HomeMy Public PortalAbout05 - Chamber & Dept Reports Combined May
McCall Area Chamber and Visitors Bureau
May 10, 2018 Notes
Board Meetings Occur the 2nd Thursday of every month at Shore Lodge Corporate Offices at 7:30 am
• City Update: LOT Renewal up in May election so please vote! 4th of July alcohol restrictions will be voted on in
May City Council. A brand-new City website will be launching this summer. Summer projects include downtown
core project and the Idaho Street project.
• Governance:
o Succession Planning: Jay, April, Sherry and Mike’s positions are up in July. Community members were
discussed that would potentially be a good fit for the Board and provide insight into certain areas
underrepresented on the Board and in the Chamber. Looking for passionate people to serve and
increase our people capacity. Discussion among the Board about Chamber Executive Roles and who will
step-up for those positions in 2018-2019. Gary Thompson has agreed to step-up as President, Tammy
will offer to be Treasurer again, and Vice President role will be assessed.
o Processes: Chamber is working on internal documents to help with succession planning for the board
and the executive team (Past President, President, Vice President, and Treasurer)
o Bylaws were discussed in conjunction with succession planning and they will be assessed to see if any
changes need to be made to accommodate and refine succession planning
o Absences: Board discussed absences with the team and asked board members to be cognizant of their
attendance
o Leadership: sub-committee will be formed in the coming months to work on succession for the program
o Idaho Chamber Alliance: Board voted to join the Idaho Chamber Alliance, contingent on making sure this
checks out from a budgetary standpoint.
• Treasurer’s Report: Financial meeting with team leads went well to check-in on budget and the fiscal year to
date. Budgets will be voted and approved in August’s board meeting for 2018-2019.
• Team Reports:
o Membership- Dues and benefits discussion. Dues have not been increased in over 10 years and motion
was approved to increase for the 2018-2019 year. They will be reassessed every two years moving
forward.
o Events – June 7th Summer Party Bingo has been set and June 30th a city-wide summer kick-off block
party is set! Encourage businesses to participate and be a part of the fun to begin our 10-days of Fun
Guide and the 4th of July! Membership Breakfast on May 17th that will include guest speakers Renee
Silvus, CIMBA, and Valley County Pathways.
o Marketing – moving forward with new website scheduled to be launched in Winter 2018-2019!
• Donnelly Chamber Update: Midas Gold has a new $38 million investor, Barrick Gold, which is a 19.9%
investment. Community agreements will be forth coming .
Motion to adjourn passes.
1 of 34
Monthly Department Report – City Manager
Memo
To: City Council
From: Anette Spickard, City Manager
Date: June 4, 2018
Re: Monthly Department Report – May 2018
May was a busy month as staff prepared for the summer season and the upcoming budget process. I
have highlighted below key items of interest to the Council along with a summary of my ongoing
business outreach, citizen conversations and interactions with our partner agencies.
Fourth of July Events Update
Fourth of July Events for the Lakeside Liberty Fest have been planned and a webpage put together.
The poster to be created by Adri Meckel for the 3rd year in a row. The Chamber will do their 10 days
of 4th fun booklet. We will be promoting the day via Social Media, news print and radio based on
budget allowance. We’ve received a sponsorship by Cheap Thrills for movie night and free
giveaways. St. Luke’s donated $150 to provide snacks, water and sunscreen for the Welcome Tent.
City employees and Council members are invited to staff the Welcome Tent on the 4th in one hour
shifts from 10:30am – 6:30pm.
Lakeside Liberty Fest
July 3rd
• Movie under the Stars – Seven Devils serving snacks for sale
July 4th
• Morning Yoga 10:30 by Shanti
• Car Show 11 – 6pm
• Bounce Slide Play 11- 6pm
• KDZY STARR Broadcasting music
• Volleyball Tournament TBD
• Music by UKU Club 6pm – 7pm
• Fireworks – McCall Area Chamber of Commerce @ Dark
• Food Vendors include Buck & Sassy’s (burrito bar), Seven Devils Lemonade and donuts, Abe’s
Kettle Corn, Waffle Truck and more to come.
2 of 34
Monthly Department Report – City Manager
Website update
• We are actively training staff on the new site to prepare for launch. The launch date is imminent
pending final touches by the city’s consultant. Promotion of the new site will begin after launch.
• A new addition to the website is a data bank with access to the public folders through Laserfiche.
We expect it to allow the public easier access to information without the need for public records
requests. We anticipate a reduction in phone calls and staff time spent on records production.
Staff is creating proper security protocols to ensure personally identifiable information is not
disclosed.
Partner Agency Interactions
Treasure Valley Transit – I met with the Executive Director for an orientation to public transit
services in McCall and how public transit is funded in Idaho. TVT subsequently submitted a ridership
report and request for city funds in FY19 to continue support for the Red and Green Lines. Staff will
present this request to Council at the June 25th budget work session.
Idaho Transportation Department – I attended the District 3 stakeholder meeting for the State’s long-
range transportation plan called “IDAGO 2040”. The state anticipates a draft plan will be released in
the Summer of 2018 with final plan adoption in Fall 2018 by the state transportation board. The plan
will determine where and what type of state investments are made in the highway system. I provided
feedback on behalf of the city that emphasized the need for ITD to complete the Hwy 55 Corridor
Plan through McCall so we can obtain funding and address the deficiencies identified in the City’s
Transportation Master Plan; to invest in highway improvements that provide pedestrian and traffic
safety through urban areas such as McCall; and to use new technologies and data analytics to better
inform the State of high priority projects and needs.
Valley County All Hazards Mitigation Plan – The capabilities assessments for McCall are complete
and submitted. The next step is to develop draft mitigation strategies for the next 5-year period and
meet with the county’s Emergency Manager to review and fine tune. Staff will then present to
Council in August 2018 for approval prior to submittal to the state Emergency Management Office.
Idaho Power – I met with our account representative and we discussed energy efficiency grants that
can assist us with upgrading the Legacy Park water intake pump station; their reduction in electric
rates effective June 1; and a usage analysis of our city accounts. While we anticipate some budget
savings from the reduced electricity rates I have asked Treasurer Linda Stokes to keep utility budgets
flat since we expect there will be an increase in water rates.
