HomeMy Public PortalAbout07 - Dept Reports for July
Monthly Department Report – City Manager
Memo
To: City Council
From: Anette Spickard, City Manager
Date: August 1, 2018
Re: Monthly Department Report – July 2018
1. City Manager Update:
A substantial portion of my time in July was spent on the FY 19 budget preparation. The budget presented
to Council at the July 27 budget work session represents significant analysis and effort by staff to ensure
basic city services are provided in the next fiscal year and that staff’s work plans for FY19 are in alignment
with Council’s goals, adopted plans, and previous direction. I greatly appreciated Council’s input at that
work session and am excited by the commitment Council made to implementing the city’s adopted Housing
Strategy.
I attended some key partner agency meetings which were very helpful in understanding the broader issues
facing the region and the state and how McCall can play a role in those areas. One highlight was the Idaho
Aviation Advisory board meeting at Shore Lodge. We received a presentation on the state’s plan for
funding essential airport infrastructure as well as a presentation by McCall airport manager Jay Scherer
regarding the success of numerous state investments in our airport improvement projects locally. They were
very positive about our airport and recognize that it is an important asset not just to our region but to the
state overall. The state has been a very good partner to the city in this realm and we appreciate their support
very much.
I took a tour of McPAWS and spent time with Executive Director Amber Kostoff who educated me on
how the whole operation works, how their volunteer program works, and how their working relationship
with the McCall Police Department is very positive and a model for other communities to follow. I was
particularly impressed with the feral cat spay/neuter program which I believe is an essential public health
program. I previously worked in a community that did not have an effective feral cat program and there
was a cat rabies outbreak that resulted in bit children and an intervention by the federal Center for Disease
Control and County Public Health department. We do not want to have a rabies outbreak like that in McCall
or our outlying areas.
I met with Anne Labelle, of Counsel for Midas Gold, after the July 23 Stibnite Mine Project tour and in
advance of the Council work session on July 26. We discussed the Community Benefit Agreement
summary proposal that Midas Gold has developed and is presenting to various communities in our area. I
informed her of my recommendation to Council that the city should engage our community in conversation
on the concept prior to the Council making a decision on whether to sign an agreement. Council agreed
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Monthly Department Report – City Manager
with my recommendation. I will return to Council with a community engagement plan proposal for your
review and approval. The new permit schedule indicates that the Forest Service will release the
Environmental Impact Statement in March 2019 therefore Council has plenty of time for a thoughtful and
meaningful engagement process with the community.
2. Open Office Hours:
My open office hours are on Wednesday afternoons. In July, I met with the following community members
regarding their suggestions for improvement to city services and/or processes.
• Lex Bernstein, McCall Auto Club - provided me a tour of his business and we discussed his P&Z
approval for a business at the former Bryan’s Burger Den building. We also discussed ideas for how I
can engage in a meaningful way with small business owners such as holding regular coffee meetings
at a local restaurant to listen to their ideas and concerns. I think this is a great idea and plan to start an
informal monthly coffee chat in September when the busy season settles down a little bit. Depending
on participation I may adjust this to a quarterly coffee chat. Mr. Bernstein offered to help me get the
word out to business owners.
• Wayne Ruemmele, Architect/Design community representative - shared his thoughts with me
regarding McCall’s commercial development entitlement process, design review standards and
specifically the goals of the city with the Commercial Business District and mixed-use developments.
Mr. Ruemmele has been actively engaged in the development code update underway by our
Community and Economic Development department and is supportive of the Council’s efforts in this
regard.
3. Communications Manager Update:
Lakeside Liberty Fest was another year of wins in the downtown. Staff rotated the welcome tent with an
assist by the Mayor and the Chamber of Commerce. Legacy Park was busy with music, Volleyball, food,
bounce houses and water slides. The Parks & Recreation Department lead the charge with set up,
breakdown and organizing the car show put on by Lex Bernstein at McCall Auto Club. Other participants
included the Forest Service and the Fire Department.
The Communications Department is currently coordinating outreach regarding the Water Rate Increase
proposal as well as the information launch of Downtown Construction now schedule in August.
The Business Welcome packet is on schedule for October and has turned into a great collaboration of in
information for the business owner to find success with City Hall.
4. Human Resources Program Manager update:
July was a busy month in Human Resources. We had two new hires in regular full-time positions; Chase
McPherson as a Police Officer, and Vlatko Jovanov as our Receptionist. In addition to our full-time hires,
we also had three new seasonal employees join the team. We are continuing to work through the recruiting
process for our vacant Streets Supervisor position. Our IS Manager, David Simmonds, officially announced
his retirement date as September 30, 2018. We will be working closely with the City Manager to launch
the recruiting process for our next IS Manager. We will advertise both locally, and nationally, as is standard
for a Department Head level position.
