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HomeMy Public PortalAbout04 - Dept Reports April - Combined Monthly Department Report – City Manager Memo To: City Council From: Anette Spickard, City Manager Date: April 30, 2018 Re: Monthly Department Report – City Manager’s office 1. Idaho Airport Managers Association/FAA meeting re: Through the Fence (TTF): I attended the IAMA annual meeting in Sun Valley with Airport Manager Jay Scherer. There was no cost to the city for my participation. IAMA provided a scholarship for my attendance as a first time attendee. It was very beneficial for me to learn more of the intricacies and regulations involved with owning and operating a municipal airport. Jay and I were able to meet with the FAA regional manager responsible for the McCall airport. We discussed the issues surrounding TTF and the Council’s desire for feedback from the FAA regarding the draft TTF ordinance under consideration. Their feedback is summarized below. The Airport Advisory Committee (AAC) will receive a similar update at their May 3rd meeting. I also met with the person who cast the dissenting vote from the AAC to understand his concerns. Staff will return to Council at a future date with the legal research requested of the City Attorney at the April 12th council meeting along with any additional feedback or recommendations from the AAC. • The draft ordinance prepared by attorney Bill Gigray was reviewed by FAA and they feel it is a model that will be successful if used. They are good with it. • They take a very conservative position on TTF agreements because their role is to ensure airport facilities are managed in a way that doesn’t violate federal grant assurances and they have seen poorly managed TTF’s that have caused problems. However, they feel our draft ordinance as mentioned above is a good model to use. • They will be active participants in the pre-application review of each proposed TTF agreement and will also participate in final reviews to ensure any agreement is solid. They will recommend a denial if an applicant is not responsive to FAA concerns raised during the reviews. • From their perspective it is totally within the Council’s discretion whether to accept an application for review, when to review it, and whether they approve it regardless of the FAA’s opinion of the application. (City Attorney staff will provide council with their legal opinion regarding the council’s level of discretion to deny an application.) • They see the TTF’s for commercial use as potentially increasing land values around the airport thereby making future fee simple acquisitions more expensive. 1 of 31 Monthly Department Report – City Manager • They feel a decision on whether to allow TTF should be driven by the city’s needs for the airport (the master plan, the airport layout plan, and the city’s comprehensive plan) and not be driven by the adjacent property owner’s desire to access the airport. • They understand the City’s need to maximize aviation activities in order to make the airport a self-sufficient and successful enterprise and that those activities may need to occur outside the airport footprint. • They understand that we may not be able to purchase adjacent land outright to accommodate those activities and may need to look at TTF to accomplish the airport’s long term master plan goals as well as the adopted goals/policies in our comprehensive plan. 2. Association of Idaho Cities quarterly meeting – state legislative update: I attended with the Mayor and Treasurer Linda Stokes. The State Economist forecasts that Idaho may enter into a recession within the next 18 to 24 months therefore cities are recommended to look closely at their budgeted reserve levels for FY19. A new law going into effect will impact revenue sharing streams to cities from liquor taxes. Cities can expect a 2.2% drop in liquor revenues each year for the next five years in order to fund magistrate courts. On the positive side, if the U.S. Supreme Court rules in favor of states regarding the collection of online sales tax, Idaho has a new law in place to enforce and collect those taxes. Legislation that did not pass includes elimination of backflow prevention device testing; the one-year waiting period between unsuccessful bond/levy elections; 100% business personal property tax exemption; prohibition on cooperative agreements between tax districts; and disclaiming foregone property tax revenue. An interim task force is being formed to study the effects of the changes to the state’s revenue sharing formulas with cities. AIC expects the next legislative session will include campaign finance reform, property tax changes, grocery sales taxes, and the removal of the 2019 sunset clause for the “surplus eliminator” funds for transportation. 3. Living with Wildfire workshop sponsored by Valley County Fire Working Group: The Mayor, the City’s Building Permit Technician Rachel Santiago-Govier, P&Z Commissioner Steve Clements, and I attended. The workshop brought people from both private and public sector together to learn about the National Cohesive Wildland Fire Strategy and how to implement a local strategy that engages many partners. National and local experts presented examples of fire resilient communities before and after major wildfires. A sobering example of how fast a fire can develop and impact a community is documented in this time lapse webcam footage of the Roaring Lion fire in Montana in 2016: https://www.youtube.com/watch?v=LJJSewdJWx0. The presenters emphasized that of the three factors for fire – Fuel, Weather and Topography - fuel is the only factor that we can control. Wildfires return to the same burn areas in 7 to 15 year intervals. The size of fires is changing – a 5,000 acre used to be considered large, now a 100,000 acre plus fire is considered large. The Valley County area does promote Firewise practices and we have a woody debris program in the spring to encourage people to remove fuels from their property. At the end of the workshop, participants identified the four top action items that should be put into a local strategy: 1) Develop a cadre of experts to help property owners with assessments and creating survivable spaces not just defensible spaces; 2) more public education efforts and Firewise outreach by all Valley County partners; 3) identify high risk areas in Valley County using a programmatic risk assessment tool and implement activities identified in the assessment; and 4) more active forest management by all property owners. The contact for additional information on the cohesive strategy is Stephanie Nelson. 