Business Owner Interaction
I toured the new Wild River Java coffee shop that is under construction and discussed various
development code and sign code questions with the Swinfords. I met with attorney Amy Pemberton
regarding her observations of the development process in McCall. I met with the owners of McCall
Mountain Properties, the Guliuzza’s, and their attorney regarding a code enforcement issue. I met
with Dan Scott of Shore Lodge/Whitetail for a tour of their properties and discussed their experiences
with the development process and our code update that is now underway. In all interactions, the
business owners were complimentary of staff and felt they had all been treated professionally even
when there were points of disagreement. Their suggestions for improvement were primarily focused
on the code itself and some of the procedural steps required for development approval. They were all
cautiously optimistic that the development code update project underway with our Community and
Economic Development department would address many of their concerns. I encouraged them all to
participate in the code update process.
3 of 34
Monthly Department Report – City Manager
Open Office Hours/citizen conversations
I met with property owners from the Bear Basin Road area regarding traffic, trespassers and road
maintenance. Since that meeting the road has been graded and the Public Works streets
superintendent is evaluating their request for additional signage. Public Works is also reaching out
to the Forest Service to ensure that logging contractors who use that road to access logging projects
will perform the required road restoration and maintenance. I met with a property owner from the
Rio Vista/Boydstun area regarding connector traffic and wildlife crossing hazards. Police have
increased traffic patrols in the area. I met with two property owners in the Flynn and Conifer
neighborhood who have previously requested assistance from the City to pave their streets. Staff
previously presented to Council regarding this situation in 2017. The two property owners are still
interested in pursuing a LID or other mechanism to finance the paving of their streets. Based on that
conversation and a conversation with our Public Works director I believe it would be in the City’s
interests to develop a policy for how, when and under what circumstances the City will pave gravel
roads in residential subdivisions. Lastly, I met with a member of the Payette Lakes Protection League
regarding boating safety regulations for the lake and the potential new ordinance to be adopted by
the Valley County Commissioners that may loosen those regulations. The league is concerned
primarily with maintaining the age limitations for operation of motorized watercraft. Council
previously sent a letter to the county regarding these regulations. I will meet with Commissioner
Cruickshank in June to discuss these regulations and to understand what the county may propose.
Human Resources/Personnel Update
We are still recruiting for seasonal positions in our Parks department. We have hired three new
seasonal employees in our Parks and Recreation department, but we still need several more. We have
filled all available seasonal positions in Golf. We hired ten seasonal employees for the Golf
department in May, six of those are returning seasonal employees. We will be going out for bid on
our health insurance again this year. We go through this process annually to ensure that we are getting
the best possible rate, while maintaining our current level of benefits. We will be sending out
information on the E-Health application process at the beginning of June.
4 of 34
Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: Anette Spickard, City Manager
Date: 6/5/18
Re: Monthly Department Report – May 2018
1. Through The Fence (TTF) Procedures:
A work session for the Airport Advisory Committee and City Council to discuss airport direction is
tentatively scheduled for September 28, 2018. Any action on TTF will be deferred pending this work
session.
2. Triangle Development:
Presented plan to Council at March 22 work session. Permission to continue was received with the
requirement to bring back additional information on City funding of infrastructure. The goal is to
provide a presentation to Council at June 14 Regular Council Meeting.
3. Overdue Aircraft Checklist:
A recent overdue aircraft to McCall brought to light that there was no emergency checklist available
for airport actions required when notified of an overdue aircraft. A checklist has been created and
reviewed with Idaho Aeronautics.
4. Northeast Ramp Rehabilitation
Preconstruction briefing will be held week of June 11 with construction to follow.
5. Events:
a. ACE Academy – McCall volunteered as a satellite location for the Aviation Career
Exploration (ACE) Academy organized by the Idaho Transportation Department –
Division of Aeronautics on June 13 & 14. Local event may be cancelled due to lack
of participants.
b. Open House – Date set for July 14.
c. Drone Camp – Aug 20-24 Classroom at the Airport. Flying at U of I Extension and
Kelly Whitewater Park
5 of 34
Monthly Department Report – Clerk
Memo
To: City Council
From: BessieJo Wagner, City Clerk
CC: Anette Spickard, City Manager
Date: June 7, 2018
Re: Clerk Monthly Department Report – May 2018
1. International Institute for Municipal Clerks (IIMC) Conference:
This year Shay and I were fortunate to have the opportunity to attend the IIMC Conference in
Norfolk, Virginia. We were able to attend many wonderful sessions and meet Clerks from all
over the world. As the Idaho City Clerks Treasurers and Finance Officers Association President,
I attended a presidents’ round table where we discussed some of the ethical issues facing clerks
across the globe. IIMC reviews all the different state and country associations that offer training
to clerks to verify that the classes being offered are substantial enough to receive credit toward a
Certified Municipal Clerk designation.
I met with the accreditations committee to ensure that what we are doing here in Idaho qualifies
for credit. We have received credit historically and then about 2 years ago, our state association
changed how they were approving classes. We received a letter from IIMC stating that our credits
for our State institutes may not be sufficient. I learned that we need to ensure that our state
director, Dr. Stephanie Witt, BSU School of Public Service, approves all classes for our institute
and that all participants evaluate each class with a summary of what they have learned. I will be
meeting with Dr. Witt at the AIC Conference to share what I learned and to ensure that we are
doing all we can to ensure that the Clerks in Idaho receive their ongoing credited education.
Here is a brief description of the classes I attended:
Achieving the Experience “No Vacancy”: Municipal Boards and Commissions – Camilla
G. Pitman, MMC City Clerk, Greenville, SC
I have always felt that out City Committees, Commissions, and Boards are vital to the success of
our local government. I took this class looking for some fresh ideas on how to retain and
encourage new people to participate. My take away was a confirmation of the need to ensure that
not only do the members of the committees need reaffirmed as to what their objectives are but
the staff liaisons need that as well. I will be focusing some energy on getting out and attending
the different meetings to ensure that everyone is on the same page and ensure that our volunteers
know that they are appreciated. I plan to reinstate the issuance of certificates of appointment for
6 of 34
Monthly Department Report – Clerk
each new member and ensure that letters of thanks recognizing their time and effort go out to
each member at the end of their terms. I will also continue to have the annual thank you brunch
for all of our committee, commission and board members.
