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HomeMy Public PortalAbout02-Dept Reports - February - CombinedMonthly Department Report – City Manager Memo To: City Council From: Anette Spickard, City Manager Date: March 7, 2019 Re: Monthly Department Report – February 2019 1.Public Outreach: The primary public education/outreach focus in February was our “Snow in the City” campaign to help people understand the City’s snow removal operations, plow routes, parking enforcement, sidewalk snow removal responsibility, and to connect people to licensed private snow removal contractors for assistance with snow on private property. February was a record month for snowfall and staff handled numerous calls at City Hall for plow information and road conditions. 2.Idaho Transportation Department – Highway 55 Road Repairs/Improvements: Winter weather conditions this year have been harsh on street surfaces, notably on Highway 55 between Banks and McCall. Staff has received a number of complaints regarding the condition and safety of travel on Highway 55 during February and was in regular communication with the Idaho Transportation Department (ITD). In the short term, ITD has patched major potholes and issued travel advisories for the corridor. For the long term, ITD has prepared a major reconstruction and safety improvement project for the section between the Rainbow Bridge and Smith’s Ferry that will begin in Fall of 2019. ITD staff met with me and Public Works Director Nathan Stewart to discuss the project. It will last approximately 2.5 years and will include some full closures of the highway as well as 1-lane only access with 15-20 minute delays. For more information on the project can be found on ITD’s interactive map website at: https://itdprojects.org/id55smithsferryrepave/ 3.Census 2020 Kickoff Update: The Mayor, Council Member Bob Giles, City GIS staff, and I met with the Census 2020 Liaison for our region to discuss the upcoming federal census that will be conducted April 1, 2020. The Census is very important for both the State and the City as it determines our population for purposes of distribution of $675 billion in federal funding across the nation for transportation, job training, public education, senior services, housing programs, and medical assistance programs. Idaho receives approximately $2.4 billion per year or $1,473 per Idahoan. To prepare for the Census they will be hiring up to 300 people at $15/hour and 58 cents/mile to work in April and May 2019 to verify address and location data for households 1 of 38 Monthly Department Report – City Manager throughout the region. Interested applicants should contact the Idaho Department of Labor. City staff will establish a “Complete Count Committee” to assist with the Census as was done in 2010. The Council has been asked to sign a proclamation in support of the Census 2020 which will be on your March 28th Council agenda. If you would like to participate on the Complete Count Committee, please let me know. 4. Legislation Update: Staff continues to monitor key bills in the legislature that may impact the City. The alcohol license reform bill previously shared with Council has since been redrafted as a new bill – SB 1160. The new bill retains the current authority of the state to issue the licenses instead of giving it to the cities and counties, it creates new categories for licenses within cities, caps quotas, and requires server training. The Association of Idaho Cities continues to support the new bill. A copy of the bill’s statement of purpose is attached to this memo. HB 217 will reform Urban Renewal (UR) law to require voter approval for use of UR funds for remodels of municipal buildings and for “multipurpose sports stadium complexes”. It refocuses the use of Urban Renewal funds to infrastructure in advance of private sector development. The Association of Idaho Cities, the Idaho Chamber Alliance, and the Renewal Agencies of Idaho all oppose the bill. A copy of the bill’s statement of purpose is attached to this memo. 2 of 38 STATEMENT OF PURPOSE RS27021 This legislation: Creates new categories of licenses for eating establishments and lodging facilities within cities, caps the number of quota licenses, and removes barriers to economic development created by the quota system. Requires enhanced responsibility of servers who sell alcohol beverages to underage persons, or who serve alcohol beverages to obviously intoxicated adult consumers, as part of a regulatory framework including requirements for server training and graduated licensee civil penalties upon training status of the licensee's employees. FISCAL NOTE This bill will have no fiscal impact on the General Fund. The license fees will cover costs to the Alcohol Beverage Control. Contact: Senator Jim Rice (208) 332-1000 DISCLAIMER: This statement of purpose and fiscal note are a mere attachment to this bill and prepared by a proponent of the bill. It is neither intended as an expression of legislative intent nor intended for any use outside of the legislative process, including judicial review (Joint Rule 18). Statement of Purpose / Fiscal Note S1160 3 of 38 STATEMENT OF PURPOSE RS26945 This legislation amends 50-2905A Local Economic Development Act. The purpose is to establish more taxpayer input into municipal structures that come off the tax roll. Urban Renewal was not intended to become the path of least resistance for the construction or financing of municipal buildings. It was designed to encourage private sector development. The primary changes are as follows. We added "remodel" of a "municipal building" relating to voter approval. Second, we add a "multipurpose sports stadium complex" to the types of property that would be subject to a public vote in order to spend Urban Renewal dollars from a Revenue Allocation Area. Third, we required all municipal buildings, remodels and multipurpose sports stadium complexes to go to the voters in the qualified municipality for approval. Fourth, we lowered the threshold to approve spending on qualified project costs from 60% to 55%. Fifth, we established the types of spending that would not be subject to a vote, refocusing the use of Urban Renewal dollars to infrastructure in advance of private sector economic development. We defined "multipurpose sports stadium complex" and amended the definition of "municipal building" to include buildings that are owned and leased or operated by a municipality. Finally, we include an emergency clause. FISCAL NOTE There is no fiscal impact to the State or other units of government. There would be a reallocation of property tax revenue within a Revenue Allocation Area if a project under this section is approved by the qualified electors in that municipality. Contact: Representative Robert Anderst Representative Rick D. Youngblood Representative Mike Moyle Senator Dan Johnson (208) 332-1000 DISCLAIMER: This statement of purpose and fiscal note are a mere attachment to this bill and prepared by a proponent of the bill. It is neither intended as an expression of legislative intent nor intended for any use outside of the legislative process, including judicial review (Joint Rule 18). Statement of Purpose / Fiscal Note H0217 4 of 38 Monthly Department Report – Airport Memo To: City Council From: Jay Scherer, Airport Manager CC: Anette Spickard, City Manager Date 3/7/2018 Re: Monthly Department Report – February 2019 1. Snowfall: According to the National Center for Environmental Information, a branch of the National Oceanic and Atmospheric Administration, McCall received 71 inches of snowfall in February. There was one half day closure of the runway due to snow over ice conditions, but no known operations were impacted. Currently, I’m working to assess the overall impact to budget. A reallocation of funds from other line items will need to be done to cover expenses for both overtime pay and fuel. Should a snow event over 3” occur prior to significant melt, we will incur above normal costs for removal as we have filled our normal snow storage areas and will have to move the snow to another location. 