for full
participation, including the right to be represented by legal counsel, to introduce
evidence, and to question witnesses. A complete verbatim record and transcript shall be
made of such proceeding and the cost shall be shared equally between the parties. The
Town Council shall hear any Persons interested in the revocation, and shall allow
Grantee, in particular, an opportunity to state its position on the matter.
(2)Within ninety (90) days after the hearing, the Town Council shall
determine whether to revoke the Franchise and declare that the Franchise is revoked; or if
the breach at issue is capable of being cured by Grantee, direct Grantee to take
appropriate remedial action within the time and in the manner and on the terms and
conditions that the Town Council determines are reasonable under the circumstances. If
the Town determines that the Franchise is to be revoked, the Town shall set forth the
reasons for such a decision and shall transmit a copy of the decision to the Grantee.
Grantee shall be bound by the Town’s decision to revoke the Franchise unless it appeals
the decision to a court of competent jurisdiction within fifteen (15) days of the date of the
decision.
(3)Grantee shall be entitled to such relief as the Court may deem appropriate.
(4)The Town Council may at its sole discretion take any lawful action which
it deems appropriate to enforce the Town's rights under the Franchise in lieu of
revocation of the Franchise.
13.3 Procedures in the Event of Termination or Revocation
(A)If this Franchise expires without renewal after completion of all processes
available under this Franchise and federal law or is otherwise lawfully terminated or revoked, the
Town may, subject to Applicable Law:
(1)Allow Grantee to maintain and operate its Cable System on a month-to-
month basis or short-term extension of this Franchise for not less than six (6) months,
unless a sale of the Cable System can be closed sooner or Grantee demonstrates to the
Town's satisfaction that it needs additional time to complete the sale; or
(2)Purchase Grantee's Cable System in accordance with the procedures set
forth in subsection 13.4, below.
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(B)In the event that a sale has not been completed in accordance with subsections
(A)(1) and/or (A)(2) above, the Town may order the removal of the above-ground Cable System
facilities and such underground facilities from the Town at Grantee's sole expense within a
reasonable period of time as determined by the Town. In removing its plant, structures and
equipment, Grantee shall refill, at its own expense, any excavation that is made by it and shall
leave all Right-of-Way, public places and private property in as good condition as that prevailing
prior to Grantee's removal of its equipment without affecting the electrical or telephone cable
wires or attachments. The indemnification and insurance provisions shall remain in full force
and effect during the period of removal, and Grantee shall not be entitled to, and agrees not to
request, compensation of any sort therefore.
(C)If Grantee fails to complete any removal required by subsection 13.3 (B) to the
Town’s satisfaction, after written notice to Grantee, the Town may cause the work to be done
and Grantee shall reimburse the Town for the costs incurred within thirty (30) days after receipt
of an itemized list of the costs.
(D)The Town may seek legal and equitable relief to enforce the provisions of this
Franchise.
13.4 Purchase of Cable System
(A)If at any time this Franchise is revoked, terminated, or not renewed upon
expiration in accordance with the provisions of federal law, the Town shall have the option to
purchase the Cable System.
(B)The Town may, at any time thereafter, offer in writing to purchase Grantee's
Cable System. Grantee shall have thirty (30) days from receipt of a written offer from the Town
within which to accept or reject the offer.
(C)In any case where the Town elects to purchase the Cable System, the purchase
shall be closed within one hundred twenty (120) days of the date of the Town's audit of a current
profit and loss statement of Grantee. The Town shall pay for the Cable System in cash or
certified funds, and Grantee shall deliver appropriate bills of sale and other instruments of
conveyance.
(D)For the purposes of this subsection, the price for the Cable System shall be
determined as follows:
(1)In the case of the expiration of the Franchise without renewal, at fair
market value determined on the basis of Grantee's Cable System valued as a going
concern, but with no value allocated to the Franchise itself. In order to obtain the fair
market value, this valuation shall be reduced by the amount of any lien, encumbrance, or
other obligation of Grantee which the Town would assume.
(2)In the case of revocation for cause, the equitable price of Grantee's Cable
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System.
13.5 Receivership and Foreclosure
(A)At the option of the Town, subject to Applicable Law, this Franchise may be
revoked one hundred twenty (120) days after the appointment of a receiver or trustee to take over
and conduct the business of Grantee whether in a receivership, reorganization, bankruptcy or
other action or proceeding, unless:
(1)The receivership or trusteeship is vacated within one hundred twenty (120)
days of appointment; or
(2)The receivers or trustees have, within one hundred twenty (120) days after
their election or appointment, fully complied with all the terms and provisions of this
Franchise, and have remedied all defaults under the Franchise. Additionally, the
receivers or trustees shall have executed an agreement duly approved by the court having
jurisdiction, by which the receivers or trustees assume and agree to be bound by each and
every term, provision and limitation of this Franchise.
(B)If there is a foreclosure or other involuntary sale of the whole or any part of the
plant, property and equipment of Grantee, the Town may serve notice of revocation on Grantee
and to the purchaser at the sale, and the rights and privileges of Grantee under this Franchise
shall be revoked thirty (30) days after service of such notice, unless:
(1)The Town has approved the transfer of the Franchise, in accordance with
the procedures set forth in this Franchise and as provided by law; and
(2)The purchaser has covenanted and agreed with the Town to assume and be
bound by all of the terms and conditions of this Franchise.
13.6 No Monetary Recourse Against the Town
Grantee shall not have any monetary recourse against the Town or its officers, officials,
boards, commissions, agents or employees for any loss, costs, expenses or damages arising out of
any provision or requirement of this Franchise or the enforcement thereof, in accordance with the
provisions of applicable federal, State and local law. The rights of the Town under this
Franchise are in addition to, and shall not be read to limit, any immunities the Town may enjoy
under federal, State or local law.
13.7 Alternative Remedies
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No provision of this Franchise shall be deemed to bar the right of the Town to seek or
obtain judicial relief from a violation of any provision of the Franchise or any rule, regulation,
requirement or directive promulgated thereunder. Neither the existence of other remedies
identified in this Franchise nor the exercise thereof shall be deemed to bar or otherwise limit the
right of the Town to recover monetary damages for such violations by Grantee, or to seek and
obtain judicial enforcement of Grantee's obligations by means of specific performance,
injunctive relief or mandate, or any other remedy at law or in equity.
13.8 Effect of Abandonment
If the Grantee abandons its Cable System during the Franchise term, or fails to operate its
Cable System in accordance with its duty to provide continuous service, the Town, at its option,
may operate the Cable System; designate another entity to operate the Cable System temporarily
until the Grantee restores service under conditions acceptable to the Town, or until the Franchise
is revoked and a new franchisee is selected by the Town; or obtain an injunction requiring the
Grantee to continue operations. If the Town is required to operate or designate another entity to
operate the Cable System, the Grantee shall reimburse the Town or its designee for all reasonable
costs, expenses and damages incurred.
13.9 What Constitutes Abandonment
The Town shall be entitled to exercise its options in subsection 13.8 if:
(A)The Grantee fails to provide Cable Service in accordance with this Franchise over
a substantial portion of the Franchise Area for four (4) consecutive days, unless the Town
authorizes a longer interruption of service; or
(B)The Grantee, for any period, willfully and without cause refuses to provide Cable
Service in accordance with this Franchise.
SECTION 14. FRANCHISE RENEWAL AND TRANSFER
14.1 Renewal
(A)The Town and Grantee agree that any proceedings undertaken by the Town that
relate to the renewal of the Franchise shall be governed by and comply with the provisions of
Section 626 of the Cable Act, unless the procedures and substantive protections set forth therein
shall be deemed to be preempted and superseded by the provisions of any subsequent provision
of federal or State law.
(B)In addition to the procedures set forth in said Section 626(a), the Town agrees to
notify Grantee of the completion of its assessments regarding the identification of future cable-
related community needs and interests, as well as the past performance of Grantee under the then
current Franchise term. Notwithstanding anything to the contrary set forth herein, Grantee and
Town agree that at any time during the term of the then current Franchise, while affording the
public adequate notice and opportunity for comment, the Town and Grantee may agree to
COMCAST OF COLORADO IX, LLC / TOWN OF FRASER, COLORADO
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undertake and finalize negotiations regarding renewal of the then current Franchise and theTown
may grant a renewal thereof. Grantee and Town consider the terms set forth in this subsection to
be consistent with the express provisions of Section 626 of the Cable Act.
14.2 Transfer of Ownership or Control
Neither the Grantee nor any other Person may transfer the Cable System or the Franchise
without the prior written consent of the Town, which consent shall not be unreasonably withheld
or delayed. No transfer of control of the Grantee, defined as an acquisition of 51% or greater
ownership interest in Grantee, shall take place without the prior written consent of the Town,
which consent shall not be unreasonably withheld or delayed. No consent shall be required,
however, for (i) a transfer in trust, by mortgage, hypothecation, or by assignment of any rights,
title, or interest of the Grantee in the Franchise or in the Cable System in order to secure
indebtedness, or (ii) a transfer to an entity directly or indirectly owned or controlled by Comcast
Corporation. Within thirty (30) days of receiving a request for consent, the Town shall, in
accordance with FCC rules and regulations, notify the Grantee in writing of the additional
information, if any, it requires to determine the legal, financial and technical qualifications of the
transferee or new controlling party. If the Town has not taken final action on the Grantee’s
request for consent within one hundred twenty (120) days after receiving such request, consent
shall be deemed granted.
SECTION 15. SEVERABILITY
If any Section, subsection, paragraph, term or provision of this Franchise is determined to
be illegal, invalid or unconstitutional by any court or agency of competent jurisdiction, such
determination shall have no effect on the validity of any other Section, subsection, paragraph,
term or provision of this Franchise, all of which will remain in full force and effect for the term
of the Franchise.
SECTION 16. MISCELLANEOUS PROVISIONS
16.1 Preferential or Discriminatory Practices Prohibited
NO DISCRIMINATION IN EMPLOYMENT. In connection with the performance of
work under this Franchise, the Grantee agrees not to refuse to hire, discharge, promote or
demote, or discriminate in matters of compensation against any Person otherwise qualified,
solely because of race, color, religion, national origin, gender, age, military status, sexual
orientation, marital status, or physical or mental disability; and the Grantee further agrees to
insert the foregoing provision in all subcontracts hereunder. Throughout the term of this
Franchise, Grantee shall fully comply with all equal employment or non-discrimination
provisions and requirements of federal, State and local laws, and in particular, FCC rules and
regulations relating thereto.
16.2 Notices
Throughout the term of the Franchise, each party shall maintain and file with the other a
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local address for the service of notices by mail. All notices shall be sent overnight delivery
postage prepaid to such respective address and such notices shall be effective upon the date of
mailing. These addresses may be changed by the Town or the Grantee by written notice at any
time. At the Effective Date of this Franchise:
Grantee's address shall be:
Comcast of Colorado V, LLC
8000 E. Iliff Ave.
Denver, CO 80231
Attn: Government Affairs Dept.
The Town's address shall be:
Town of Fraser
Attn: Town Manager
PO Box 370
Fraser, CO 80442
16.3 Descriptive Headings
The headings and titles of the Sections and subsections of this Franchise are for reference
purposes only and shall not affect the meaning or interpretation of the text herein.
16.4 Binding Effect
This Franchise shall be binding upon the parties hereto, their permitted successors and
assigns.
16.5 No Joint Venture
Nothing herein shall be deemed to create a joint venture or principal-agent relationship
between the parties, and neither party is authorized to, nor shall either party act toward third
Persons or the public in any manner which would indicate any such relationship with the other.