2 of 31 Monthly Department Report – City Manager 4. Chamber of Commerce April Board meeting: In addition to routine business items the board discussed and adopted the proposal from the Strategic Initiatives Committee (formerly known as Community Development) for the following priorities: Formation of a Recreation District; Housing initiative; Sidewalks & Pathways; Work Force; Recycling; and Business Retention. I anticipate that Chamber members/staff will reach out to corresponding city staff and other community partners to collaborate on the initiatives. For example, Kurt Wolf is attending the Recreation District meetings. A survey regarding the desire for such a district and the ability to pay for a district through new property taxes has been sent out to a wide range of community members. 5. Other community outreach activities: • Street system tour with Streets Superintendent Cris Malvich • Water Treatment Plant tour with Matthew Dellwo, Treatment Plant Operations Manager • Payette Lakes Recreational Water & Sewer District Board meeting • Airport Advisory Committee Meeting • LOT ballot measure educational outreach – Rotary meeting, Star News candidate forum, Chamber Business After Hours • Arbor Day/Earth Day celebration at Franz Witte 6. Communications staff update: Staff is hard at work putting the finishing touches on the City’s new website for a go-live date by the end of May. 3 of 31 Monthly Department Report – Airport Memo To: City Council From: Jay Scherer, Airport Manager CC: Anette Spickard, City Manager Date: 5/2/18 Re: Monthly Department Report – April 2018 1. Land Acquisition: City Council approved annexation and rezoning of parcels acquired to relocate the parallel taxiway at April 26 Council meeting. In discussions with Federal Aviation Administration (FAA), grant award is expected no earlier than July but more likely August or September. 2. Through The Fence (TTF) Procedures: Met with Gary Gates, FAA assigned Program Manager for McCall Airport with City Manager and Airport Engineer. The City Manager has provided a summary of the discussion in her report. This summary will be presented to the Airport Advisory Committee on May 3. City Attorney has provided answer to Council question whether denying a TTF is a taking, and is continuing to research whether having a defined process obligates the City to approve an application. Staff is scheduled to bring the issue back to Council at the May 24 meeting. 3. Triangle Development: Presented plan to Council at March 22 work session. Permission to continue was received with the requirement to bring back additional information on City funding of infrastructure. Have refined the utility infrastructure requirements to have a better feel for cost. The City Treasurer has indicated the Airport Fund has approximately $160,000 available for projects. 4. Summer Preparation: All Airport operating surfaces have been cleared of snow storage and are available for use. Letters have been sent to previous Airport tiedown holders and have received 5 tiedown requests as of this time. Thirty reflective taxiway reflectors were ordered and installed replacing worn/damaged/missing markers. 4 of 31 Monthly Department Report – Airport 5. Events: a. ACE Academy – McCall volunteered as a satellite location for the Aviation Career Exploration (ACE) Academy organized by the Idaho Transportation Department – Division of Aeronautics on June 13 & 14. b. Open House – Date set for July 14. c. Drone Camp – Aug 20-24 Classroom at the Airport. Flying likely at U of I Extension and Kelly Whitewater Park Draft press release below: Drone Camp Coming to Valley County on August 20–24, 2018 Ten Teens to be Chosen for an Intense Learning Experience McCall, ID – The Valley County 4-H UI Extension recently announced that it will host a summer drone camp on August 20–24, 2018 at location(s) tbd. Funded by a grant from the Idaho STEM Action Center, the five-day camp will be delivered to ten area teenagers at no cost to them. Curriculum and equipment will be provided by PCS Edventures of Boise, including two programmable RubiQ drones capable of speeds in excess of 75 MPH. Activities will include instruction on unmanned aerial vehicle safety and regulations; computer learning with the Droneology Education App, INAV Flight Configurator, and FPV Freerider flight simulation software; and flight training from tethered flight, to line-of-sight piloting, to First-Person View goggles. Lunch will be provided each day as well. Interested teens must submit an application form and one-page essay. Among other eligibility requirements, applicants must be 13 to 17 years old by Drone Camp, must reside in Valley County or New Meadows, and must commit their best effort to embracing every day of this unique learning opportunity. Only ten participants will be chosen from the pool of applicants. According to camp facilitator Rich Stowell, “Drone Camp is another in a string of aviation- themed STEM programs we’ve been bringing to area youths this year. We hope to populate the camp with representative students from around the county, including New Meadows.” A 20-year Master Flight Instructor, Stowell was recently appointed a Valley County 4-H Organizational and Project Leader for STEAM Programs. Application forms are available by emailing him at Rich@RichStowell.com. Additional local support for Valley County Drone Camp is being provided by the Idaho Aviation Association McCall Chapter, City of McCall–McCall Municipal Airport, and others.” 