Be the Change… Major Mary Jennings Hegar, U.S. Air Force Veteran
Major Hegar was our first General Session Motivational Speaker. Her message on how to be a
catalyst for change was relayed to us through her story of how she saved her team from Taliban
capture after their Medivac helicopter was shot down. She was awarded the Purple Heart and the
Distinguished Flying Cross with Valor Device. Her heartwarming story, along with a lot of
humor thrown in, was very inspirational. She wrote a book, Shoot Like a Girl, about her
experiences and soon her story will be released as a major motion picture. “When someone tells
you that something cannot be done, the only way to prove them wrong is to do what they believe
to be impossible.” ~ Major Mary Jennings Hegar
Managing Time So It Doesn’t Manage You! – Lee Ann Szelog, President of Simply Put
LLC, Whitefield, ME
As we try to do more with less, it seems like there is never enough time in the day. With
sometimes overwhelming projects looming over you, it is good to step back and put things into
perspective. This class gave us some helpful tools to organizing the big picture. Lee Ann
reminded us of the importance of setting expectations so that there can be accountability. She
taught that by identifying high value activities related to achieving your goals will help to
accomplish the most important priorities. She also spoke about the value of movement. We often
sit for hours at a time and the best way to get your momentum back is by getting up and moving
at least once every hour. It is important that every day you create a memory.
No Barriers – Only Solutions – Neal Petersen, No Barriers International LLC, Hannahan,
SC
Neal Petersen was our second motivational speaker. He shared his journey of how he overcame
insurmountable barriers by turning “perceived” disadvantages into advantages, and then into
opportunities. He relayed his story of being a South African poor black man who wanted to
become a solo racing yachtsman, an activity that had been primarily dominated by rich white
men. His story included how he built his own racing yacht and competed in the single-handed
yacht ra ce around the world, totaling 27,000 miles over a 9-month period at sea, all alone. His
message was that with determination and hard work you can achieve your goals.
The Realignment Roundabout: Overcoming Failure and the Fear of Change – Darren
Fisher, Lead Strategist at Spearity, Milwaukie, WI
Darren’s message was to develop an attitude that embraces both success and failure and
understand why change is so hard. He stated that people live forward but learn backward. We
have to experience something to learn from it. His strategic model is: Smart goal – Plan – Execute
– Analyze – Realign = SPEAR. He explained how our three basic behavioral reactions to stress
trigger how we decide which action to take. He reminded us that you cannot control what other
people do, only you can control how you respond to what other people do. The main take away
was that you need to assess the trigger, acknowledge the feeling, neutralize the trigger, develop a
plan and decide to address, avoid, or abstain from the situation. “True excellence means being
comfortable being uncomfortable.” ~ Darren Fisher
7 of 34
Monthly Department Report – Clerk
The Courage and Compassion to do the Right Thing: A Lesson in Making a Positive
Difference – Marty Brounstein, Speaker and author, the Practical Solutions Group, San
Mateo, CA
Marty teaches his message through stories of real life happenings. This particular story was about
a couple in the Netherlands, Frans and Mien Wijnakker, who despite great risk and danger, saved
the lives of over two dozen Jews from certain death during World War II and the Holocaust. He
also wrote a book about their incredible story, Two Among the Righteous Few. He states that each
person has the power to do the right thing and make a positive difference in our professional and
personal lives. He shared the following points to making a positive difference:
• Compassion – willing to care about others beyond yourself
• Empathy
• Calm under pressure
• Strong Ethical Values
• Equalitarian
• Independent Minded
• Dislike of Intolerance
• Ability to endure risk Helpful and Hospitable
How to Go the Extra Mile When you are Running on Empty – Brenda Viola,
Communications Consultant/Motivational Speaker, Sarasota, FL
In her high energy presentation, Brenda taught us the importance of considering the TURTLE:
• Team Work – Situational Leadership
• Unity – Body/Soul/Spirit – Internal balance is the key to well being
• Rest – Balance of personal core values
• Transparency – being wisely transparent, be true to yourself. Remember that you are not
perfect, you are “Flawesome” – awesomely flawed!
• Levity – find the humor everyday
• Encouragement – the heart makes the difference
All Aboard – Best Practices for Being the Best You – Roseann McGrath, Human Resource
Consultant, King of Prussia, PA
This class centered on human resource management and understanding the different generations
in the workplace as well as the general diversity. Roseann stated that any harassment training that
cities do should be far more than the “off the shelf” training. She encourages that the training be
interactive to ensure that all get the message that harassment is not tolerated.
Following is Shay’s summaries of the classes she took at the IIMC Conference.
8 of 34
2018 IIMC Conference Highlights
Shay Tyler
Surviving Life Under the Limbo Bar
Synopsis: The Surviving Under the Limbo Bar class theme was about reading and checking yourself for
burnout. It gave a list of warning signs, learning where your energy comes from, and techniques for
selfcare and dealing with difficult people so they don’t suck the energy out of you.
Social Media Records Management
Synopsis: The Social Media Records Management class covered what is a required record, what is good
vs. bad censorship of comments on social media posts, and gave tips of how to manage it.
Developing Effective & Interactive Training Programs
Synopsis: The Developing Effective & Interactive Training Programs class covered how to dissect your
audience to better develop a training program with tips on how to engage the trainees to have better
retention. We also learned how to use evaluations to be effective tools in tweaking the program and in
follow up retention efforts.
Realignment Roundabout – How best to deal with unexpected circumstances and conflict
Synopsis: The Realignment Roundabout class focused on overcoming difficult situations and conflict by
exercising a strategic improvement process for effective goal setting and achievement. Also learned how
different coping styles react to triggers and understanding the control lies in the action taken, and how to
realign yourself to stay on track and not derail.
Empowering Leadership
“The growth and development of people is the highest calling of leadership“– John Maxwell
Synopsis: The Empowering Leadership class was mostly to give inspiration and direction for those in
leadership with some tips thrown in. It reinforced what I already knew, helped to realign my thought
process, and gave me a tool in which to possibly create a better communication on projects.
Going the Extra Mile
Synopsis: The Going the Extra Mile class focused on evaluating yourself so you bring the best you to the
table and gave tips on saying no so you don’t become overwhelmed and overworked.
Can’t Make This Stuff Up
Synopsis: The Can’t Make This Stuff Up class was about workplace bullying and harassment. A good
portion of the class shared their horror stories and the presenter discussed bullying, sexual harassment
and people just being stupid (called the Stupidity Paradox). She gave reasons for why people are mean
and gave solutions of how to deal with meanness in the workplace.