16.6 Waiver
The failure of the Town at any time to require performance by the Grantee of any
provision hereof shall in no way affect the right of the Town hereafter to enforce the same. Nor
shall the waiver by the Town of any breach of any provision hereof be taken or held to be a
waiver of any succeeding breach of such provision, or as a waiver of the provision itself or any
other provision.
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16.7 Reasonableness of Consent or Approval
Whenever under this Franchise “reasonableness” is the standard for the granting or denial
of the consent or approval of either party hereto, such party shall be entitled to consider public
and governmental policy, moral and ethical standards as well as business and economic
considerations.
16.8 Entire Agreement
This Franchise and all Exhibits represent the entire understanding and agreement between
the parties hereto with respect to the subject matter hereof and supersede all prior oral
negotiations between the parties.
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IN WITNESS WHEREOF, this Franchise is signed in the name of the Town of Fraser,
Colorado this day of , 2019.
ATTEST:TOWN OF FRASER, COLORADO:
Town Clerk Mayor
APPROVED AS TO FORM:RECOMMENDED AND APPROVED:
Town Attorney Town Manager
Accepted and approved this _____ day of ____________, 201___.
COMCAST OF COLORADO IX, LLC
__________________________________
By: _______________________________
Its: _______________________________
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
MEMO TO:Mayor Vandernail and the Board of Trustees
FROM:Catherine E. Trotter, AICP, Town Planner
DATE:June 27, 2019
SUBJECT:Planner Briefing on EMF12 – Major Subdivision
MATTER BEFORE BOARD:
Final Planned Development Plan (Final Plan) and Final Plat – EMF12
ACTION REQUESTED:
The applicant, Rendezvous Colorado, LLC. is requesting Final Plan and Final Plat approval of
East Mountain Filing 12.
EXECUTIVE SUMMARY/BACKGROUND:
This property is zoned Planned Development District and we are processing a Final Plan and a
Major Subdivision Final Plat.
The Rendezvous development is subject to the requirements contained in the 2003
Rendezvous Annexation Agreement and Planned Development District Plan (PDD), Reception
# 2003-016735.
This subdivision application is being processed as a Major Subdivision. The purpose of a major
subdivision plat is to divide one (1) or more parcels of land into a total of five (5) or more lots, or
to divide one (1) or more parcels of land into one (1) or more lots requiring public improvements.
See Fraser Municipal Code Sec. 19-3-210.
This proposal relates to a portion of Planning Area 11E as shown on the Rendezvous PDD
Plan, which is included in the packet.
The entitlements in the original PDD for this planning area (approximately 9.6 acres) allow for
60 residential units with an average density of 6.3 units per acre.
The applicant is proposing 54 single family attached homes sites on approximately 9 acres
(average density of 6 units per acre). See project narrative. The primary access will be
provided via Rendezvous Road. The internal streets shall be private and maintained by the
Homeowners Association.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
The development standards for Planning Area 11E are as follows: 15% open space, 45’ height
maximum, front set back 10’, side setback 6’ and rear setback 10’.
Map below indicates the general vicinity of EMF12:
Staff has provided the following materials in the packet:
Planner Briefing (THIS MEMO)
Review comments from Town Engineer (Tim Gagnon) and Town Attorney (Rod McGowan)
Rendezvous PDD
Planning Commission Resolution 2019-06-01
The applicant has provided the following materials in the packet:
Project Narrative
Final Plan
Final Plat
Variance Request #3
The applicant has submitted additional materials that have been reviewed by Staff but
are not included in the Town Board packet.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
See the Bowman memo dated June 7, 2019 to review recommendations on the variance
requests. These variance requests relate to the Design Criteria and Construction Standards
which is Chapter 14 of the Municipal Code. The Code states the following: “Variances from
these Standards, following a written request from the applicant, will be reviewed and considered
to determine if the variances will produce a comparable result which is in the Town’s interest
and meets the objectives of public safety, function, fire protection, appearance and
maintainability based upon sound engineering judgment. Variance requests shall be submitted
in writing to the Director of Public Works. Variances from these Standards may be granted by
the Town Manager upon completion of the review and evaluation. An appeal of the decision
may be made to the Board of Trustees.” All the variance requests have been discussed at a
staff level and have been resolved except for variance request #3 relating to Trail and Sidewalk
Requirements.
At the Planning Commission (PC) meeting on June 12, 2019, we asked the PC to weigh in on
this variance request #3. The Construction Standards state that “Sidewalks in residential area
shall be required on at least one (1) side of the street if trails are not provided and shall be a
minimum of five (5) feet wide.” The subdivision regulations also state that “A development site
should be laid out in a manner that reinforces the pedestrian orientation of the neighborhood,
with benches and other pedestrian amenities encouraged. Where appropriate, the internal
circulation system of a development shall provide sidewalks, pedestrian and/or bicycle paths
that are physically separated from vehicular traffic.” The PC discussed the proposed trail layout
in EMF12 and suggested that the trail to the shrine be ADA accessible, but felt that the
proposed trail layout as shown on the documents meet the intent of the Code. The PC
recommended approving this variance request #3 in their resolution which is in the TB packet.
Annexation Agreement Section 10.3 requires the developer to dedicate or convey to Fraser a
public parking area near the trail head of the Fraser River Trail, with parking space for not less
than eight (8) vehicles. Final Plan sheet 3 of 5 shows eight (8) spaces.
Annexation Agreement Section 10.9 requires the developer to convey the existing cemetery
located within Planning Area 11E to the Grand County Historical Association (GCHA) at the time
of approval of any subdivision of said Planning Area 11E or any portion thereof which includes
such cemetery site. Staff has provided the development application to GCHA for review and
comment on shrine/cemetery tract. Staff has had discussions with GCHA and the Fathers at St.
Bernard’s Catholic Church. The GCHA Board has voted to give the parcel to the Catholic
Church as “they have an interest in preservation.”
Because this conveyance is a requirement of the Annexation Agreement, Staff felt we should
get the Fraser Town Board blessing to convey this tract of land to St. Bernard’s Catholic Church
instead of GCHA. The Town Board approved the conveyance of the existing cemetery located
within Planning Area 11E to St. Bernard’s Church instead of GCHA.
The Planning Commission (PC) recommended approval of the Final Plan and Final Plat with
conditions. See PC Resolution 2019-06-01.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
RECOMMENDATION:
Pending any issues that may arise at the public hearing, staff is recommending approval of the
Final Plan and Final Plat for EMF12 with the following conditions:
1.Final Plan, sheet 2, 3, 4 and 5 of 5 references an “existing easement(s).” Please add
Reception # of existing easement to Final Plan and Final Plat.
2.Applicant shall provide necessary conveyance and legal access documents for
shrine/cemetery tract for review and approval. See Rod McGowan’s email dated May
29, 2019 and revise documentation accordingly.
3.Address all engineering comments in the Bowman Consulting memo dated June 7, 2019
and revise documentation accordingly.
4.Provide all final plat documents necessary for each final plat recordation, including, but
not limited to complete Subdivision Improvement Agreement (SIA) with Engineers Cost
Estimate, and provide 911 address mylar and digital files of plat.
5.Final documents to be reviewed and approved by Town Engineer and Town Attorney.
6.Pay all applicable fees.
Please contact me with questions/concerns. ctrotter@town.fraser.co.us
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1 US HWY 40FILING 1FILING 9FILING 7FILING 4FILING 6FILING 3FILING 2LINEARPARKCOZENSPIONEER TRAIL
RIDGERENDEZVOUS RDPIONEER TRAIL FILING 10RAILROAD”MAJOR SUBDIVISION - FINAL PLATEAST MOUNTAIN - FILING 12SITUATED IN SECTION 28, TOWNSHIP 1 SOUTH, RANGE 75 WEST OF THE 6th PRINCIPAL MERIDIAN,TOWN OF FRASER, COUNTY OF GRAND, STATE OF COLORADOSHEET 1 OF 5
ARCHDIOCESE OF DENVERAMENDED SUBDIVISION EXEMPTIONMARYVALE PLANNING AREA NO. 13RECEPTION NO. 2002-004558TOWN OF FRASERRECEPTION NO. 2001-003017TOWN OF FRASERRECEPTION NO. 2001-003017RENDEZVOUS COLORADO, LLCMETES AND BOUNDSRECEPTION NO. 99008336RENDEZVOUSCOLORADO, LLCRECEPTION NO.99008336TOWN OF FRASERRECEPTION NO. 2002-005294(WATER TREATMENT PLANT)ARCHDIOCESE OF DENVERAMENDED SUBDIVISION EXEMPTIONMARYVALE PLANNING AREA NO. 13RECEPTION NO. 2002004558ZONED P-DRENDEZVOUS ROAD(ASPHALT)RENDEZVOUSCOLORADO, LLCRECEPTION NO.99008336TRAILHEADTRAIL HEAD PARKINGPER AGREEMENT WITHTHE TOWN OF FRASERREC. NO. 2003-016733SEE SHEET 3MAJOR SUBDIVISION - FINAL PLATEAST MOUNTAIN - FILING 12SITUATED IN SECTION 28, TOWNSHIP 1 SOUTH, RANGE 75 WEST OF THE 6th PRINCIPAL MERIDIAN,TOWN OF FRASER, COUNTY OF GRAND, STATE OF COLORADOSHEET 2 OF 5(LOTS, ACCESS EASEMENTS, TRAIL EASEMENTS)
RENDEZVOUS COLORADO, LLCMETES AND BOUNDSRECEPTION NO. 99008336TOWN OF FRASERMETES AND BOUNDSRECEPTION NO. 2001-003017TRAILHEADRENDEZVOUS COLORADO, LLCMETES AND BOUNDSRECEPTION NO. 99008336MAJOR SUBDIVISION - FINAL PLATEAST MOUNTAIN - FILING 12SITUATED IN SECTION 28, TOWNSHIP 1 SOUTH, RANGE 75 WEST OF THE 6th PRINCIPAL MERIDIAN,TOWN OF FRASER, COUNTY OF GRAND, STATE OF COLORADOSHEET 3 OF 5(LOTS, ACCESS EASEMENTS, TRAIL EASEMENTS)SEE SHEET 2
RENDEZVOUS ROADTRAILHEADMAJOR SUBDIVISION - FINAL PLATEAST MOUNTAIN - FILING 12SITUATED IN SECTION 28, TOWNSHIP 1 SOUTH, RANGE 75 WEST OF THE 6th PRINCIPAL MERIDIAN,TOWN OF FRASER, COUNTY OF GRAND, STATE OF COLORADOSHEET 4 OF 5(LAND USE TABLE, SNOW STORAGE, PARKING AND TRAILS)
RENDEZVOUS ROADTRAILHEADMAJOR SUBDIVISION - FINAL PLATEAST MOUNTAIN - FILING 12SITUATED IN SECTION 28, TOWNSHIP 1 SOUTH, RANGE 75 WEST OF THE 6th PRINCIPAL MERIDIAN,TOWN OF FRASER, COUNTY OF GRAND, STATE OF COLORADOSHEET 5 OF 5(UTILITY EASEMENTS )
Catherine Trotter
From: Rod McGowan <rod@cmlaw.comcastbiz.net>
Sent: Wednesday, May 29, 2019 1:08 PM
To: Catherine Trotter
Cc: Russell Pennington;Tim Gagnon
Subject: RE: RV EMF12
Catherine:
Section 10.9 of the Annexation Agreement states that the cemetery parcel will be conveyed to the Grand County
Historical Association (not the Church). If the plan has changed, that should be confirmed. Rendezvous should submit a
proposed warranty deed to convey the parcel and title insurance, the same as for an open space conveyances.The
Historical Association or Church should have the opportunity to review the plat and conveyance documentation.
