HomeMy Public PortalAbout02 - Monthly Department Reports February
Monthly Department Report – City Manager
Memo
To: City Council
From: Anette Spickard, City Manager
Date: February 27, 2018
Re: Monthly Department Report – February 2018
It is a pleasure to be here working on behalf of McCall as your new City Manager. My first day was
February 12th. My thanks and appreciation for the warm welcome I have received from Council, staff
and community members. My focus for February has been on learning the daily business operations
of the City and beginning to introduce myself to the community. Some highlights include:
1. Community outreach and engagement activities
• Worked with economic development staff to create an individual business owner outreach
plan. This outreach will be for me to establish my relationship with local businesses and
listen to their feedback. It is separate from the upcoming business retention outreach effort
of the regional economic development committee staff.
• Library Board of Trustees meeting
• Historic Preservation Commission meeting
• Environmental Advisory Committee meeting
• Payette Lakes Recreational Water and Sewer District Board meeting
• Regional All Hazards Mitigation Plan steering committee meeting
• Chamber of Commerce Business After Hours February event at Incahoots
• Met with Chamber of Commerce President to establish working relationship
• Met with Tony Nash of the American Legion regarding history of City Hall building
• Met with Randy Hoffman of Idaho Trust to establish working relationship
• Had dinner at, and introduced myself to the new operators of, the Banyans on the Green
restaurant at the golf course clubhouse.
• Agreed to be a speaker at a future Rotary Club meeting
2. Orientation to major city initiatives, city staff and business functions
• Airport facility tour and orientation
• Parks facilities tour and orientation
• Public Works facility tour and orientation; tour of city street projects
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Monthly Department Report – City Manager
• Golf Course maintenance facility and clubhouse tour
• Library facility tour and orientation to library programs and expansion project
• City Attorney orientation
• Community and Economic Development orientation to Idaho’s land use planning process
and city’s comprehensive plan
• Human Resources orientation to city’s compensation policies and practices, hiring
practices, administrative policies, evaluation methods, and payroll process
• Finance orientation to city’s budget process, accounts payable process, audits, monthly
reporting, bank reconciliations and approvals, purchasing policies, investments and capital
project planning
• Information Technology orientation to city’s technology infrastructure, future fiber optic
cable plans, potential school district and hospital collaborations, upcoming projects and
service enhancements
• Police Department orientation and tour of Deinhard Lane facility
• Reviewed and provided feedback on preliminary draft of Downtown Core Phase 1a
proposed design plans, construction schedule, business owner meetings, and traffic control
plans
• Reviewed Tourism LOT legal research, process to date and public input. Provided
guidance for staff recommendation and discussion framework for Council
• Reviewed Water Master Plan and provided direction to consultants for Water Rate Study
• Attended Valley County Commissioners hearing for adoption of comprehensive plan
3. Communications staff highlights
• Erin is working with the city’s Downtown Core project engineering team to design a
public involvement process prior to commencement of Phase 1a of the project.
• The city is hosting the March 15 Chamber of Commerce Business After Hours event at
the Banyans on the Green. Erin is working with the restaurant staff and the Chamber staff
to put on the event.
4. City Manager activities scheduled for March
• Begin business owner outreach
• Attend WMCEMD board meeting
• Attend Payette Lake Heritage Night at Shore Lodge sponsored by the McCall Arts and
Humanities Council
• Attend Idaho Housing and Economic Development conference in Boise
• Attend DEQ presentation on water quality findings for Payette Lake
• Meet with Blake Watson of Idaho Power to establish working relationship and discuss
general overview of utility issues in the city
• Meet with McCall-Donnelly schools superintendent Jim Foudy on March 15 for campus
tour and discussion of alcohol and drug issues facing our local youth
• Attend Chamber of Commerce board meeting
• Make presentation at March 15 Chamber Business After Hours event
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Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: Anette Spickard, City Manager
Date: 2/27/18
Re: Monthly Department Report – February 2018
1. Land Acquisition
Neighborhood meeting was held February 9, 2018 to discuss annexation and rezone of property
acquired by City to relocate the parallel taxiway - no attendees, no comments. On P&Z Agenda for
March 6, 2018.