9 of 34
Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 FY18 Totals
October - 108,126$ 112,469$ 220,595
November - 79,803$ 86,698$ 166,501
December 159 123,870$ 131,421$ 255,450
January 99,990$ 100,678$ 117,135$ 317,803
February 100,883$ 103,484$ 108,559$ 312,926
March 85,338$ 93,631$ 105,289$ 284,258
April 70,264$ 68,894$ 69,396$ 208,554
May 97,418$ 103,831$ 201,249
June 168,831$ 179,572$ 348,403
July 235,029$ 257,593$ 492,622
August 208,024$ 234,143$ 442,167
September 169,309$ 191,252$ 360,561
Total Dollars Received $1,235,245 $1,644,877 $730,967 3,611,089
Difference compared to prior year $409,632 -$913,910
Budgeted Dollars $700,000 $1,500,000 $1,500,000
10 of 34
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
FY17
percentages
FY18 Budget
dollars
FY18 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 6.57%98,603 112,469 14.06%112,469 98,603 14.06%
November 4.85%72,774 86,643 19.06%199,112 171,377 16.18%
December 7.53%112,959 131,421 16.34%330,533 284,336 16.25%
1st Quarter Total 284,336 330,533 16.25%
January 6.12%91,811 117,135 27.58%447,668 376,146 19.01%
February 6.29%94,369 108,559 15.04%556,227 470,516 18.22%
March 5.69%85,384 105,289 23.31%661,516 555,900 19.00%
2nd Quarter Total 271,564 330,983 21.88%
April 4.19%62,826 69,396 10.46%730,912 618,726 18.13%
May 6.31%94,686 111,852 18.13%842,764 713,412 18.13%
June 10.92%163,756 193,445 18.13%1,036,209 877,168 18.13%
3rd Quarter Total 321,268 374,693 16.63%
July 15.66%234,905 277,493 18.13%1,313,702 1,112,073 18.13%
August 14.23%213,520 252,232 18.13%1,565,934 1,325,593 18.13%
September 11.63%174,407 206,027 18.13%1,771,961 1,500,000 18.13%
4th Quarter Total 622,832 735,752 18.13%
Total 100.00%1,500,000 1,771,961 118.13%
1,500,000 1,771,950
6-Jun-18
11 of 34
-
50,000
100,000
150,000
200,000
250,000
300,000
October November December January February March April May June July August September
FY16 FY17 FY18 FY19 FY20 Forecast
ThreeYear Actuals Comparison
12 of 34
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY13 FY14 FY15 FY16 FY17
Five year
average
FY18 Budget
dollars
FY18 Budget
+ Contingent
dollars
FY18actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 3.96%4.02%5.03%4.92%5.29%4.64%26,925 28,358 27,291 1.36%27,291 26,925 1.36%
November 2.38%2.47%3.06%2.89%3.12%2.78%15,879 16,724 16,795 5.77%44,086 42,804 3.00%
December 6.23%5.44%5.68%6.94%6.72%6.20%34,227 36,048 33,179 -3.06%77,265 77,030 0.30%
1st Quarter Total 77,030 81,129 77,265 0.30%
January 6.30%7.44%6.98%6.94%6.46%6.82%32,891 34,641 40,522 23.20%117,787 109,922 7.16%
February 7.28%6.60%7.43%7.26%7.34%7.18%37,350 39,337 38,158 2.16%155,945 147,272 5.89%
March 6.60%5.81%4.80%5.28%5.31%5.56%27,023 28,461 31,016 14.78%186,961 174,295 7.27%
2nd Quarter Total 97,264 102,440 109,696 12.78%
April 2.01%2.61%3.03%3.40%3.05%2.82%15,519 16,344 15,496 -0.15%202,457 189,813 6.66%
May 3.62%4.62%4.88%4.91%4.78%4.56%24,340 25,635 25,961 6.66%228,418 214,153 6.66%
June 10.98%11.10%11.09%11.20%11.28%11.13%57,454 60,511 61,280 6.66%289,698 271,607 6.66%
3rd Quarter Total 97,312 102,490 102,737 5.57%
July 20.27%19.60%18.58%18.37%18.19%19.00%92,614 97,541 98,782 6.66%388,480 364,221 6.66%
August 18.76%19.49%16.58%15.88%16.65%17.47%84,786 89,297 90,433 6.66%478,913 449,007 6.66%
September 11.61%10.79%12.86%12.02%11.81%11.82%60,124 63,323 64,129 6.66%543,041 509,131 6.66%
4th Quarter Total 237,524 250,162 253,343 6.66%
Total 100.00%100.00%100.00%100.00%100.00%100.00%509,131 536,221 543,041 106.66%
509,131 536,221 543,039
509,131 33,910
Year to date the actual revenues received for FY18 are 11.40% OVER the year to date revenues for FY17 and 42.59% over the 5 year average year to date.
6-Jun-18
13 of 34
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 27,291
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 16,795
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 33,179
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 40,522
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 38,158
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,885 31,016
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 15,496
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 55,034
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 88,713
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 81,215
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 57,591
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 487,686 202,457
LOT Actual Dollars Earned per Month
14 of 34
-
20,000
40,000
60,000
80,000
100,000
120,000
October November December January February March April May June July August September
Averages FY13 FY14 FY15 FY 16 FY 17 FY 18 Forecast
Five Year Actuals Comparison to Average
15 of 34
October November December January February March April May June July August September
Average 18,545 11,091 24,596 26,716 28,244 21,527 11,325 18,115 43,716 74,010 67,764 46,131
Budget 26,925 15,879 34,227 32,891 37,350 27,023 15,519 24,340 57,454 92,614 84,786 60,124
FY18 Actual 27,291 16,795 33,179 40,522 38,158 31,106 15,496 -----
Forecast 25,448 60,068 96,828 88,644 62,860
-
20,000
40,000
60,000
80,000
100,000
120,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY18 Actual Forecast
16 of 34
Monthly Department Report – Community & Economic Development
Memo
To: City Council
From: Michelle Groenevelt, Community & Economic Development Director, AICP
CC: Anette Spickard, City Manager
Date: 6/14/18
Re: Monthly Department Report –May 2018
1. Housing:
High School Speech class presented to Council and Staff on solutions for the local housing issue. Staff
working with Strategic Initiatives Committee and West Central Mountains Economic Development
Council Director to plan a housing summit in early August with key players to make projects happen.
