HomeMy Public PortalAbout06 - Department Reports June1
Monthly Department Report – City Manager
Memo
To: City Council
From: Anette Spickard, City Manager
Date: July 3, 2018
Re: Monthly Department Report – City Manager’s office
Partner Agency meetings
• Valley County – I met with Commissioner Cruickshank to discuss items of mutual interest that
are pending a county decision such as relocation of the recycling center, septic disposal
locations if the Sewer District bans septic loads at the treatment plant, and Payette Lake
boating regulations. The Commissioner also shared that the Warren Wagon Road
reconstruction project begins July 9 and is expected to be complete in November. Information
regarding the project will be on our city website.
• Idaho Dept of Lands – I attended the public input meeting for proposed rules to fix
problematic provisions in the Lake Protection Act. In my opinion the most controversial rule
change will impact who is eligible to apply for dock permits. The state proposes to limit
eligibility to “littoral” property owners, meaning those who own land adjacent to the water.
Previously the rule allowed those with “dock rights” to be eligible to apply for permits, however
there is no definition in rule or statute for this term, so the state proposes to remove this term
from the list of eligible applicants. Those in attendance at the meeting asked IDL staff to
instead create a definition for “dock rights”. The final draft of the rule will be published Sept 5
with final public comment due Sept 26. The State Land Board will review and recommend to
the legislature Oct 16. The rule will become effective upon adjournment of the 2019 legislature
if passed.
Business community interaction
• Idaho First Bank – I met with Greg Loveall and Sherry Maupin regarding services the bank can
provide to the city as well as their community involvement efforts.
• Lakeshore Disposal – I met with Brian Hoffman and discussed disposal rates, recycling
programs, and Lakeshore’s community donations program.
• Chamber of Commerce Board meeting – As Sherry Maupin previously reported to the Council,
the chamber is involved in efforts to put a tax measure on the May 2019 ballot to create a
Recreation District that follows the same boundaries as the McCall-Donnelly school district.
The chamber is co-sponsoring a Housing Summit with the city on August 13th. Council should
have received an invitation to attend. The board adopted a new set of by-laws.
• Brundage Mountain Resort – I met with Assistant General Manager Ken Rider at the lodge
and had a tour of the facility. We discussed workforce housing and transportation needs as
well as potential plans for more year-round use of the site.
Consolidated Department Report Page 1 of 33
2
Monthly Department Report – City Manager
• Midas Gold – the Mayor and I met with the attorney and community relations representative
for Midas Gold. They shared a high level white paper with us that outlines how they envision a
community benefit agreement could be signed by all of the communities impacted by the
Stibnite Mine project (attached). They plan to present to Council on July 26th. A Council tour of
the project site is scheduled for July 23rd.
Communications Program update
• The Communications Department recently conducted staff training on the new website platform
and continues to coordinate with staff departments and the hosting companies to tie up loose
ends getting all departments online.
• Although the new site is active, we’ve entered a soft launch period while any kinks are worked
out. A public education will begin to guide citizen on using the new site. Considering an online
YouTube style tutorial.
• The Downtown Reconstruction project community outreach plan is being instituted per the plan
with an estimated break ground date of July 23rd. Expect to see kiosks in place, signage, radio
ads, newspaper ads, press releases and a significant online presence beginning that week.
• The water rate workshop has been scheduled for July 19th at the High School and the
presentation is being developed with Bowen, Collins & Associates and will include talking points
for Council. We will advertise the meeting in the newspaper as well as an online push to
educate the public prior to the meeting.
• Erin Greaves has been invited to speak and run workshops at the Idaho City Clerks, Treasurers &
Finance Officers Association (ICCFOTA) Conference in September as well as another request from
the Local Highway Technical Assistance Council (LHTAC) to speak at two sessions at their
conference in November 2018 to members and LHTAC Commissioners on various topics.
Association of Idaho Cities annual conference – The conference was in Boise June 20 -22. I
attended the following sessions: Idaho City Manager’s Association board meeting; Bull In A China
Shop – Housing Market Disruptors; Growing Idaho’s Economy Through Energy Innovation;
Community Design for Economic, Environmental & Public Health; Marijuana Legalization Impact
on Cities; Better Together-Why Private Development & Public Interest are not Parallel Universes;
Municipal Fiber Optic Systems – Ammon Model; Urban Renewal Nuts and Bolts; and the Resort
Cities Roundtable. Some highlights relevant to Council’s priorities are:
• According to the private developer panel, the most effective things a city can do to help with
the housing affordability crisis is to have Comprehensive Plan Policies that support density
plus the zoning that creates density (smaller buildable lots) so they can build enough units in a
project area to make the individual properties pencil out at a lower sales price. A quick and
understandable entitlement process is also key. (McCall’s Housing Strategy specifically
identifies these two items which are being addressed in our code update. It’s good to hear that
we are on the right path.)