2. Parallel Taxiway Relocation: T-O Engineers continues work to assess the various taxiway separation costs which will drive the scope of an environmental study update. Statement of work has been re-submitted to Federal Aviation Administration (FAA) following comment for pre-design actions. An independent fee estimate must be developed prior to approving a design contract. 3. Land Acquisition Reimbursement: The final closeout for both Airport Improvement Program Grants was submitted to the FAA and awaiting concurrence. Upon concurrence, the closeout will be presented to Council for approval to formally submit and signatures. 4. Airport Zoning: Draft copies of code amendments impacting the airport zone were sent to the FAA and Idaho Transportation Department Aeronautics for comment prior to the March 5 Planning & Zoning work session. 5 of 38 Monthly Department Report – Community & Economic Development Memo To: City Council From: Michelle Groenevelt, Community & Economic Development Director, AICP CC: Anette Spickard, City Manager Date: 3/14/19 Re: Monthly Department Report – February 2019 1. Housing: McCall Redevelopment Agency (MRA) will prepare a request for proposal (RFP) for a Local Housing development for the parcel they own on Davis Ave in March. Attended a housing meeting with numerous federal and state agencies to discuss partnerships to create local housing. 2. Code Update: Diane Kushlan, a planning consultant, is leading the Code Update process in 2019. Diane held a work session on March 5 on the non-conforming code and airport zone at the Planning and Zoning Commission. After good discussion, it was decided that the nonconforming code is ready to move through the public hearing process and the airport is almost ready after additional comments from staff and Federal Aviation Administration. Staff and consultant are working together on potential local housing codes. Research has been completed on comparable communities and ideas have been generated specific to McCall. 3. Civic Campus Planning: Dennis Humphries, the consultant who is working on the library planning, held civic campus planning steering meeting on March 7. Jim Pace and staff also met with him to look at the Boathouse/community space concept. A contract for services will be presented to Council to include the scope of work, process and timeline to add this to his work in McCall. 4. Urban Renewal: An RFP for the Pine Street parcel was advertised and distributed to developers and the deadline was extended to April 1. The Board partially funded the non-motorized dock project north of Mile High Marina. There is one vacancy on the Board and two have been received. Board will look at letters of interest in March. A joint work session to discuss a new urban renewal district with the City Council will be held on March 15 from 9 to 11 a.m. 6 of 38 Monthly Department Report – Community & Economic Development 5. GIS: Stormwater Data has been published to the server for public works staff to us, project is near completion. Bike Friendly Communities application process is wrapping up. Most departments have completed their section and staff is on track for submitting application by the upcoming deadline. Working with Public Works staff on Elements data and usability. 6. Building: The City Hall office remodel project is underway. The Building Official is managing the process. See Building Permit Report for more information on permit activity and revenues. 7. Planning: Morgan Bessaw, City Planner, will be back in the office March 11. One Impact Area representative position on P&Z is currently vacant and applications for the position are being sought. 8. Economic Development: Business Outreach: Thank You packets continue to be distributed to local businesses licensed and located within the City of McCall. Grants: See attached Grant Report. Public Art: Susan Madacsi’s “Seasons” proposal for Lardo Bridge was selected by City Council on Feb. 28, 2019. Approvals from Idaho Transportation Department for artwork placement have been secured and fabrication will begin soon with installation by end of August 2019. 7 of 38 $15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$545$4,987$12,336$35,960$86,955$88,336$67,320$46,657$62,285$48,924$35,786$27,328$5,286$8,940$9,311$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐ PER MONTH ‐ FISCAL YEAR2013201420152016201720182019OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP8 of 38 1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $71,425 $76,412 $88,748 $124,708 $211,663 $299,999 $367,320 $413,976 $476,262 $525,1852019$35,786 $63,114 $68,400 $77,340 $86,651 $86,651 $86,651 $86,651 $86,651 $86,651 $86,651 $86,651$0$100,000$200,000$300,000$400,000$500,000$600,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐ RUNNING TOTAL ‐ FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2019 BUDGET $387,750 9 of 38 GRANT STATUS REPORT- March 2019 Department Project Name Project Manager Purpose Funder Amount Status Public Works - Streets Mission St. Reconstruction Nathan Stewart Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $2.19M Updated: Design process has begun. Community Development Bridging the Source: the Arts and Payette Lake Delta James Public art installation on Lardo Bridge; partnership with MAHC programming National Endowment for the Arts $25,000 Updated: Artist proposal “Seasons” has been selected for installation. Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore Cunningham $50,000 Updated: Final Report due March 15. Library Library Expansion Meg Lojek Capital Campaign request Payette Lakes Progressive Club $5,000 No change: Funds being held for future use. Community Development Historic Preservation Commission Delta James Nomination of Pioneer Hangar to National Register Idaho State Historical Society $3,000 No change: Draft nomination completed. Public Works - Streets 2nd St. ADA Curb Ramps Nathan Stewart Curb ramps at 2nd Street and SH55 to meet ADA ITD $12,681 No change: Funding in ITIP for FY20 Parks North of Marina swim area Kurt Wolf Swim lane lines, non-motorized launch stations Laura Moore Cunningham $15,000 Updated: Interim report due March 15. Airport Pocket Park Jay Scherer Equipment and supplies ID Aviation Foundation $3,036 No change: Equipment to be installed this summer. Library STEM Training Casey Bruck STEM training STEM Action Center $10,000 No change: Mid-term report submitted. Recreation Youth ski equipment Tara Woods Youth X-Country ski equipment Payette Lakes Progressive Club $621 No change: Equipment to be ordered. Library Fire Proofing History Meg Lojek Fire-proof file cabinets Idaho State Historical Society $2300 Updated: Awaiting delivery of cabinets. Parks Bike Repair Stations Kurt Wolf Purchase and install public bike repair stations Shelton Foundation $1300 Awarded! Public Works - Streets Downtown Revitalization Nathan Stewart Purchase of pedestrian lighting for downtown core CDBG $475,300 Pending. App submitted Nov. 16, 2018 Public Works - Streets Park Street Reconstruction Nathan Stewart Reconstruction of Park Street – downtown core LRHIP $100,000 Pending. Addendum submitted March 1, 2019. Public Works – Streets E. Deinhard Lane Improvements Nathan Stewart Reconstruction of E. Deinhard Lane STP – Rural $1.5M Pending. App submitted Jan. 3, 2019 Parks N Marina Improvements Kurt Wolf Construction of docks to define a non-motorized launch and swim area IDPR – Waterways Improvement Fund $125,750 Pending. App submitted Jan. 24, 2019 Parks Brown Park Playground Kurt Wolf Replacement of playground equipment and ADA improvements IDPR – Land+Water Conservation $136,004 Pending. App submitted January 25, 2019 NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANTS ADMINISTERED BY THE MCCALL POLICE DEPARTMENT, NOR ALL BY MCCALL AIRPORT.10 of 38 Monthly Department Report – Golf Course Memo To: City Council From: Eric McCormick, Golf Course Superintendent CC: Anette Spickard, City Manager Date: 3/7/2019 Re: Monthly Department Report – February 2019 1. Weather: SNOW – WOW...Can’t say more. 2. Staff: In February, there were the three full time and two seasonal employees though the month. Staff has been busy keeping up with the snow and dog stations. This has left little time working on the inside of the new additions to the Maintenance building. 3. Greens: Greens are all snow covered and frozen underneath. Everything is in good shape so far with fingers crossed to see what mother nature throws at us next. There is some ice from the rain event but not a problem at this point. Staff has not checked them recently as everyone has been too busy with snow. The assumption is they are probably thawing out below all the snow which is a good insulator and is common. 4. Shop Expansion: Staff was only able to finish insulating the office and ceiling of the new bay this month. 5. Dog Walking Cart Paths: The paths have been busy with people out walking. Staff reported one individual who was driving into the parking lot, letting their dogs out to do their thing then driving off. Also, there was one of the snow removal contractors using Birch 2 cart path as a short cut for his route. The Police Department assisted with the issue but leaving a tree that fell across the path put an end to it. Now that the snow is deep enough the dogs can’t get out of the paths, the amount of poop left on the paths is getting bad. It wasn’t noticed as much when we were blowing every day. When I walked last night, I could have easily picked up a 5-gallon bucket full of poop. As much effort and energy as staff has put forth this year in blowing paths, the question is if the effort is worth the outcome? 11 of 38 Monthly Department Report – Golf Course 6. Equipment Maintenance: The Equipment Manager has been busy just keeping the snow removal equipment running when not doing snow removal. He has been sorting old parts from the old equipment and getting items ready for auction. He has been organizing the parts area so a better inventory the parts in stock can be made. 7. Restaurant: The restaurant has been steady, and the operators seem happy with the amount of people coming through. Thursday night Steak Night has been popular. 8. Golf Course Superintendent Association of America Conference and Show: Calvin Clark, Equipment Manager and Eric McCormick, Golf Course Superintendent attended the Golf Course Superintendents Association of America (GCSAA) in San Diego the first week of January. The Equipment Managers Association has joined the GCSAA so there were classes for both staff. 9. Golf Shows: Dustin Ames, the Golf Professional at Jug Mountain, and Eric McCormick represented the McCall area and manned three golf show booths (Boise February 8-10, Seattle February 16-17, and Spokane February 23-24). Booth space was paid for by South West Idaho Tourism Association, SWITA. Travel and hotel were paid for by the McCall Chamber. There was good attendance at all the shows, and the face time has brought several new people to the area and not just for golf. We visited with several people that haven’t been back to McCall for a while and may venture back. We also talked with people looking for a place to bring a group. With the lake as a backdrop it shows that there are many activities here for everyone. The Seattle and Spokane shows were both Golf and Outdoor Recreation shows so we had a lot of non-golfers come to the booth for information. 12 of 38 Monthly Department Report – Information Systems Memo To: City Council From: Chris Curtin, InfoSys Manager Date: 3/8/19 Re: Monthly Department Report – February 2019 1. Network Infrastructure, Projects and Services: Staff is moving forward with implementing several of the advanced features of Laserfiche – workflows, forms etc. Our first form is currently online and has been well received. I expect this will work in tandem with our implementation of SharePoint services sometime this summer. Microsoft includes VoIP phone services in our license, so we are working toward transitioning off of Incom. 2. Personnel: I attended the Laserfiche Empower conference with Bessie Jo, Erin and Julia. We got exposure to the usefulness of the advanced features and functionality. They also treated us to a concert by Vanilla Ice. Vlatko is registered to take a Microsoft Systems Administrator class at the end of March and complete certification. 3. Software Applications and Services: Currently working with our vendor (CDW-G) to schedule the SharePoint rollout. Expecting rollout sometime late April early May. We have begun working with Finance to upgrade Caselle to their hosted version. I expect to begin online credit card processing in the coming months. We are looking into electronic document signing as well. 13 of 38 Monthly Department Report – Library Memo To: City Council From: Meg Lojek, Library Director CC: Anette Spickard, City Manager Date: 3/8/2019 Re: Monthly Department Report – February 2019 1. Staff: Staff is working on the annual inventory process through the months of February and March. 2. Other Projects: The Library Building Committee received 3 excellent applications in response to the request for proposal for a Construction Manager/General Contractor to work with Humphries Poli on the Library project. Interviews with the firms will be scheduled for April. Contract for the next phase for library design has been sent to the attorney for review. 