Benefit negotiations and budget processes were also in full swing during the month. While working
through the health insurance quoting process, we were given a great quote on an excellent plan with the III-
A (Idaho Independent Intergovernmental Authority). I am really looking forward to the City joining the III-
A and being able to secure an even better benefit package for all current and future employees.
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Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: Anette Spickard, City Manager
Date 7/3/18
Re: Monthly Department Report – July 2018
1. Triangle Development:
Discussed Triangle Project with City Council at the July 26th meeting and received permission to
survey leaseholds. The leaseholds are surveyed and will be presented to Council at the April 9, 2018
meeting seeking approval. The option of pre-paid lease was removed from the discussion as we believe
we will have adequate funding due to Congressional actions discussed in item 3 of this memo.
2. Northeast Ramp Rehabilitation:
Construction began August 16th as scheduled starting with Phase II. This phase looks to complete
August 6, 2018 which is 3 days ahead of schedule. We anticipate Phase I to begin on August 6 with
construction to be complete by the Labor Day holiday.
3. Land Acquisition/Congressional Consolidated Appropriations Act:
As the Land Acquisition AIP grants are reimbursements, the FAA prefers to have all closeout
documents prior to award. All closeout documents have been submitted to the FAA.
The City has requested consideration for supplemental AIP funding to reduce the grant match required
for this grant.
The Consolidated Appropriations Act, 2018 authorized $1 Billion for improvements to small
NPIAS airports. The FAA is implementing the Act by soliciting Capital Improvement Plan
Submissions and funding selected existing projects using discretionary funds at 100%. The intent
of the Act is pay for infrastructure/construction, but as the Land Acquisition was necessary for
the City’s taxiway relocation, staff is submitting for their consideration a request to fund our Land
Acquisition costs.
4. Pocket Park:
Idaho Aviation Foundation has approved our grant request to fund the North Pocket park and we have
received the funds. We will update quotes for materials and begin construction in August.
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Monthly Department Report – Airport
5. Open House:
The Open House was not as well attended as in previous years. We believe a combination of the dual
4th of July weekends and competing events caused the lower attendance. The date of July 6, 2019 was
set for next year to hopefully spur greater numbers.
6. Mobile Tower:
The USFS ordered a mobile tower due to fire activity. The tower arrived July 28, the lead controller
arrived July 29 and the tower went operational Monday July 30.
7. Events:
a. Drone Camp: Aug 20-24 Classroom at the Airport. Flying at U of I Extension and
Kelly Whitewater Park
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Monthly Department Report – Community & Economic Development
Memo
To: City Council
From: Michelle Groenevelt, Community & Economic Development Director, AICP
CC: Anette Spickard, City Manager
Date: 8/9/18
Re: Monthly Department Report – August 2018
1. Housing:
Housing summit is on August 13. If you would like to attend this FREE event, please RSVP
through Evite. Space is limited, please RSVP early: http://evite.me/a5Nt5d2vp5
Staff is working with a developer on a project that would include deed restricted units. CED Director
met with Planners from the Town of Winter Park to learn about their downtown and housing
developments. A brief presentation of the tour is scheduled for the August 9 meeting.
2. Code Update:
The Commission will hold a public hearing at the August 7 meeting on code updates to the
Nonconforming Chapter and the Industrial Zone Chapter. Then they will provide a recommendation
to the City Council and County Commissioner which will also require public hearings. Also, working
with the Airport Manager and the AAC on Airport Code revisions. The next sections will be the
Airport Zone and the Scenic Route zone.
3. Recycling:
The EAC will be now be providing a recommendation to the City Council. They are developing a
report to present to the Council in September.
4. Urban Renewal:
Staff is working with consultants on the Plan for proposed MRA District(s). The next MRA meeting
is August 21. This meeting will include a public hearing on the FY19 Budget Adoption.
5. GIS:.
GIS Analyst attended the URISA Leadership Academy a week-long course focusing on leadership
skills, project management, time management and conflict resolution. GIS Tech attended a real time
GPS training to gain knowledge and assist in the purchase of a new GPS unit as well as understand
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Monthly Department Report – Community & Economic Development
some of the new GPS technology recently introduced. The GIS dept hosted the South West Idaho
GIS conference here in McCall. There was a morning training session and then several presentations
in the afternoon from other agencies and companies working in the GIS field. Continuing to work
with Public Works staff on mapping projects in the field.
6. Building:
It is a busy construction season. See Building Permit Report.
7. Planning:
Land use applications have slowed down a bit for fall with six applications scheduled for September
as well as a Planning and Zoning Commission work session to look at the Airport and Scenic Route
section of the code for possible updates. But there are lots of inquiries and other requests this time of
the year.
8. Grants:
Grants Status Report is enclosed.