5 of 31 Monthly Department Report – Community & Economic Development Memo To: City Council From: Michelle Groenevelt, Community & Economic Development Director, AICP CC: Anette Spickard, City Manager Date: 5/10/18 Re: Monthly Department Report – April 2018 1. Housing: Staff attended several presentations at the National APA Conference on housing. Staff also attended the ‘Strategic Initiative Committee’ at the Chamber where the discussion focused on housing. Encouraged the Chamber to poll the business owners about the housing issue at their annual membership breakfast. 2. Code Update: A code workshop was held on May 1 with the P&Z Commission on the overall Code Update process and started with code sections related to the Nonconforming Chapter. 3. Recycling: Staff meet with the EAC again about recycling and providing a recommendation to the City Council. They are developing a report to present to the Council in June 14. 4. Urban Renewal: Staff is working with a consultant on eligibility report for the development of a new district. 5. GIS: Finalizing Slum & Blight inventory data and compiling for a report to the Department of Commerce. Compiling and correcting Census data for the LUCA program. Summer data collection season is picking up and John Driessen, GIS Technician, is in the field working with the Water, Parks, and the Airport. 6. Building: See Building Permit Report. Have been developing design/bid documents for Police Department move. Also coordinating and planning for the staff move into City Hall after the Police Department moves out. Both continue. 6 of 31 Monthly Department Report – Community & Economic Development 7. Planning: Land use applications are picking up for summer with 12 applications on the June 5th agenda. The McCall Improvement Committee has partnered with the Forest Service and Master Gardeners to plant a pollinator garden along Mission St. in front of the new Forest Supervisor’s Office. 8. Economic Development: a. Grants: Grants Status Report is enclosed. Department of Commerce staff will visit McCall May 8 to help determine eligibility for Community Development Block Grant to support downtown reconstruction. b. Public Art: Outreach for Lardo Bridge artwork design begins with artist workshop on design and welding with McCall-Donnelly High School students and booth at McCall Arts and Humanities Council’s Kaleidoscope Festival for youth in June. c. Business Outreach: Staff have outlined two business outreach tools – one packet to be provided to general inquiries about starting a business in McCall and a second “thank-you” packet to be provided when a business obtains a McCall business license. Goal is to have both tools complete prior to annual business license renewal beginning in November. 7 of 31 $15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$545$4,987$12,336$35,960$86,955$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP8 of 31 1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $71,425 $76,412 $88,748 $124,708 $211,663 $211,663 $211,663 $211,663 $211,663 $211,663$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250 9 of 31 GRANT STATUS REPORT- May 10, 2018 Department Project Name Project Manager Purpose Funder Amount Status Public Works - Streets Mission St. Reconstruction TBD Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $2.19 M No Change: Funding in ITIP for construction FY23. Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront IDPR $17,866 No Change: Construction to be complete in spring. Public Works/Water Water Master Plan update Nathan Stewart Update master Plan IDEQ $89,998 Updated: Final report has been approved. Community Development Bridging the Source: the Arts and Payette Lake Delta James Public art installation on Lardo Bridge; partnership with MAHC programming National Endowment for the Arts $25,000 No Change: Artist contract approved by Council 1/25/18 Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore Cunningham $50,000 No Change: No funds expended to date. Library Library Expansion Meg Lojek Capital Campaign request McCall Progressive Club $5,000 No change: $4000 awarded FY17, $1000 FY18 Community Development Historic Preservation Commission John Powell Nomination of Pioneer Hangar to National Register Idaho State Historical Society $3,000 Updated: Grant award contract approved. Parks Riverfront Park Tree Planting Kurt Wolf Landscaping near Sheep Bridge in Riverfront Park McCall Rotary Club $6,700 Pending. Grant app. submitted 2.15.18 Public Works - Streets 2nd St. ADA Curb Ramps Nathan Stewart Curb ramps at 2nd Street and SH55 to meet ADA ITD $12,681 Awarded! Funding to be added to ITIP for FY20 Communications Web site upgrade Erin Greaves Web site updates Idaho Power $3,000 Not awarded. Parks North of Marina swim area Kurt Wolf Swim lane lines, non- motorized launch stations Laura Moore Cunningham $15,000 Pending. Grant app. submitted 4.12.18 Recreation Youth ski equipment Tara Woods 15 new sets of youth X- Country ski equipment M-D Education Foundation $2,585 Pending. Grant app. submitted 4.12.18 Airport Pocket Park Jay Scherer Equipment and supplies ID Aviation Foundation $3,036 Pending. Grant app. submitted 4.26.18 Library STEM Training Casey Bruck STEM training STEM Action Center $10,000 Pending. Grant app. submitted 4.30.18 NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANTS ADMINISTERED BY THE MCCALL POLICE DEPARTMENT, NOR ALL BY MCCALL AIRPORT. 10 of 31 Monthly Department Report – Golf Course Memo To: City Council From: Eric McCormick, Golf Superintendent CC: Anette Spickard, City Manager Date: 5/2/2018 Re: Monthly Department Report – April 2018 1. Weather: April was good snow melting weather. We had a very warm week the last week of April then it snowed the last weekend. 