3. Programs: Doing Democracy: Discussion February 26th about watercraft in Payette Lake brought together County Commissioners and citizens to discuss this current topic. Participants are looking forward to seeing how the City can be involved in the County’s process. Library Stats: Complete Library stats through February are included in this report. Monthly Program Calendar: March programs calendar is included in this report. Special Event: Idaho Day brought over 80 visitors to the library to learn about Idaho history and do research for their educational projects. Photos follow. 14 of 38 Monthly Department Report – Library Exploring Idaho History files with Karla Miller. 4th graders dig into historic newspapers for their research projects. Staff in costume help students learn to use traditional woodworking tools. 15 of 38 Library Statistics -- FY2019 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Totals 2 - 000-099 15 8 10 14 9 3 - 100-199 21 21 38 41 32 4 - 200-299 25 32 27 29 19 5 - 300-399 87 71 65 72 59 6 - 400-499 6 7 8 5 5 7 - 500-599 28 30 26 31 26 8 - 600-699 107 112 62 78 91 9 - 700-799 66 70 44 76 47 10 - 800-899 47 35 39 46 37 11 - 900-919.9 35 52 31 38 18 12 - 929-999 37 49 47 56 41 13 - Adult Fiction 808 729 671 793 697 14 - Audio Books Circ Set 104 0 10 33 22 15-Audio Players 0 0 0 0 0 16 - Biography 18 15 35 29 33 17 - Board Books 121 73 120 126 116 18 - CD Fiction Books 172 172 82 97 114 19 - CD Junior Books 29 36 9 20 18 20 - CD Non-Fiction Books 23 19 7 10 15 21 - CD YA Books 8 8 7 4 3 22 - Chapter books 159 138 119 180 165 23- Computer Software 0 0 0 0 0 26 - DVD Blu-Ray 2 7 4 N/A N/A N/A N/A N/A N/A N/A N/A N/A 27 - DVD Circ Set 60 23 89 50 42 28 - DVD Fiction 236 188 153 265 239 29- DVD Kids 224 182 140 162 171 30 - DVD Non-Fiction 57 56 30 40 30 31 - E Non-Fiction 62 29 43 36 47 32 - Eames Collection 6 3 6 5 8 33 - Early Readers 244 179 97 121 135 34 - Idaho Archives 2 0 0 0 1 35 - Idaho Room 49 53 34 55 56 36 - Independent Films 22 4 9 16 16 37 - Junior Biography 6 6 0 2 7 38 - Junior Non-Fiction 347 214 213 253 242 39 - Junior Readers 338 295 233 198 215 40 - Junior Spanish 10 8 20 12 7 41 - Kit 25 29 19 23 23 42 - Large Print 146 98 64 108 88 43 - Magazine 63 41 36 51 10 44 - Map 1 0 0 0 0 45 - Oversized 1 0 0 0 0 47 - Professional 1 2 0 0 0 48 - Reference 0 2 0 3 10 49 - Spanish 0 0 1 5 1 50 - Story Books 980 766 678 629 659 52 - Y A Non-Fiction 21 16 12 13 17 53 - Young Adult Fiction 83 92 91 83 108 Adult Circulation 2245 1899 1628 2046 1756 9574 Young Adult Circulation 112 110 110 100 128 560 Children's Circulation 2545 1955 1699 1764 1804 9767 Circulation Totals 4922 3994 3487 3943 3722 20068 Attendance 2607 1913 2092 2236 1802 10650 Computer Usage 590 425 426 518 433 2392 16 of 38 Wireless Usage 152 112 87 112 106 569 ILL's Received 19 24 50 33 34 160 ILL's Sent Out 1 0 0 0 1 2 Reference Requests 410 368 353 380 284 1795 Food for Fines 28 23 7 50 32 140 Number of volunteers 28 29 30 33 31 151 Total hours of volunteers 41 48 50 61 55 Adult Program Attendence 133 115 159 71 154 632 Young Adult Program Attendence 55 54 25 38 66 238 Children's Program Attendence 654 577 538 509 555 2833 All Ages Program Attendance 52 22 0 100 36 210 Adult Programs offered 8 7 5 5 9 34 YA Programs offered 6 5 3 4 6 24 Children's Programs offered 32 32 33 31 28 156 All Ages Programs offered 1 1 0 1 1 4 17 of 38 18 of 38 Monthly Department Report – Parks & Recreation Memo To: City Council From: Kurt Wolf, Parks and Recreation Director CC: Anette Spickard, City Manager Date: 2/28/2019 Re: Monthly Department Report – February 2019 1. Winter Rec Programs & Registrations: The Youth Basketball program ended with its final game on February 23. Overall, there was good feedback received from coaches and players. There were a few scheduling conflicts with gym space for practices and games. The boys high school basketball team were gym monitors, referees and time keepers. However due to game conflicts, staff had to reach out to parents/coaches/community volunteers to find replacements. Staff will make improvements based on feedback to restructure team registration, game schedules and practices for next year. Elementary Volleyball is slowly collecting registrations; and Tara Woods, Recreation Supervisor, is on the hunt for 3 more volunteer coaches for the short season. Musical Munchkins was a total hit with toddlers and parents. Youth ages 2-5 and their parents met 3 times to play, sing and dance to a variety of music expanding the across the world and musical genres. The favorite was playing the harmonica, which every participant received as part of their registration fees. Tara Woods continues to work on classes and programming efforts for the summer activity guide which is due to go public on April 22 with registration beginning May 1. 2. Trainings: Tara Woods attended the USA-Idaho Softball Conference in Boise on February 9th. The group was excited to see a representative from McCall present, and she was able to schedule umpires for summer tournaments, connect with tournament contractors about perhaps using McCall’s Gold Glove as a place to host more tournaments. Staff is preparing for and assisting Boise Parks and Recreation with planning for the 2019 Idaho Recreation and Parks Conference in April to be hosted by Boise Parks and Recreation. 19 of 38 Monthly Department Report – Parks & Recreation 3. Special Events: The loaner equipment program continues to be heavily used this winter. Luminary Walk – As part of the second weekend of Winter Carnival, recreation staff Tara Woods and Stefanie Bork organized and hosted a Luminary Walk at McCall Golf Course. This event’s first year was successful with more than 100 walkers walking the 1-mile loop between 6pm-8pm. Based off feedback, the intent is to continue the event next Winter Carnival. 4. Parks Overview and Staffing: Staff and equipment weathered the storms well and like everyone else were all consumed with snow removal during the month of February. Staff will continue to work on punch list maintenance projects as weather permits and will begin preparing for spring and summer projects as weather permits. Projects include: equipment fabrication, planning and scheduling, and noxious weed and irrigation system mapping with the GIS department. Both parks and recreation are working hard to secure summer seasonal help and have already begun the recruiting process. Staff is exploring the idea of utilizing the existing seasonal salary budget to fund a full-time position (benefits package) as we have not been able to fill the majority of the seasonal positions for three years in a row now. In Summary: We would be able to hire the same number of seasonal employees as the past three years with the addition of a full-time employee, utilizing the existing and current budget. 