The following is a list of the invitees:
• City: Entitlements & available property & land banking
• Idaho Housing & Finance Association (IHFA): policy
• County: Entitlements & available property
• Infrastructure: Sewer/Idaho Power/Broadband
• Modular: IndieDwell & Kit
• Developers: small scale and market and others (open ended)
• Housing Trust: tax credits, process
• Appraisers: modular vs stick built
• Architects: design/entitlements
• Finance: developers + individual home owners
• Impact investing: new spaces
The purpose of the event is to learn and connect resources.
2. Code Update:
Staff had numerous meeting with the Design Community on proposed language for code
amendments. Similarly, the proposed language is being review by local land use attorneys. The
second code discussion with the McCall Area Planning and Zoning Commission occurred on June
5th regarding the non-conforming and industrial zone chapters. The Commission directed staff to
prepare ordinances for a public hearing at the August 7 meeting. At that point, they will provide a
recommendation to the City Council and County Commissioner which will also require public
hearings.
17 of 34
Monthly Department Report – Community & Economic Development
3. Recycling:
Staff talked with Lakeshore Disposal on Industrial trends and requested the composition of
recyclables for Valley County. The Environmental Advisory Committee will be providing a
recommendation to the City Council. They are developing a report to present to the Council in July.
4. Urban Renewal:
Staff is working with consultants on eligibility report for the development of a new district. The next
McCall Redevelopment Agency meeting is July 19.
5. GIS:.
Staff completed and submitted the Local Update of Census Addresses (LUCA) data for the City
limits, working with the County to complete the LUCA data in the impact area, and worked with the
water department to create a custom web app for a valve project they will be working on this summer.
Summer data collection season is picking up and John Driessen is in the field working with the Water,
Parks, and the Airport departments.
6. Building:
It is a busy construction season. See Building Permit Report.
7. Planning:
Land use applications are holding steady for summer with 9 applications on the July 10th agenda.
Code enforcement issues have been on the rise. McCall Improvement Committee is beginning its
McCall in Bloom release for summer.
8. Economic Development:
1. Grants: Grants Status Report is enclosed. Grant award notification has been received from
McCall Rotary Club and Idaho Transportation Department Americans with Disabilities Act
Curb Ramp program.
2. Public Art: The Public Art Advisory Committee meets next on June 12 and will begin
planning for public artworks to be incorporated within the upcoming downtown
improvement project.
3. Business Outreach: Goal is to have business welcome information available to be
distributed with the annual business license renewal beginning in November.
4. Downtown Improvement: Staff completed the Slum & Blight inventory and presented it to
the Idaho Dept of Commerce. They were impressed with the web application for data
collection and analysis. Staff continues to coordinate with Public Works and Parks on the
street design aspects of the project.
18 of 34
$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$545$4,987$12,336$35,960$86,955$88,336$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP19 of 34
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $71,425 $76,412 $88,748 $124,708 $211,663 $299,999 $299,999 $299,999 $299,999 $299,999$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250 20 of 34
GRANT STATUS REPORT- June 14, 2018
Department Project Name Project
Manager
Purpose Funder Amount Status
Public Works -
Streets
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 M No Change: Funding in
ITIP for construction
FY23.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 Updated: Construction
completed. Final
reporting in progress.
Community
Development
Bridging the Source:
the Arts and Payette
Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 No Change: Artist
contract approved by
Council 1/25/18
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
$50,000 No Change: No funds
expended to date.
Library Library Expansion Meg Lojek Capital Campaign request Payette Lakes
Progressive Club
$5,000 No change: $4000
awarded FY17, $1000
FY18
Community
Development
Historic Preservation
Commission
John Powell Nomination of Pioneer
Hangar to National Register
Idaho State
Historical Society
$3,000 No change: Grant award
contract approved.
Parks Riverfront Park Tree
Planting
Kurt Wolf Landscaping near Sheep
Bridge in Riverfront Park
McCall Rotary
Club
$5,032 Awarded! Final report
due Jan. 15, 2019
Public Works -
Streets
2nd St. ADA Curb
Ramps
Nathan
Stewart
Curb ramps at 2nd Street and
SH55 to meet ADA
ITD $12,681 Awarded! Funding to be
added to ITIP for FY20
Parks North of Marina
swim area
Kurt Wolf Swim lane lines, non-
motorized launch stations
Laura Moore
Cunningham
$15,000 Pending. Grant app.
submitted 4.12.18
Recreation Youth ski equipment Tara Woods Youth X-Country ski
equipment
M-D Education
Foundation
$2,585 Not awarded funding,
but ski equipment is
being donated by grant
review panel members!
Airport Pocket Park Jay Scherer Equipment and supplies ID Aviation
Foundation
$3,036 Pending. Grant app.
submitted 4.26.18
Library STEM Training Casey Bruck STEM training STEM Action
Center
$10,000 Awarded!
Recreation Youth ski equipment Tara Woods Youth X-Country ski
equipment
Payette Lakes
Progressive Club
$621 Pending. Grant app.
submitted 5.10.18
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANTS ADMINISTERED BY THE MCCALL POLICE DEPARTMENT, NOR ALL BY MCCALL AIRPORT.
21 of 34
Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Course Superintendent
CC: Anette Spickard, City Manager
Date: 6/7/2018
Re: Monthly Department Report – May 2018
1. Weather:
May was wet and warmer than normal. We had good growing days with plenty of moisture.
Lots of thunder storms for the time of year
2. Staff:
At the end of April there were the three full time staff and twelve seasonal of which five are
working part time. By mid-July, the department should be fully staffed. Usually there are not so
many part time staffers but the current employment environment has forced us to take what we
could get. The flower maintenance person who is usually part time has been working full time
until things are caught up. The mechanic retired at the end of May so we have been grooming
one of our full time seasonal employees for the position and plan to make that permanent. He
has a good mechanical background, took some classes on his own this winter and has been with
us for a few years. This made us able to continue forward in a very busy time without a lot of
change.
3. Greens:
Greens were all aerified in May. They got too parched for a time as weather was dryer than
predicted over one of the weekends, but we got them back to looking good by the end of the
month. The will be in tournament condition by the 2-man best ball the middle of June.