2. Staff: At the end of April, there were the three regular full time, two full time seasonal employees, and one part time. We also had some of the Pro Shop staff helping out. So far we have had one no show and another get another job so we are operating very short handed. We have some other staff scheduled to come in May, June and July but will see what happens. Our mechanic is planning on retiring the end of May so we will be down another. 3. Greens: We got all the covers removed from the greens with help from 3 of the Pro Shop staff. Greens came out of the winter in great shape and only a few spots of snow mold. We were able to get the greens mowed once before the end of the month. If the weather holds, we plan to aerify the greens the second week of May. 4. Snow Mold Trials: Washington State University (WSU), in conjunction with Syngenta and Bayer, has been doing snow mold trials on our golf course for more than 15 years. They were out the end of the month when the snow melted to check their plots. Turns out that this is the last time that they will be doing this as WSU is doing away with their Turf Program as part of a reorganization of their programs. The trials will be missed as a lot of our planning has come from the research that was done on the course. We even have had some cost saving by changes we made in our program based on the on course research. 11 of 31 Monthly Department Report – Golf Course 5. Dog Park: Walkers had disposed a total of 1998 pounds of poop in the receptacles by the end of the April. There is still a lot left out there. Either we had more dogs this year or they did a better job of picking up because this amount is way ahead of last year. 6. Equipment Maintenance: We got our John Deere 1545 back which was in for repairs and was able to use it to blow snow from some of the tee boxes and blow into greens to help speed up snow melt. It was nice to have it back. All other equipment is ready to go. We also were able to sell all of our surplus equipment at auction. 7. Restaurant: The fireplace company has installed a new double sided fireplace in the clubhouse where the wood stove had been. They are in the process of doing the stone work. Golf course staff pulled out the wood dance floor and it will be carpeted to match existing carpet. By doing this we have done away with a trip hazard. The restaurant has been getting rave reviews and have been busy. Their days/hours of operation are: Thursdays 4-9, Fridays 11–9, Saturdays 9–9, and Sundays 9– 2 through the winter season. Contact them at 208-630-6575 or visit their website www.banyansonthegreen.com. 8. Irrigation: We fired up the irrigation system the end of the month with only a couple small leaks. It is always stressful to see what is going to happen after it sits all winter. We charge the system early so that we can have water in the recycle wash station, where we wash all of our equipment, and to be able to open the restrooms out on the golf course. 9. Marketing: We again this year are working with all the motels and hotels and giving golfers a discount if they show their receipt that they stayed. This allows us to have a stay and play package and get advertising through SWITA and Golf in the Northwest. 12 of 31 Monthly Department Report – Information Systems Memo To: City Council From: David Simmonds, Information Systems Manager CC: Anette Spickard, City Manager Date: 5/1/18 Re: Monthly Department Report – April 2018 1. Software applications and services: “Live” migration of the City’s aging on-premise mail server to the cloud / hosted platform is now in mid-stream. Impacts to users and the public should be minimal to none. Other pieces of Office 365 migration continue in parallel. 2. Network infrastructure, projects and services: Meetings with our fiber network partners, consultants and engineers have begun and are continuing through May. The planned capital project which will connect the downtown City campus with the new Deinhard location for the Police is proceeding, with the City likely acting as general contractor. At this time we don’t believe it will require a formal bid process. We have participated in a consultation and coordination session with engineers, utilities and service providers for planning underground infrastructure in the downtown core for phase I. A work session with Council on City fiber networks and capital projects through 2023 is anticipated late this summer to help frame and focus long term opportunities, implications for public benefits and economic development. 13 of 31 Page 1 of 1 Monthly Department Report Memo To: City Council From: Meg Lojek CC: BessieJo Wagner, City Manager Date: 5/4/2018 Re: Monthly Department Report 1. Staff: Casey Bruck was accepted for a special Makerspace technology and Design Thinking training provided by ICfL in Moscow in April. Benefits to our library include a new Cricut machine and other STEM supplies. Makerspaces are places in which people gather to explore designs, create, produce, invent, and inspire. Design Thinking is a problem-solving methodology that focuses on iterative, human-centered understandings that we apply to solve everyday challenges within the library as well as to design workshops within our Makerspace. At Kindergarten Registration at BRMES, our librarian Melody Dodge distributed free books and gave information to 50 families about our library’s role in preparing children to succeed in school. School partnerships like this are the #1 way to effectively reach the neediest youth in our community. Research shows that children who do not enter Kindergarten ready to learn to read have a very difficult time catching up. Within a few years, they reach the crisis level: Idaho state officials use 3rd grade reading test scores to predict future prison cell space needs. Our library’s Story Times teach pre-literacy skills. By doing our jobs well now, our librarians hope to reduce the law enforcement needs years later. 2. Other Projects: Library Foundation filed with the Secretary of State and is open for business as of 4/12/18. 