• Idaho is in a mature stage of the real estate business cycle and facing a possible downturn.
• Higher construction material costs, a construction labor shortage, delays in construction
schedules and the uncertainty of tariffs are driving investors to expect a higher rate of return
from new development due to the higher risk environment. This drives listing prices up.
• A recent report by the National Low Income Housing Coalition (attached) determined that for
Valley County the hourly wage necessary to afford a 2-bedroom unit at current rent rates is
$15.10/hr. but the average renter wage in Valley County is $9.21/hr.
• The Resort Cities Roundtable selected me as their chairperson for the next year. This involves
coordinating quarterly conversations on topics that specifically impact our cities as well as
helping the members collaborate with the AIC staff on 2019 legislation that may impact resort
cities.
Open Office Hours - My open office hours are on Wednesday afternoons. In June I met with the
following community members regarding their concerns.
Consolidated Department Report Page 2 of 33
3
Monthly Department Report – City Manager
• Gisela Ryter, resident near Boydston connector, expressed her concerns about wildlife in the
city and the need to educate residents and visitors about living with wildlife, such as not
feeding deer and having appropriate fencing materials. She is primarily concerned with the
volume of deer crossings on Boydston and the number of vehicles that strike and kill deer in
the area. She has requested a Deer Crossing sign be installed on Boydston to warn drivers.
She has also requested that the city promote “living with wildlife” tips on our website and blog.
As Council may know, Idaho Fish and Game provides public outreach regarding this topic and
the city has in the past provided this information on our website. We will do so again. I will also
look into whether a Deer Crossing sign can be installed.
• Ken Hartjung, resident at Davis and Thompson, expressed concerns about the volume of UTV
traffic speeding through the neighborhood in what appears to be a “loop” over and over again
creating noise and traffic hazards. He also reported many stop sign violators at the
Davis/Thompson intersection. He has requested police presence as well as a blinking red stop
sign on the southbound side of Davis to make sure people know there is a stop at that
intersection.
• The Johnsons, residents in the impact area, expressed concern and frustration with the Idaho
Dept of Lands regarding a community dock permitted near their home which they believe will
increase traffic and have negative impacts on their neighborhood. Those conditions are not
criteria required to be considered by IDL during the permitting process. The Johnson’s are
pursuing legal remedies with IDL.
Consolidated Department Report Page 3 of 33
Consolidated Department ReportPage 4 of 33
Consolidated Department ReportPage 5 of 33
Consolidated Department ReportPage 6 of 33
Consolidated Department ReportPage 7 of 33
Consolidated Department ReportPage 8 of 33
Consolidated Department ReportPage 9 of 33
Consolidated Department ReportPage 10 of 33
Consolidated Department ReportPage 11 of 33
Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: Anette Spickard, City Manager
Date 7/3/18
Re: Monthly Department Report – June 2018
1. Triangle Development:
Additional information was provided to City Council at the June 28th meeting regarding existing
prepaid leases. Staff is working to obtain proposal from “first-in” hangar owner and scheduling
survey work for leaseholds.
2. Northeast Ramp Rehabilitation
Preconstruction briefing was held June 27. Construction scheduled to begin July 16, 2018 and is
scheduled to be completed by end of September. Project is supported by FAA AIP grant and will
renovate taxiway, self-serve fueling area, and aprons in front of commercial hangars. Project will
correct grading eliminating hazards to taxiing aircraft.
3. Land Acquisition
FAA has requested final costs incurred and close out report in anticipation of an August grant offer.
4. Pocket Park
Idaho Aviation Foundation has approved our grant request to fund the North Pocket park. Awaiting
funds to resume construction.
5. Events:
a. Open House – Date set for July 14 9:00 am to 2:00 pm. Gene Nora Jessen will be
keynote speaker. Activities include airport traffic pattern activity for kids, helicopter
rides, slideshow showing airport history provided by Walt Sledzieski (Historic
Preservation Committee). Drone demos, aircraft displays etc. Thank you to McCall
Chapter, Idaho Aviation Association for partnering and making this event possible.
b. Drone Camp – Aug 20-24 Classroom at the Airport. Flying at U of I Extension and
Kelly Whitewater Park
Consolidated Department Report Page 12 of 33
Page 1 of 2
Monthly Department Report
Memo
To: City Council
From: Eric McCormick
CC: Anette Spickard, City Manager
Date: 7/6/2018
Re: Monthly Department Report
1. Weather
June was warmer than normal. It was good grass growing weather and a good amount of rain.
We have had our hands full keeping up with the grass with all of the equipment breakdowns
that we have had.