2. TTF Procedures
While working with the City attorneys (Bill Gigray) on the Land Acquisition the topic of through-
the-fence (TTF) access came up repeatedly. After review of City Code and other procedures, it has
been recommended to better define the process by which a TTF proposal would be considered. FAA
Comments are incorporated and final draft is on the Airport Advisory Committee Agenda for
March 1, 2018.
3. Triangle Development
Two citizens on the hangar waiting list have proposed new hangars. The Airport Advisory
Committee has approved staff to continue development of a detailed a leasehold plan that will create
16 leasehold supporting 8 hangar buildings. Square footage of all lots would be 242,755 sq. ft. which
could increase airport revenue by $72,826.50 when fully leased. Working to get infrastructure
(water, sewer, electric, and paving) estimates to present package at March 22, 2018 Council work
session.
4. Events
a. Donnelly Elementary School – Third grade class received an Airport Tour February
21. Event seemed well received by approx. 20 students, teachers and parents.
b. Engineering Week – McCall Aviation has agreed to allow use of their hangar to
show the film Dream Big on February 23 as part of Engineering week. Event was
attended by approx. 50.
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Monthly Department Report – Airport
c. Barbara Morgan Elementary School - has requested an airport tour for approx. 70
students. Working to firm up date and program.
d. ACE Academy – McCall volunteered as a satellite location for the Aviation Career
Exploration (ACE) Academy organized by the Idaho Transportation Dept –Division
of Aeronautics. June 13 & 14.
e. Open House – Started initial planning. Date set for July 14.
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Monthly Department Report – Community & Economic Development
Memo
To: City Council
From: Michelle Groenevelt, Community & Economic Development Director
CC: Anette Spickard, City Manager
Date: 3/8/18
Re: Monthly Department Report – February 2018
1. McCall In Motion:
The McCall Area Comprehensive was adopted on January 26 was unanimously approved by County
Commissioners.
2. Housing:
Final McCall Housing Report edits are complete and posted on the website.
3. Code Update:
Five major topics area have been identified for the Code Update. The process and timeline will be
rolled out shortly.
4. Recycling:
EAC, MOSS and concerned citizens (Doing Democracy) have been discussing the recycling issue.
5. Urban Renewal:
The work session for the City Council to learn the 101 of urban renewal district (URD) was held on
February 22. The MRA Board will hold a meeting on March 20 to discuss next steps.
6. GIS:.
Wrapping up the work on the Transportation Master Plan Web application with public works.
Stormwater data being updated and improved to meet the needs of our streets crew. New water utility
map books created for water department field crew. BAS (Boundary and Annexation) updated data
sent to Census Bureau. Working on survey for Slum & Blight inventory for the downtown core for
grants.
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Monthly Department Report – Community & Economic Development
7. Building:
See Building Permit Report. Have been developing design/bid documents for Police Department
move.
8. Historic Preservation Commission:
Council appointed new commissioner, John Farmer, to replace resigned member.
9. Planning:
Five new land use applications have been submitted for April, including one commercial/mixed use
project near downtown. Two new subdivisions were recently approved by City Council and the
Hospital application will be going in front of council in March. Development inquiries are starting to
pick up as well.
10. Economic Development:
a. Grants: Grant Status Report is enclosed.
b. Public Art: Public Art Advisory Committee is working with Ms. Dittmer’s MDHS
class to select design to replace one weathered Railroad Ave. retaining wall mural
panel. Contract with Lardo Bridge project artist has been fully executed.
c. Business Outreach: Staff compiling a one-stop “welcome packet” of web and hard
copy resources for new and returning City business license applicants.
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$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$545$4,987$12,336$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
7 of 28
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $71,425 $76,412 $88,748 $88,748 $88,748 $88,748 $88,748 $88,748 $88,748 $88,748$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250 8 of 28
GRANT STATUS REPORT- March 8, 2018
Department Project Name Project
Manager
Purpose Funder Amount Status
Public Works -
Streets
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 million No Change: Funding in
ITIP for construction in
2023.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 No Change:
Construction to be
complete in spring.