3. Programs: Dia de los Niños: Attendance over 130 people for this event! We were overwhelmed with community response to our annual celebration of literacy and languages. Doing Democracy: May 29th – topic is violence and gun control in our community. We welcome all community members to be a part of the conversations at the library. Library Stats: attached—April. Monthly Program Calendar: See attached for more info about Noxious Weed Awareness and After School Fridays. Library Statistics -- FY2017 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals 2 - 000-099 11 9 5 3 6 5 6 3 - 100-199 25 37 26 26 38 23 32 4 - 200-299 11 30 17 23 42 25 17 5 - 300-399 84 78 71 75 54 68 86 6 - 400-499 4 9 4 14 9 4 1 7 - 500-599 33 34 34 36 18 26 18 8 - 600-699 94 117 100 114 62 96 134 9 - 700-799 29 64 47 52 40 52 59 10 - 800-899 38 37 41 36 45 50 45 11 - 900-919.9 28 19 13 23 44 37 30 12 - 929-999 54 57 53 57 51 55 57 13 - Adult Fiction 669 692 690 771 626 679 593 14 - Audio Books Circ Set 59 16 25 16 0 6 71 15-Audio Players 0 3 0 0 0 0 0 16 - Biography 9 25 21 24 23 21 8 17 - Board Books 102 150 79 112 101 81 90 18 - CD Fiction Books 171 96 74 103 150 137 143 19 - CD Junior Books 43 55 26 10 25 60 44 20 - CD Non-Fiction Books 26 17 24 17 14 26 32 21 - CD YA Books 7 6 1 4 3 7 6 22 - Chapter books 217 228 121 93 99 171 184 23- Computer Software 0 0 2 0 0 0 0 25 - Dawn Moudy Collection 0 0 4 1 0 N/A N/A N/A N/A N/A N/A N/A 5 26 - DVD Blu-Ray 11 20 3 10 8 8 15 27 - DVD Circ Set 79 77 58 66 3 155 70 28 - DVD Fiction 300 294 390 334 348 431 403 29- DVD Kids 249 224 198 210 244 205 227 30 - DVD Non-Fiction 28 20 14 52 19 48 31 31 - E Non-Fiction 45 47 27 38 40 43 41 32 - Eames Collection 8 2 6 1 2 1 1 33 - Early Readers 170 155 119 146 75 141 121 34 - Idaho Archives 0 2 0 0 0 0 1 35 - Idaho Room 32 35 35 41 41 53 63 36 - Independent Films 39 23 21 27 30 27 12 37 - Junior Biography 9 28 9 5 2 8 7 38 - Junior Non-Fiction 304 273 236 279 222 280 312 39 - Junior Readers 278 302 253 292 273 280 280 40 - Junior Spanish 44 17 26 37 15 21 23 41 - Kit 21 14 21 21 18 14 28 42 - Large Print 81 77 103 90 83 80 93 43 - Magazine 28 36 30 28 34 41 48 44 - Map 0 0 0 0 0 0 0 45 - Oversized 0 2 1 2 3 3 4 46 - Parenting 2 1 0 0 7 0 0 47 - Professional 0 6 1 1 0 0 0 48 - Reference 1 4 2 7 3 7 2 49 - Spanish 13 4 3 6 11 4 1 50 - Story Books 982 875 651 708 618 776 653 51 - Story Collection 0 0 0 0 0 0 0 52 - Y A Non-Fiction 25 18 22 17 19 22 11 53 - Young Adult Fiction 103 75 129 144 110 135 131 Adult Circulation 1986 1987 1918 2056 1814 2168 2079 Young Adult Circulation 135 99 151 165 132 163 148 Children's Circulation 2464 2368 1766 1951 1732 2080 2011 Circulation Totals 4604 4495 3863 4200 3706 4506 4238 15 of 31 Attendance 2273 2086 2109 3056 2092 2222 2336 Computer Usage 526 474 495 505 531 630 642 Wireless Usage 146 149 94 148 106 107 104 ILL's Received 19 41 27 27 28 37 29 ILL's Sent Out 0 2 0 1 0 0 0 Reference Requests 308 224 300 386 275 335 366 Food for Fines 55 57 27 72 25 51 36 Number of volunteers 35 29 23 22 20 21 22 Total hours of volunteers 51 43 32 30 28 32 39 Adult Program Attendence 106 110 159 207 103 147 76 Young Adult Program Attendence 44 43 46 68 49 59 53 Children's Program Attendence 585 576 563 511 455 619 679 All Ages Program Attendance 0 76 0 0 56 114 0 Adult Programs offered 9 6 10 14 13 12 7 YA Programs offered 5 4 8 6 5 5 4 Children's Programs offered 25 23 24 28 22 29 27 All Ages Programs offered 0 2 0 0 2 5 0 16 of 31 17 of 31 Monthly Department Report – Police Memo To: City Council From: Justin Williams, Police Chief CC: Anette Spickard, City Manager Date: 5/2/2018 Re: Monthly Department Report – April 2018 1. Personnel Changes: Officer Nate Kimmel has completed Basic Firearms Instructor Training in Lewiston, Idaho. He will complete the Firearms Instructor Training next month in Coeur d’Alene when he attended the Patrol Rifle Instructor Training. The McCall Police Department is recruiting for a Full Time Patrol Officer and Part Time Code Enforcement Officer. 2. McCall Police Department – Diehard Lane Remodel: Bids for the McCall Police Department Remodel were received and opened on April 16th. Bids were over the allowable amount for the Semi Formal bid process and were rejected by Council. The Formal Bid process is ongoing, RPF announcements are running for two consecutive weeks in The Star News. Bids must be received on or before May 25th at 2:00 p.m. 3. Community Events: The McCall Police Department partnered with St. Luke’s McCall and Drug Enforcement Administration (DEA) to participate in the National Drug Takeback Day, April 28, 2018. The event was held at Albertson’s parking lot and was well attended, 35 pounds of unwanted or expired prescription and over the counter medications were collected. The total amount of unwanted or expired prescription and over the counter medications collected since the last takeback in event in October, 2017, is 100 pounds. All of the medications will be disposed at EPA approved incinerator facility by the DEA. The McCall Police Department will continue to accept unwanted or expired prescription and over the counter medications Monday – Friday 8:00 a.m. – 5:00 p.m. excluding holidays. 18 of 31 Monthly Department Report – Parks & Recreation Memo To: City Council From: Kurt Wolf, Parks and Recreation Director CC: Anette Spickard, City Manager Date: 04/30/2018 Re: Monthly Department Report – April 2018 1. Spring Rec Programs & Registrations Elementary Volleyball is going well. Practices were moved to Donnelly Elementary school; there will be two scrimmages against Council Elementary program. Youth baseball and softball for ages 6-12 is currently open for registration. Council Rec District decided they will not be joining us this year, but instead play towns in the Payette Rec District, for closer games. They know if they ever want to join our small league in the future, we would welcome them back. New Meadows and Cascade will have a few teams; however, the number of games played this summer will drop to 5 for the season, instead of 8-10. Parents have been notified of the change. The summer activity guide is available in print at City Hall and library, as well as online at McCallRec.com. Registrations