I have not received copies of the deed and title commitment for the Filing 12 open space conveyance or the HOA
documentation.
The draft Declaration refers to the open space and other common areas as"Tract A" and the cemetery/shrine parcel as
Tract B", but those designations do not appear on the plat. There should also be a tract designation for the streets,
which I understand will be conveyed to and maintained by the HOA.
The plat includes the specific location for the trail easement leading to the shrine/cemetery parcel, and the dedication
statement will dedicate the easement. However, I saw no provision as to who will be responsible for maintaining the
trail and easement or the other"conceptual"trails shown on the plat. Arguably,this should be a responsibility of the
HOA.The plat and draft Declaration should be modified to provide for these responsibilities, as well as maintenance of
the private streets.
As noted previously,the 2003 PDD Plan (Sheet 3) includes a note indicating that 8 spaces for trailhead parking will be
located on PA11E. The plat shows parking, but it appears to be located on the linear park parcel owned by the Town. It
is not clear whether the note contemplated additional parking on PA11E.
Rod McGowan
Rod McGowan, P.C.
P.O. Box 500, Granby, CO 80446
Ph (970) 887-3376
rod(a mcgowan-pc.com
CONFIDENTIALITY NOTICE: This electronic mail transmission and the attachments accompanying it may contain confidential information from the law firm
of ROD MCGOWAN,P.C.,which is protected by the attorney-client communication privilege or the work product privilege. The information is intended only for the
use of the intended recipient. If you are not the intended recipient,please do not read,copy,or disseminate this electronic mail or the information contained
herein. If you have received this transmission in error,please promptly notify the sender by reply electronic mail,and then destroy all copies of the transmission.
From: Catherine Trotter<ctrotter@town.fraser.co.us>
Sent:Tuesday, May 28, 2019 3:23 PM
To: Rod McGowan<rod@cmlaw.comcastbiz.net>
Subject: RV EMF12
Hi Rod:
1
TOWN OF FRASER
RESOLUTION NO. 2019-07-03
A RESOLUTION APPROVING EAST MOUNTAIN FILING 12 (EMF12) - FINAL PLANNED
DEVELOPMENT PLAN (FINAL PLAN) AND FINAL PLAT (PLANNING AREA 11E)
RENDEZVOUS PLANNED DEVELOPMENT DISTRICT, SITUATED IN SECTION 28,
TOWNSHIP 1 SOUTH, RANGE 75 WEST OF THE 6TH P.M., TOWN OF FRASER, GRAND
COUNTY, COLORADO
At the special meeting of the Fraser Planning Commission held on June 12, 2019,
Rendezvous Colorado, LLC requested a recommendation of approval for a Final Planned
Development Plan (Final Plan) and Final Plat for East Mountain Filing 12; and
WHEREAS, Rendezvous Colorado LLC is the current owner of the property; and
WHEREAS, Rendezvous Colorado LLC is requesting Final Plan and Final Plat approval
which would create 54 single family attached home sites on 9 acres; and
WHEREAS, Staff has determined that this application is in compliance with the Land
Development Code of the Town of Fraser; and
WHEREAS, the Fraser Planning Commission approved Planning Commission
Resolution 2019-08-06-01, recommending approval of the Final Plan and Final Plat for EMF12
with conditions.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO THAT THE TOWN BOARD HEREBY APPROVES THE
FINAL PLAN AND FINAL PLAT FOR EMF12 WITH THE FOLLOWING CONDITIONS:
1.Final Plan, sheet 2, 3, 4 and 5 of 5 references an “existing easement(s).” Please add
Reception # of existing easement to Final Plan and Final Plat.
2.Applicant shall provide necessary conveyance and legal access documents for
shrine/cemetery tract for review and approval. See Rod McGowan’s email dated May
29, 2019 and revise documentation accordingly.
3.Address all engineering comments in the Bowman Consulting memo dated June 7, 2019
and revise documentation accordingly.
4.Provide all final plat documents necessary for each final plat recordation, including, but
not limited to complete Subdivision Improvement Agreement (SIA) with Engineers Cost
Estimate for each phase, and provide 911 address mylar and digital files of plat.
5.Final documents to be reviewed and approved by Town Engineer and Town Attorney.
6.Pay all applicable fees.
APPROVED AND ADOPTED THIS 3rd DAY OF July, 2019.
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
Absent:___BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2019-07-04
A RESOLUTION AUTHORIZING A CONTRACT AND INTERGOVERNMENTAL AGREEMENT
FOR THE FRASER TO CR5 US40 STUDY
WHEREAS, The Colorado Department of Transportation (CDOT) is conducting preliminary
analysis and design for capacity and related improvements to US40 from Rendezvous Road to
Eisenhower Ave in Fraser and Fraser and the County seek to extend the scope of work further
north to include the CR5 intersection and to include local engagement in the CDOT study.
THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.The Town Manager is authorized to enter into contract with Jacobs in an amount not to
exceed $50,000 per the following scope of services:
a.Additional Travel demand forecasting, traffic operations and conceptual design
engineering services to support the CDOT US 40 Fraser to CR 5 project from
approximate mile post 226 to mile post 229.5
b.The purpose of this project is to take a multidisciplinary approach and the partner
with CDOT representatives and local stakeholders to identify a problem
statement, establish criteria and define success factors to widen US 40 from 2 to
4 general purpose lanes (with associate auxiliary lanes where required) from the
CR 5 intersection to the Rendezvous Road intersection. This includes exploring
opportunities to upgrade CR 5, CR 8 and CR 72, Eisenhower, and Old Victory
Road intersections along US 40 with a traffic signal or a roundabout to meet the
needs of the forecasted travel demands. The Project Team will also explore
opportunities to implement a Fraser Valley Parkway bypass that includes an
evaluation of effect it presents to the US 40 mainline. An alternatives
development/evaluation process will take place to identify a preferred alternative
that will be developed to a 20% level design so that potential impacts, estimates
of probable cost and some phased implementation strategies are identified.
2.The Mayor is authorized to execute the attached Intergovernmental Agreement with
Grand County regarding cost sharing for the study.
READ,PASSED ON ROLL CALL VOTE,AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 3rd DAY OF JULY, 2019.
Votes in favor: ___ BOARD OF TR
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Abstained: ___
BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
INTERGOVERNMENTAL AGREEMENT
FRASER TO CR5 US40 STUDY
THIS AGREEMENT is made and entered into effective _____________, 2019, by and
between the TOWN OF FRASER, COLORADO (herein referred to as "Fraser"), and the
COUNTY OF GRAND, COLORADO (referred to as the "County").
ARTICLE 1.0 - RECITALS AND PURPOSE
Fraser and the County are political subdivisions of the State of Colorado.
The constitution and Statutes of the State of Colorado, particularly Part 2, Article 1, Title
29, Colorado Revised Statutes, as amended, authorize political subdivisions to enter into
agreements which may be of mutual benefit to both parties.
Fraser and the County desire to confirm their understanding and agreement on certain
cooperative matters, as set forth in this Agreement.
This Agreement has been authorized and approved by the legislative body of each of the
parties hereto.
NOW THEREFORE, in consideration of the premises and the mutual promises and
covenants set forth herein, the parties agree as follows:
ARTICLE 2.0 – FRASER TO CR5 US40 STUDY
The Colorado Department of Transportation (CDOT) is conducting preliminary design
and analysis for capacity and related improvements to US 40 from Rendezvous Road to
Eisenhower Ave in Fraser. Fraser and the County seek to extend the scope of work further
north to include the CR5 intersection and to include local engagement in the CDOT study.
Fraser and the County have negotiated with CDOT and their contractor (Jacobs) to extend the
scope of the study and contribute funding to the project. This will be accomplished via a
contract directly with the Jacobs for up to $50,000 for the additional work.
Fraser and the County agree to share the costs of the additional work in equal portions
(50% each). Fraser will contract the work and will provide an accounting of the costs to the
County. The County agrees to reimburse Fraser for its share of such costs within thirty (30)
days after receipt of the invoice(s) for same from Fraser.
ARTICLE 3.0 - INDEMNIFICATION; APPROPRIATIONS
Each party agrees to indemnify and hold harmless the other party, its employees and
agents, from and against all claims, damages, liability and awards, including costs and attorney
fees, arising or incurred as a result of any breach of this Agreement or any act or omission by
the indemnifying party or its employees or agents relating to matters covered by the terms of
this Agreement; provided, however, in case of liability to a third-party arising from a dangerous
condition of CR 804 during construction of the Project, the party with jurisdiction of the portion of
CR 804 involved in such claim shall bear the liability to the extent not covered by insurance.
Each party represents to the other that it has appropriated sufficient funds to pay its
share of the costs of the CR 804 Project according to current estimates of such costs. This
Agreement is not intended to create any debt or other multiple-fiscal year financial obligation of
either party, and payment of any funds may become due in any subsequent fiscal year is
subject to annual appropriations.
ARTICLE 4.0 - MISCELLANEOUS PROVISIONS
Any notice hereunder shall be in writing and may be given by mailing to the address set
forth below for the party for whom the notice is intended, to be effective one day after delivery to
a national overnight delivery courier service, cost prepaid, or three days following deposit in the
United States mail, certified mail, return receipt requested, postage prepaid, or by actual
delivery to the party by other means including facsimile or e-mail. Mailed notice shall be
addressed as follows:
COUNTY FRASER
County Manager
Grand County Courthouse
P.O. Box 264
Hot Sulphur Springs, CO 80451
Town Manager
Town of Fraser
P.O. Box 370
Fraser, CO 80442
Both Fraser and the County are entitled to the protections and immunities provided by
the Colorado Governmental Immunity Act, C.R.S. 24-10-101 et seq., as from time to time
amended. Nothing contained herein is intended, nor shall any provision hereof be construed as
a waiver of such protections and immunities.
This Agreement embodies the entire agreement and understanding between the parties
relating to the subject matter hereof and may not be altered or amended except by a writing
signed by both parties and specifically referring hereto.
Counterparts. A copy of this Agreement may be executed by each party, separately,
and when each party has executed a copy thereof, such copies taken together are deemed to
be a full and complete contract between the parties. Execution of this Agreement may be
evidenced by copies of signature pages sent by e-mail or facsimile. Documents with original
signatures will be provided upon request of any party.
IN WITNESS WHEREOF, the parties have executed this Agreement, effective the date
first above mentioned.