4. Mosquitoes:
The mosquitoes have been building. Staff has been treating ponds and will fog the areas again
when adult numbers reach high levels. The plan is to fog the course on Thursday nights after
dark to have the least exposure. The first fogging was the first week of June.
22 of 34
Monthly Department Report – Golf Course
5. Dog Park:
There are still those walkers and bikers living near or on the golf course that like to wander
through, but we are getting them thinned out. You would be amazed how many times I have been
told: But I live right over there!
6. Equipment Maintenance:
Our John Deere 1545 is back in the shop getting worked on again. It has the same growl in the
back as when it went in the first time. John Deere is trying to figure it out. This mower is used to
mow around trees and outside cart paths so some of those areas are getting a little long. One of
the trim mowers is also down waiting for parts. The new rough mower is working great. A new
operator was hired for it this year and the combo is working out nicely.
7. Restaurant:
The restaurant has been busy. They ae open 8 a.m. to 9 p.m. seven days a week now that the Golf
Course is open. The menu includes breakfast, lunch and dinner every day. They also have been
plagued with staffing issues but are adding new people every week.
8. Irrigation:
Because of the wet weather and heavy rain, irrigation has not been needed much yet. This is good
for conserving power, but it takes a while to work kinks out and find cracked sprinklers so that
delays repairs. So far there has been minimal issues with the system.
9. Marketing:
This year, again, the Golf Course is working with all the motels and hotels in the area in giving
golfers a discount if they show their receipt where they stayed. This allows us to have a Stay and
Play package and to receive advertising through Southwest Idaho Travel Association (SWITA )
and Golf in the Northwest. I have seen some of the people here that I visited with at the Seattle
Golf Show. It is nice to see that the time spent was worth it.
23 of 34
Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
CC: Anette Spickard, City Manager
Date: 6/6/18
Re: Monthly Department Report – May 2018
1. Software applications and services:
Office 365 hosted email transition and desktop software rollout are essentially complete. An office
telephone and conferencing extension of the Office 365 project will take place in July as our
existing provider agreement will expire.
Completion of the hosted email phase has made it possible to hand off and transition critical
network functions to the City’s new web page provider so the new website can be publicly
launched.
2. Network infrastructure, projects and services:
A “Buried Communications Conduit” RFP is out for bid, to accommodate the Police Department
relocation to Deinhard Ln; project award is expected in July. Scheduled for July 12, staff and our
consultant, EntryPoint Networks, will brief the Council on City fiber network concepts, funding
mechanisms, related economic opportunities, public benefits and future capital projects.
Long-haul wireless network upgrades which serve the water plant and other remote facilities are
continuing to completion this month.
24 of 34
Monthly Department Report - Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: Anette Spickard, City Manager
Date: 6/7/2018
Re: Monthly Department Report – May 2018
1. Staff Grant Work:
$10,000 Idaho STEM (Science, Technology, Engineering, & Mathematics) Action Center Grant awarded;
community workshop to facilitate STEM education opportunities to be scheduled in September.
2. Other Projects:
McCall Library joins PBS (Public Broadcasting Service) Great American Read contest for adults.
Preschool vegetable garden is planted and growing. Support is being provided by McCall Farmer’s Market,
University of Idaho Extension and May Hardware. Kids plant seeds, water all summer, and harvest in the fall,
while learning new vocabulary and ecological and biological literacy.
3. Programs:
Summer Reading Programs
To prevent the “summer slide” and have some fun this summer! Registration is filling fast. Staff completed 3
school visits and 2nd grade field trip to the library to paint windows and promote Summer Reading Programs.
We have 2 elementary programs on Fridays and 1 Tween Program on Wednesdays, as well as an “Independent
Readers” club.
Doing Democracy
June 26th – topic is youth in our community: “What will we do with all these young people!?” We welcome all
community members to be a part of the conversations at the library.
Library Stats
May was very successful with Seed Swap, Bike to Library Day, Noxious Weeds Awareness Class, and
screening of McCall Early History film. See the attached stat report.
Monthly Program Calendar
See the attached calendar for more info about our educational and creative Summer Programs.
25 of 34
Library Statistics -- FY2017
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals
2 - 000-099 11 9 5 3 6 5 6 6
3 - 100-199 25 37 26 26 38 23 32 38
4 - 200-299 11 30 17 23 42 25 17 19
5 - 300-399 84 78 71 75 54 68 86 86
6 - 400-499 4 9 4 14 9 4 1 4
7 - 500-599 33 34 34 36 18 26 18 22
8 - 600-699 94 117 100 114 62 96 134 95
9 - 700-799 29 64 47 52 40 52 59 38
10 - 800-899 38 37 41 36 45 50 45 25
11 - 900-919.9 28 19 13 23 44 37 30 26
12 - 929-999 54 57 53 57 51 55 57 46
13 - Adult Fiction 669 692 690 771 626 679 593 519
14 - Audio Books Circ Set 59 16 25 16 0 6 71 0
15-Audio Players 0 3 0 0 0 0 0 0
16 - Biography 9 25 21 24 23 21 8 23
17 - Board Books 102 150 79 112 101 81 90 103
18 - CD Fiction Books 171 96 74 103 150 137 143 151
19 - CD Junior Books 43 55 26 10 25 60 44 36
20 - CD Non-Fiction Books 26 17 24 17 14 26 32 5
21 - CD YA Books 7 6 1 4 3 7 6 3
22 - Chapter books 217 228 121 93 99 171 184 145
23- Computer Software 0 0 2 0 0 0 0 0
25 - Dawn Moudy Collection 0 0 4 1 0 N/A N/A N/A N/A N/A N/A N/A 5
26 - DVD Blu-Ray 11 20 3 10 8 8 15 6
27 - DVD Circ Set 79 77 58 66 3 155 70 89
28 - DVD Fiction 300 294 390 334 348 431 403 234
29- DVD Kids 249 224 198 210 244 205 227 164
30 - DVD Non-Fiction 28 20 14 52 19 48 31 18
31 - E Non-Fiction 45 47 27 38 40 43 41 42
32 - Eames Collection 8 2 6 1 2 1 1 2
33 - Early Readers 170 155 119 146 75 141 121 130
34 - Idaho Archives 0 2 0 0 0 0 1 2
35 - Idaho Room 32 35 35 41 41 53 63 81
36 - Independent Films 39 23 21 27 30 27 12 27
37 - Junior Biography 9 28 9 5 2 8 7 17