2. Staff
At the end of June there were the three of us full time, twelve seasonal of which five are working
part time. We let one employee go that didn’t like showing up on a regular basis, but we added
another who does. By mid-July we should be fully staffed. Our mechanic retired the end of
May. Our new mechanic has had his hands full but is getting along nicely. One of our seasonal
employees has been helping him out when he can.
3. Greens
Greens are all in good shape. We need to verticut and top-dress but haven’t gotten caught up
with other things to get it done.
4. Mosquitoes
I fogged twice during the month of June.
5. Golf Revenue/Rounds
Golf rounds are up, and we have sold more of the anytime season passes than last year.
6. Equipment Maintenance
We finally got our John Deere 1545 back just as we discovered that we had a cracked head in
our backup rough mower. Calvin was able to find a new complete head through E-Bay and our
staff got it back together and running. It has been great that we were able to purchase a new
Consolidated Department Report Page 13 of 33
l� P a g e 2
r o u g h m o w e r a s i t h a s b e e n r u n n i n g 4 0 h o u r s a w e e k a n d c a n t k e e p u p . I h a v e a l s o b e e n w o r k i n g
o n l o o k i n g i n t o l e a s i n g e q u i p m e n t a n d w i l l g e t t h o s e n u m b e r s o o n .
7 . R e s t a u r a n t
T h e r e s t a u r a n t h a s b e e n b u s y . T h e y a r e s t i l l h a v i n g s o m e s t a f f i n g i s s u e s , b u t t h i n g s a r e c o m i n g
t o g e t h e r . I h a d s i g n s m a d e a n d p o s t e d o n t h e d e c k a n d b y t h e k i t c h e n d o o r t h a t t h e y a r e s m o k e
f r e e z o n e s . I n o u r s p a r e t i m e , w e h a v e b e e n w o r k i n g o n a n a r e a n e x t t o 1 B i r c h t e e t h a t B a n y a n s
i s g o i n g t o s e t u p a t e n t f o r l a r g e f u n c t i o n s , s o t h e y d o n t h a v e t o c l o s e t h e r e s t a u r a n t d o w n t o
g o l f c u s t o m e r s . I t t h e t e n t i d e a w o r k s o u t w e w o u l d l i k e t o l o o k a t p u t t i n g u p a p e r m a n e n t r o o f
s t r u c t u r e f o r s u c h e v e n t s .
8 . I r r i g a t i o n
I r r i g a t i o n h a s b e e n w o r k i n g n i c e l y . N o w t h a t w e a r e w a t e r i n g m o r e w e a r e s t a r t i n g t o f i n d h e a d s
t h a t a r e n t w o r k i n g c o r r e c t l y .
9 . M a r k e t i n g
I b e l i e v e t h a t o u r m a r k e t i n g h a s h e l p e d a s w e h a v e n e w g o l f e r s c o m i n g t o u s t h a t h a v e n t b e e n
h e r e b e f o r e .
C o n s o l i d a t e d D e p a r t m e n t R e p o r t P a g e 1 4 o f 3 3
Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
Date: 7/3/18
Re: Monthly Department Report – June 2018
Council Members,
Please accept this brief Information Systems update for your review.
Network infrastructure, projects and services:
• Police Department relocation: Refitting of data network cabling, equipment and
infrastructure by a qualified data network contractor has begun at 550 E Deinhard.
• The City received one response from six qualified contractors for the “Buried
Communications Conduit” RFP, to accommodate the Police Department relocation to
Deinhard Ln; next steps will be presented to Council on July 12.
• Also scheduled for July 12, the IS Manager and our consultant, Robert Peterson of
EntryPoint Networks, will present a resolution declaring broadband as an essential
service, brief the Council on City fiber network concepts, funding mechanisms, related
economic opportunities, public benefits and future capital projects.
• Long-haul wireless network upgrades which serve the water plant, airport, parks and
recreation, and 550 E Deinhard Ln, are continuing to completion during July.
Software applications and services:
• Office 365 hosted email transition and desktop software rollout are essentially complete.
An office telephone and conferencing extension of the Office 365 project will take place
in July as our existing provider agreement will expire.
• The City has handed off and transitioned critical network functions to the City’s new
web page provider. Subsequently, the new website has been publicly launched.
Feel free to contact me with any questions, comments or concerns. Thanks.
- Dave
David Simmonds
208-634-8998
dsimmonds@mccall.id.us
Consolidated Department Report Page 15 of 33
Page 1 of 1
Monthly Department Report
Memo
To: City Council
From: Meg Lojek
CC: Anette Spickard, City Manager
Date: 7/6/2018
Re: Monthly Department Report
1. Staff: Diane Penny and Casey Bruck stepped up this month to provide extra duties for the library
while Meg compared public access, usage, structure, construction and design at other locations by
visiting libraries in New York City, Munich, and Valencia.