COUNTY
GRAND COUNTY, COLORADO
BY:_______________________________
Chairperson, Board of County
Commissioners
ATTEST:
___________________________________
_
County Clerk
FRASER
TOWN OF FRASER, COLORADO
BY:________________________________
Mayor
ATTEST:
___________________________________
_
Town Clerk
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 1
REVENUE
TAXES 355,338.94 1,055,115.22 2,938,950.00 1,883,834.78 35.9
LICENSES & PERMITS 12,279.40 81,102.19 135,000.00 53,897.81 60.1
INTERGOVERNMENTAL .00 6,032.50 1,000,000.00 993,967.50 .6
CHARGES FOR SERVICES 4,011.50 22,388.47 130,000.00 107,611.53 17.2
MISCELLANEOUS REVENUE 28,855.59 265,422.08 150,500.00 ( 114,922.08)176.4
OTHER SOURCES & TRANSFERS .00 .00 2,627,498.03 2,627,498.03 .0
400,485.43 1,430,060.46 6,981,948.03 5,551,887.57 20.5
EXPENDITURES
TOWN BOARD 74,113.06 344,356.26 1,470,325.00 1,125,968.74 23.4
ADMINISTRATION 119,287.57 443,000.64 1,059,706.00 616,705.36 41.8
PUBLIC WORKS 150,092.14 509,687.37 2,934,235.00 2,424,547.63 17.4
120 ZEREX AVENUE 563.81 2,772.90 18,690.64 15,917.74 14.8
TRANSFERS .00 .00 1,460,000.00 1,460,000.00 .0
FISCAL AGENT 12,944.82 ( 72.31).00 72.31 .0
357,001.40 1,299,744.86 6,942,956.64 5,643,211.78 18.7
43,484.03 130,315.60 38,991.39 ( 91,324.21)334.2
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
RESTRICTED REVENUE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 2
REVENUE
TAXES 65,995.71 197,789.98 612,806.03 415,016.05 32.3
OTHER SOURCES .00 .00 26,600.00 26,600.00 .0
65,995.71 197,789.98 639,406.03 441,616.05 30.9
EXPENDITURES
EXPENDITURES 166,379.02 295,094.98 625,000.00 329,905.02 47.2
166,379.02 295,094.98 625,000.00 329,905.02 47.2
( 100,383.31)( 97,305.00)14,406.03 111,711.03 (675.5)
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 3
REVENUE
REVENUE 18.69 2,441.41 13,370.75 10,929.34 18.3
18.69 2,441.41 13,370.75 10,929.34 18.3
EXPENDITURES
.00 .00 .00 .00 .0
18.69 2,441.41 13,370.75 10,929.34 18.3
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 4
REVENUE
REVENUE 4,828.64 21,380.12 643,436.73 622,056.61 3.3
4,828.64 21,380.12 643,436.73 622,056.61 3.3
EXPENDITURES
EXPENDITURES 2,527.35 112,620.10 330,000.00 217,379.90 34.1
2,527.35 112,620.10 330,000.00 217,379.90 34.1
2,301.29 ( 91,239.98)313,436.73 404,676.71 ( 29.1)
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 5
REVENUE
CAPITAL ASSET REVENUE 201.37 954.06 1,731,578.13 1,730,624.07 .1
201.37 954.06 1,731,578.13 1,730,624.07 .1
EXPENDITURES
CAPITAL ASSET EXPENDITURES .00 9,602.82 1,500,000.00 1,490,397.18 .6
.00 9,602.82 1,500,000.00 1,490,397.18 .6
201.37 ( 8,648.76)231,578.13 240,226.89 ( 3.7)
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
CROS FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 6
REVENUE
INTERGOVERNMENTAL - REVENUE 12,571.82 12,535.83 250,000.00 237,464.17 5.0
12,571.82 12,535.83 250,000.00 237,464.17 5.0
EXPENDITURES
PROJECT WIDE SCOPE - EXPENSES 855.00 28,025.94 250,000.00 221,974.06 11.2
855.00 28,025.94 250,000.00 221,974.06 11.2
11,716.82 ( 15,490.11).00 15,490.11 .0
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 7
REVENUE
REVENUE ( 58.41)232.45 35,539.55 35,307.10 .7
( 58.41)232.45 35,539.55 35,307.10 .7
EXPENDITURES
.00 .00 .00 .00 .0
( 58.41)232.45 35,539.55 35,307.10 .7
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 8
REVENUE
LICENSES & PERMITS .00 .00 275.00 275.00 .0
CHARGES FOR SERVICES 7,276.56 256,195.68 1,044,842.10 788,646.42 24.5
MISCELLANEOUS REVENUE 299.62 13,229.12 8,500.00 ( 4,729.12)155.6
OTHER SOURCES & TRANSFERS .00 .00 617,908.67 617,908.67 .0
7,576.18 269,424.80 1,671,525.77 1,402,100.97 16.1
EXPENDITURES
EXPENDITURES 86,147.93 277,348.17 1,665,055.00 1,387,706.83 16.7
86,147.93 277,348.17 1,665,055.00 1,387,706.83 16.7
( 78,571.75)( 7,923.37)6,470.77 14,394.14 (122.5)
TOWN OF FRASER
FUND SUMMARY
FOR THE 5 MONTHS ENDING MAY 31, 2019
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:15PM PAGE: 9
REVENUE
CHARGES FOR SERVICES 59,551.48 265,428.81 1,237,113.40 971,684.59 21.5
MISCELLANEOUS REVENUE 3,221.76 58,130.54 47,500.00 ( 10,630.54)122.4
OTHER SOURCES & TRANSFERS .00 .00 3,452,626.56 3,452,626.56 .0
62,773.24 323,559.35 4,737,239.96 4,413,680.61 6.8
EXPENDITURES
EXPENDITURES 74,442.36 258,811.50 4,283,570.00 4,024,758.50 6.0
74,442.36 258,811.50 4,283,570.00 4,024,758.50 6.0
( 11,669.12)64,747.85 453,669.96 388,922.11 14.3
TOWN OF FRASER
COMBINED CASH INVESTMENT
MAY 31, 2019
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 1
COMBINED CASH ACCOUNTS
01-10200 GENERAL CHECKING #878-000884 407,370.14
01-10215 XPRESS DEPOSIT ACCOUNT 12,347.01
01-10220 GENERAL CO-01-0160-8001 12,135,449.52
TOTAL COMBINED CASH 12,555,166.67
01-10100 CASH ALLOCATED TO OTHER FUNDS ( 12,555,166.67)
TOTAL UNALLOCATED CASH .00
CASH ALLOCATION RECONCILIATION
10 ALLOCATION TO GENERAL FUND 4,487,512.71
12 ALLOCATION TO RESTRICTED REVENUE FUND ( 38,557.40)
20 ALLOCATION TO CONSERVATION TRUST FUND 8,722.70
30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 384,360.16
32 ALLOCATION TO CAPITAL ASSET FUND 93,998.39
35 ALLOCATION TO CROS FUND ( 15,490.11)
40 ALLOCATION TO DEBT SERVICE FUND 34,698.61
50 ALLOCATION TO WATER FUND 1,624,384.29
55 ALLOCATION TO WASTEWATER FUND 5,975,537.32
TOTAL ALLOCATIONS TO OTHER FUNDS 12,555,166.67
ALLOCATION FROM COMBINED CASH FUND - 01-10100 ( 12,555,166.67)
ZERO PROOF IF ALLOCATIONS BALANCE .00
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
GENERAL FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 2
ASSETS
10-10100 CASH - COMBINED FUND 4,487,512.71
10-11100 PROPERTY TAXES RECEIVABLE 254,157.00
10-11550 ACCTS REC - BILLINGS 13,780.31
10-11560 ACCTS REC - BUSINESS LIC 7,160.00
10-11600 MISCELLANEOUS RECEIVABLES 40,500.00
10-13040 DUE FROM RRF 62,007.17
TOTAL ASSETS 4,865,117.19
LIABILITIES AND EQUITY
LIABILITIES
10-21000 ACCRUED WAGES 42,923.98
10-21710 FWT/FICA PAYABLE 13,926.72
10-21730 STATE WITHHOLDING PAYABLE 5,508.00
10-21740 UNEMPLOYMENT TAXES PAYABLE 938.68
10-21750 RETIREMENT PLAN PAYABLE 4,492.22
10-21755 457 DEFERRED COMP PAYABLE 1,552.49
10-21760 HEALTH INSURANCE PAYABLE ( 3,979.59)
10-21773 DEPENDENT CARE PAYABLE 1,449.40
10-21775 FLEX HEALTH PLAN PAYABLE ( 1,214.03)
10-21780 GARNISHMENTS PAYABLE 700.19
10-22000 BUSINESS ENHANCEMENT LOAN 40,500.00
10-22210 DEFERRED TAXES 254,157.00
10-22920 SUBDIVISION IMP SECURITY DEP 76,666.51
10-22950 RENTAL PROPERTY DEPOSITS HELD 200.00
TOTAL LIABILITIES 437,821.57
FUND EQUITY
10-27000 GF COMMITTED RESERVE BALANCE 1,000,000.00
10-27100 GF RESTRICTED RESERVE BALANCE 258,615.20
UNAPPROPRIATED FUND BALANCE:
10-29800 FUND BALANCE - BEGINNING OF YR 3,038,364.82
REVENUE OVER EXPENDITURES - YTD 130,315.60
BALANCE - CURRENT DATE 3,168,680.42
TOTAL FUND EQUITY 4,427,295.62
TOTAL LIABILITIES AND EQUITY 4,865,117.19
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 3
TAXES
10-31-100 GENERAL FUND PROPERTY TAX 54,018.84 168,818.25 250,000.00 81,181.75 67.5
10-31-200 SPECIFIC OWNERSHIP TAX 1,369.22 6,365.33 11,500.00 5,134.67 55.4
10-31-300 MOTOR VEHICLE TAX 869.84 1,598.94 4,250.00 2,651.06 37.6
10-31-400 TOWN SALES TAX 263,451.92 790,198.37 2,450,000.00 1,659,801.63 32.3
10-31-410 USE TAX - BUILDING MATERIALS 30,426.54 36,778.36 100,000.00 63,221.64 36.8
10-31-420 USE TAX - MOTOR VEHICLE SALES .00 28,360.27 65,000.00 36,639.73 43.6
10-31-430 STATE CIGARETTE TAX 335.35 1,087.62 3,200.00 2,112.38 34.0
10-31-800 FRANCHISE FEES 4,867.23 21,908.08 55,000.00 33,091.92 39.8
TOTAL TAXES 355,338.94 1,055,115.22 2,938,950.00 1,883,834.78 35.9
LICENSES & PERMITS
10-32-100 BUSINESS LICENSE FEES ( 260.00)16,860.00 15,000.00 ( 1,860.00)112.4
10-32-110 REGULATED INDUSTRY FEES/TAXES 12,539.40 64,242.19 120,000.00 55,757.81 53.5
TOTAL LICENSES & PERMITS 12,279.40 81,102.19 135,000.00 53,897.81 60.1
INTERGOVERNMENTAL
10-33-100 GRANTS .00 6,032.50 1,000,000.00 993,967.50 .6
TOTAL INTERGOVERNMENTAL .00 6,032.50 1,000,000.00 993,967.50 .6
CHARGES FOR SERVICES
10-34-100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0
10-34-110 ZONING FEES 25.00 2,025.00 1,500.00 ( 525.00)135.0
10-34-120 SUBDIVISION FEES 650.00 6,950.00 1,500.00 ( 5,450.00)463.3
10-34-130 MISCELLANEOUS PLANNING FEES 40.00 80.00 1,000.00 920.00 8.0
10-34-300 PAYT 3,296.50 13,333.47 125,000.00 111,666.53 10.7
TOTAL CHARGES FOR SERVICES 4,011.50 22,388.47 130,000.00 107,611.53 17.2
MISCELLANEOUS REVENUE
10-36-100 INTEREST EARNINGS 8,992.90 43,167.79 40,000.00 ( 3,167.79)107.9