38 - Junior Non-Fiction 304 273 236 279 222 280 312 241
39 - Junior Readers 278 302 253 292 273 280 280 379
40 - Junior Spanish 44 17 26 37 15 21 23 6
41 - Kit 21 14 21 21 18 14 28 37
42 - Large Print 81 77 103 90 83 80 93 103
43 - Magazine 28 36 30 28 34 41 48 17
44 - Map 0 0 0 0 0 0 0 0
45 - Oversized 0 2 1 2 3 3 4 1
46 - Parenting 2 1 0 0 7 0 0 0
47 - Professional 0 6 1 1 0 0 0 4
48 - Reference 1 4 2 7 3 7 2 3
49 - Spanish 13 4 3 6 11 4 1 0
50 - Story Books 982 875 651 708 618 776 653 630
51 - Story Collection 0 0 0 0 0 0 0 0
52 - Y A Non-Fiction 25 18 22 17 19 22 11 11
53 - Young Adult Fiction 103 75 129 144 110 135 131 138
Adult Circulation 1986 1987 1918 2056 1814 2168 2079 1849
Young Adult Circulation 135 99 151 165 132 163 148 152
Children's Circulation 2464 2368 1766 1951 1732 2080 2011 1917
Circulation Totals 4604 4495 3863 4200 3706 4506 4238 3918
26 of 34
Attendance 2273 2086 2109 3056 2092 2222 2336 2112
Computer Usage 526 474 495 505 531 630 642 531
Wireless Usage 146 149 94 148 106 107 104 173
ILL's Received 19 41 27 27 28 37 29 23
ILL's Sent Out 0 2 0 1 0 0 0 2
Reference Requests 308 224 300 386 275 335 366 301
Food for Fines 55 57 27 72 25 51 36 28
Number of volunteers 35 29 23 22 20 21 22 25
Total hours of volunteers 51 43 32 30 28 32 39 30
Adult Program Attendence 106 110 159 207 103 147 76 135
Young Adult Program Attendence 44 43 46 68 49 59 53 63
Children's Program Attendence 585 576 563 511 455 619 679 611
All Ages Program Attendance 0 76 0 0 56 114 0 100
Adult Programs offered 9 6 10 14 13 12 7 4
YA Programs offered 5 4 8 6 5 5 4 5
Children's Programs offered 25 23 24 28 22 29 27 26
All Ages Programs offered 0 2 0 0 2 5 0 1
27 of 34
28 of 34
Monthly Department Report – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: Anette Spickard, City Manager
Date: 05/30/2018
Re: Monthly Department Report – May 2018
1. Summer Rec Programs & Registrations:
Summer registration opened May 1. Registration numbers are going well. All mountain bike camps are
full and people are on a waitlist, and soccer is popular as are the new rafting and zip line programs with
Tamarack. Word is getting out about our scholarship program; to date we have awarded $574 for youth
programming.
Kacie Bell, Recreation Aid, started May 30 and we are so lucky to have her. A college student from
Gonzaga with grandparents who live in McCall, Kacie will be an excellent addition to our team.
Youth Baseball and Softball started in mid-May with a total of 110 youth, ages 6-12 playing. We have
superb volunteer coaches and have teamed up with the high school cheerleaders to officiate the games.
USA Idaho Softball umpires held an umpire training for the girls on May 17. The girls are using the
experience to raise money for cheer camp at the beginning on next school year. Games begin May 31 and
are held every Thursday starting at 4pm at Gold Glove Park, until June 28. All are welcome to attend.
Spring Soccer, in partnership with MUSA (McCall United Soccer Association) ran 4 weeks in May, with
84 participants in grades K-3.
2. Special Events:
The Parks & Recreation Department worked collaboratively with the McCall Tree Committee,
Environmental Advisory Committee, and Franz Witte Nursery on the Arbor Day/Earth Day event on
Saturday, April 28. There were fun activities for kids and adults, food, beverages, and a short presentation
on the Cities Tree City USA and Growth Awards and a special appearance by the Lorax. A special thanks
to Sean Gould and their band for live music and Casey Bruck with the Library who did a reading of Dr.
Seuss “The Lorax” for the kids.
29 of 34
Monthly Department Report – Parks & Recreation
3. Lakeside Liberty Fest:
Staff is currently working with the Communications department in outlining the agenda for the 4th of July.
We plan to offer a movie at Legacy Park July 3rd as last year’s movie was a success. On the 4th of July we
will be hosting our annual adult volley ball tournament, bounce house, slip-n-slides, and car show with a
partnership with McCall Auto Club. The City will have a welcome tent down at Legacy providing
information and giveaways donated from Cheap Thrills. Our department will also have a booth providing
information on programs and activities available.
4. Parks Overview and Staffing:
The department continues the recruiting process for seasonal help and will push and market those
opportunities through spring and into summer. Response has slowed down considerably, and we are still
hoping for and need additional applications.
Parks Staff will prioritize maintenance items based on the fact we are short staffed with focus on health
and human safety first and aesthetics and new projects being addressed as we can.
5. Noxious Weed Program:
We have had numerous work sessions with the County Weeds Department and various conversations
with other communities to best steer our efforts in the management of noxious weeds. A presentation was
given to the public at the Library on May 30 which was well attended. Collaborative work with Valley
County, The Upper Payette Cooperative Weed Program, and regional Forest Service has been very
positive and the first cooperative weed project will take place during the first week of June in Lowman.
6. Legacy Park Promenade Repairs:
Time frame for project is still scheduled for September with the site being available for contractors on
Tuesday, Sept. 04 following the holiday. Both the contractor and parks staff have begun communicating
the scope of work with adjacent property owners. We are looking into additional repairs that can be
addressed with the cost savings that came out of the base bid, information will be forth coming.
7. Riverfront Park Opportunities:
Staff completed the Idaho Department of Parks and Recreation grant funded project in early May and we
are in the process of closing out the grant. Work entailed, minor revegetation and grading efforts around
the parking and turnaround. Additional improvements will be made in and around the site to improve
forest health, mitigate erosion issues, and stabilize the river bank.
The department did receive a grant award from the Rotary Club to fund tree and re-vegetation planting
project for fall of 2018. Staff is also working with the Valley Soil & Water Conservation District on a
DEQ 319 grant to address significant bank erosion. Recent conversations with DEQ and the Valley Soil
& Water Conservation District look promising to secure 319 Grant funding for mitigation.