2. Other Projects: McCall Public Library Foundation is up at: mccalllibraryfoundation.org with Laura
Bechdel, Patty Winder, Terry Edvalson, Barrett Lamm, Kathy Schon and Jim Pace as founding
directors.
3. Programs:
Summer Reading Programs- To prevent the “summer slide” and have some fun this summer,
registration is full, and programs are running well with staff and volunteer help.
Doing Democracy: Will take a break until September.
Library Stats: see attached—June. Increased summer reading program attendance causes our
children’s and junior book circulation to soar 39%. This shows our library plays a key role especially
when the school libraries are closed.
Monthly Program Calendar: See attached.
Consolidated Department Report Page 16 of 33
Library Statistics -- FY2017
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals
2 - 000-099 11 9 5 3 6 5 6 6 7
3 - 100-199 25 37 26 26 38 23 32 38 42
4 - 200-299 11 30 17 23 42 25 17 19 17
5 - 300-399 84 78 71 75 54 68 86 86 58
6 - 400-499 4 9 4 14 9 4 1 4 3
7 - 500-599 33 34 34 36 18 26 18 22 25
8 - 600-699 94 117 100 114 62 96 134 95 71
9 - 700-799 29 64 47 52 40 52 59 38 64
10 - 800-899 38 37 41 36 45 50 45 25 37
11 - 900-919.9 28 19 13 23 44 37 30 26 20
12 - 929-999 54 57 53 57 51 55 57 46 35
13 - Adult Fiction 669 692 690 771 626 679 593 519 752
14 - Audio Books Circ Set 59 16 25 16 0 6 71 0 61
15-Audio Players 0 3 0 0 0 0 0 0 0
16 - Biography 9 25 21 24 23 21 8 23 17
17 - Board Books 102 150 79 112 101 81 90 103 92
18 - CD Fiction Books 171 96 74 103 150 137 143 151 139
19 - CD Junior Books 43 55 26 10 25 60 44 36 47
20 - CD Non-Fiction Books 26 17 24 17 14 26 32 5 20
21 - CD YA Books 7 6 1 4 3 7 6 3 9
22 - Chapter books 217 228 121 93 99 171 184 145 279
23- Computer Software 0 0 2 0 0 0 0 0 0
25 - Dawn Moudy Collection 0 0 4 1 0 N/A N/A N/A N/A N/A N/A N/A 5
26 - DVD Blu-Ray 11 20 3 10 8 8 15 6 5
27 - DVD Circ Set 79 77 58 66 3 155 70 89 67
28 - DVD Fiction 300 294 390 334 348 431 403 234 368
29- DVD Kids 249 224 198 210 244 205 227 164 256
30 - DVD Non-Fiction 28 20 14 52 19 48 31 18 44
31 - E Non-Fiction 45 47 27 38 40 43 41 42 49
32 - Eames Collection 8 2 6 1 2 1 1 2 2
33 - Early Readers 170 155 119 146 75 141 121 130 186
34 - Idaho Archives 0 2 0 0 0 0 1 2 0
35 - Idaho Room 32 35 35 41 41 53 63 81 59
36 - Independent Films 39 23 21 27 30 27 12 27 15
37 - Junior Biography 9 28 9 5 2 8 7 17 18
38 - Junior Non-Fiction 304 273 236 279 222 280 312 241 382
39 - Junior Readers 278 302 253 292 273 280 280 379 522
40 - Junior Spanish 44 17 26 37 15 21 23 6 4
41 - Kit 21 14 21 21 18 14 28 37 21
42 - Large Print 81 77 103 90 83 80 93 103 119
43 - Magazine 28 36 30 28 34 41 48 17 42
44 - Map 0 0 0 0 0 0 0 0 0
45 - Oversized 0 2 1 2 3 3 4 1 4
46 - Parenting 2 1 0 0 7 0 0 0 0
47 - Professional 0 6 1 1 0 0 0 4 2
48 - Reference 1 4 2 7 3 7 2 3 0
49 - Spanish 13 4 3 6 11 4 1 0 0
50 - Story Books 982 875 651 708 618 776 653 630 866
51 - Story Collection 0 0 0 0 0 0 0 0 0
52 - Y A Non-Fiction 25 18 22 17 19 22 11 11 34
53 - Young Adult Fiction 103 75 129 144 110 135 131 138 183
Adult Circulation 1986 1987 1918 2056 1814 2168 2079 1849 2096
Young Adult Circulation 135 99 151 165 132 163 148 152 226
Children's Circulation 2464 2368 1766 1951 1732 2080 2011 1917 2722
Circulation Totals 4604 4495 3863 4200 3706 4506 4238 3918 5062
Consolidated Department Report Page 17 of 33
Attendance 2273 2086 2109 3056 2092 2222 2336 2112 2530
Computer Usage 526 474 495 505 531 630 642 531 701
Wireless Usage 146 149 94 148 106 107 104 173 200
ILL's Received 19 41 27 27 28 37 29 23 17
ILL's Sent Out 0 2 0 1 0 0 0 2 1
Reference Requests 308 224 300 386 275 335 366 301 355
Food for Fines 55 57 27 72 25 51 36 28 31
Number of volunteers 35 29 23 22 20 21 22 25 24
Total hours of volunteers 51 43 32 30 28 32 39 30 34
Adult Program Attendence 106 110 159 207 103 147 76 135 7
Young Adult Program Attendence 44 43 46 68 49 59 53 63 110
Children's Program Attendence 585 576 563 511 455 619 679 611 456
All Ages Program Attendance 0 76 0 0 56 114 0 100 180
Adult Programs offered 9 6 10 14 13 12 7 4 1