opens May 1. We were able to offer the same ‘ol favorites like Wee Soccer, T-ball, Mountain Bike and Tennis camps, as well as add a few new ones like rafting and zip line. We will not be offering skateboard camp this summer. The Boardroom, a new and local skate shop, will be offering 2 free summer camps for skaters of all ages. We advertised our loaner equipment program for families who may need to borrow equipment for their camp. 2. Special Events The Parks & Recreation Department worked collaboratively with the McCall Tree Committee, Environmental Advisory Committee, and Franz Witte Nursery on the Arbor Day/Earth Day event on Saturday, April 28. There were fun activities for kids and adults, food, beverages, and a short presentation on the Cities Tree City USA and Growth Awards and a special appearance by the Lorax. A special thanks to Sean Gould and their band for live music and Casey Bruck with the Library who did a reading of Dr. Seuss “The Lorax” for the kids. Note: Staff is working with the Police Department to determine the impacts of the “UTV TakeOver Event – Take Over McCall” scheduled for August 08-12. The event is to be based at Brundage Mountain. The event promotor is requesting to use (close) the street and parking area on E. Lake Street adjacent to Legacy 19 of 31 Monthly Department Report – Parks & Recreation Park for a Show and Shine activity tied to the overall event on Friday afternoon/evening, August 10. Below is a link to the event website. http://www.utvtakeover-id.com/ 3. Staff Trainings Kurt Wolf, Stefanie Bork, and Tara Woods attended the Idaho Parks & Recreation Conference in Moscow, ID April 9-12. The conference offered great educational discussions and class and lots of networking opportunities with other communities and industry vendors. The conference was an overall worthwhile experience. Tara’s presentation was well attended, with engaging dialogue among participants and good feedback. The overall experience was positive, and she plans on being a presenter at future conferences. 4. Parks Overview and Staffing: Parks staff continued initial conversations with the Chamber regarding the 4th of July and Lake Side Liberty Fest Activities. The department continues the recruiting process for seasonal help and will push and market those opportunities through spring and into summer. Response has been surprisingly good thus far and we have received four applications and additional interest which staff will follow up on immediately. Parks Staff have been working hard repair winter damage, open up restrooms and facilities, aerate and doctor turf, sweep pathways, and schedule contractors for CIP work. 5. Noxious Weed Program: Staff looks to be ready to give a short slideshow presentation to council on May 24 that will highlight current issues, collaborative efforts, and a proposed way forward. We have had numerous work sessions with the County Weeds Department and various conversations with other communities to best steer our efforts in the management of noxious weeds. Collaborative work with Valley County, The Upper Payette Cooperative Weed Program, and regional Forest Service has been very positive. In addition, staff is working with the County and the Forest Service on an MOU for cooperative work within the community and Valley floor. Discussions of a community spray day to help HOA’s and private property owners mitigate their weed problems look to be a possibility. 6. Legacy Park Promenade Repairs: Bid manual and technical specifications are out to contractors for bid. The Public Bid Opening is scheduled for Thursday, May 10. We are looking to present those bids for contract to council during the May 24 Council meeting. Time frame for project is scheduled for September with the site being available for contractors on Tuesday, Sept. 4 following the holiday. Project will replace spalled, cracked, and heaved concrete with a continuous cross section of pavers over the rest room and across the western and worst section of park promenade. Staff addressed the worst of the settled paver bands throughout the rest of the promenade last fall and will add the curb sections in as a bid alternate with this project. 20 of 31 Monthly Department Report – Parks & Recreation 7. Riverfront Park Opportunities: Staff will begin work down at Riverfront Park on Monday, May 7 to complete the IDPR Grant work that was started last fall and close out the grant by the end of May. Work will entail, minor revegetation and grading efforts around the parking and turnaround. Additional improvements will be made in and around the site to improve forest health, mitigate erosion issues, and stabilize the river bank. The department should hear back from the Rotary Club regarding a grant for a tree and re-vegetation project in early May. If funds are awarded a planting effort will take place in the fall. Staff is also working with the Valley Soil & Water Conservation District on a DEQ 319 grant to address significant bank erosion. Recent conversations with DEQ and the Valley Soil & Water Conservation District look promising to secure 319 Grant funding for mitigation. The department has also recently been approached by Idaho Trust Bank regarding the purchase of a parcel due North of Riverfront Park adjacent to Mission Street. We are currently looking into an appraisal of the property and the feasibility of acquiring the parcel. Note: This parcel has significant value to the parks/city for snow storage and recreational opportunities. 8. Waterfront Improvements North of the Marina: Following the special work session with Council on February 23, staff continues to research the feasibility and funding sources regarding waterfront improvements. Staff will document and reach out to the community for public comment as it relates to both projects and work towards the development of a business plan/model for the proposed community open space and boat house concept. County Waterways Committee is still very much in support of the project. Additional information will be forth coming. 