The department has also recently been approached by Idaho Trust Bank regarding the purchase of a parcel
due North of Riverfront Park adjacent to Mission Street. We are currently looking into an appraisal of the
property and the feasibility of acquiring the parcel. Note: This parcel has significant value to the parks/city
for snow storage and recreational opportunities.
30 of 34
Monthly Department Report – Parks & Recreation
8. Waterfront Improvements North of the Marina:
Staff is researching and working with Shore Lodge on the possibility of re-purposing a few sections of
concrete dock systems that Shore Lodge just replaced. These systems could work well as it relates to the
conceptual drawings for this area, if they prove to be in good shape.
Following the special work session with Council on February 23, staff continues to research the feasibility
and funding sources regarding waterfront improvements. Staff will document and reach out to the
community for public comment as it relates to both projects and work towards the development of a
business plan/model for the proposed community open space and boat house concept. County Waterways
Committee is still very much in support of the project. Additional information will be forth coming.
9. FY18 CIP Project Updates:
A contractor has begun repair and maintenance work to concrete at the skate park and hopes to be finished
by mid-June.
Young Paving Inc. will be at Gold Glove park on June 11 to pave parking spaces and a drop off lane as
per original P&Z approved design drawings. In addition, minor improvements to the storm drain
infrastructure will be incorporated in conjunction with paving work. The remainder of this project
(concrete sidewalks and landscaping around the restroom) will take place in early fall once the ground
water levels reach a point where work can be done more easily.
31 of 34
Monthly Department Report - Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: Anette Spickard, City Manager
Date: 6/7/2018
Re: Monthly Department Report – May 2018
1. Personnel Changes:
The McCall Police Department is recruiting for a Full Time Patrol Officer and Part Time Code
Enforcement Officer.
2. McCall Police Department – Diehard Lane Remodel:
Bids for the new Police Department remodel had to be received on or before May 25th at 2:00
p.m. The bids were read that afternoon. The winning bid went before the Council at the May 30th
special meeting for approval.
3. Community Events:
June 6th thru 9th, the McCall Police Department is partnering with McCall Public Works, Lake
Shore Disposal, Valley County Transfer Station and Ridley’s Family Market for Free Spring
Cleaning Event. The event was held at Ridley’s Market Parking Lot and allowed residents to
dispose of unwanted items and yard debris at no cost. This event was held in conjunction with
the Valley County Transfer Station’s Free Dump Week.
The McCall Police Department will continue to accept unwanted or expired prescription and
over the counter medications Monday – Friday 8:00 a.m. – 5:00 p.m. excluding holidays.
32 of 34
Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: Anette Spickard, City Clerk
Date: 6-6-18
Re: Monthly Department Report – May 2018
ADMINISTRATION/ENGINEERING
1. Development Engineering Reviews:
Review and coordination of land use applications with the City Planner, and engineering review of
construction plans on larger projects including the Fairways at Whitetail, Whitetail Employee Housing,
Broken Timbers Subdivision, Eagle Lakes Subdivision, and St. Luke’s Hospital Project. Preconstruction
meetings were held for the Whitetail Employee Housing project, the Whitetail Discovery Center and
Greeting House project, and the Eagle Lakes Subdivision project, and construction is underway at those
sites. The St. Luke’s Hospital project is nearing completion of the final design for all street
improvements and the Hewitt Street relocation, and construction is anticipated to begin in June 2018.
2. Idaho Street, Brown Court:
The project was awarded to Granite Excavation and work to begin by mid June. Planned completion
date is still September.
3. Downtown Core Reconstruction:
The project’s Phase 1A (2nd and Lenora Street utilities) was advertised for bidding in late April. The bid
opening was postponed from 5/22 to 6/14 to accommodate bidder requests. The bid results and
recommendation to award the project or reject all bids will be presented for City Council consideration
on June 14, 2018. If the project is awarded, construction will begin after 7/16/18. The streetscape design
(sidewalk hardscape, landscaping, illumination, and street furniture) will be presented to City Council
on 6/14. Revised cost estimates for various streetscape components based on the recommended design
will be evaluated in comparison to the original, planning level estimates originally developed for the
project to determine if additional funding should be allocated for streetscape infrastructure.
33 of 34
Monthly Department Report – Public Works
STREETS
1. 2018 Maintenance Improvement Projects:
The bid opening for chip seal and micro surfacing projects occurred on May 17th. Bids for both projects
came in 20-40% over the engineer’s estimate. Horrocks and City staff recommended rejecting all bids,
which the Council formally decided on 5/24. The 2018 Master Improvement Plan projects will be
combined with chip seal and micro surfacing projects scheduled for 2019. Bidding for the combined
projects will occur in Fall 2018 for construction in 2019.
2. Crack Sealing, Patching and Street Sweeping:
Patching, sweeping and crack sealing as weather permits.
WATER
1. Distribution:
a. Crew members began the yearly replacement of bad ECR’s & MXU’s throughout the
system. To date, 2 ECR’s and 0 MXU’s have been replaced and work will continue for
the next couple of months.
b. Requests for new meter installs and turn-ons have begun. Crews completed 23 turn-ons
for summer homes and set 6 meters for new water services this month.
c. Spring maintenance & repairs to meter pits and street valve boxed that were damaged
during winter snow removal. This will continue for the next month or so.
d. Fire hydrant flushing schedule was placed in the paper for the last week of May, and
continuing in to June.
2. Treatment:
a. Rebuilt one of two poly blend pumps. Staff will schedule the other one in the next month
or so.
b. Parts for the pre-chlorination system received, and work has begun to get the system up
and running at the water plant.
c. Control Engineers completed their kick-off meeting with staff for SCADA upgrades and
replacement. Phase 1 of their evaluation will be looking at the current telemetry system
ensure adequate radio reception at all of the water facilities.
3. Water Rate Study:
Since the 4/25/17 Council work session, SPF, Bowen Collins, and City Staff have been developing new
rate structure based on the Council’s input. Public Works and Utility Billing staff have been reviewing
large meter and multi-family residential accounts to verify these accounts are being billed accurately and
consistently with respect to the number of base rates being applied to each account. The project team is
preparing for the 6/25/18 City Council meeting where finalized rate and usage structure options will be
presented for the Council’s decision.
34 of 34