Public
Works/Water
Water Master Plan
update
Nathan
Stewart
Update master Plan IDEQ $89,998 No Change: Final report
is in review.
Community
Development
Bridging the Source:
the Arts and Payette
Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 No Change: Artist
contract approved by
Council 1/25/18
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
Foundation
$50,000 Updated: No funds
expended to date.
Interim report due
March 15.
Library Library Expansion Meg Lojek Capital Campaign request McCall
Progressive Club
$5,000 No change: $4000
awarded in FY17, $1000
in FY18.
Public Works -
Streets
Idaho Street
Reconstruction
TBD Road reconstruction,
stormwater, separated
pathway
LHTAC Strategic
Initiatives
$500,000 Not awarded. 79 apps
submitted statewide =
$52.5M in requests.
$10M available.
Community
Development
Historic Preservation
Commission
John Powell Nomination of Pioneer
Hangar to National Register
Idaho State
Historical Society
$3,000 Awarded! Grant award
contract expected
March/April, 2018.
Parks Riverfront Park Tree
Planting
Kurt Wolf Landscaping near Sheep
Bridge in Riverfront Park
McCall Rotary
Club
$6,700 Pending. Grant app.
submitted 2.15.18
Public Works -
Streets
2nd St. ADA Curb
Ramps
Nathan
Stewart
Improve curb ramps at 2nd
Street and SH55 to ADA
Standards
Idaho
Transportation
Department
$12,681 Pending. Grant app.
submitted 3.2.18
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY
AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. 9 of 28
Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Course Superintendent
CC: Anette Spickard, City Manager
Date: 3/2/2018
Re: Monthly Department Report – February 2018
1. Weather:
February was a little bit of everything. We went from the conversation of being open early
because of how warm it was to 20 below when it turned back to winter. We ended the month
with between 24 to 36 inches of snow on the ground.
2. Staff:
At the end of February there were the three full time staff and two seasonal employees that
helped with snow removal so staff can use vacation time.
3. Greens:
The greens are all snow covered and the ones that had ice on them are looking better. The
warmer weather and snow insulation seemed to melt the ice. The frost is also going out under
the snow. We have some ice on top of the Enkamat covers but if they do their job as they have
in the past, we will be alright. The greens with the Enkamat are our problem greens because
they don’t receive as much sunlight as the other greens especially during the winter.
4. Paint Crew:
We purchased some used Powder Coating equipment and have been stripping and powder
coating our tee markers. We got a sand blasting booth, the powder coating equipment, and an
oven for $400.00. We have been keeping two seasonal employee’s busy working on the tee
markers when they aren’t helping with snow removal.
5. Dog Park:
Walkers had disposed a total of 1239 pounds of poop in the receptacles by the end of the
February. There is still a lot left out there. We discussed having volunteers help with reminding
dog owners to pick up at our next Golf Advisory meeting but no conclusion.
6. Equipment Maintenance:
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Monthly Department Report – Golf Course
Our John Deere 1545 snow blower/mower lost the rear 4-wheel drive this month and is in the
shop for repairs. We were down to the new CAT blower when all the snow arrived at the end of
this month.
7. Restaurant:
The restaurant has been getting rave reviews and has been busy. They still plan to replace
the wood stove with a double sided fire place and will work on this winter. Their days/hours
of operation through the winter are:
Thursdays 4 – 9
Fridays 11 – 9
Saturdays 9 – 9
Sundays 9 – 2
Contact info for the restaurant is 208/630-6575 and their website
is www.banyansonthegreen.com.
8. Idaho Golf Course Superintendents Meeting:
Billy and I attended the Idaho Golf Course superintendents Spring Meeting in Boise on the
February 27th and 28th.
9. Marketing:
We have been participating in golf shows, and attended three shows this winter in partnership
with Jug Mountain Golf Course, SWITA (South West Idaho Tourism Association - SWITA) and
the McCall Chamber. A representative of Jug Mountain and I attended the shows. SWITA pays
for the booth space and the Chamber pays for travel and hotel for the Spokane and Seattle shows.
In Boise Jug Mountain and the City share the cost of the booth. We market for people to come to
McCall for all the amenities, not just golf. We will be in Seattle for another one the first weekend
in March.