5. Waterways Committee – Valley County Waterways Ordinance Update: Kurt Wolf, Director, has been attending Valley County Waterways Committee meetings in Cascade on the first Tuesday of each month. During the March 05 meeting, the County Prosecuting Attorney with the Sheriff’s Marine Deputies gave the committee an update on the status of the waterway’s ordinance. To date, the commissioners have addressed and decided on age limits of operation, night time no-wake regulations, and the 300’ no wake zone on Payette Lake. County Commissioners will continue to discuss and work on the ordinance during their March meetings. These meetings will be work sessions open to the public, but they will not be taking public comment at this time. They intend to finish the document and then hold public hearings. During the next few work sessions, the Commissioners will be discussing Water Skiing (start and stop), Impacts of wake generating boats, the three hundred-foot (300’) no wake zone on other lakes in the county, and boater education programs. 6. Riverfront Park Opportunities: Conversations continue with the Valley Soil and Water Conservation District as additional Department of Environmental Quality (DEQ) 319 funds become available. Staff will continue to lay the ground work to capitalize on these funds as they are available to further mitigate river shoreline erosion concerns. 7. Waterfront Improvements North of the Marina & Brown Park: Staff is working on an alternative to the University of Idaho’s School of business for the feasibility study on the event center boat house concept. Preliminary discussions with Humphries Poli Architects will take place on March 07 to discuss options and or recommendations for firms to assist with the feasibility study. 20 of 38 Monthly Department Report – Parks & Recreation The University of Idaho Landscape Architecture class is well under way with design alternatives for Brown Park, North of the Marina, and Riverfront Park. Parks staff will attend preliminary design presentations on March 18 and provide feedback for the construction drawing phase of their project. Delta James, Economic Development Planner, helped the department submit Idaho Department Parks and Recreation (IDPR) Land & Water Conservation Fund (LWCF) and Waterways Improvement Fund (WIF) grants to further fund site improvements and ADA accessibility on the water front from North of the Marina and throughout Brown Park. Grant awards will be determined in March. The McCall Urban Re-Development Agency voted to fund up to $125,000 in match funds with the IDPR WIF Grant for the non-motorized use area North of the Marina. Idaho Department of Lands (IDL) encroachment permits have been submitted. 8. Central Idaho Historic Museum Site: Kurt Wolf and Nathan Stewart, Public Works Director, attended the State Lands Board to present the storm water treatment facility proposed to be located on the Museum property. The project was approved without question. Staff continues to work with the museum board regarding the future of the site and museum operations. Staff has re-introduced the potential for the department to relocate to the museum site as plans are formalized with the new Library. These conversations are purely conceptual and so far, they have been very positive. Staff will continue to work with Public works on snow storage and parking agreements with St. Luke’s as construction progresses and the future of the site is more accurately defined. 9. Wooley Boardwalk Pathway Connection: A pre-construction meeting was held on March 06 and work to begin installing the Helical Piers could take place as early as March 08. It is the goal to get the piers installed while there is a significant snow floor to minimize impacts to the wetlands. Project schedule will largely depend on material availability however conservative estimates put it on track to be completed by early June and staff is still shooting for a ribbon cutting no later than June 30. Kurt Wolf and Eddie Heider, Parks Superintendent, will give the Spring Mountain Ranch Home Owner’s Association board of directors an update during their March 14 board meeting. Staff is preparing an ask for additional financial support to help offset the additional costs associated with the project. 21 of 38 Monthly Department Report – Police Department Memo To: City Council From: Justin Williams, Police Chief CC: Anette Spickard, City Manager Date: 3/7/2019 Re: Monthly Department Report – February 2019 1. Personnel Changes: Officer Chase McPherson has completed the McCall Police Department’s Field Training Officer (FTO) Program. He is now working a normal patrol schedule. Officer Mary Ruskovich is attending the 16-week Idaho Peace Officer Standards and Training (POST) Academy, she is scheduled to graduate in April of 2019. Upon her completion of the academy, she will complete the final phases of the FTO program prior beginning a regular patrol schedule. Corporal Chris Bates attended the Idaho POST Academy Instructor Development training in Caldwell, Idaho February 3-8. Julia Kolano attended the Laserfiche Conference in Long Beach, California February 3-8. The McCall Police Department continues to accept applications for the position of Patrol Officer. Applications will be accepted until the position is filled. 2. Grant Update: Following the receipt of the Statewide E-Ticketing (SWET) Grant approval letter on January 29, 2019, from Idaho Department of Transportation, the Police Department has ordered the necessary equipment to outfit each patrol vehicle with an Mobile Data Terminals (MDT). The equipment is scheduled to arrive in March and April of 2019. Installation of the MDT’s will begin once the equipment arrives. The McCall Police Department continues to work the Idaho Transportation Department’s Traffic Enforcement Grants as they are announced. Each grant period focus’s different driving behaviors or issues such as aggressive driving, seat belt use, and DUI. The periods and focus areas are designed to make our roads safer and save lives. 3. Community Events: The McCall Police Department has partnered with Ruby’s Kitchen to host a “Coffee with Cops” event March 13, 2019 from 9:00 a.m. to 10:30 a.m. 22 of 38 Monthly Department Report – Police Department The McCall Police Department will participate in Drug Enforcement Administration (DEA) to participate in the National Drug Takeback Day, April 27, 2019. The event will be held at the McCall Police Department from 10:00 a.m. to 2:00 p.m. The event is designed to safely dispose of unwanted or expired prescription and over the counter medications. No needles or liquids will be accepted. 