YA Programs offered 5 4 8 6 5 5 4 5 7
Children's Programs offered 25 23 24 28 22 29 27 26 18
All Ages Programs offered 0 2 0 0 2 5 0 1 1
Consolidated Department Report Page 18 of 33
Consolidated Department Report Page 19 of 33
Monthly Department Report
Memo
To: City Council
From: Justin Williams
CC: Anette Spickard, City Manager
Date: 7/6/2018
Re: Monthly Department Report
1. Personnel Changes
On June 19, 2018, the McCall Police Department held a testing for Officer Candidates. 2
individuals were successful in the testing process and are in background for positions as
Police Officers. Officer testing will continue to establish a hiring list for future openings.
2. Officer Training
The McCall Police Department hosted Advanced Search and Seizure Training at the
Payette National Forest Headquarters building in McCall on June 15, 2018. The training
was well attended by officers from agencies throughout the state, Idaho Fish and Game
and the US Forest Service.
Officer Nate Kimmel has completed the Idaho POST requirements to become a Firearms
Instructor. June 25th - 29th, Officer Kimmel attended the Kaminsky Field Training Officer
(FTO) training in Nampa, Idaho.
3. McCall Police Department – Diehard Lane Remodel
On May 30, 2018 McCall City Council approved the bid submitted by Falvey’s, LLC, for
the remodel of the new police department. The contract was signed by all parties May 30,
2018. Remodel work began immediately to meet the September 14, 2018, completion
deadline.
4. Community Events
June 6th thru 9th, the McCall Police Department was partnered with McCall Public Works,
Lake Shore Disposal, Valley County Transfer Station and Ridley’s Family Market for
Free Spring Cleaning Event. The event was held at Ridley’s Market Parking Lot and
allowed residents to dispose of unwanted items and yard debris at no cost. This event was
held in conjunction with the Valley County Transfer Station’s Free Dump Week. Over
Consolidated Department Report Page 20 of 33
70 individuals utilized the service, dumping trash and unwanted items. 5 full dumpsters
were taken by Lakeshore Disposal to the Valley County Transfer Station. No yard debris
was collected during this event. Individuals with yard debris were directed to the McCall
Fire Department Yard Debris Collections Site.
The McCall Police Department continues to accept unwanted or expired prescription
and over the counter medications Monday – Friday 8:00 a.m. – 5:00 p.m. excluding
holidays.
Consolidated Department Report Page 21 of 33
Monthly Department Report – (Department)
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: Anette Spickard, City Manager
Date: 06/30/2018
Re: Monthly Department Report – June 2018
1. Summer Rec Programs & Registrations
Summer Programs are in full swing with tennis, SNAG golf and soccer camp. Youth baseball
and softball finished up its season June 28 with a celebration pizza party for all McCall teams
after their games. Refreshments were provided for players, coaches and families in lieu of
metals. Feedback I received included, increase practice time to 1.5 hours, parents loved one
game a week, but would like longer games (2 hours). We had 108 registered participants ages
6-12.
Adult softball currently has 5 teams registered, season begins July 10 through August 16.
Current summer programs
Mtn. Bike Session 1 Beginner FULL Intermediate FULL
Session 2 Beginner FULL Intermediate FULL
Session 3 Beginner FULL
Wee Soocer 72 Tennis 2 30
T Ball 20 Tennis 3 11
Rafting 2 8 Tennis 4 25
Rafting 3 7 SNAG 2 10
Zip Line 7
Zip Line 3
Special Events
The Parks & Recreation Department worked collaboratively with the McCall Tree Committee,
Environmental Advisory Committee, and Franz Witte Nursery on the Arbor Day/Earth Day event
on Saturday, April 28. There were fun activities for kids and adults, food, beverages, and a short
presentation on the Cities Tree City USA and Growth Awards and a special appearance by the
Lorax . A special thanks to Sean Gould and their band for live music and Casey Bruck with the
Library who did a reading of Dr. Seuss “The Lorax” for the kids.