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$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$545$4,987$12,336$35,960$86,955$88,336$67,320$46,657$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP7 of 25
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $71,425 $76,412 $88,748 $124,708 $211,663 $299,999 $367,320 $413,976 $413,976 $413,976$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250 8 of 25
GRANT STATUS REPORT- August 9, 2018
Department Project Name Project
Manager
Purpose Funder Amount Status
Public Works -
Streets
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 M Updated: Design to
begin FY19 for
construction FY23.
Community
Development
Bridging the Source:
the Arts and Payette
Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 No Change: Artist
contract approved by
Council 1/25/18
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
$50,000 No Change: No funds
expended to date.
Library Library Expansion Meg Lojek Capital Campaign request Payette Lakes
Progressive Club
$5,000 No change: $4000 FY17,
$1000 FY18
Community
Development
Historic Preservation
Commission
John Powell Nomination of Pioneer
Hangar to National Register
Idaho State
Historical Society
$3,000 No change: Grant award
contract approved.
Parks Riverfront Park Tree
Planting
Kurt Wolf Landscaping near Sheep
Bridge in Riverfront Park
McCall Rotary
Club
$5,032 Awarded! Final report
due Jan. 15, 2019
Public Works -
Streets
2nd St. ADA Curb
Ramps
Nathan
Stewart
Curb ramps at 2nd Street and
SH55 to meet ADA
ITD $12,681 Awarded! Funding in ITIP
for FY20
Parks North of Marina
swim area
Kurt Wolf Swim lane lines, non-
motorized launch stations
Laura Moore
Cunningham
$15,000 Awarded!
Airport Pocket Park Jay Scherer Equipment and supplies ID Aviation
Foundation
$3,036 Awarded!
Library STEM Training Casey Bruck STEM training STEM Action
Center
$10,000 Awarded!
Recreation Youth ski equipment Tara Woods Youth X-Country ski
equipment
Payette Lakes
Progressive Club
$621 Pending. Grant app.
submitted 5.10.18
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANTS ADMINISTERED BY THE MCCALL POLICE DEPARTMENT, NOR ALL BY MCCALL AIRPORT.
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Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Course Superintendent
CC: Anette Spickard, City Manager
Date: 8/2/2018
Re: Monthly Department Report – July 2018
1. Weather:
July was warm and dry. It actually was warm enough that the grass growth slowed down some
so we could keep up with mowing it.
2. Staff:
At the end of July there were the three full time employees and thirteen seasonal of which five
are working part time. We hired two new employee’s mid-month, one who has a lot of golf
experience and another high school student. We also had one college student leave the end of the
month but replaced them with someone that worked for us a few years ago.
3. Greens:
We verti-cut and top-dressed the greens the week before the Amateur. This helped firm them and
make them smoother. We also dried out the grass for the tournament then fertilized and got them
growing again by the end of the month.
4. Mosquitoes:
Staff fogged twice for mosquitoes during the month of July.
5. Golf Revenue/Rounds:
Rounds continue to be up. In visiting with the other golf courses, it appears that everyone is up.
We are seeing a lot of new faces and part of this is due to the marketing and golf shows we have
been doing.
6. Equipment Maintenance:
We have had our share of repairs this year keeping our new mechanic busy. He has been doing
a great job of it. We have one greens mower that has a safety switch problem and had another
that lost an engine, so we moved the engine over to keep one running. We were able to borrow a
mower and got a dealer demo greens mower to get us through the Amateur. We did get back
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Monthly Department Report – Golf Course
lease numbers that are promising and are fine tuning our yearly hour usage to get a better lease
rate.
7. Restaurant:
The restaurant has been busy. They are still having some staffing issues, but things are coming
together. They managed to make it through the Amateur and I have still been hearing good
comments about them.
8. Irrigation:
Irrigation always has its issues when it gets hot. We have been running short of water and the
three wells that we irrigate with can’t keep up. We then supplement with water from the raw
water line to the water treatment plant.
9. Tournaments:
The Amateur went very well with staff receiving several complements.
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Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager.
CC: Anette Spickard, City Manager
Date: 8/1/18
Re: Monthly Department Report – July 2018
1. Personnel:
I am retiring at the end of September.
2. Network infrastructure, projects and services:
Police Department relocation: Premise network hardware is delivered; wireless and land-based data
transport between facilities are in process. Construction and wiring continue.
Regional rural broadband group under VCEDC continues with City InfoSys participation.
Staff discussion of municipal fiber network issues tentatively scheduled for August 15 or 16.
3. Software applications and services:
Office 365 hosted email transition and desktop software rollout are essentially complete.
An office telephone and conferencing extension of the Office 365 project has been delayed awaiting
federal security approvals for core features of the Microsoft Skype for Business phone platform
provisioned through the Government cloud.
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Monthly Department Report - Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: BessieJo Wagner, City Manager
Date: 8/2/2018
Re: Monthly Department Report – July 2018
1. Staff:
The Library will be wrapping up summer programs soon. Preparing for Idaho STEM Action Center
Workshop Sept 11-12 in McCall (we are hosting but the event will take place at the high school Annex for
more space).