4. Calls for Service: DATE TIME CALL TYPE 02/01/2019 02:51 UNWANTED SUBJECT 02/01/2019 09:18 DOMESTIC 02/01/2019 09:37 PROPERTY LOST 02/01/2019 12:37 PROPERTY LOST 02/01/2019 17:18 MEDICAL 02/01/2019 18:25 DUI 02/01/2019 22:52 EXTRA PATROL 02/02/2019 02:05 MEDICAL 02/02/2019 10:48 911 HANG UP/MISDIAL 02/02/2019 12:38 SUSPICIOUS CIRCUMSTANCE 02/02/2019 13:22 ACCIDENT PD 02/02/2019 14:00 ANIMAL COMPLAINT 02/02/2019 19:40 INTOXICATED SUBJECT 02/02/2019 20:02 FIREWORKS COMPLAINT 02/02/2019 20:39 SUSPICIOUS CIRCUMSTANCE 02/03/2019 00:44 INTOXICATED SUBJECT 02/03/2019 01:09 INTOXICATED SUBJECT 02/03/2019 01:48 DOMESTIC 02/03/2019 09:45 911 HANG UP/MISDIAL 02/03/2019 10:43 ACCIDENT PD 02/03/2019 11:10 WELFARE CHECK 02/03/2019 12:09 PROPERTY LOST 02/03/2019 12:52 SLIDE OFF 02/03/2019 13:57 PROPERTY DAMAGE 02/03/2019 16:54 911 HANG UP/MISDIAL 02/03/2019 18:02 ALARM BUSINESS 02/03/2019 19:29 TRAFFIC HAZARD 02/03/2019 20:51 TRAFFIC HAZARD 02/03/2019 22:32 POSSESSION - PARAPHERNALIA 02/04/2019 02:24 SUSPICIOUS CIRCUMSTANCE 02/04/2019 03:22 ORDINANCE VIOLATION - MCCALL 02/04/2019 03:26 ORDINANCE VIOLATION - MCCALL 02/04/2019 03:39 ALARM RESIDENCE 02/04/2019 03:38 HAZARD 02/04/2019 03:31 ORDINANCE VIOLATION - MCCALL 02/04/2019 05:23 HAZARD 02/04/2019 06:07 HAZARD 02/04/2019 06:18 HAZARD 02/04/2019 07:23 HAZARD 02/04/2019 08:45 911 HANG UP/MISDIAL 02/04/2019 09:01 TRAFFIC HAZARD 23 of 38 Monthly Department Report – Police Department 02/04/2019 09:21 TRAFFIC HAZARD 02/04/2019 09:27 FIRE CALL 02/04/2019 10:31 WELFARE CHECK 02/04/2019 11:11 TOBACCO VIOLATION 02/04/2019 12:17 PARKING COMPLAINT 02/04/2019 12:35 SLIDE OFF 02/04/2019 16:05 PROPERTY FOUND 02/04/2019 16:44 UNLAWFUL ENTRY 02/04/2019 17:56 911 HANG UP/MISDIAL 02/04/2019 18:00 PROPERTY DAMAGE 02/05/2019 11:32 TRAFFIC COMPLAINT 02/05/2019 11:50 ALARM RESIDENCE 02/05/2019 15:48 ACCIDENT H & R 02/05/2019 18:38 TRAFFIC HAZARD 02/05/2019 21:38 DOMESTIC 02/05/2019 21:44 INTOXICATED SUBJECT 02/06/2019 05:26 911 HANG UP/MISDIAL 02/06/2019 08:10 HARASSMENT 02/06/2019 09:12 ALARM BUSINESS 02/06/2019 11:45 ACCIDENT H & R 02/06/2019 12:19 TRAFFIC HAZARD 02/06/2019 12:50 MEDICAL 02/06/2019 14:07 REQUEST ASSISTANCE 02/06/2019 14:19 CIVIL PROCESS 02/06/2019 15:13 SUSPICIOUS CIRCUMSTANCE 02/06/2019 21:29 WELFARE CHECK 02/06/2019 21:36 INTOXICATED SUBJECT 02/07/2019 00:42 UNLAWFUL ENTRY 02/07/2019 07:58 SUSPICIOUS CIRCUMSTANCE 02/07/2019 09:19 PROPERTY FOUND 02/07/2019 13:23 ACCIDENT H & R 02/07/2019 14:46 ANIMAL 02/07/2019 16:03 SUSPICIOUS CIRCUMSTANCE 02/07/2019 16:59 911 HANG UP/MISDIAL 02/08/2019 00:53 ALARM MEDICAL 02/08/2019 06:37 911 HANG UP/MISDIAL 02/08/2019 15:58 911 HANG UP/MISDIAL 02/08/2019 16:27 TRAFFIC COMPLAINT 02/08/2019 20:32 SUSPICIOUS CIRCUMSTANCE 02/09/2019 08:56 ORDINANCE VIOLATION - MCCALL 02/09/2019 10:13 PROPERTY LOST 02/09/2019 15:12 SUSPICIOUS CIRCUMSTANCE 02/09/2019 16:08 ALARM BUSINESS 02/09/2019 17:47 WELFARE CHECK 02/09/2019 18:39 SLIDE OFF 02/09/2019 19:41 INTOXICATED SUBJECT 02/10/2019 00:39 INTOXICATED DRIVER 02/10/2019 01:13 ASSAULT 02/10/2019 03:04 ORDINANCE VIOLATION - MCCALL 02/10/2019 03:17 ORDINANCE VIOLATION - MCCALL 02/10/2019 03:45 ORDINANCE VIOLATION - MCCALL 02/10/2019 01:30 MEDICAL 24 of 38 Monthly Department Report – Police Department 02/10/2019 05:50 ORDINANCE VIOLATION - MCCALL 02/10/2019 06:59 ORDINANCE VIOLATION - MCCALL 02/10/2019 07:43 ALARM BUSINESS 02/10/2019 11:15 DISTURB THE PEACE 02/10/2019 12:17 ACCIDENT H & R 02/10/2019 16:52 ACCIDENT PD 02/11/2019 03:01 ORDINANCE VIOLATION - MCCALL 02/11/2019 03:12 ORDINANCE VIOLATION - MCCALL 02/11/2019 06:06 ORDINANCE VIOLATION - MCCALL 02/11/2019 06:08 HAZARD 02/11/2019 07:00 ORDINANCE VIOLATION - MCCALL 02/11/2019 10:42 CIVIL MATTER 02/11/2019 12:13 911 HANG UP/MISDIAL 02/11/2019 14:37 SUSPICIOUS CIRCUMSTANCE 02/11/2019 15:21 HARASSMENT PHONE 02/11/2019 18:24 ACCIDENT PD 02/12/2019 00:10 MEDICAL 02/12/2019 10:55 ANIMAL 02/12/2019 12:15 TRAFFIC COMPLAINT 02/12/2019 16:11 PROPERTY FOUND 02/12/2019 15:40 PROPERTY FOUND 02/12/2019 20:28 ANIMAL FOUND 02/13/2019 07:59 TRAFFIC HAZARD 02/13/2019 12:17 ANIMAL COMPLAINT 02/13/2019 14:47 PROPERTY LOST 02/13/2019 17:25 INFORMATION 02/13/2019 20:29 SLIDE OFF 02/13/2019 22:02 SUSPICIOUS CIRCUMSTANCE 02/13/2019 23:01 OPEN DOOR 02/14/2019 00:04 WARRANT 02/14/2019 02:41 ORDINANCE VIOLATION - MCCALL 02/14/2019 06:14 SLIDE OFF 02/14/2019 06:34 ORDINANCE VIOLATION - MCCALL 02/14/2019 08:36 PROPERTY DAMAGE 02/14/2019 12:16 LITTERING 02/14/2019 12:57 SLIDE OFF 02/14/2019 12:59 ACCIDENT PD 02/14/2019 13:29 ANIMAL 02/14/2019 15:10 DISABLED VEHICLE 02/14/2019 15:55 HAZARD 02/14/2019 14:40 ORDINANCE VIOLATION - MCCALL 02/14/2019 16:14 DOMESTIC 02/14/2019 18:10 SUSPICIOUS CIRCUMSTANCE 02/14/2019 18:27 TRAFFIC COMPLAINT 02/14/2019 20:29 DISABLED VEHICLE 02/14/2019 22:35 DISTURB THE PEACE 02/15/2019 01:12 NARCOTICS VIOLATION 02/15/2019 03:01 ORDINANCE VIOLATION - MCCALL 02/15/2019 03:23 ORDINANCE VIOLATION - MCCALL 02/15/2019 03:42 ORDINANCE VIOLATION - MCCALL 02/15/2019 12:42 FRAUD 02/15/2019 15:33 SUSPICIOUS CIRCUMSTANCE 25 of 38 Monthly Department Report – Police Department 02/15/2019 17:14 PARKING COMPLAINT 02/15/2019 18:59 TRAFFIC COMPLAINT 02/15/2019 19:11 ALARM 02/15/2019 19:55 911 HANG UP/MISDIAL 02/16/2019 03:05 ORDINANCE VIOLATION - MCCALL 02/16/2019 03:08 ORDINANCE VIOLATION - MCCALL 02/16/2019 03:36 ORDINANCE VIOLATION - MCCALL 02/16/2019 03:49 ORDINANCE VIOLATION - MCCALL 02/16/2019 05:30 ORDINANCE VIOLATION - MCCALL 02/16/2019 09:05 SUSPICIOUS CIRCUMSTANCE 02/16/2019 09:36 ANIMAL COMPLAINT 02/16/2019 10:23 THEFT PETIT 02/16/2019 10:30 WELFARE CHECK 02/16/2019 13:39 ACCIDENT PD 02/16/2019 15:54 ANIMAL 02/16/2019 16:35 ANIMAL 02/16/2019 18:10 PARKING COMPLAINT 02/16/2019 19:55 ACCIDENT PI 02/16/2019 21:09 SLIDE OFF 02/16/2019 23:10 TRAFFIC COMPLAINT 02/17/2019 00:19 SLIDE OFF 02/17/2019 03:04 ORDINANCE VIOLATION - MCCALL 02/17/2019 03:04 ORDINANCE VIOLATION - MCCALL 02/17/2019 03:14 ORDINANCE VIOLATION - MCCALL 02/17/2019 03:26 ORDINANCE VIOLATION - MCCALL 02/17/2019 03:27 ORDINANCE VIOLATION - MCCALL 02/17/2019 03:47 SLIDE OFF 02/17/2019 05:40 SEX OFFENSE 02/17/2019 08:53 PARKING COMPLAINT 02/17/2019 09:00 911 HANG UP/MISDIAL 02/17/2019 16:55 ANIMAL FOUND 02/18/2019 00:59 DOMESTIC 02/18/2019 02:35 SUSPICIOUS CIRCUMSTANCE 02/18/2019 13:18 911 HANG UP/MISDIAL 02/18/2019 19:16 WELFARE CHECK 02/19/2019 08:16 NEIGHBOR DISPUTE 02/19/2019 08:36 ACCIDENT PD 02/19/2019 08:41 CIVIL STANDBY 02/19/2019 11:33 HARASSMENT 02/19/2019 12:07 ALARM RESIDENCE 02/19/2019 12:20 NEIGHBOR DISPUTE 02/19/2019 15:26 EXTRA PATROL 02/19/2019 16:43 WARRANT 02/20/2019 05:06 MEDICAL 02/20/2019 07:03 ANIMAL 02/20/2019 10:22 PARKING COMPLAINT 02/20/2019 15:14 PROPERTY LOST 02/20/2019 15:23 911 HANG UP/MISDIAL 02/20/2019 15:31 SLIDE OFF 02/20/2019 15:54 ANIMAL LOST 02/20/2019 22:56 DUI 02/21/2019 10:43 TRAFFIC HAZARD 26 of 38 Monthly Department Report – Police Department 02/21/2019 15:31 BUS VIOLATION 02/21/2019 21:38 ANIMAL LOST 02/21/2019 22:17 PARKING COMPLAINT 02/21/2019 23:25 THEFT GRAND 02/22/2019 03:40 ALARM RESIDENCE 02/22/2019 09:23 DOMESTIC 02/22/2019 11:55 HARASSMENT PHONE 02/22/2019 12:53 WELFARE CHECK 02/22/2019 13:39 SUSPICIOUS CIRCUMSTANCE 02/22/2019 17:57 ANIMAL LOST 02/22/2019 21:10 TRAFFIC HAZARD 02/23/2019 01:51 DISTURB THE PEACE 02/23/2019 08:47 MEDICAL 02/23/2019 11:39 ABANDONED VEHICLE 02/23/2019 15:52 SUSPICIOUS CIRCUMSTANCE 02/23/2019 16:12 911 HANG UP/MISDIAL 02/24/2019 00:08 SLIDE OFF 02/24/2019 02:01 DISORDERLY CONDUCT 02/24/2019 03:01 ORDINANCE VIOLATION - MCCALL 02/24/2019 03:07 ORDINANCE VIOLATION - MCCALL 02/24/2019 03:08 ORDINANCE VIOLATION - MCCALL 02/24/2019 03:04 ORDINANCE VIOLATION - MCCALL 02/24/2019 03:11 ORDINANCE VIOLATION - MCCALL 02/24/2019 03:12 