21 of 31 Monthly Department Report – Public Works Memo To: City Council From: Nathan Stewart, Public Works Director CC: BessieJo Wagner, City Clerk Date: 5-2-18 Re: Monthly Department Report – April 2018 ADMINISTRATION/ENGINEERING 1. Development Engineering Reviews: Review and coordination of land use applications with the City Planner, and engineering review of construction plans on larger projects including the Fairways at Whitetail, Whitetail Employee Housing, Broken Timbers Subdivision, Eagle Lakes Subdivision, and St. Luke’s Hospital Project. Preconstruction meetings were held for the Whitetail Employee Housing project, the Whitetail Discovery Center and Greeting House project, and the Eagle Lakes Subdivision project, and construction is underway at those sites. The St. Luke’s Hospital project is nearing completion of the final design for all street improvements and the Hewitt Street relocation, and construction is anticipated to begin in June 2018. 2. Idaho Street, Brown Court: The project was advertised for bidding in April, and bids were received and opened on April 26, 2018. The bid results and recommendation to award the project will be presented for City Council consideration on May 10, 2018. If the recommendation is approved, construction on the project is anticipated to begin in early June and planned to be completed by September 2018. 3. Downtown Core Reconstruction: The project’s Phase 1A (2nd and Lenora Street utilities) was advertised for bidding in late April. The bid opening is scheduled for 5/22. The bid results and recommendation to award the project will be presented for City Council consideration on May 25, 2018. If the project is awarded, construction will begin on 7/16/18. STREETS 1. Road Scholar: Sent 3 employees to Road Scholar classes, one in Lewiston, two in Boise. 22 of 31 Monthly Department Report – Public Works 2. 2018 Maintenance Improvement Projects: Staff has been developing plans and specifications for 2018 crack sealing and micro-surfacing projects. Bidding is anticipated to occur in May with construction to commence in July. 3. Crack Sealing, Patching and Street Sweeping: Patching, sweeping and crack sealing as weather permits. WATER 1. Distribution: a. Crew members began the yearly replacement of bad ECR’s & MXU’s throughout the system. To date, 9 ECR’s and 6 MXU’s have been replaced and work will continue for the next couple of months. b. Requests for new meter installs and turn ons have begun. Three were completed this month. c. Spring maintenance & repairs to meter pits and street valve boxed that were damaged during winter snow removal. This will continue for the next month or so. 2. Treatment: a. Rebuilt one of two poly blend pumps. Will schedule the other one in the next month or so. b. Parts have been ordered to set up the pre-chlorination system where the raw water reaches the water treatment plant. c. Control Engineers completed their kick-off meeting with staff for SCADA upgrades and replacement. Phase 1 of their evaluation will be looking at the current telemetry system ensure adequate radio reception at all of the water facilities. 3. Water Rate Study: SPF, Bowen Collins, and City Staff provided a draft water rate presentation to City Council during their 4/27/18 work session. The project team received comments and direction from City Council to guide their development of a future options for setting new rates and rate structure. The next presentation on water rates will occur on June 25, 2018. 23 of 31 McCall Area Chamber and Visitors Bureau April 2018 Notes Board Meetings Occur the 2nd Thursday of every month at Shore Lodge Corporate Offices at 7:30 am • City Update: MACCVB welcomes the new City of McCall representative, Anette Spickard, to the board! We are thrilled to have the new City Manager and we thank Michelle Groenevelt for her service. LOT renewal in May, April 17th will be a 4th of July planning meeting, May 5th Firewise meeting, business meetings are happening for the Lenora project to alleviate business impacts, Alexa Hersel volunteered to speak at City Council tonight • Committees were each tasked with creating mission statements and identifying priorities for their teams. o Events committee will focus on Festival of Trees and Winter Carnival, as well as providing support for the 4th of July o Membership and Business Services will be assessing membership benefits and dues to be presented at the May Membership Breakfast o Strategic Initiatives identified the following priorities in no particular order: 1. Rec District 2. Housing 3. Sidewalks/Pathways 4. Workforce 5. Recycling 6. Business Retention o Marketing’s priorities include continuing to drive heads in the beds, membership benefits, robust website for both members and visitors • Succession Planning: Jay, April, Sherry and Mike’s positions are up in July. Next meeting, board members are tasked with bringing new names to the table for board positions and assessing who or what we need at the table • Formal motion to adopt the new mission statement in bylaws – motion passes: o “The MACCVB supports and promotes local businesses for a sustainable, healthy, and engaged community for years to come” • Treasurer’s Report: Financial meeting set for April 20th at 9 am with executive board and team chairs to go over budget and see where we are at in the fiscal year. Revenue down from Winter Carnival. Motion to approve financials passes. • Staff Update: Interviews for the 2nd office position will be conducted the first week in May and anticipating hire of summer intern • Committee Reports o Marketing- $365,00 ask in for the 2018-2019 grant that will include: $30k market research project re: perception/image of McCall, $35k for new website. Grant presentations May 2nd in Boise, July is when we will know our award, funds can be used Sept. 1. Blue 541, Drake Cooper, and Carew Co. bid for our RFP for the website. o Events – official follow-up for Winter Carnival forum in the May newsletter, Bike to Work week effort in the works • West Central Economic Development Council – April 23 next rec district meeting, April 30 next board meeting. Community foundation board formed and 501c3 received. June 11th nonprofit center board training at IFB. Since Sherry is leaving the Chamber Board, the Chamber should nominate another rep. Regional porta potty waste issue in our region. Bio mass study is in the work to assess our region’s viability along with regional tech school. Apprenticeship program underway. The economic summit will be the first Monday in October. Brand new adventure biking platform to be launched this summer in Cascade. Updated pathway feasibility study and IMBA will be in the area this summer to map out a trail way system by a grant through MCAR. Opportunity zones are being established and our region has applied for this program. Motion to adjourn passes. 