2. Other Projects:
McCall Public Library Foundation received its federal 501(C)(3) status. Ambassadors are continuing their
work.
New Library front desk will be installed this week! Come by and take a look at this much-needed, ADA
compliant, technology compatible, ergonomically correct interface for staff and public. (Last improvement
made to this desk was 1972, when there were no computers.) Thank you LOT dollars!
3. Programs:
Summer Reading Programs: We had 188 participants in the program, with weekly meetings and flexible
options for families who couldn’t meet our events timing but still wanted to encourage their kids to keep
reading over the summer months. The kids have read for a total of 968 hours – that’s approximately 40
days! Research shows that students and teachers have an easier time getting back to school in the fall if the
children participate in Summer Reading at public libraries. Thanks to our many sponsors from the
community (listed on our website).
Doing Democracy: August 28, 6:30 p.m. Community dialogue – “What are we going to do with all these
young people?” All are welcome and free babysitting provided. Contact the library in advance.
St. Luke’s Partnership: August 28, 11:30 a.m. brown bag lunch event at the library to discuss Advance
Care Planning for community members.
Library Stats: see attached—July.
Monthly Program Calendar: See attached.
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Library Statistics -- FY2017
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals
2 - 000-099 11 9 5 3 6 5 6 6 7 3
3 - 100-199 25 37 26 26 38 23 32 38 42 27
4 - 200-299 11 30 17 23 42 25 17 19 17 26
5 - 300-399 84 78 71 75 54 68 86 86 58 52
6 - 400-499 4 9 4 14 9 4 1 4 3 5
7 - 500-599 33 34 34 36 18 26 18 22 25 41
8 - 600-699 94 117 100 114 62 96 134 95 71 106
9 - 700-799 29 64 47 52 40 52 59 38 64 53
10 - 800-899 38 37 41 36 45 50 45 25 37 49
11 - 900-919.9 28 19 13 23 44 37 30 26 20 30
12 - 929-999 54 57 53 57 51 55 57 46 35 15
13 - Adult Fiction 669 692 690 771 626 679 593 519 752 875
14 - Audio Books Circ Set 59 16 25 16 0 6 71 0 61 30
15-Audio Players 0 3 0 0 0 0 0 0 0 1
16 - Biography 9 25 21 24 23 21 8 23 17 21
17 - Board Books 102 150 79 112 101 81 90 103 92 87
18 - CD Fiction Books 171 96 74 103 150 137 143 151 139 143
19 - CD Junior Books 43 55 26 10 25 60 44 36 47 44
20 - CD Non-Fiction Books 26 17 24 17 14 26 32 5 20 33
21 - CD YA Books 7 6 1 4 3 7 6 3 9 7
22 - Chapter books 217 228 121 93 99 171 184 145 279 296
23- Computer Software 0 0 2 0 0 0 0 0 0 0
25 - Dawn Moudy Collection 0 0 4 1 0 N/A N/A N/A N/A N/A N/A N/A 5
26 - DVD Blu-Ray 11 20 3 10 8 8 15 6 5 8
27 - DVD Circ Set 79 77 58 66 3 155 70 89 67 41
28 - DVD Fiction 300 294 390 334 348 431 403 234 368 368
29- DVD Kids 249 224 198 210 244 205 227 164 256 252
30 - DVD Non-Fiction 28 20 14 52 19 48 31 18 44 50
31 - E Non-Fiction 45 47 27 38 40 43 41 42 49 50
32 - Eames Collection 8 2 6 1 2 1 1 2 2 3
33 - Early Readers 170 155 119 146 75 141 121 130 186 142
34 - Idaho Archives 0 2 0 0 0 0 1 2 0 0
35 - Idaho Room 32 35 35 41 41 53 63 81 59 84
36 - Independent Films 39 23 21 27 30 27 12 27 15 11
37 - Junior Biography 9 28 9 5 2 8 7 17 18 2
38 - Junior Non-Fiction 304 273 236 279 222 280 312 241 382 438
39 - Junior Readers 278 302 253 292 273 280 280 379 522 557
40 - Junior Spanish 44 17 26 37 15 21 23 6 4 12
41 - Kit 21 14 21 21 18 14 28 37 21 26
42 - Large Print 81 77 103 90 83 80 93 103 119 171
43 - Magazine 28 36 30 28 34 41 48 17 42 39
44 - Map 0 0 0 0 0 0 0 0 0 0
45 - Oversized 0 2 1 2 3 3 4 1 4 1
46 - Parenting 2 1 0 0 7 0 0 0 0 0
47 - Professional 0 6 1 1 0 0 0 4 2 7
48 - Reference 1 4 2 7 3 7 2 3 0 1
49 - Spanish 13 4 3 6 11 4 1 0 0 3
50 - Story Books 982 875 651 708 618 776 653 630 866 771
51 - Story Collection 0 0 0 0 0 0 0 0 0 0
52 - Y A Non-Fiction 25 18 22 17 19 22 11 11 34 28
53 - Young Adult Fiction 103 75 129 144 110 135 131 138 183 247
Adult Circulation 1986 1987 1918 2056 1814 2168 2079 1849 2096 2297
Young Adult Circulation 135 99 151 165 132 163 148 152 226 282