Consolidated Department Report Page 22 of 33
Monthly Department Report – (Department)
Lakeside Liberty Fest
Staff is currently working with the communications department in outlining the agenda for the 4th
of July. We plan to offer a movie at Legacy Park July 3rd, last years was a success. On the 4th of
July we will be hosting our annual adult volleyball tournament, bounce house, slip-n-slides, and
car show with a partnership with McCall Auto Club. The city will have a welcome tent down at
Legacy providing information and giveaways donated from Cheap Thrills. Our department will
also have a booth providing information on programs and activities available.
2. Parks Overview and Staffing:
Parks Staff will continue to prioritize maintenance items based on the fact that we are short
staffed with focus on health and human safety first and aesthetics and new projects being
addressed as we can.
3. Noxious Weed Program:
We have had numerous work sessions with the County Weeds Department and various
conversations with other communities to best steer our efforts in the management of noxious
weeds. A presentation was given to the public at the Library on May 30 which was well attended.
Collaborative work with Valley County, The Upper Payette Cooperative Weed Program, and
regional Forest Service has been very positive and the first cooperative weed project will take
place during the first week of June in Lowman.
4. Legacy Park Promenade Repairs:
Time frame for project is still scheduled for September with the site being available for
contractors on Tuesday, Sept. 04 following the holiday. Both the contractor and parks staff have
begun communicating the scope of work with adjacent property owners. We are looking into
additional repairs that can be addressed with the cost savings that came out of the base bid,
information will be forth coming.
5. Riverfront Park Opportunities:
IDPR Grant work has been closed out and money has been reimbursed!
The department did receive a grant award from the Rotary Club to fund tree and re-vegetation
planting project for fall of 2018. Staff is also working with the Valley Soil & Water Conservation
District on a DEQ 319 grant to address significant bank erosion. Recent conversations with
DEQ and the Valley Soil & Water Conservation District look promising to secure 319 Grant
funding for mitigation.
The department has also recently been approached by Idaho Trust Bank regarding the purchase
of a parcel due North of Riverfront Park adjacent to Mission Street. An appraisal has been
ordered and we should hear back by mid-July to work towards the feasibility of acquiring the
parcel. Note: This parcel has significant value to the parks/city for snow storage and recreational
opportunities.
Consolidated Department Report Page 23 of 33
Monthly Department Report – (Department)
6. Waterfront Improvements North of the Marina:
Staff is working on an MOU with Shore Lodge to re-purpose about 50% of the dock systems
that Shore Lodge recently replaced. These systems appear to have significant life left in them
and could kick start the project with minor investments. The Laura Moore Cunningham
Foundation awarded the department $15,000 to apply towards non-motorized launch systems to
be used with the docks and swim lane lines to be used with other portions of the concept.
Following the special work session with Council on February 23, staff continues to research the
feasibility and funding sources regarding waterfront improvements. Staff will document and
reach out to the community for public comment as it relates to both projects and work towards
the development of a business plan/model for the proposed community open space and boat
house concept. County Waterways Committee is still very much in support of the project.
Additional information will be forth coming.
7. Pathway Connection at Wooley and Spring Mtn. Ranch:
Staff has requested an estimate from Young Paving LLC to construct and pave a connection
(ramp) at the Wooley & Spring Mountain Blvd. intersection to connect the Spring Mountain
Blvd. pathway to the road. Connection will happen to the South of the intersection and in
alignment with the future Wooley pathway section. The streets department has reviewed the
project and has agreed to stripe a cross walk.
8. FY18 CIP Project updates:
Contractor repair work on the Skate Park as part of an FY18 CIP project is complete.
Young Paving Inc. has completed the paving work for parking spaces and a drop off lane as per
original P&Z approved design drawings. In addition, minor improvements to storm drain
infrastructure were incorporated with the paving work. The remainder of this project (concrete
sidewalks and landscaping around the restroom) are scheduled for early fall once the ground
water levels reach a point where work can be done more easily.
Consolidated Department Report Page 24 of 33
Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: Anette Spickard, City Manager
Date: 7-2-18
Re: Monthly Department Report – June 2018
ADMINISTRATION/ENGINEERING
1. Development Engineering Reviews:
Review and coordination of land use applications with the City Planner, and engineering review of
construction plans on larger projects including the Fairways at Whitetail Club, Broken Timbers
Subdivision, Eagle Lakes Subdivision Phase 2, and St. Luke’s Hospital Project. Preconstruction
meetings were held for the Fairways at Whitetail Club and the St. Luke’s Hospital Project, and
construction is underway or set to begin at those sites. Several projects are also nearing completion,
and final inspections of public improvements are being scheduled with the developer and/or contractor.