ORDINANCE VIOLATION - MCCALL 02/24/2019 03:12 ORDINANCE VIOLATION - MCCALL 02/24/2019 03:13 ORDINANCE VIOLATION - MCCALL 02/24/2019 06:03 ORDINANCE VIOLATION - MCCALL 02/24/2019 06:15 ORDINANCE VIOLATION - MCCALL 02/24/2019 06:35 ORDINANCE VIOLATION - MCCALL 02/24/2019 06:40 ORDINANCE VIOLATION - MCCALL 02/24/2019 08:21 ORDINANCE VIOLATION - MCCALL 02/24/2019 15:33 ACCIDENT PD 02/24/2019 18:30 INTOXICATED SUBJECT 02/24/2019 22:35 911 HANG UP/MISDIAL 02/24/2019 23:35 SUICIDAL SUBJECT 02/25/2019 01:28 REQUEST ASSISTANCE 02/25/2019 03:02 ORDINANCE VIOLATION - MCCALL 02/25/2019 03:36 911 HANG UP/MISDIAL 02/25/2019 02:50 ORDINANCE VIOLATION - MCCALL 02/25/2019 09:30 CITY ORDINANCE VIOLATION 02/25/2019 09:31 PARKING COMPLAINT 02/25/2019 11:14 911 HANG UP/MISDIAL 02/25/2019 12:56 PARKING COMPLAINT 02/25/2019 14:03 MEDICAL 02/25/2019 14:19 TRAFFIC HAZARD 02/25/2019 16:20 HAZ MAT 02/25/2019 19:06 ORDINANCE VIOLATION - MCCALL 02/26/2019 06:30 REQUEST ASSISTANCE 02/26/2019 06:50 SUSPICIOUS CIRCUMSTANCE 02/26/2019 09:50 SLIDE OFF 02/26/2019 11:34 PROTECTION ORDER VIOLATION 02/26/2019 13:12 ACCIDENT PD 27 of 38 Monthly Department Report – Police Department 02/26/2019 13:17 WELFARE CHECK 02/26/2019 14:50 CIVIL MATTER 02/26/2019 15:54 PROPERTY LOST 02/26/2019 16:34 TRAFFIC COMPLAINT 02/26/2019 16:35 VIN INSPECTION 02/27/2019 02:07 ORDINANCE VIOLATION - MCCALL 02/27/2019 08:35 TRAFFIC HAZARD 02/27/2019 08:28 CIVIL STANDBY 02/27/2019 08:42 SUSPICIOUS CIRCUMSTANCE 02/27/2019 11:53 THREATS 02/27/2019 13:01 REQUEST ASSISTANCE 02/27/2019 13:30 PROPERTY DAMAGE 02/27/2019 17:27 NEIGHBOR DISPUTE 02/27/2019 18:29 HAZARD 02/28/2019 02:44 MOTORIST ASSIST 02/28/2019 03:18 ORDINANCE VIOLATION - MCCALL 02/28/2019 03:18 ORDINANCE VIOLATION - MCCALL 02/28/2019 05:44 ORDINANCE VIOLATION - MCCALL 02/28/2019 06:33 ORDINANCE VIOLATION - MCCALL 02/28/2019 08:07 ACCIDENT H & R 02/28/2019 08:56 ALARM BUSINESS 02/28/2019 09:46 WELFARE CHECK 02/28/2019 11:36 911 HANG UP/MISDIAL 02/28/2019 12:00 HARASSMENT 02/28/2019 13:05 ANIMAL 02/28/2019 14:14 ALARM 02/28/2019 17:06 ACCIDENT H & R Total Calls for Service 276 28 of 38 Monthly Department Report – Public Works Memo To: City Council From: Nathan Stewart, Public Works Director CC: Anette Spickard, City Manager Date: 3/5/19 Re: Monthly Department Report – February 2019 ADMINISTRATION/ENGINEERING 1. Development Engineering Reviews: Review coordination of land use applications with the City Planner, and engineering review of construction plans on larger projects including St. Luke’s Hospital, Timbercrest Downtown, McCall RV Resort Phase 2 and Thompson Place. Horrocks Engineers is assisting with development reviews. Review and approval of escrow releases for The Fairways subdivisions completed. 2. Downtown Core Reconstruction: Phase 1B – Bid opening occurred on 2/22/19. City Council approved awarding project to Sunroc. Corp. for ~$2.8M to include the base bid and all bid alternates (for pavers and landscaping). Construction will likely begin in April, weather depending and continue through August 2019. City will be preparing and executing its communication plan in preparation for construction. Phase 2A – City and Horrocks completed their 60% design review, conducted field pothole excavation to clarify unknown utilities, and conducted private property owner meetings this month. Design is progressing towards 100% in preparation for bidding to occur in early April. For the latest on the project, refer to the City’s website: https://www.mccall.id.us/downtownproject 3. City Engineer Recruiting: Formal interviews were conducted on 2/15. Director has issued a conditional offer to the selected candidate. Pending acceptance, the new City Engineer will start in early May. STREETS 1. Snow Removal & Preparation Activities: The City of McCall received over 100 inches of snow in the month of February. Our crew of 8, worked long days to keep the streets safe for passage. Mechanic and Water Operators were also called upon to 29 of 38 Monthly Department Report – Public Works move snow and sand during the month. During February our crew members accrued approximately ~350 hours of OT and ~160 hours of comp time. 2. Snow Removal for City Parking Lots: Due to the amount of snow received this month and roof snow removal occurring on the City campus, Public Works has hired contractors to haul the snow from City Hall and 1st Street parking lots down to the City’s public snow storage area at Riverfront Park. This work will continue through March, pending weather in preparation for the upcoming construction projects in the Downtown Core. 3. Customer Complaints and Snow Removal Violations: Management is addressing all customer complaints as they come in. Physical inspections and photos are being completed to aid in resolving the complaint. Time is being made to educate homeowners and contractors on snow removal violations called in by the crew during snow plowing. 4. FY19 Maintenance Improvement Projects: Bid opening occurred on 2/12/19 with 3 bids received. Boswell Asphalt Paving Solutions of Meridian was awarded the construction contract by City Council on 2-28-19. This project will complete approximately 9 miles of micro-surfacing throughout the City. Construction will begin by June 1, 2019 and take, pending weather, approximately 20 days to complete. WATER: 1. Distribution: a. Set meters and turned water on for 2 new residential customers on Silverpine. b. Jasper Subdivision Water Main and Drainage Improvements: Design was finalized, project is out for bid, bid opening will occur on 3/15/19 and the results presented to Council on 3/28. c. Crew worked 194 hours clearing snow from around fire hydrants through out town. d. Repaired fire hydrant damaged by private contractor on Birdie Ln. The city costs have been provided to the City Clerk to process insurance claim with ICRMP. e. Approximately 50 large meters (1.5-2”) (valued at ~$40,000) have been ordered in preparation for upcoming field season to replace old, existing ones. 2. Treatment: a. Treatment and Distribution SCADA upgrades Phase 1 & II: Progressing is on schedule. Programming is completed, hardware is being installed, and onsite testing is occurring. The facility-wide conversion to new system is scheduled for 3-19-19. b. Legacy Pump Station VFD Installation: SPF and Control Engineers have finalized the design and is soliciting bids. Bid opening will occur on 3/8/19 with recommendation to Council on 3/15. c. Chlorine Generation System Replacement: City Council approved ordering of new storage tanks on 2/28/19. Tanks will be installed in coordination with generation system. d. Staff met with local concrete contractor to evaluate floor restoration measures in the chlorine storage area. e. New polyblend system was installed and being monitored for adjustments. f. New filter waste basin flow meter installed. Will be working on a data collection process for reporting to Payette Lakes Recreational Water & Sewer District on the amount of filter backwash waste being sent into the sewer system each month. 