Children's Circulation 2464 2368 1766 1951 1732 2080 2011 1917 2722 2677
Circulation Totals 4604 4495 3863 4200 3706 4506 4238 3918 5062 5319
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Attendance 2273 2086 2109 3056 2092 2222 2336 2112 2530 2814
Computer Usage 526 474 495 505 531 630 642 531 701 617
Wireless Usage 146 149 94 148 106 107 104 173 200 321
ILL's Received 19 41 27 27 28 37 29 23 17 15
ILL's Sent Out 0 2 0 1 0 0 0 2 1 1
Reference Requests 308 224 300 386 275 335 366 301 355 352
Food for Fines 55 57 27 72 25 51 36 28 31 84
Number of volunteers 35 29 23 22 20 21 22 25 24 33
Total hours of volunteers 51 43 32 30 28 32 39 30 34 53
Adult Program Attendence 106 110 159 207 103 147 76 135 7 33
Young Adult Program Attendence 44 43 46 68 49 59 53 63 110 91
Children's Program Attendence 585 576 563 511 455 619 679 611 456 280
All Ages Program Attendance 0 76 0 0 56 114 0 100 180 40
Adult Programs offered 9 6 10 14 13 12 7 4 1 3
YA Programs offered 5 4 8 6 5 5 4 5 7 7
Children's Programs offered 25 23 24 28 22 29 27 26 18 12
All Ages Programs offered 0 2 0 0 2 5 0 1 1 1
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McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed
Mon Tue Wed Thu Fri Sat
30
31
3:30– 5:00 Tech Tuesday
1
10:30-11:00 StoryStop
2
10:30-11:30 Story Time
3
11:00—12:00 Little
Masters Art Class
4
6
7
3:30– 5:00 Tech Tuesday
8
10:30-11:00 StoryStop
9
10:30-11:30 Story Time
10
11:00—12:00 Little
Masters Art Class
11
13
14
3:30– 5:00 Tech Tuesday
15
10:30-11:00 StoryStop
16
10:30-11:30 Story Time
17
11:00—12:00 Little
Masters Art Class
18
20
21
3:30– 5:00 Tech Tuesday
22
10:30-11:00 StoryStop
23
10:30-11:30 Story Time
24
25
27
28
3:30– 5:00 Tech Tuesday
6:30—8:30 Doing
Democracy
29
10:30-11:00 StoryStop
30
10:30-11:30 Book Re-
lease Story Time
31
1
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
Little Masters Art Classes
with Kim Hamilton
Fridays July 27th—August 17th
11:00-12:00pm
Join us for a series of art classes inspired by the
great masters of old! Free for ages 6-10. space and
supplies are limited so registration is required.
100 Books. 100 Days.
June 7th—September 15th
Read a book off the Great American Read list, then
come in and get a raffle ticket to win a Barn Owl gift
certificate. Also, vote for your favorite book for our
locals list.
Doing Democracy
Tuesday August 28th
6:30—8:30
Kick off another season, and join us in a community
dialogue on this month’s topic of:
What are we going to do with all these young
people?
Craig Vroom Book Release Storytime
Thursday, August 30th at 10:30
Join us for a special early look at “the Yellowstone
Yeti” with McCall’s beloved children’s author Craig
Vroom.
Attention Travelers!
We are looking for explorers to share travel experi-
ences whether in-country or abroad. Help us all ex-
pand our horizons by signing up to lead our next
adventure with our upcoming travelogue series!
ONGOING PROGRAMS:
Tech Tuesday ~ Tuesdays— 3:30pm-5:00pm –Dedicated time for 3D printing, and play Board games
with us while you wait for your print! Ages 7 and up.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for
Children ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30- 11:30 Ages 3-5 (with adult). Preschool stories, art, and
social time. 16 of 25
Monthly Department Report – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: Anette Spickard, City Manager
Date: 07/31/2018
Re: Monthly Department Report – July 2018
1. Summer Rec Programs & Registrations:
Summer programs continue to be going strong. SNAG golf is complete, Wee Soccer is going with 98
participants; T-ball numbers dropped with only 25 participants; Tennis is in its 3rd out of 4 sessions (Becky
and Eddie who have taught tennis for us for the last 5 summers told informed us this will be their last
season to teach tennis; due to age and other health issues, not the kids or program. They love the kids);
Mtn. Bike is full; Zip Line and Rafting trips have been a success filling up each time.