2. Idaho Street, Brown Court:
Granite Excavation began work on the project in early June. The first phase of work is focused on
storm sewer and drainage infrastructure and will be followed by sanitary sewer and water line
construction. The project schedule currently anticipates all paving to be complete in mid to late
August, and final completion of the project in early September.
3. Downtown Core Reconstruction
The bid opening for this project occurred on 6/13 with 3 responsive bids received. The low bid,
submitted by Granite Excavation, was approximately 14% higher than the eng. estimate provided by
Horrocks Engineers (for water, stormwater) and JUB Engineers (for sewer). City Council voted to
award the construction contract to Granite Excavation on June 14, contingent upon PLRWSD
approval. On June 27, PLRWSD voted to approve funding for the project. Staff issued the notice of
award on 6/27. A preconstruction meeting is being coordinated for early July and construction is
slated to begin in late July. Staff is implementing our communication plan with the community
accordingly.
Consolidated Department Report Page 25 of 33
Monthly Department Report – Public Works
STREETS
1. Street Sign Replacement Program:
The crew completed the review and replacement of all street name signs within the city limits. The signs
were either damaged, missing, or had lost its reflectivity.
2. Crack Sealing, Dust Abatement and Street Sweeping:
Street sweeping and crack sealing as weather permits. Began dust abatement of our gravel roads, which
will continue into July. Dust abatement was delayed by a couple weeks this year due to the consistent
rain that occurred in June. Applying dust abatement during rain events greatly depreciated the
effectiveness of the dust abatement product.
3. Street Painting Contract:
Crew members worked with Curtis Clean Sweep to get all roadway center and fog lines painted on city
streets and, crosswalks and turn markings on SH-55 by July 4th. Crosswalk and symbol painting on
City streets is still ongoing and will continue into July.
4. Stormwater System Cleaning:
Began cleaning of all storm drains, vaults, basins, and culverts in our system. Cleaning will continue into
July.
WATER
1. Distribution:
a. Crew members responded to 34 dig line requests for the month.
b. Set meters and turned water on to 4 new properties.
c. Spring maintenance & repairs to meter pits and street valve boxed that were damaged
during winter snow removal. This will continue for the next month or so.
d. Hydrant flushing of our 747 fire hydrants is moving very slowly due to insufficient or lack
of stormwater system adjacent to hydrants to catch the water coming out of the hydrant.
In June, 64 hydrants were flushed and over half of them required the use of the streets
department water truck to hook up to the hydrant and take the water, so we would not
flood the area.
2. Treatment:
a. Pre-chlorination system has been constructed and will go on line the first week of July for
testing.
b. Control Engineers prepared their draft System Evaluation and Design Recommendations
report as well as their cost proposal for SCADA system radio system upgrades. These
deliverables are currently under review by the Director and Water staff.
3. Water Rate Study:
The project team presented on 6/25/18 to City Council three options (1, 3 and 5-year) for implementing
the necessary 48% rate increase to properly fund the Department in accordance with the approved Water
Master Plan. The Council was also provided three rate structure options: uniform, seasonal, or
increasing block. The Council unanimously selected the 3-year increase option and increasing block
structure as their recommended approach. The team will now prepare materials for a public
informational open house on 7/19/18 to provide information and outreach to the community on the
Council’s recommendation. A website is also being constructed to provide additional public information
on the rate study and selection process the Council has undertaken.
Consolidated Department Report Page 26 of 33
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY13 FY14 FY15 FY16 FY17
Five year
average
FY18 Budget
dollars
FY18 Budget
+ Contingent
dollars
FY18actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 3.96%4.02%5.03%4.92%5.29%4.64%26,925 28,358 27,291 1.36%27,291 26,925 1.36%
November 2.38%2.47%3.06%2.89%3.12%2.78%15,879 16,724 16,795 5.77%44,086 42,804 3.00%
December 6.23%5.44%5.68%6.94%6.72%6.20%34,227 36,048 33,179 -3.06%77,265 77,030 0.30%
1st Quarter Total 77,030 81,129 77,265 0.30%
January 6.30%7.44%6.98%6.94%6.46%6.82%32,891 34,641 40,522 23.20%117,787 109,922 7.16%
February 7.28%6.60%7.43%7.26%7.34%7.18%37,350 39,337 38,158 2.16%155,945 147,272 5.89%
March 6.60%5.81%4.80%5.28%5.31%5.56%27,023 28,461 31,016 14.78%186,961 174,295 7.27%
2nd Quarter Total 97,264 102,440 109,696 12.78%
April 2.01%2.61%3.03%3.40%3.05%2.82%15,519 16,344 15,520 0.01%202,481 189,813 6.67%
May 3.62%4.62%4.88%4.91%4.78%4.56%24,340 25,635 24,957 2.53%227,438 214,153 6.20%
June 10.98%11.10%11.09%11.20%11.28%11.13%57,454 60,511 61,016 6.20%288,454 271,607 6.20%
3rd Quarter Total 97,312 102,490 101,493 4.30%
July 20.27%19.60%18.58%18.37%18.19%19.00%92,614 97,541 98,356 6.20%386,810 364,221 6.20%
August 18.76%19.49%16.58%15.88%16.65%17.47%84,786 89,297 90,043 6.20%476,852 449,007 6.20%
September 11.61%10.79%12.86%12.02%11.81%11.82%60,124 63,323 63,852 6.20%540,704 509,131 6.20%
4th Quarter Total 237,524 250,162 252,250 6.20%
Total 100.00%100.00%100.00%100.00%100.00%100.00%509,131 536,221 540,704 106.20%
509,131 536,221 540,697
509,131 31,573
Year to date the actual revenues received for FY18 are 10.91% OVER the year to date revenues for FY17 and 42.05% over the 5 year average year to date.