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Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
CC: Anette Spickard, City Manager
Date: 2/28/18
Re: Monthly Department Report – February 2018
1. Network infrastructure, projects and services:
Status report of fiber network segment from City Hall to County Annex / new Police location on East
Deinhard Lane. Consultation, design and budgetary cost estimates are well underway for this two-mile
fiber network segment. Bid specifications are being developed. This is expected to be a joint
construction project with the MD School District, as both entities have a need for fiber network along
generally the same route. This fiber segment will also provide a high level of service to City Recreation
and Airport Manager offices on Deinhard Ln. The project is part of our long-term capital plan to
provide remaining City facilities - and potentially the entire city - with a municipal fiber network which
we believe should open up an extraordinary range of technologies and economic opportunities.
Replacement and upgrade of central campus wired and wireless network equipment is continuing. A
recent network equipment failure caused some phone and internet down time, but fortunately occurred
on a weekend.
2. Software applications and services:
Migration work with our MS Office 365 project vendor is starting. We expect to transition to new
Office and email platforms, with many new services and features, over the next couple of months.
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Monthly Department Report - Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: Anette Spickard, City Manager
Date: 3/2/2018
Re: Monthly Department Report – February 2018
1. Staff:
Annual inventory process has begun in the library. Meg will attend Idaho Public Library Directors’ Summit
in Meridian March 1-2.
2. Other Projects:
Board of Trustees has agreed to take steps to establish a charitable 501C3 whose sole purpose would be to
gather funds to support the McCall Public Library. A volunteer attorney is preparing application documents
along with Library Trustee John Milliner, and Bill Nichols is advising and reviewing.
3. Programs:
Idaho Day: 4th grade visit to library—this Friday, March 2, the library will bustle with Barbara R. Morgan
Elementary School students learning about Idaho history through forestry activities in the back parking lot,
historical newspaper records in the Idaho Room, and storytelling in the Children’s Section.
Doing Democracy: We had some trashy talk last week—a fabulous community discussion was held Feb. 26
to address what our community can do to eliminate waste, deal with trash and recycling issues. Mr. Cruikshank
and EAC members added accurate information to the informal discussion with members of the public.
Upcoming Travelogues: Please see attached March calendar – rock climb in Cuba and bicycle across the USA
without leaving your armchair!
Let’s Talk About It: Literature discussions with visiting scholars wrap up this month with 2 more
presentations.
Spring Break Staycation @ Your Library: Fun activities planned for kids who are out of school the last week
of March.
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Library Statistics -- FY2017
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals
2 - 000-099 11 9 5 3
3 - 100-199 25 37 26 26
4 - 200-299 11 30 17 23
5 - 300-399 84 78 71 75
6 - 400-499 4 9 4 14
7 - 500-599 33 34 34 36
8 - 600-699 94 117 100 114
9 - 700-799 29 64 47 52
10 - 800-899 38 37 41 36
11 - 900-919.9 28 19 13 23
12 - 929-999 54 57 53 57
13 - Adult Fiction 669 692 690 771
14 - Audio Books Circ Set 59 16 25 16
15-Audio Players 0 3 0 0
16 - Biography 9 25 21 24
17 - Board Books 102 150 79 112
18 - CD Fiction Books 171 96 74 103
19 - CD Junior Books 43 55 26 10
20 - CD Non-Fiction Books 26 17 24 17
21 - CD YA Books 7 6 1 4
22 - Chapter books 217 228 121 93
23- Computer Software 0 0 2 0
25 - Dawn Moudy Collection 0 0 4 1 N/A N/A N/A N/A N/A N/A N/A N/A 5
26 - DVD Blu-Ray 11 20 3 10
27 - DVD Circ Set 79 77 58 66
28 - DVD Fiction 300 294 390 334
29- DVD Kids 249 224 198 210