Adult softball has 7 teams registered for the season, which runs through August 16. Umpires have been
difficult to schedule; however, team players have stepped up to umpire games they are not playing in.
We are discussing doing away with paying umpires next season, making it mandatory for each team
provide a player to umpire during the game (2 umpires a game), which will lower the cost of team
registration. For the tournament week (August 13-16) we will host 2 umpires from the Boise Valley to
umpire the games for the week.
2. Special Events:
Mile High Mile is scheduled for Saturday, July 28. We had 53 swimmers which is one of the largest
turnouts yet. The 2017 event hosted 38 participants.
3. Lakeside Liberty Fest:
Movie Night, July 3rd was a success, with a showing of Independence Day. It was estimated 150-200 people
were in attendance. The adult co-ed volleyball tournament was a success, with 7 teams playing. The court
was crowded throughout the day and the event was from 9:30am- 4:30pm. Other activities went as planned
and overall the parks were in fairly good shape following the holiday activities.
4. Parks Overview and Staffing:
Parks Staff will continue to prioritize maintenance items since we are extremely short staffed with focus
on health and human safety first and aesthetics and new projects being addressed as we can. The month
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Monthly Department Report – Parks & Recreation
of August will be a challenge because of the loss of the few seasonal employees due to the start of the fall
college semester.
5. Noxious Weed Program:
Throughout the summer parks staff have participated in 5 UPCWMA spray days, including the day here
in McCall. The streets department provided additional help on these days and overall the County has been
very pleased with the efforts and progress. With help from Valley County Weed Department, we
conducted a “Pull Together Day” on July 17th. About 25 members of the community came to the event.
It was a successful first “Pull Together Day” and we are looking forward to hosting more in the future.
Currently we are working with the County to continue and expand this event.
6. Legacy Park Promenade Repairs:
Time frame for project is still scheduled for September with the site being available for contractors on
Tuesday, Sept. 4 following the holiday. Both the contractor and parks staff have begun communicating
the scope of work with adjacent property owners. We are looking into additional repairs that can be
addressed with the cost savings that came out of the base bid so information will be forth coming.
7. Riverfront Park Opportunities:
IDPR Grant work has been closed out and money has been reimbursed!
The department did receive a grant award from the Rotary Club to fund tree and re-vegetation planting
project for fall of 2018. Staff is also working with the Valley Soil & Water Conservation District on a
DEQ 319 grant to address significant bank erosion. Recent conversations with DEQ and the Valley Soil
& Water Conservation District look promising to secure 319 Grant funding for significant erosion
mitigation.
The department has also recently been approached by Idaho Trust Bank regarding the purchase of a parcel
due North of Riverfront Park adjacent to Mission Street. An appraisal has been ordered and we are still
waiting to hear the results to determine the feasibility of acquiring the parcel. Note: This parcel has
significant value to the parks/city for snow storage and recreational opportunities.
A temporary irrigation system will be installed this Fall in conjunction with the Rotary Tree Planting
Project.
8. Waterfront Improvements North of the Marina:
The permitting process for the waterfront concepts is underway and staff will continue to work on funding
options with the McCall Urban Renewal District, County Waterways, and Idaho Department of Parks
and Recreation.
9. Pathway Connection at Wooley and Spring Mtn. Boulevard:
The new pathway connection from Spring Mtn. Boulevard to the pathway adjacent to this road at the
Wooley Intersection is complete. Streets is scheduled to stripe a cross walk on August 02. The project
took slightly longer than expected do to unsuitable material under the existing path which needed to be
excavate and replaced with more suitable base material.
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Monthly Department Report – Parks & Recreation
10. FY18 CIP Project updates:
Contractor repair work on the skate park as part of an FY18 CIP project is complete.
Young Paving Inc. has completed the paving work for parking spaces and a drop off lane as per original
P&Z approved design drawings. In addition, minor improvements to storm drain infrastructure were
incorporated in conjunction with paving work. The remainder of this project (concrete sidewalks and
landscaping around the restroom) are scheduled for early fall once the ground water levels reach a point
where work can be done more easily.
11. Central Idaho Historic Museum Site:
Staff is currently working with the museum board regarding the future of the site and museum operations.
We have re-introduced the potential for the department to relocate to the museum site as plans are
formalized with the new Library. These conversations are purely conceptual and so far, they have been
very positive.
Additionally, the St. Luke’s construction project has also been working with City Staff on a regional
storm water treatment facility on this site which will incorporate an educational element as well.
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Monthly Department Report - Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: Anette Spickard, City Manager
Date: 8/2/2018
Re: Monthly Department Report – July 2018
1. Personnel Changes:
On July 23, 2018, the McCall Police Department welcomed Chase McPherson as a Patrol Officer.