6-Jul-18Consolidated Department ReportPage 27 of 33
October November December January February March April May June July August September
Average 18,545 11,091 24,596 26,716 28,244 21,527 11,325 18,115 43,716 74,010 67,764 46,131
Budget 26,925 15,879 34,227 32,891 37,350 27,023 15,519 24,340 57,454 92,614 84,786 60,124
FY18 Actual 27,291 16,795 33,179 40,522 38,158 31,106 15,520 24,957 ----
Forecast 61,016 98,356 90,043 63,852
-
20,000
40,000
60,000
80,000
100,000
120,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY18 Actual ForecastConsolidated Department ReportPage 28 of 33
-
20,000
40,000
60,000
80,000
100,000
120,000
October November December January February March April May June July August September
Averages FY13 FY14 FY15 FY 16 FY 17 FY 18 Forecast
Five Year Actuals Comparison to AverageConsolidated Department ReportPage 29 of 33
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 27,291
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 16,795
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 33,179
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 40,522
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 38,158
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,885 31,016
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 15,520
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315 24,957
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 55,034
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 88,713
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 81,215
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 57,591
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 487,686 227,438
LOT Actual Dollars Earned per Month
Consolidated Department ReportPage 30 of 33
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
FY17
percentages
FY18 Budget
dollars
FY18 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 6.57%98,603 112,469 14.06%112,469 98,603 14.06%
November 4.85%72,774 86,643 19.06%199,112 171,377 16.18%
December 7.53%112,959 131,421 16.34%330,533 284,336 16.25%
1st Quarter Total 284,336 330,533 16.25%
January 6.12%91,811 117,135 27.58%447,668 376,146 19.01%
February 6.29%94,369 108,559 15.04%556,227 470,516 18.22%
March 5.69%85,384 105,381 23.42%661,608 555,900 19.02%
2nd Quarter Total 271,564 331,075 21.91%
April 4.19%62,826 69,709 10.96%731,317 618,726 18.20%
May 6.31%94,686 106,827 12.82%838,144 713,412 17.48%
June 10.92%163,756 192,380 17.48%1,030,524 877,168 17.48%
3rd Quarter Total 321,268 368,916 14.83%
July 15.66%234,905 275,966 17.48%1,306,491 1,112,073 17.48%
August 14.23%213,520 250,844 17.48%1,557,334 1,325,593 17.48%
September 11.63%174,407 204,893 17.48%1,762,228 1,500,000 17.48%
4th Quarter Total 622,832 731,703 17.48%
Total 100.00%1,500,000 1,762,228 117.48%
1,500,000 1,762,200
6-Jul-18Consolidated Department ReportPage 31 of 33
-
50,000
100,000
150,000
200,000
250,000
300,000
October November December January February March April May June July August September
FY16 FY17 FY18 FY19 FY20 Forecast
ThreeYear Actuals Comparison Consolidated Department ReportPage 32 of 33
Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 FY18 Totals
October - 108,126$ 112,469$ 220,595
November - 79,803$ 86,698$ 166,501
December 159 123,870$ 131,421$ 255,450
January 99,990$ 100,678$ 117,135$ 317,803
February 100,883$ 103,484$ 108,559$ 312,926
March 85,338$ 93,631$ 105,381$ 284,350
April 70,264$ 68,894$ 69,709$ 208,867
May 97,418$ 103,831$ 106,827$ 308,076
June 168,831$ 179,572$ 348,403
July 235,029$ 257,593$ 492,622
August 208,024$ 234,143$ 442,167
September 169,309$ 191,252$ 360,561
Total Dollars Received $1,235,245 $1,644,877 $838,199 3,718,321
Difference compared to prior year $409,632 -$806,678
Budgeted Dollars $700,000 $1,500,000 $1,500,000
Consolidated Department Report Page 33 of 33