30 - DVD Non-Fiction 28 20 14 52
31 - E Non-Fiction 45 47 27 38
32 - Eames Collection 8 2 6 1
33 - Early Readers 170 155 119 146
34 - Idaho Archives 0 2 0 0
35 - Idaho Room 32 35 35 41
36 - Independent Films 39 23 21 27
37 - Junior Biography 9 28 9 5
38 - Junior Non-Fiction 304 273 236 279
39 - Junior Readers 278 302 253 292
40 - Junior Spanish 44 17 26 37
41 - Kit 21 14 21 21
42 - Large Print 81 77 103 90
43 - Magazine 28 36 30 28
44 - Map 0 0 0 0
45 - Oversized 0 2 1 2
46 - Parenting 2 1 0 0
47 - Professional 0 6 1 1
48 - Reference 1 4 2 7
49 - Spanish 13 4 3 6
50 - Story Books 982 875 651 708
51 - Story Collection 0 0 0 0
52 - Y A Non-Fiction 25 18 22 17
53 - Young Adult Fiction 103 75 129 144
Adult Circulation 1986 1987 1918 2056
Young Adult Circulation 135 99 151 165
Children's Circulation 2464 2368 1766 1951
Circulation Totals 4604 4495 3863 4200
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Attendance 2273 2086 2109 3056
Computer Usage 526 474 495 505
Wireless Usage 146 149 94 148
ILL's Received 19 41 27 27
ILL's Sent Out 0 2 0 1
Reference Requests 308 224 300 386
Food for Fines 55 57 27 72
Number of volunteers 35 29 23 22
Total hours of volunteers 51 43 32 30
Adult Program Attendence 106 110 159 207
Young Adult Program Attendence 44 43 46 68
Children's Program Attendence 585 576 563 511
All Ages Program Attendance 0 76 0 0
Adult Programs offered 9 6 10 14
YA Programs offered 5 4 8 6
Children's Programs offered 25 23 24 28
All Ages Programs offered 0 2 0 0
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McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Mon Tue Wed Thu Fri Sat
26
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
27
3:30– 5:00 Tech Tuesday
28
10:30-11:00 StoryStop
1
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
2
3
5
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
6
3:30– 5:00 Tech Tuesday
6:30—Cuba Travelogue
7 10:30-11:00 StoryStop
6:00pm - Sewing Machines
101
7:00pm—Let’s Talk About
It : Pudd ’nhead Wilson
8
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
4:00-5:30 - Sewing Machines
101 for Kids
6:00-8:00 Legal Planning for life
after 18
9
3:30-5:00 Get Artsy
10
.
12
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
13
3:30– 5:00 Tech Tuesday
14
10:30-11:00 StoryStop
7:00-9:00pm Film: “The
Teacher” @ Alpine Playhouse
15
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
6:30—Biking Travelogue
16
3:30-5:00 Let’s Lego
17
19
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
20
3:30– 5:00 Tech Tuesday
21
10:30-11:00 StoryStop
7:00pm—Let’s Talk About
It : The Wizard of Oz
22
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
23
24
26
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
27
3:30– 5:00 Tech Tuesday
6:30—Doing Democracy
Spring Staycation
28
10:30-11:00 StoryStop
Spring Staycation
29
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
Spring Staycation
30
Spring Staycation
31
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
Sewing Machines 101
Wednesday March 7th 6:00-9:00pm
Beginner Sewing machine class. Supplies and sign up required.
Attendees will be making pajama pants.
For questions and sign up call Frances at 208-850-6788
Sewing Machines 101 for kids
Thursday, March 8th 4:00-5:30pm
Beginner sewing machines class for kids 10 and up. Supplies and
sign up required. Attendees will be making pajama pants
For questions and sign up call Frances at 208-850-6788
Let’s Talk About It—Great American Classics
McCall Public Library and McCall Arts and Humanities present
this year’s “Let’s Talk About It”. The year’s theme is the Great
American Classic. This month we will discuss:
Pudd ’nhead Wilson with scholar Wendy Green on March
7th
The Wizard of Oz with scholar Steven Hall on March 21st
Books provided with registration, no library card required.
Cuba Travelogue
Tuesday, March 6th at 6:30 pm
Fork to Farm, A Transcontinental Bike Tour
Thursday, March 15th at 6:30pm
Presented from the perspective of a Long Haul Trucker, a young
woman discusses her solo pedal trip from the San Juan Islands to
the Statue of Liberty, as she interviews farmers along the upper
tier of the United States.