10-36-300 RENTAL INCOME 1,035.00 4,160.00 15,500.00 11,340.00 26.8
10-36-600 COMMUNITY HOUSING 1,050.00 5,588.40 15,000.00 9,411.60 37.3
10-36-610 REIMBURSABLE - PROF SERVICES 6,149.81 158,063.17 50,000.00 ( 108,063.17)316.1
10-36-630 DISPOSABLE BAG FEES 879.12 879.12 .00 ( 879.12).0
10-36-900 MISCELLANEOUS REVENUE 10,748.76 53,563.60 30,000.00 ( 23,563.60)178.6
TOTAL MISCELLANEOUS REVENUE 28,855.59 265,422.08 150,500.00 ( 114,922.08)176.4
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 4
OTHER SOURCES & TRANSFERS
10-39-999 UNASSIGNED FUND BALANCE .00 .00 2,627,498.03 2,627,498.03 .0
TOTAL OTHER SOURCES & TRANSFERS .00 .00 2,627,498.03 2,627,498.03 .0
TOTAL FUND REVENUE 400,485.43 1,430,060.46 6,981,948.03 5,551,887.57 20.5
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 5
TOWN BOARD
10-41-110 SALARIES .00 4,380.00 50,000.00 45,620.00 8.8
10-41-220 FICA TAX .00 335.09 3,825.00 3,489.91 8.8
10-41-280 TRAINING PROGRAMS 346.00 1,036.00 6,000.00 4,964.00 17.3
10-41-290 TRAVEL, MEALS AND LODGING 726.49 1,546.51 5,500.00 3,953.49 28.1
10-41-295 MEALS AND ENTERTAINMENT 1,612.43 2,968.92 10,000.00 7,031.08 29.7
10-41-690 MISCELLANEOUS EXPENSE 3,185.67 12,035.66 10,500.00 ( 1,535.66)114.6
10-41-860 GRANTS AND AID TO AGENCIES .00 1,000.00 30,000.00 29,000.00 3.3
10-41-861 INTERGOVERNMENTAL AGREEMENTS .00 .00 14,500.00 14,500.00 .0
10-41-862 FRASER/WINTER PARK POLICE DEPT 48,603.00 243,015.00 600,000.00 356,985.00 40.5
10-41-863 STREET LIGHTING AND SIGNALS 1,235.54 5,132.77 22,500.00 17,367.23 22.8
10-41-864 SPECIAL EVENTS .00 .00 10,000.00 10,000.00 .0
10-41-870 BUSINESS DIST STREETSCAPE .00 .00 5,000.00 5,000.00 .0
10-41-871 BUSINESS ENHANCEMENT PROGRAMS .00 11,552.68 57,500.00 45,947.32 20.1
10-41-872 SUSTAINABILITY 9,972.79 11,103.21 10,000.00 ( 1,103.21)111.0
10-41-873 RECYCLE FACILITY 3,296.14 30,615.42 100,000.00 69,384.58 30.6
10-41-874 COMMUNITY HOUSING 5,135.00 5,135.00 500,000.00 494,865.00 1.0
10-41-875 MARKETING .00 .00 20,000.00 20,000.00 .0
10-41-880 CENTER FOR CREATIVE ARTS .00 14,500.00 15,000.00 500.00 96.7
TOTAL TOWN BOARD 74,113.06 344,356.26 1,470,325.00 1,125,968.74 23.4
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 6
ADMINISTRATION
10-45-110 SALARIES 38,044.62 149,999.29 350,000.00 200,000.71 42.9
10-45-210 HEALTH INSURANCE 11,932.62 30,325.45 83,000.00 52,674.55 36.5
10-45-220 FICA TAX 2,704.19 10,684.11 27,000.00 16,315.89 39.6
10-45-230 RETIREMENT 1,755.78 6,780.91 21,000.00 14,219.09 32.3
10-45-250 UNEMPLOYMENT TAX 115.23 452.72 1,050.00 597.28 43.1
10-45-280 TRAINING PROGRAMS 2,387.52 4,677.52 6,000.00 1,322.48 78.0
10-45-290 TRAVEL, MEALS AND LODGING 1,659.33 4,235.08 7,000.00 2,764.92 60.5
10-45-295 MEALS AND ENTERTAINMENT 1,440.52 2,576.48 4,000.00 1,423.52 64.4
10-45-310 LEGAL FEES .00 12,186.16 80,000.00 67,813.84 15.2
10-45-320 AUDIT FEES 16,750.00 16,750.00 16,500.00 ( 250.00)101.5
10-45-330 ENGINEERING FEES .00 1,521.50 3,500.00 1,978.50 43.5
10-45-360 COMPUTERS-NETWORKS AND SUPPORT 5,907.28 26,316.15 90,000.00 63,683.85 29.2
10-45-370 OTHER PROFESSIONAL SERVICES 3,593.56 37,229.00 50,000.00 12,771.00 74.5
10-45-375 REIMBURSABLE PROF SERVICES .00 7,417.50 50,000.00 42,582.50 14.8
10-45-380 JANITORIAL SERVICES 800.00 3,497.54 15,606.00 12,108.46 22.4
10-45-385 TREASURER'S FEES 1,080.39 3,376.35 7,500.00 4,123.65 45.0
10-45-395 RECORDING FEES 1,000.00 1,000.00 1,500.00 500.00 66.7
10-45-410 BANK CHARGES 924.90 2,801.46 1,200.00 ( 1,601.46)233.5
10-45-420 ELECTIONS .00 .00 5,000.00 5,000.00 .0
10-45-430 INSURANCE - ALL DEPARTMENTS 12,285.41 68,899.30 65,000.00 ( 3,899.30)106.0
10-45-440 ADVERTISING 337.90 2,302.52 2,500.00 197.48 92.1
10-45-490 PROFESSIONAL MEMBERSHIPS .00 7,625.00 14,500.00 6,875.00 52.6
10-45-500 OPERATING SUPPLIES 1,219.04 3,558.12 14,700.00 11,141.88 24.2
10-45-510 EQUIPMENT PURCHASE AND REPAIR 18.99 18.99 28,665.00 28,646.01 .1
10-45-550 POSTAGE 5.04 844.00 2,500.00 1,656.00 33.8
10-45-560 UTILITIES -TELEPHONE 791.02 2,787.36 8,585.00 5,797.64 32.5
10-45-561 UTILITIES - NATURAL GAS 174.58 1,786.03 6,200.00 4,413.97 28.8
10-45-562 UTILITIES - ELECTRICITY 631.78 2,856.37 6,200.00 3,343.63 46.1
10-45-569 UTILITIES - TRASH REMOVAL .00 .00 2,500.00 2,500.00 .0
10-45-670 PROP MGMT - 107 EISENHOWER DR 959.39 5,062.29 20,000.00 14,937.71 25.3
10-45-671 PROP MGMT - 105 FRASER AVE .00 .00 500.00 500.00 .0
10-45-673 PROP MGMT - 153 FRASER AVE 3,452.75 13,847.81 55,000.00 41,152.19 25.2
10-45-674 PROP MGMT - 200 EISENHOWER DR .00 183.00 500.00 317.00 36.6
10-45-676 PROP MGMT - 400 DOC SUSIE AVE .00 .00 500.00 500.00 .0
10-45-690 MISCELLANEOUS EXPENSE 9,315.73 11,362.63 12,000.00 637.37 94.7
10-45-695 BAD DEBT WRITE-OFF .00 40.00 .00 ( 40.00).0
TOTAL ADMINISTRATION 119,287.57 443,000.64 1,059,706.00 616,705.36 41.8
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 7
PUBLIC WORKS
10-60-110 SALARIES 63,277.70 235,878.12 555,000.00 319,121.88 42.5
10-60-210 HEALTH INSURANCE 25,855.78 68,730.38 175,000.00 106,269.62 39.3
10-60-220 FICA TAX 4,417.66 16,305.83 44,000.00 27,694.17 37.1
10-60-230 RETIREMENT 2,340.95 7,283.71 33,300.00 26,016.29 21.9
10-60-250 UNEMPLOYMENT TAX 191.81 711.71 1,665.00 953.29 42.8
10-60-280 TRAINING PROGRAMS 300.00 1,410.00 2,500.00 1,090.00 56.4
10-60-290 TRAVEL, MEALS AND LODGING 25.11 836.31 2,500.00 1,663.69 33.5
10-60-295 MEALS AND ENTERTAINMENT 583.31 949.80 1,500.00 550.20 63.3
10-60-330 ENGINEERING FEES .00 15,002.50 30,000.00 14,997.50 50.0
10-60-360 COMPUTER NETWORK SUPPORT 824.34 21,024.34 31,500.00 10,475.66 66.7
10-60-370 OTHER PROFESSIONAL SERVICES 937.39 2,522.22 110,000.00 107,477.78 2.3
10-60-480 EQUIPMENT RENTAL .00 112.50 2,500.00 2,387.50 4.5
10-60-490 PROFESSIONAL MEMBERSHIPS .00 1,164.00 1,000.00 ( 164.00)116.4
10-60-500 OPERATING SUPPLIES 11,132.32 48,181.82 88,000.00 39,818.18 54.8
10-60-506 PLANTS/PLANTER SUPPLIES 310.90 697.72 30,000.00 29,302.28 2.3
10-60-510 EQUIPMENT PURCHASE AND REPAIR 12,757.97 34,036.29 55,000.00 20,963.71 61.9
10-60-560 UTILITIES - TELEPHONE 573.08 1,764.82 3,060.00 1,295.18 57.7
10-60-561 UTILITIES - NATURAL GAS 286.06 3,129.02 6,500.00 3,370.98 48.1
10-60-562 UTILITIES - ELECTRICITY 158.27 704.92 3,250.00 2,545.08 21.7
10-60-569 UTILITIES - TRASH REMOVAL .00 .00 3,060.00 3,060.00 .0
10-60-670 PROP MGMT - 125 FRASER AVE 600.00 3,974.29 60,000.00 56,025.71 6.6
10-60-673 PROP MGMT - FRASER RIVER TRAIL .00 .00 10,000.00 10,000.00 .0
10-60-674 PROP MGMT - HWY 40 PEDESTRIAN .00 .00 6,000.00 6,000.00 .0
10-60-675 PROP MGMT - KOPPERS PARK 7.78 7.78 1,500.00 1,492.22 .5
10-60-676 PROP MGMT - OLD SCHLHOUSE PK 4,811.14 5,262.14 1,000.00 ( 4,262.14)526.2
10-60-678 PROP MGMT - OUTDOORACTIVITYCTR .00 788.32 .00 ( 788.32).0
10-60-679 PROP MGMT - SCHOOL BUS GARAGE 307.94 2,289.16 7,500.00 5,210.84 30.5
10-60-681 PROP MGMT - COZENS RANCH PARK .00 .00 40,000.00 40,000.00 .0
10-60-684 PROP MGMT - FRODO .00 .00 15,000.00 15,000.00 .0
10-60-685 PROP MGMT - MTN MAN PARK .00 .00 5,000.00 5,000.00 .0
10-60-686 GORANSON STATION .00 .00 500.00 500.00 .0
10-60-687 PROP MGMT - 6 W .00 .00 5,000.00 5,000.00 .0
10-60-690 MISCELLANEOUS EXPENSE 3,406.87 6,414.93 3,400.00 ( 3,014.93)188.7
10-60-725 STREET IMPROVEMENTS 6,407.89 15,285.47 325,000.00 309,714.53 4.7
10-60-730 CAPITAL PROJECTS .00 .00 1,200,000.00 1,200,000.00 .0
10-60-740 ART IN PUBLIC PLACES 10,577.87 15,219.27 75,000.00 59,780.73 20.3
TOTAL PUBLIC WORKS 150,092.14 509,687.37 2,934,235.00 2,424,547.63 17.4
120 ZEREX AVENUE
10-65-380 JANITORIAL SERVICES 400.00 1,761.12 6,242.40 4,481.28 28.2
10-65-500 OPERATING SUPPLIES .00 26.18 .00 ( 26.18).0
10-65-561 UTILITIES - NATURAL GAS 85.21 603.29 1,224.12 620.83 49.3
10-65-562 UTILITIES - ELECTRICITY 78.60 356.13 1,224.12 867.99 29.1
10-65-670 PROP MGMT - 120 ZEREX .00 26.18 10,000.00 9,973.82 .3
TOTAL 120 ZEREX AVENUE 563.81 2,772.90 18,690.64 15,917.74 14.8
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 8
TRANSFERS
10-90-920 TRANSFER TO CERF - POLICE DEPT .00 .00 60,000.00 60,000.00 .0
10-90-930 TRANSFER TO CERF - PUBLICWORKS .00 .00 50,000.00 50,000.00 .0
10-90-960 TRANSFER TO CROS .00 .00 250,000.00 250,000.00 .0
10-90-980 TRANSFER TO STRATEGIC RESERVES .00 .00 1,100,000.00 1,100,000.00 .0
TOTAL TRANSFERS .00 .00 1,460,000.00 1,460,000.00 .0
FISCAL AGENT
10-95-110 SALARIES 7,850.75 50.92 .00 ( 50.92).0
10-95-210 HEALTH INSURANCE 4,172.70 .00 .00 .00 .0
10-95-220 FICA TAX 540.66 ( 5.28).00 5.28 .0
10-95-230 RETIREMENT 314.03 2.04 .00 ( 2.04).0
10-95-250 UNEMPLOYMENT TAX 23.68 ( .20).00 .20 .0