Officer McPherson will attend the Idaho Peace Officer Standards and Training (POST)10-week
academy beginning August 27th, 2018. Upon his completion of the academy, he will enter the McCall
Police Department’s Field Training Program for 14 weeks before beginning a regular patrol schedule.
Officer Cody Butler submitted his resignation effective September 7, 2018. On July 16, 2018, the
McCall Police Department held an Officer Testing to fill the position vacated by Officer Cody Butler.
A conditional offer of employment was given to one candidate who is now in background testing.
Officer testing will continue to establish a hiring list for future openings.
2. McCall Police Department – Diehard Lane Remodel:
Remodel work continues at the new McCall Police Department, located at 550 E Deinhard Lane.
The remodel is expected to be completed by the September 14, 2018 contract deadline.
3. Community Events:
The McCall Police Department continues to accept unwanted or expired prescription and over
the counter medications Monday – Friday 8:00 a.m. to 5:00 p.m. excluding holidays.
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Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: Anette Spickard, City Manager
Date: 7-31-18
Re: Monthly Department Report – July 2018
ADMINISTRATION/ENGINEERING
1. Development Engineering Reviews:
Review and coordination of land use applications with the City Planner, and engineering review of
construction plans on larger projects including Broken Timber Subdivision, the Maverick Towers Cell
Phone Tower, and St. Luke’s Hospital Project. Construction of public infrastructure is currently taking
place at the Fairways at Whitetail Club, Silverpine Village Townhomes, Broken Ridge Commons, and
the St. Luke’s Hospital Project, and city staff is working closely with the contractors and developers on
these projects. The final inspection and acceptance of the water distribution system at the Silverpine
Village Townhomes project has been requested, and the public water system in the project should be
operational within the next two weeks.
2. Idaho Street, Brown Court:
Granite Excavation is actively working on all components of the project. The storm sewer system is
nearly complete, and sanitary sewer and water line installations are progressing as well. There has been
significant coordination with property owners for the connections of new water and sanitary sewer
services, and the contractor and construction team have done their best to work with all property owners
to minimize impacts. The project schedule currently anticipates the paving on Idaho Street to be
completed in mid to late August, with paving of Brown Drive and the pathway to follow shortly after. Due
to differing field conditions being encountered with utility conflicts and the resultant delay of specific
work tasks, it is anticipated that the final completion of the project will be in mid-September and slightly
later than originally planned.
3. Downtown Core Reconstruction:
A preconstruction meeting was held on 7/12/18 with attendees from all funding agencies, Granite
Excavation, CEI staff, Idaho Power, Cable One, and Frontier. Granite provided a formal project schedule
on 7/25/18 indicating an 8/20/18 start date. The City approved the first change order of the project which
directly addressed PLRWSD’s request to change the utility design to reduce their costs on this phase of
the project. This change order also reduced costs for the Water Department for this phase. Granite is
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Monthly Department Report – Public Works
working with the City to provide additional pricing information for further contract price reductions
associated with temporary paving that will be completed at the end of the project. Between 8/6 and 8/20,
both the Contractor and the City’s CEI staff will be introducing themselves to property and business
owners to make them aware of the upcoming project. The City approved Granite’s request to begin work
(i.e. the first stage) on the south side of 2nd Street first rather than the north. Staff presented at Rotary on
7/11/18 to introduce the project and answer questions. The Communications Manager is finalizing all
documentation, signage advertisements, e-blast and website information to reflect Granite’s proposed
schedule for formal role out in early August. An additional memo is attached for a more in depth project
update.
STREETS
1. Right of Way Mowing and Clearing:
Completed mowing of grasses along the edge of ROW’s and clearing around the base of street signs.
2. Crack Sealing, Dust Abatement and Street Sweeping:
Dust abatement of our gravel roads, and crack sealing of all other roadways completed. Sweeping
continues on as an as-needed basis.
3. Street Painting Contract:
Completed all crosswalk and symbol painting on City streets.
WATER
1. Distribution:
a. Crew members responded to 37 dig line requests for the month.
b. Set meters and turned water on to 2 new properties.
c. Continuing with Spring maintenance & repairs to meter pits and street valve boxes.
d. Completed hydrant flushing activities on another 23 hydrants. Most of these hydrants are
located on dead end water mains allowing excessive sediment build-up.
e. Crews completed line repairs on Saddlehorn Lane, and the corner of Mather & W. Forest.
f. Horrocks/SPF Water is developing a task order for the water main replacement design for
Jasper Subdivision.
2. Treatment:
a. Pre-chlorination system is on line and we will be taking samples for the next month to
determine how effective the system is.
b. Work continues with Control Engineers for their cost proposal for SCADA system radio
system upgrades. These are currently under review by the Director and Water staff.
c. Sampling began this month from the backwash filter waste basin. 24 samples have been
taken from three different locations and at different times of the day. The testing results
will be forwarded to Eric at SPF to analyzing the composition of the water.
d. Horrocks/SPF Water is developing a task order addendum to expand their design work on
Legacy Pump Station to include: VFD installations, pump upgrade flow meter, electrical
improvements and structural evaluation (including Geotech engineering analysis).