Spring Staycation
March 27-30
We will have a variety of fun self-directed activities, games, and
tech out all week long. Teen tech table, craft corner, scavenger
hunt, and more! Fun for all ages.
ONGOING PROGRAMS:
Clase de Inglés ~ Mondays 3:30-5:00. Free weekly conversational English (ESL).
Tech Tuesday ~ Tuesdays— 3:30pm-5:00pm –Dedicated time for 3D printing, and play Board games with us
while you wait for your print! Ages 7 and up.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children
ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30- 11:30 Ages 3-5 (with adult). Preschool stories, art, and social time.
Conversational Spanish ~ Thursdays-4:45am-6:00pm— Come practice your Spanish skills with Lida Clouser.
After-School Fridays ~ 3:30am-5:00pm— Three Fridays a month we will have a special school-aged kids
program. Second Friday-Get Artsy, Third Friday-Let’s Lego, Fourth Friday-Makerspace.
DRAFT
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Monthly Department Report - Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: Anette Spickard, City Manager
Date: 3/2/2018
Re: Monthly Department Report – February 2018
1. Personnel Changes:
The McCall Police Department is reorganizing. Chief Williams will begin the promotional
process for a Lieutenant vacancy followed by Sergeant and Corporal Promotions. Promotions
are for internal candidates only.
The McCall Police Department is recruiting for a Full Time Patrol Officer in addition to the
Code Enforcement Officer Position.
2. McCall Police Department – Diehard Lane Remodel:
The McCall Police Department is working with John Powell, the City of McCall’s Building
Official, to develop a Scope of Work for the remodel of the Juvenile Detention Center at 550
Deinhard Ln. Once the Scope of work is complete an RFP will go out for bid.
3. Community Events:
The McCall Police Department continues to accept unwanted or expired prescription and
over the counter medications Monday – Friday 8:00 a.m. – 5:00 p.m. excluding holidays.
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Monthly Department Report – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: Anette Spickard, City Manager
Date: 02/21/2018
Re: Monthly Department Report – February 2018
1. Winter Rec Programs & Registrations:
Youth Basketball is wrapped up for the season. There were a lot of surprises this season, causing game
cancellations due to school closures; most teams ended up with only 3 games instead 4. Youth
Volleyball registrations are coming in for program beginning in April.
Tots & Tykes- session 3 started in mid-February with 11 kids enrolled. The Idaho First Bank had
reserved their basement for system upgrade operations, the program has moved to the McCall
Community Center. The space is a little smaller, but will work and gives the center more exposure.
Idaho First Bank was sad to see us go for the month and promised their space would be available for
future toddler programs.
Adult Indoor Soccer is still going strong with 4 games left in the season. Open-gym Pickleball starts
February 26. The department has invested in one Pickleball net (the local Pickleball club brings 2 of
their own) for group use. The season will last 9 weeks, participants can pay a fee for night use ($4) or
season pass ($25). The fees are collected to offset the cost of the gym rental.
Tara Woods, Recreation Supervisor, is working on summer scheduling and activity guide.
2. Special Events:
The Recreation side will be partnering with Ponderosa State Park in early March for snowshoeing and
classic skate ski lessons for Council Elementary 1st and 2nd graders. Tara Woods will lead 2 groups of
snowshoeing and bring ski/boot/pole equipment for classic ski lessons. The group is expected to be
approximately 50 people in all.
There was only one call interested in the department’s tour to Boise, scheduled for Wednesday, February
14th to Jump! and Cottonwood Grille. The last 3 attempts to start up a trips and tour program have had to
be cancelled due to low participation. The next step is to try a monthly trip on the same day (i.e. 3rd
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Monthly Department Report – Parks & Recreation
Wednesday of each month) in hopes people will be able to plan to attend. Trip and tour program ideas are
being reviewed by a few folks from the McCall Community Center.
3. Staff Trainings:
Tara Woods is preparing to be a presenter at the 2018 Idaho Recreation and Parks Association conference
in Moscow, ID this April. Her topic of presentation is called: Larger than Life Experiences- In Our Own
Backyard.