10-95-560 TELEPHONE 43.00 .00 .00 .00 .0
10-95-690 MISC. PAYROLL EXPENSE .00 ( 119.79).00 119.79 .0
TOTAL FISCAL AGENT 12,944.82 ( 72.31).00 72.31 .0
TOTAL FUND EXPENDITURES 357,001.40 1,299,744.86 6,942,956.64 5,643,211.78 18.7
NET REVENUE OVER EXPENDITURES 43,484.03 130,315.60 38,991.39 ( 91,324.21)334.2
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
RESTRICTED REVENUE FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 9
ASSETS
12-10100 CASH COMBINED FUND ( 38,557.40)
TOTAL ASSETS ( 38,557.40)
LIABILITIES AND EQUITY
LIABILITIES
12-20810 DUE TO GENERAL FUND 62,007.17
TOTAL LIABILITIES 62,007.17
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
12-29800 UNASSIGNED FUND BALANCE - BOY ( 3,259.57)
REVENUE OVER EXPENDITURES - YTD ( 97,305.00)
BALANCE - CURRENT DATE ( 100,564.57)
TOTAL FUND EQUITY ( 100,564.57)
TOTAL LIABILITIES AND EQUITY ( 38,557.40)
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
RESTRICTED REVENUE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 10
TAXES
12-31-100 RESTRICTED 1% GF SALES TAX 65,862.98 197,549.60 612,500.00 414,950.40 32.3
12-31-800 INTEREST INCOME 132.73 240.38 306.03 65.65 78.6
TOTAL TAXES 65,995.71 197,789.98 612,806.03 415,016.05 32.3
OTHER SOURCES
12-39-999 UNASSIGNED FUND BALANCE .00 .00 26,600.00 26,600.00 .0
TOTAL OTHER SOURCES .00 .00 26,600.00 26,600.00 .0
TOTAL FUND REVENUE 65,995.71 197,789.98 639,406.03 441,616.05 30.9
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
RESTRICTED REVENUE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 11
EXPENDITURES
12-40-610 TRANSPORTATION O&M 119,199.68 247,915.64 625,000.00 377,084.36 39.7
12-40-710 TRAILS O&M 17,179.34 17,179.34 .00 ( 17,179.34).0
12-40-715 TRAILS - CAPITAL EXPENDITURES 30,000.00 30,000.00 .00 ( 30,000.00).0
TOTAL EXPENDITURES 166,379.02 295,094.98 625,000.00 329,905.02 47.2
TOTAL FUND EXPENDITURES 166,379.02 295,094.98 625,000.00 329,905.02 47.2
NET REVENUE OVER EXPENDITURES ( 100,383.31)( 97,305.00)14,406.03 111,711.03 (675.5)
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
CONSERVATION TRUST FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 12
ASSETS
20-10100 CASH - COMBINED FUND 8,722.70
TOTAL ASSETS 8,722.70
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
20-29800 FUND BALANCE - BEGINNING OF YR 6,281.29
REVENUE OVER EXPENDITURES - YTD 2,441.41
BALANCE - CURRENT DATE 8,722.70
TOTAL FUND EQUITY 8,722.70
TOTAL LIABILITIES AND EQUITY 8,722.70
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 13
REVENUE
20-30-100 CONS TRUST (LOTTERY) PROCEEDS .00 2,364.70 6,700.00 4,335.30 35.3
20-30-800 INTEREST EARNINGS 18.69 76.71 75.00 ( 1.71)102.3
20-30-999 UNASSIGNED FUND BALANCE .00 .00 6,595.75 6,595.75 .0
TOTAL REVENUE 18.69 2,441.41 13,370.75 10,929.34 18.3
TOTAL FUND REVENUE 18.69 2,441.41 13,370.75 10,929.34 18.3
NET REVENUE OVER EXPENDITURES 18.69 2,441.41 13,370.75 10,929.34 18.3
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
CAPITAL EQUIP REPLACEMENT FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 14
ASSETS
30-10100 CASH - COMBINED FUND 384,360.16
TOTAL ASSETS 384,360.16
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
30-29800 FUND BALANCE - BEGINNING OF YR 475,600.14
REVENUE OVER EXPENDITURES - YTD ( 91,239.98)
BALANCE - CURRENT DATE 384,360.16
TOTAL FUND EQUITY 384,360.16
TOTAL LIABILITIES AND EQUITY 384,360.16
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 15
REVENUE
30-30-100 HWY USE TAX PROCEEDS 4,008.43 16,753.72 46,924.60 30,170.88 35.7
30-30-800 INTEREST EARNINGS 820.21 4,626.40 2,500.00 ( 2,126.40)185.1
30-30-900 TRANSFER FROM G/F - POLICEDEPT .00 .00 60,000.00 60,000.00 .0
30-30-910 TRANSFER FROM G/F - PUBLICWORK .00 .00 50,000.00 50,000.00 .0
30-30-920 TRANSFER FROM UTILITY FUNDS .00 .00 20,000.00 20,000.00 .0
30-30-999 UNASSIGNED FUND BALANCE .00 .00 464,012.13 464,012.13 .0
TOTAL REVENUE 4,828.64 21,380.12 643,436.73 622,056.61 3.3
TOTAL FUND REVENUE 4,828.64 21,380.12 643,436.73 622,056.61 3.3
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 16
EXPENDITURES
30-40-745 PUBLIC SAFETY FLEET PURCHASE .00 .00 60,000.00 60,000.00 .0
30-40-750 REGULAR FLEET PURCHASE .00 40,893.00 .00 ( 40,893.00).0
30-40-755 HEAVY EQUIPMENT PURCHASE .00 .00 215,000.00 215,000.00 .0
30-40-810 LEASE/PURCHASE - PRINCIPAL 2,067.70 69,828.27 50,000.00 ( 19,828.27)139.7
30-40-820 LEASE/PURCHASE - INTEREST 459.65 1,898.83 5,000.00 3,101.17 38.0
TOTAL EXPENDITURES 2,527.35 112,620.10 330,000.00 217,379.90 34.1
TOTAL FUND EXPENDITURES 2,527.35 112,620.10 330,000.00 217,379.90 34.1
NET REVENUE OVER EXPENDITURES 2,301.29 ( 91,239.98)313,436.73 404,676.71 ( 29.1)
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
CAPITAL ASSET FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 17
ASSETS
32-10100 CASH - COMBINED FUND 93,998.39
TOTAL ASSETS 93,998.39
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
32-29800 FUND BALANCE - BEGINNING OF YR 102,647.15
REVENUE OVER EXPENDITURES - YTD ( 8,648.76)
BALANCE - CURRENT DATE 93,998.39
TOTAL FUND EQUITY 93,998.39
TOTAL LIABILITIES AND EQUITY 93,998.39
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 18
CAPITAL ASSET REVENUE
32-30-100 RESERVED FOR FUTURE USE .00 .00 1,112,432.00 1,112,432.00 .0
32-30-800 INTEREST EARNINGS 201.37 954.06 .00 ( 954.06).0
32-30-910 TRANSFER IN FROM GENERAL FUND .00 .00 250,000.00 250,000.00 .0
32-30-999 UNASSIGNED FUND BALANCE .00 .00 369,146.13 369,146.13 .0
TOTAL CAPITAL ASSET REVENUE 201.37 954.06 1,731,578.13 1,730,624.07 .1
TOTAL FUND REVENUE 201.37 954.06 1,731,578.13 1,730,624.07 .1
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 19
CAPITAL ASSET EXPENDITURES
32-40-810 CAPITAL PROJ- STREETS EXISTING .00 9,602.82 1,500,000.00 1,490,397.18 .6
TOTAL CAPITAL ASSET EXPENDITURES .00 9,602.82 1,500,000.00 1,490,397.18 .6
TOTAL FUND EXPENDITURES .00 9,602.82 1,500,000.00 1,490,397.18 .6
NET REVENUE OVER EXPENDITURES 201.37 ( 8,648.76)231,578.13 240,226.89 ( 3.7)
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
CROS FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 20
ASSETS
35-10100 CASH COMBINED FUND ( 15,490.11)
TOTAL ASSETS ( 15,490.11)
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD ( 15,490.11)
BALANCE - CURRENT DATE ( 15,490.11)
TOTAL FUND EQUITY ( 15,490.11)
TOTAL LIABILITIES AND EQUITY ( 15,490.11)
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
CROS FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 21
INTERGOVERNMENTAL - REVENUE
35-30-130 INTEREST INCOME 12,571.82 12,535.83 .00 ( 12,535.83).0
35-30-910 TRANSFER IN FROM GENERAL FUND .00 .00 250,000.00 250,000.00 .0
TOTAL INTERGOVERNMENTAL - REVENUE 12,571.82 12,535.83 250,000.00 237,464.17 5.0
TOTAL FUND REVENUE 12,571.82 12,535.83 250,000.00 237,464.17 5.0
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
CROS FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 22
PROJECT WIDE SCOPE - EXPENSES
35-40-300 DESIGN 855.00 25,525.94 .00 ( 25,525.94).0
35-40-310 AMPHITHEATER .00 .00 31,250.00 31,250.00 .0
35-40-315 BIKE PARK .00 .00 31,250.00 31,250.00 .0
35-40-320 LANDSCAPE .00 2,500.00 31,250.00 28,750.00 8.0
35-40-325 PARKING .00 .00 31,250.00 31,250.00 .0
35-40-330 PLAYGROUND .00 .00 31,250.00 31,250.00 .0
35-40-335 RESTROOMS .00 .00 31,250.00 31,250.00 .0
35-40-340 TRAILS .00 .00 31,250.00 31,250.00 .0
35-40-345 UTILITIES .00 .00 31,250.00 31,250.00 .0
TOTAL PROJECT WIDE SCOPE - EXPENSES 855.00 28,025.94 250,000.00 221,974.06 11.2
TOTAL FUND EXPENDITURES 855.00 28,025.94 250,000.00 221,974.06 11.2
NET REVENUE OVER EXPENDITURES 11,716.82 ( 15,490.11).00 15,490.11 .0
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
DEBT SERVICE FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 23
ASSETS
40-10100 CASH - COMBINED FUND 34,698.61
TOTAL ASSETS 34,698.61
LIABILITIES AND EQUITY
FUND EQUITY
40-27100 DSF COMMITTED RESERVE BALANCE 33,693.16
UNAPPROPRIATED FUND BALANCE:
40-29800 FUND BALANCE - BEGINNING OF YR 773.00
REVENUE OVER EXPENDITURES - YTD 232.45
BALANCE - CURRENT DATE 1,005.45
TOTAL FUND EQUITY 34,698.61
TOTAL LIABILITIES AND EQUITY 34,698.61
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 24
REVENUE
40-30-800 INTEREST EARNINGS ( 58.41)232.45 .00 ( 232.45).0
40-30-999 CARRYOVER BALANCE .00 .00 35,539.55 35,539.55 .0
TOTAL REVENUE ( 58.41)232.45 35,539.55 35,307.10 .7
TOTAL FUND REVENUE ( 58.41)232.45 35,539.55 35,307.10 .7
NET REVENUE OVER EXPENDITURES ( 58.41)232.45 35,539.55 35,307.10 .7