24 of 31 Streets LOT Actual Dollars Earned per Month Month FY16 FY17 FY18 October - 108,126$ 112,469$ November - 79,803$ 86,698$ December 159 123,870$ 131,421$ January 99,990$ 100,678$ 116,948$ February 100,883$ 103,484$ 108,399$ March 85,338$ 93,631$ 102,058$ April 70,264$ 68,894$ May 97,418$ 103,831$ June 168,831$ 179,572$ July 235,029$ 257,593$ August 208,024$ 234,143$ September 169,309$ 191,252$ Total Dollars Received $1,235,245 $1,644,877 $657,993 25 of 31 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS Month FY17 percentages FY18 Budget dollars FY18 actual and forecast based on trend Percentage +/- based on budget Actual total Budget total total +/- YTD October 6.57%98,603 112,469 14.06%112,469 98,603 14.06% November 4.85%72,774 86,643 19.06%199,112 171,377 16.18% December 7.53%112,959 131,421 16.34%330,533 284,336 16.25% 1st Quarter Total 284,336 330,533 16.25% January 6.12%91,811 116,948 27.38%447,481 376,146 18.96% February 6.29%94,369 108,399 14.87%555,880 470,516 18.14% March 5.69%85,384 102,058 19.53%657,938 555,900 18.36% 2nd Quarter Total 271,564 327,405 20.56% April 4.19%62,826 74,361 18.36%732,299 618,726 18.36% May 6.31%94,686 112,070 18.36%844,369 713,412 18.36% June 10.92%163,756 193,821 18.36%1,038,190 877,168 18.36% 3rd Quarter Total 321,268 380,252 18.36% July 15.66%234,905 278,033 18.36%1,316,224 1,112,073 18.36% August 14.23%213,520 252,723 18.36%1,568,947 1,325,593 18.36% September 11.63%174,407 206,428 18.36%1,775,375 1,500,000 18.36% 4th Quarter Total 622,832 737,184 18.36% Total 100.00%1,500,000 1,775,375 118.36% 1,500,000 1,775,400 3-May-18 26 of 31 - 50,000 100,000 150,000 200,000 250,000 300,000 October November December January February March April May June July August September FY16 FY17 FY18 FY19 FY20 Forecast ThreeYear Actuals Comparison 27 of 31 Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 27,291 November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 16,795 December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 33,179 January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 40,522 February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 38,158 March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,885 29,826 April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315 June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 55,034 July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 88,713 August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 81,215 September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 57,591 Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 487,686 185,771 LOT Actual Dollars Earned per Month 28 of 31 TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS Month FY13 FY14 FY15 FY16 FY17 Five year average FY18 Budget dollars FY18 Budget + Contingent dollars FY18actual and forecast based on trend Percentage +/- based on budget Actual total Budget total total +/- YTD October 3.96%4.02%5.03%4.92%5.29%4.64%26,925 28,358 27,291 1.36%27,291 26,925 1.36% November 2.38%2.47%3.06%2.89%3.12%2.78%15,879 16,724 16,795 5.77%44,086 42,804 3.00% December 6.23%5.44%5.68%6.94%6.72%6.20%34,227 36,048 33,179 -3.06%77,265 77,030 0.30% 1st Quarter Total 77,030 81,129 77,265 0.30% January 6.30%7.44%6.98%6.94%6.46%6.82%32,891 34,641 40,522 23.20%117,787 109,922 7.16% February 7.28%6.60%7.43%7.26%7.34%7.18%37,350 39,337 38,158 2.16%155,945 147,272 5.89% March 6.60%5.81%4.80%5.28%5.31%5.56%27,023 28,461 29,826 10.37%185,771 174,295 6.58% 2nd Quarter Total 97,264 102,440 108,506 11.56% April 2.01%2.61%3.03%3.40%3.05%2.82%15,519 16,344 16,540 6.58%202,311 189,813 6.58% May 3.62%4.62%4.88%4.91%4.78%4.56%24,340 25,635 25,942 6.58%228,252 214,153 6.58% June 10.98%11.10%11.09%11.20%11.28%11.13%57,454 60,511 61,234 6.58%289,487 271,607 6.58% 3rd Quarter Total 97,312 102,490 103,716 6.58% July 20.27%19.60%18.58%18.37%18.19%19.00%92,614 97,541 98,708 6.58%388,194 364,221 6.58% August 18.76%19.49%16.58%15.88%16.65%17.47%84,786 89,297 90,365 6.58%478,559 449,007 6.58% September 11.61%10.79%12.86%12.02%11.81%11.82%60,124 63,323 64,080 6.58%542,639 509,131 6.58% 4th Quarter Total 237,524 250,162 253,153 6.58% Total 100.00%100.00%100.00%100.00%100.00%100.00%509,131 536,221 542,639 106.58% 509,131 536,221 542,632 509,131 33,508 Year to date the actual revenues received for FY18 are 11.27% OVER the year to date revenues for FY17 and 42.11% over the 5 year average year to date. 3-May-18 29 of 31 October November December January February March April May June July August September Average 18,545 11,091 24,596 26,716 28,244 21,527 11,325 18,115 43,716 74,010 67,764 46,131 Budget 26,925 15,879 34,227 32,891 37,350 27,023 15,519 24,340 57,454 92,614 84,786 60,124 FY18 Actual 27,291 16,795 33,179 40,522 38,158 29,826 ------ Forecast 16,225 25,448 60,068 96,828 88,644 62,860 - 20,000 40,000 60,000 80,000 100,000 120,000 LOT FiveYear Average Compared to FY17 Actual Average Budget FY18 Actual Forecast 30 of 31 - 20,000 40,000 60,000 80,000 100,000 120,000 October November December January February March April May June July August September Averages FY13 FY14 FY15 FY 16 FY 17 FY 18 Forecast Five Year Actuals Comparison to Average 31 of 31