Todd Wheaton attended the Certified Playground Safety Inspector (CPSI) training earlier this month to
become certified. Still waiting on exam results for certification card. It is important to have a CPSI on
staff from a liability standpoint and our last CPSI no longer works for the City of McCall.
Al Becker is working on updating his applicators license for noxious weed management.
4. Parks Overview and Staffing:
Second week of winter carnival went well with no major issues or concerns.
Parks staff began initial conversations with the Chamber regarding the 4th of July.
Staff completed the improvements to Legacy Park restroom. The Parks staff continues work on the
Airport facility to finish the remodeling project and numerous other winter projects in preparation for
the spring/summer season.
The department continues the recruiting process for seasonal help and will push and market those
opportunities through February and March. Larry Martin has been hired as the new Facility Custodian-
Parks Maintenance worker for the city campus. We are losing Travis Cave (seasonal employee) this
week. We are happy for him to be heading off to a trade school in Oregon to become a welder.
5. Noxious Weed Program:
Staff continues to research other community weed ordinance’s and are preparing a presentation to
council in either late March or early April. Work on this idea and updates to council will be forthcoming.
Al Becker started working part time in late February to expedite the process.
6. Legacy Park Promenade Repairs:
Bid manual and technical specifications are 75% complete. Time frame for project is being identified as
it relates to other projects, prioritization, contractor availability, and impacts to parks users. Project will
replace spalled, cracked, and heaved concrete with a continuous cross section of pavers over the rest
room and across the worst section of park promenade. Staff addressed the worst of the settled paver
bands throughout the rest of the promenade last fall and will add the curb sections in as a bid alternate
with this project.
7. Snow Removal Discussions with Public Works:
Staff continues to work with the Public Works department to better understand snow removal and
maintenance on sidewalks downtown and how these efforts will be affected and managed with the
proposed improvements to the downtown core, and a presentation to Council will be forth coming. A
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Monthly Department Report – Parks & Recreation
map and diagram of this topic is on its second rendition, Parks Superintendent Eddie Heider is taking
the lead on this joint project with public works.
In addition, work with Gary Errter on a time laps video of the downtown snow removal process is
underway to be used on the city website for educational purposes and planning efforts.
8. Riverfront Park Opportunities:
Over the past few months a number of opportunities for improvements around the sheep bridge have
presented themselves. Staff is working to better define these opportunities and anticipates making site
improvements to mitigate erosion, dust control and overall user experience and aesthetic qualities over
the next couple of seasons. The department is working with the Rotary Club on a planting project and
grant opportunity for Fall of 2018. Research is being done regarding a DEQ 319 grant to address
significant bank erosion, and recent conversations with DEQ and the Valley Soil & Water Conservation
District look promising to secure 319 Grant funding.
The department has also recently been approached by Idaho Trust regarding the purchase of a parcel
due North of Riverfront Park adjacent to Mission Street. We are currently looking into an appraisal of
the property and the feasibility of acquiring the parcel. Note: This parcel has value to the park/city and
the only feasible access is through the park given the steep terrain and elevation drop off Mission.
9. Waterfront Improvements North of the Marina:
Following the special work session with Council on February 23, staff has already begun researching
feasibility and funding sources regarding waterfront improvements. Staff will document and reach out
to the community for public comment as it relates to both projects and work towards the development
of a business plan/model for the proposed community open space and boat house concept. Additional
information will be forth coming.
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Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: Anette Spickard, City Manager
Date: 3-1-18
Re: Monthly Department Report – February 2018
ADMINISTRATION/ENGINEERING
1. Development Engineering Reviews:
Review and approvals of various land use applications, and coordination with the City Planner and
Building Official. Ongoing coordination through planning and design phase for the Fairways at Whitetail
& Broken Timbers Subdivision. St. Luke’s Hospital received approval through P&Z with additional
approval to come from city staff for their public infrastructure improvements.
2. Commerce Street:
PW Director met with Valley Paving and both parties agreed to liquidates damages assessment and
conditions for final completion and the warranty period. Final pay applications for completed work and
retainage release has been processed.