30 of 38 Monthly Department Report – Clerk Memo To: City Council From: BessieJo Wagner, City Clerk CC: Anette Spickard, City Manager Date: March 8, 2019 Re: Monthly Department Report – February 2019 1. Lodging (Tourism) LOT The receipts of the Tourism Local Option tax continue to come in above budget. We have funded the following projects to date with the received funds: City of McCall, Administrative Costs $13,000 19-20 City of McCall- Community Development, McCall Housing Fund $60,000 19-43 Payette Lakes Community Association, After School Program $10,000 19-21 Roots Forest School, Inc, Trek to the North Pole $1,520 19-10 Valley County Search & Rescue, UTV All Terrain Tracks $5,200 19-32 McCall Area Chamber of Commerce, Marketing Initiatives Cash Match $18,840 19-30 McCall Area Chamber of Commerce, Event Marketing $3,665 19-29 McCall Area Chamber of Commerce, Winter Carnival Fireworks $10,000 19-28 McCall Area Chamber of Commerce, Winter Carnival Logistics $8,700 2. Record Retention: The Clerk’s Department continues to look for innovative ways to be more efficient in the management of public records. The Clerk attended the Laserfiche Conference which will be instrumental in digitizing records and automating processes in an effort to have less paper. 31 of 38 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS Month FY17 percentages FY18 percentages FY19 Budget dollars FY19 actual and forecast based on trend Percentage +/- based on budget Actual total Budget total total +/- YTD October 6.57%6.17%119,282 127,555 6.94%127,555 119,282 6.94% November 4.85%4.75%91,890 92,146 0.28%219,701 211,172 4.04% December 7.53%7.24%139,995 162,317 15.94%382,018 351,167 8.79% 1st Quarter Total 351,167 382,018 8.79% January 6.12%6.45%124,756 133,328 6.87%515,346 475,923 8.28% February 6.29%6.02%116,507 126,154 8.28%641,500 592,430 8.28% March 5.69%5.88%113,785 123,207 8.28%764,706 706,216 8.28% 2nd Quarter Total 355,048 382,688 7.78% April 4.19%3.90%75,322 81,559 8.28%846,265 781,538 8.28% May 6.31%6.06%117,206 126,910 8.28%973,176 898,744 8.28% June 10.92%11.40%220,538 238,799 8.28%1,211,974 1,119,282 8.28% 3rd Quarter Total 413,066 447,268 8.28% July 15.66%15.48%299,275 324,055 8.28%1,536,030 1,418,557 8.28% August 14.23%13.87%268,230 290,440 8.28%1,826,469 1,686,787 8.28% September 11.63%12.77%246,985 267,435 8.28%2,093,904 1,933,772 8.28% 4th Quarter Total 814,490 881,930 8.28% Total 100.00%100.00%1,933,772 2,093,904 108.28% 1,933,772 2,093,888 8-Mar-19 32 of 38 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 October November December January February March April May June July August September FY16 FY17 FY18 FY19 FY20 Forecast ThreeYear Actuals Comparison 33 of 38 Streets LOT Actual Dollars Earned per Month Month FY16 FY17 FY18 FY19 Totals October - 108,126$ 112,469$ 127,555$ 220,595 November - 79,803$ 86,641$ 92,146$ 166,444 December 159 123,870$ 131,999$ 162,317$ 256,028 January 99,990$ 100,678$ 117,630$ 133,328$ 318,298 February 100,883$ 103,484$ 109,852$ 314,219 March 85,338$ 93,631$ 107,286$ 286,255 April 70,264$ 68,894$ 71,020$ 210,178 May 97,418$ 103,831$ 110,511$ 311,760 June 168,831$ 179,572$ 207,941$ 556,344 July 235,029$ 257,593$ 282,181$ 774,803 August 208,024$ 234,143$ 252,909$ 695,076 September 169,309$ 191,252$ 232,677$ 593,238 Total Dollars Received $1,235,245 $1,644,877 $1,823,116 4,703,238 Difference compared to prior year $409,632 $178,239 Percent of change 33%11%0%0 Budgeted Dollars $700,000 $1,500,000 $1,500,000 34 of 38 TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS Month FY14 FY15 FY16 FY17 FY18 Five year average FY19 Budget dollars FY19 Budget + Contingent dollars FY19 actual and forecast based on trend Percentage +/- based on budget Actual total Budget total total +/- YTD October 4.02%5.03%4.92%5.29%4.84%4.82%24,821 32,729 30,504 22.89%30,504 24,821 22.89% November 2.47%3.06%2.89%3.12%2.98%2.90%14,955 19,719 17,929 19.89%48,433 39,776 21.76% December 5.44%5.68%6.94%6.72%5.89%6.13%31,593 41,658 49,068 55.31%97,501 71,369 36.62% 1st Quarter Total 71,369 94,107 97,501 36.62% January 7.44%6.98%6.94%6.46%7.23%7.01%36,101 47,602 45,727 26.66%143,228 107,470 33.27% February 6.60%7.43%7.26%7.34%6.86%7.10%36,547 48,191 48,706 33.27%191,934 144,017 33.27% March 5.81%4.80%5.28%5.31%5.56%5.35%27,566 36,348 36,737 33.27%228,671 171,582 33.27% 2nd Quarter Total 100,213 132,141 131,170 30.89% April 2.61%3.03%3.40%3.05%2.77%2.97%15,307 20,184 20,400 33.27%249,071 186,889 33.27% May 4.62%4.88%4.91%4.78%4.49%4.73%24,380 32,147 32,491 33.27%281,561 211,269 33.27% June 11.10%11.09%11.20%11.28%10.39%11.01%56,721 74,792 75,592 33.27%357,154 267,990 33.27% 3rd Quarter Total 96,408 127,123 128,483 33.27% July 19.60%18.58%18.37%18.19%18.19%18.59%95,734 126,234 127,584 33.27%484,738 363,724 33.27% August 19.49%16.58%15.88%16.65%15.82%16.88%86,954 114,658 115,884 33.27%600,622 450,679 33.27% September 10.79%12.86%12.02%11.81%14.97%12.49%64,321 84,814 85,721 33.27%686,344 515,000 33.27% 4th Quarter Total 247,010 325,706 329,190 33.27% Total 100.00%100.00%100.00%100.00%100.00%100.00%515,000 679,077 686,344 133.27% 515,000 679,077 686,341 515,000 171,344 Year to date the actual revenues received for FY19 are 20.38% OVER the year to date revenues for FY18 and 52.78% over the 5 year average year to date. 8-Mar-19 35 of 38 October November December January February March April May June July August September Average 18,545 11,091 24,596 26,716 28,244 21,527 11,325 18,115 43,716 74,010 67,764 46,131 Budget 26,925 15,879 34,227 32,891 37,350 27,023 15,519 24,340 57,454 92,614 84,786 60,124 FY19 Actual 30,504 17,929 47,870 45,727 -------- Forecast 48,706 36,737 20,400 32,491 75,592 127,584 115,884 85,721 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 LOT FiveYear Average Compared to FY19 Actual Average Budget FY19 Actual Forecast 36 of 38 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 October November December January February March April May June July August September Averages FY14 FY15 FY 16 FY 17 FY 18 FY 19 Forecast FY19 Five Year Actuals Comparison to Average 37 of 38 Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 Totals October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 27,291 30,504 184,052 November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 16,795 17,289 109,097 December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 33,179 49,068 245,448 January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 40,724 45,727 259,124 February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 38,616 295,270 March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,885 31,339 212,120 April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 15,617 103,456 May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315 25,265 156,633 June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 55,034 58,523 381,877 July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 88,713 102,486 714,245 August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 81,215 89,143 641,981 September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 57,591 84,328 415,829 Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 487,686 563,306 142,588 3,715,722 38 of 38