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Monthly Department Report – Public Works
3. Water Rate Study:
The project team conducted a public information open house on 7/19/18. A rate calculator has been
developed so that customers can calculate their estimated new rates (based on the Council’s recommended
rate changes) in comparison to their existing rates. An informational pamphlet explaining the rates has
also been created. Outreach efforts have occurred via email, Facebook, and a website has been created
specifically dedicated to the FY2019 rate changes. A mailer was sent to all water customers in late July
informing them of the proposed rate changes as well as the upcoming public hearing required to formally
adopt the new rates scheduled for 8/23. Staff has received the draft Rate Study Report and, following
review, will be distributing it to the Council and the public via the dedicated website.
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MEMORANDUM
Monthly Department Report – Public Works
Update: On March 23, 2018, City staff conducted a work session with City Council presenting
information regarding the associated costs, operational logistics and potential funding options for the
City taking full responsibility (and ownership) of streetscape infrastructure maintenance in the
downtown core.
From the meeting, Council directed staff to continue development of a streetscape infrastructure
maintenance program while also seeking public input, particularly business/property owners that are
currently responsible for sidewalk maintenance (snow removal, repair, replacement). Focus areas for
this program development include:
1. Locating and specifying the specific streets and associated sidewalks and other infrastructure
which would be included in the program;
2. Quantifying the necessary annual maintenance and replacement funding and defining the
additional staffing and equipment resources needed to implement the program;
3. Establishing appropriate funding provide the needed annual investment;
4. Public input and outreach; and
5. Policy and Code
Work on this project since March has been very limited, with staff managing increased workloads
associated with the Summer season. However, this memo provides an overall update and outline of the
next steps that will occur over the coming months.
1. Location Map:
Parks staff presented to Council a map of all the existing and planned sidewalk locations which
would be served by City ownership and maintenance would occur. Staff is now reviewing the
existing locations identified on the map to verify the existing condition and any other unique
components (i.e. landscaping, irrigation, available snow storage) that will have an impact on
annual maintenance and long-term replacement costs. These findings will be updated. Staff is
also evaluating the boundaries/extent of the proposed service area to determine if additional areas
or reductions are warranted.
TO: McCall City Council
FROM: Nathan Stewart, Public Works Director
DATE: 8/1/18
RE: Downtown Sidewalk Maintenance and Ownership – project update
____________________________________________________________________________________
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2. Implementation Funding:
The Parks and Streets Superintendents are the lead staff identifying the necessary annual funding
needed to cover both maintenance and lifecycle replacement. As stated in March, the initial
estimate of ~$103,000/year for program implementation is recognized to be low and will likely
increase as new information is gathered on the existing condition of sidewalks to be covered in
the program and other factors (inflation, material choices, etc.). Specific focus will also include
confirming needed staffing and equipment additions to ensure the City can provide year-round
maintenance and the roles of Parks, Streets and property owners to ensure sidewalks are properly
maintained.
3. Establishing Program Funding:
A funding matrix that was presented to Council in March identifying the pros and cons of
potential funding sources. The Community and Economic Development Director and Finance
Director will lead subsequent evaluation to best determine how the following funds:
a) Growth and Annexation funds:
b) Property Owner Contributions: evaluating legal options for imposing assessments
and/or voluntary funding (i.e. BID)
c) Proposed Urban Renewal District Area A
either solely or in combination could be leveraged to provide the necessary annual program
funding. It is envisioned these funds would be incorporated into the personnel and operation and
maintenance budgets of various City Departments (principally Streets and Parks) annually.
Tourism LOT has been removed from consideration as funding alternatives since it is not an
effective tool for annual operation and maintenance funding due to its annual application process
and completive selection process.
4. Public Input and Outreach
Since March, staff has not conducted any formal outreach or discussions with the public. Moving
forward, the project team, in collaboration with the Communications Manager, will be
developing a number of public input and outreach touches including, but not limited to:
a) Online surveys to specific interest groups (i.e. affected property and business owners)
b) One on one interviews to gain specific information on the existing costs for snow
removal and other logistics (snow storage, efficient role of property owners)
c) Online open houses (via the City’s website) to provide information on the structure
of the program, affected code and policies and funding sources
5. Policy and Code
It is understood that existing code (MCC 8.5.010) will need to be updated to identify the City as
the responsible party for sidewalk maintenance, snow removal and replacement rather than the
adjoining property owner, as currently stated, if this program is implemented. Additional code
and policy documentation will also be developed by the project team to address the specific new
roles, responsibilities, levels of service, and enforcement protocols applicable to the City and the
adjoining property owners so that the program can be effectively implemented.
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