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
WATER FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 25
ASSETS
50-10100 CASH - COMBINED FUND 1,624,384.29
50-10290 CASH W/TREASURER - COLLECTIONS 1,047.29
50-11500 A/R CUSTOMER SERVICE CHARGES 5,342.21
50-11560 A/R - DEFERRED PIF 177,100.00
50-16100 LAND 100,000.00
50-16200 BUILDINGS 3,040,174.49
50-16203 WELLS SYSTEM 768,371.74
50-16212 WATER DISTRIBUTION/STORAGE 10,159,161.12
50-16213 WELLS 1,083,397.93
50-16400 EQUIPMENT 353,994.02
50-16500 WATER RIGHTS 645,085.86
50-17900 ACCUMULATED DEPRECIATION ( 237,969.67)
50-17901 ACCUMULATED DEPR - BLDGS& IMPR ( 1,201,844.00)
50-17902 ACCUMULATED DEPR - SYSTEM&IMPR ( 4,510,597.00)
TOTAL ASSETS 12,007,648.28
LIABILITIES AND EQUITY
LIABILITIES
50-20775 DUE TO RENDEZVOUS - TAPS 77,000.00
50-20776 DUE TO GRAND PARK - TAPS 277,200.00
50-21100 ACCRUED PTO AND BENEFITS 6,342.00
50-22910 ROAD CUT SURITY FEES 11,686.25
50-22920 BULK WATER SECURITY DEP 11,600.00
TOTAL LIABILITIES 383,828.25
FUND EQUITY
50-27000 WF COMMITTED RESERVE BALANCE 500,000.00
UNAPPROPRIATED FUND BALANCE:
50-29800 RETAINED EARNINGS 11,131,743.40
REVENUE OVER EXPENDITURES - YTD ( 7,923.37)
BALANCE - CURRENT DATE 11,123,820.03
TOTAL FUND EQUITY 11,623,820.03
TOTAL LIABILITIES AND EQUITY 12,007,648.28
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 26
LICENSES & PERMITS
50-32-100 EXCAVATION PERMIT FEES .00 .00 275.00 275.00 .0
TOTAL LICENSES & PERMITS .00 .00 275.00 275.00 .0
CHARGES FOR SERVICES
50-34-100 CUSTOMER SERVICE CHARGES 497.03 247,314.09 958,442.10 711,128.01 25.8
50-34-150 PENALTIES & INTEREST ( 900.47)1,201.59 1,000.00 ( 201.59)120.2
50-34-200 PLANT INVESTMENT FEES .00 .00 15,400.00 15,400.00 .0
50-34-300 WATER METER SALES 7,680.00 7,680.00 70,000.00 62,320.00 11.0
TOTAL CHARGES FOR SERVICES 7,276.56 256,195.68 1,044,842.10 788,646.42 24.5
MISCELLANEOUS REVENUE
50-36-100 INTEREST EARNINGS 74.62 11,859.12 6,000.00 ( 5,859.12)197.7
50-36-900 MISCELLANEOUS REVENUE 225.00 1,370.00 2,500.00 1,130.00 54.8
TOTAL MISCELLANEOUS REVENUE 299.62 13,229.12 8,500.00 ( 4,729.12)155.6
OTHER SOURCES & TRANSFERS
50-39-999 UNASSIGNED FUND BALANCE .00 .00 617,908.67 617,908.67 .0
TOTAL OTHER SOURCES & TRANSFERS .00 .00 617,908.67 617,908.67 .0
TOTAL FUND REVENUE 7,576.18 269,424.80 1,671,525.77 1,402,100.97 16.1
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 27
EXPENDITURES
50-40-110 SALARIES 30,294.01 118,953.68 260,000.00 141,046.32 45.8
50-40-210 HEALTH INSURANCE 10,852.54 27,334.02 68,000.00 40,665.98 40.2
50-40-220 FICA TAX 2,166.92 8,511.94 20,000.00 11,488.06 42.6
50-40-230 RETIREMENT 1,616.45 5,500.46 15,000.00 9,499.54 36.7
50-40-250 UNEMPLOYMENT TAX 91.65 357.46 780.00 422.54 45.8
50-40-280 TRAINING PROGRAMS 310.00 1,415.00 3,000.00 1,585.00 47.2
50-40-290 TRAVEL, MEALS AND LODGING .00 222.60 3,000.00 2,777.40 7.4
50-40-295 MEALS AND ENTERTAINMENT 221.61 355.05 2,000.00 1,644.95 17.8
50-40-310 LEGAL FEES 19,404.38 38,916.36 95,000.00 56,083.64 41.0
50-40-330 ENGINEERING FEES 14,864.90 38,747.23 85,000.00 46,252.77 45.6
50-40-360 COMPUTERS-NETWORKS AND SUPPORT 437.17 2,443.18 7,000.00 4,556.82 34.9
50-40-370 OTHER PROFESSIONAL SERVICES 448.28 594.93 25,000.00 24,405.07 2.4
50-40-430 INSURANCE .00 .00 22,000.00 22,000.00 .0
50-40-440 ADVERTISING .00 .00 500.00 500.00 .0
50-40-460 SYSTEM REPAIR AND MAINT - PROD .00 2,423.56 61,200.00 58,776.44 4.0
50-40-465 SYSTEM REPAIR AND MAINT - DIST 507.34 3,815.66 40,000.00 36,184.34 9.5
50-40-490 PROFESSIONAL MEMBERSHIPS .00 3,868.50 9,500.00 5,631.50 40.7
50-40-500 OPERATING SUPPLIES-PRODUCTION 438.24 3,128.52 20,000.00 16,871.48 15.6
50-40-505 OPERATING SUPPLIES-DISTRIB 72.79 606.55 75,000.00 74,393.45 .8
50-40-510 EQUIPMENT PURCHASE AND REPAIR .00 .00 30,000.00 30,000.00 .0
50-40-520 TESTING .00 180.00 5,000.00 4,820.00 3.6
50-40-550 POSTAGE & BILLING SUPPLIES 22.60 989.58 2,500.00 1,510.42 39.6
50-40-560 UTILITIES - TELEPHONE 706.95 2,826.66 4,750.00 1,923.34 59.5
50-40-562 UTILITIES - ELECTRICITY 3,037.73 14,668.43 45,000.00 30,331.57 32.6
50-40-670 PROP MGMT - FRASER WTP .00 19.83 4,000.00 3,980.17 .5
50-40-680 PROP MGMT - MARYVALE WTP .00 .00 4,000.00 4,000.00 .0
50-40-690 MISCELLANEOUS EXPENSE 540.07 595.07 2,000.00 1,404.93 29.8
50-40-715 WATER RIGHTS - DIVERSION & DEV 114.30 873.90 25,000.00 24,126.10 3.5
50-40-730 CAPITAL PROJECTS .00 .00 650,000.00 650,000.00 .0
50-40-930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0
50-40-980 TRANSFER TO STRATEGIC RESERVES .00 .00 70,825.00 70,825.00 .0
TOTAL EXPENDITURES 86,147.93 277,348.17 1,665,055.00 1,387,706.83 16.7
TOTAL FUND EXPENDITURES 86,147.93 277,348.17 1,665,055.00 1,387,706.83 16.7
NET REVENUE OVER EXPENDITURES ( 78,571.75)( 7,923.37)6,470.77 14,394.14 (122.5)
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
WASTEWATER FUND
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 28
ASSETS
55-10100 CASH - COMBINED FUND 5,975,537.32
55-10290 CASH W/TREASURER - COLLECTIONS 680.46
55-11500 A/R CUSTOMER SERVICE CHARGES 4,443.88
55-11560 A/R - DEFERRED PIF 172,500.00
55-11900 MISCELLANEOUS RECEIVABLES 11,869.44
55-15950 CAP REPL RES HELD W/JFOC 511,050.60
55-15955 O&M RESERVE HELD W/JFOC 50,085.22
55-16100 LAND 144,320.40
55-16200 SEWER TREATMENT PLANT 3,345,648.89
55-16210 METER BUILDING & IMPROVEMENTS 8,056.39
55-16220 SEWER COLLECTION SYSTEM 11,163,092.75
55-16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00
55-16400 EQUIPMENT 108,789.16
55-17900 ACCUMULATED DEPRECIATION ( 1,224,210.64)
55-17901 ACCUMU DEPR - BLDG IMPROVE ( 8,073.00)
55-17905 ACCUM DEPR - PLANT/JFOC ( 62,790.24)
55-17910 ACCUM DEPR - SEWER COLLECT-FSD ( 4,973,142.89)
55-17915 ACCUM DEPR-EQUIPMENT ( 73,086.17)
TOTAL ASSETS 15,433,840.57
LIABILITIES AND EQUITY
LIABILITIES
55-20210 ACCRUED A/P - AUDIT 6,470.21
55-21100 ACCRUED PTO AND BENEFITS 11,093.00
TOTAL LIABILITIES 17,563.21
FUND EQUITY
55-27000 WWF COMMITTED RESERVE BAL-O&M 500,000.00
55-27010 WWF COMMITTED RESERVE BAL-CAP 221,000.00
55-27020 WWF COMMITTED RESERVE BAL-JFF 330,000.00
55-27030 WWF COMMITTED RESERVE - PLANT 1,000,000.00
UNAPPROPRIATED FUND BALANCE:
55-29800 RETAINED EARNINGS 12,539,301.40
55-29810 RETAINED EARNINGS - UNRESTRICT 59,753.00
55-29820 RETAINED EARNINGS - RESTRICTED 701,475.11
REVENUE OVER EXPENDITURES - YTD 64,747.85
BALANCE - CURRENT DATE 13,365,277.36
TOTAL FUND EQUITY 15,416,277.36
TOTAL LIABILITIES AND EQUITY 15,433,840.57
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 29
CHARGES FOR SERVICES
55-34-100 CUSTOMER SERVICE CHARGES 435.91 204,314.88 861,113.40 656,798.52 23.7
55-34-150 PENALTIES & INTEREST ( 884.43)1,113.93 1,000.00 ( 113.93)111.4
55-34-200 PLANT INVESTMENT FEES 60,000.00 60,000.00 375,000.00 315,000.00 16.0
TOTAL CHARGES FOR SERVICES 59,551.48 265,428.81 1,237,113.40 971,684.59 21.5
MISCELLANEOUS REVENUE
55-36-100 INTEREST EARNINGS 3,221.76 50,880.54 18,500.00 ( 32,380.54)275.0
55-36-500 JFF MANAGEMENT FEE .00 7,250.00 29,000.00 21,750.00 25.0
TOTAL MISCELLANEOUS REVENUE 3,221.76 58,130.54 47,500.00 ( 10,630.54)122.4
OTHER SOURCES & TRANSFERS
55-39-999 UNASSIGNED FUND BALANCE .00 .00 3,452,626.56 3,452,626.56 .0
TOTAL OTHER SOURCES & TRANSFERS .00 .00 3,452,626.56 3,452,626.56 .0
TOTAL FUND REVENUE 62,773.24 323,559.35 4,737,239.96 4,413,680.61 6.8
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 5 MONTHS ENDING MAY 31, 2019
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 30
EXPENDITURES
55-40-110 SALARIES 30,634.01 120,201.10 270,000.00 149,798.90 44.5
55-40-210 HEALTH INSURANCE 10,885.18 27,367.45 70,000.00 42,632.55 39.1
55-40-220 FICA TAX 2,198.83 8,628.62 20,655.00 12,026.38 41.8
55-40-230 RETIREMENT 1,618.63 5,510.64 16,200.00 10,689.36 34.0
55-40-250 UNEMPLOYMENT TAX 92.91 361.76 810.00 448.24 44.7
55-40-280 TRAINING PROGRAMS 85.00 85.00 2,500.00 2,415.00 3.4
55-40-290 TRAVEL, MEALS AND LODGING .00 .00 2,500.00 2,500.00 .0
55-40-295 MEALS AND ENTERTAINMENT .00 .00 2,000.00 2,000.00 .0
55-40-310 LEGAL FEES .00 .00 5,000.00 5,000.00 .0
55-40-330 ENGINEERING FEES .00 .00 30,000.00 30,000.00 .0
55-40-360 COMPUTERS-NETWORKS AND SUPPORT 437.18 2,443.19 7,000.00 4,556.81 34.9
55-40-370 OTHER PROFESSIONAL SERVICES 448.28 594.93 10,000.00 9,405.07 6.0
55-40-410 BANK CHARGES .00 .00 100.00 100.00 .0
55-40-430 INSURANCE .00 .00 7,000.00 7,000.00 .0
55-40-440 ADVERTISING .00 .00 500.00 500.00 .0
55-40-460 SYSTEM REPAIR AND MAINT-COLLEC 182.13 182.13 150,000.00 149,817.87 .1
55-40-490 PROFESSIONAL MEMBERSHIPS .00 5,050.50 6,000.00 949.50 84.2
55-40-500 OPERATING SUPPLIES-COLLECTIONS .00 .00 5,000.00 5,000.00 .0
55-40-510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,500.00 5,500.00 .0
55-40-520 TESTING .00 .00 1,000.00 1,000.00 .0
55-40-550 POSTAGE & BILLING SUPPLIES .00 933.48 2,500.00 1,566.52 37.3
55-40-560 UTILITIES - TELEPHONE 353.78 1,109.07 2,000.00 890.93 55.5
55-40-650 WW TREATMENT CHARGES/JFOC 15,113.61 73,895.81 260,000.00 186,104.19 28.4
55-40-660 JFF CAPREPL RESERVE .00 .00 2,095,305.00 2,095,305.00 .0
55-40-690 MISCELLANEOUS EXPENSE 420.18 475.18 2,000.00 1,524.82 23.8
55-40-730 CAPITAL PROJECTS 11,972.64 11,972.64 250,000.00 238,027.36 4.8
55-40-930 TRANSFER TO CERF .00 .00 10,000.00 10,000.00 .0
55-40-970 TRANSFER TO RESERVES .00 .00 50,000.00 50,000.00 .0
55-40-980 TRANSFER TO STRATEGIC RESERVES .00 .00 1,000,000.00 1,000,000.00 .0
TOTAL EXPENDITURES 74,442.36 258,811.50 4,283,570.00 4,024,758.50 6.0
TOTAL FUND EXPENDITURES 74,442.36 258,811.50 4,283,570.00 4,024,758.50 6.0
NET REVENUE OVER EXPENDITURES ( 11,669.12)64,747.85 453,669.96 388,922.11 14.3
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
GENERAL FIXED ASSETS
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 31
ASSETS
91-16100 LAND 730,630.35
91-16200 ADMINISTRATION BUILDING 208,379.39
91-16203 MAINTENANCE BUILDING 57,722.51
91-16208 HOUSE - 400 DOC SUSIE AVE 54,839.27
91-16209 VISITOR CENTER 183,895.00
91-16211 BUSBARN & 105 FRASER AVE HOUSE 100,000.00
91-16250 CHURCH 267,000.00
91-16306 PARKS 367,800.08
91-16311 STREET IMPROVEMENTS 3,439,840.00
91-16312 HIGHWAY 40 PATH 8,872.00
91-16490 EQUIPMENT - OTHER 872,015.00
91-16500 OFFICE EQUIPMENT 57,261.75
91-17900 ACCUMULATED DEPRECIATION ( 2,260,048.61)
TOTAL ASSETS 4,088,206.74
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
91-29800 INVESTMENT IN FIXED ASSETS 4,088,206.74
BALANCE - CURRENT DATE 4,088,206.74
TOTAL FUND EQUITY 4,088,206.74
TOTAL LIABILITIES AND EQUITY 4,088,206.74
TOWN OF FRASER
BALANCE SHEET
MAY 31, 2019
GENERAL LONG-TERM DEBT
FOR ADMINISTRATION USE ONLY 41 % OF THE FISCAL YEAR HAS ELAPSED 06/27/2019 12:09PM PAGE: 32
ASSETS
95-18100 AMOUNT TO BE PROVIDED 3,131,161.31
TOTAL ASSETS 3,131,161.31
LIABILITIES AND EQUITY
LIABILITIES
95-25050 2002 SERIAL BONDS 360,000.00
95-25060 1998 REVENUE REFUNDING BONDS 2,035,000.00
95-25070 1998 GENERAL OBLIGATION BONDS 475,000.00
95-25200 ACCRUED COMPENSATED ABSENCES 15,677.17
95-25500 CAPITAL LEASES KOMATSU LOADER 245,484.14
TOTAL LIABILITIES 3,131,161.31
TOTAL LIABILITIES AND EQUITY 3,131,161.31
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MINUTES
DATE:Tuesday, June 25, 2019
MEETING:Economic Development Advisory Committee Regular Meeting
PLACE:Fraser Town Hall
PRESENT
Committee:Barry Young, , Rochelle Gould, Shelly Neibauer, Philip Vandernail
Staff:Sarah Wieck
Others:
1.Regular Meeting: Roll Call
2.Approval of Agenda:
Barry moved to approve the agenda and Shelly seconded the motion to approve the agenda. Motion
carried 4-0.
3.Consent Agenda:
a)Minutes- April 23, 2019
Barry moved, and Shelly seconded the motion to approve the consent agenda. Motion carried 4-0.
4.Discussion:
a)Town of Fraser Brand
1.Survey has been distributed waiting for results
b) Fraser Center for creative Arts needs someone to take the lead on the project
5. Adjourn:
Baryy moved, and Shelly seconded the motion to adjourn. Motion carried: 4-0.
Meeting adjourned at 10:00 am
PUBLIC ARTS COMMITEE
MINUTES
DATE:Friday, June 21, 2019
MEETING:Public Arts Committee Regular Meeting
PLACE:Fraser Town Hall – Icebox Room
PRESENT
Board:Ernie Roybal, Eric Vandernail, Laura Veenstra, Ken Ball, Francie De Vos,
Krista Klancke, De Knudson
Staff:Jeff Durbin
Others:Jix Klancke
1.Regular Meeting: Roll Call
Jeff called the meeting to order at 9:00a.m.
2.Minutes
Vandernail moved and Ball seconded the motion to approve the minutes of May 17,
2019.
Motion carried 5-0.
3.Discussion
a)Fraser Mural Festival
a.The committee discussed event details.
b)Fraser Mural Program.
a.Vandernail moved and Roybal seconded the motion to approve the budgets
for 8550 at $3000 and Fraser River Brewing at $3600. Motion carried 5-0
c)CDPHE Mural Program – Durbin updated PAC on new program opportunity.
d)Center for Creative Arts – Durbin updated PAC on status
e)2019 Sculpture Program. Ken Ball outlined his progress to date.
a.Klancke moved and Ball seconded the motion to locate the Shaal sculpture
within landscape area at Grand Mountain Bank. Motion carried 7-0
4.Open Forum:none
5.Adjourn: 11:20am
FRASER PLANNING COMMISSION
MINUTES
DATE:Wednesday, June 12, 2019
MEETING:Planning Commission Special Meeting
PLACE:Fraser Town Hall Board Room
PRESENT
Commission:Commissioners: Chair Jean Wolter, Katie Soles, Parnell Quinn, Margaret
Bowls and Sam Brewer
Staff:Town Planner, Catherine Trotter; Town Clerk, Antoinette McVeigh
Others:see attached list
Chair Wolter called the meeting to order at 6:30 p.m.
1.Roll Call: Chair Jean Wolter, Katie Soles, Parnell Quinn, Margaret Bowls and Sam
Brewer
2.Agenda
Commissioner Soles moved, and Commissioner Bowls seconded the motion to approve
the Agenda. Motion carried: 5-0.
3.Consent Agenda
a. Minutes of April 24, 2019
Commissioner Brewer moved, and Commissioner Quinn seconded the motion to
approve the Consent Agenda with the amended change to the minutes to include,
Commissioner Brewer seconded the motion to close the public hearing.
Motion carried: 5-0.
4.Public Hearing and Possible Action
a. EMF12 Final Plan and Final Plat
Commissioner Quinn moved, and Commissioner Brewer seconded the motion to open
the Public Hearing regarding EMF12 Final Plan and Final Plat. Motion carried:5-0.
BACKGROUND: This property is zoned Planned Development District and we are
processing a Final Plan and a Major Subdivision Final Plat.
The Rendezvous development is subject to the requirements contained in the 2003
Rendezvous Annexation Agreement and Planned Development District Plan (PDD),
Reception # 2003-016735.
This subdivision application is being processed as a Major Subdivision. The purpose of a
major subdivision plat is to divide one (1) or more parcels of land into a total of five (5) or
Page 2 of 2
more lots, or to divide one (1) or more parcels of land into one (1) or more lots requiring
public improvements. See Fraser Municipal Code Sec. 19-3-210.
This proposal relates to a portion of Planning Area 11E as shown on the Rendezvous
PDD Plan, which is included in the packet.
The entitlements in the original PDD for this planning area (approximately 9.6 acres)
allow for 60 residential units with an average density of 6.3 units per acre.
The applicant is proposing 54 single family attached homes sites on approximately 9
acres (average density of 6 units per acre). See project narrative. The primary access
will be provided via Rendezvous Road. The internal streets shall be private and
maintained by the Homeowners Association.
The development standards for Planning Area 11E are as follows: 15% open space, 45’
height maximum, front set back 10’, side setback 6’ and rear setback 10’.
RECOMMENDATION:
Pending any issues that may arise at the public hearing, staff is recommending approval
of the EMF12 Final Plan and Final Plat with the conditions listed on the resolution.
Anthony Files from Vogel and Associates, Tony DePlata from Top Mountain
Engineering, and Terry Stanford from Rendezvous presented to the Planning
Commission.
Commissioner Brewer moved, and Commissioner Soles seconded the motion to close
the Public Hearing regarding Final Plan and Preliminary Plat, East Mountain Filing 12.
Motion carried:5-0.
ai. PC Resolution 2019-06-01
Commissioner Quinn moved, and Commissioner Soles seconded the motion to approve
the amended PC Resolution 2019-06-01, a resolution recommending approval of East
Mountain Filing 12 (EMF12) - final planned development plan (final plan) and final plat
planning area 12 (planning area 11e) Rendezvous planned development district,
situated in section 28, township 1 south, range 75 west of the 6th p.m., Town of Fraser,
Grand County, Colorado to include condition #6 Planning Commission recommends
approval of variance request #3. Motion carried: 5-0.
5. Other Business:
a.July 10, 2019 meeting
b.Muse Drive lot
6. Open Forum:
7. Adjourn:
Commissioner Soles moved, and Commissioner Brewer seconded the motion to
adjourn. Motion carried:5-0. Meeting adjourned at 7:35 p.m.
Antoinette McVeigh, Town Clerk