3. Idaho Street, Brown Court:
Horrocks is actively working on the final design of the project, and is coordinating with Payette Lakes
Recreational Water & Sewer District (PLRWSD) staff on the sewer design components. The current
schedule will allow the project to be advertised and bid in April 2018, with construction starting as early
as May 2018.
4. Downtown Core Reconstruction:
Project team completed 85% design review for Phase 1A (underground utility improvements on
2nd/Lenora). Ongoing coordination with PLRWSD to understand how sewer replacement will/will not
impact proposed water, stormwater infrastructure design. Staff is reviewing Horrock’s final design task
order for Phase 1A and Phase 1B and will be presenting it to the City Manager in March. Staff met
multiple downtown property/business owners as well as the Hospital Auxiliary board to discuss
opportunities to eliminate their parking lot access off 2nd Street.
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Monthly Department Report – Public Works
5. 5-year Capital Improvement Plan Request Forms:
Staff compiled all proposed capital improvement projects over the next 5 years and prepared Capital
Request Forms for each project. In total, 10 CIP projects were proposed for Streets, 22 in Water
Distribution, and 6 in Water Treatment.
STREETS
1. Transportation Master Plan (TMP):
Staff continuing to develop TMP interactive public website. Web presentation to City Council scheduled
for March 8. Internal printing was determined to be infeasible, so final printing was delayed until March.
3. Snow Plowing:
Performed 4 complete plowing operations during the month, for a monthly accumulation of 32.5”.
4. Downtown Sidewalk Maintenance:
Parks Superintendent presented to project team estimated additional labor and equipment costs for taking
on additional sidewalk winter maintenance and revised mapping of sidewalk network. Next steps will
be to determine additional summer maintenance labor and expenses (i.e. irrigation, power, landscaping
maintenance) as well as life-cycle replacement costs. Work on this project will be presented to Council
at 3/24/18 work session.
WATER
1. Distribution:
a. Staff responded to multiple emergency water turn offs for property owners.
b. Completed general maintenance activities at Knowles Road Booster Station.
Treatment:
a. One of the 6 battery modules for the Plant’s UPS system (this is the tertiary backup
computer power supply when line power and generator power both fail) failed. AME
Electric will complete a full system recondition/replacement in March.
b. Parts have been ordered to set up the pre-chlorination system where the raw water reaches
the water treatment plant. This will allow us to complete a study to see if this system can
take over the current pre-chlorination systems at our Legacy Park and Davis Beach
systems.
2. Water Rate Study:
Project team presented recommendation to select Bowen Collins for their rate study sub-consultant to
SPF Water to the City Manager. SPF, Bowen Collins and City staff developing project scope and formal
task order. Formal project kick-off will occur this month. Tentative first presentation to City Council is
set for 4/27/18.
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Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 FY18
October - 108,126$ 112,469$
November - 79,803$ 86,643$
December 159 123,870$ 131,399$
January 99,990$ 100,678$ 107,476$
February 100,883$ 103,484$
March 85,338$ 93,631$
April 70,264$ 68,894$
May 97,418$ 103,831$
June 168,831$ 179,572$
July 235,029$ 257,593$
August 208,024$ 234,143$
September 169,309$ 191,252$
Total Dollars Received $1,235,245 $1,644,877 $437,987
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STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
FY17
percentages
FY18 Budget
dollars
FY18 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 6.57%98,603 112,469 14.06%112,469 98,603 14.06%
November 4.85%72,774 86,643 19.06%199,112 171,377 16.18%
December 7.53%112,959 131,399 16.32%330,511 284,336 16.24%
1st Quarter Total 284,336 330,511 16.24%
January 6.12%91,811 107,476 17.06%437,987 376,146 16.44%
February 6.29%94,369 109,884 16.44%547,871 470,516 16.44%
March 5.69%85,384 $99,421 16.44%647,292 555,900 16.44%
2nd Quarter Total 271,564 316,781 16.65%
April 4.19%62,826 73,155 16.44%720,447 618,726 16.44%
May 6.31%94,686 110,252 16.44%830,699 713,412 16.44%
June 10.92%163,756 190,677 16.44%1,021,376 877,168 16.44%
3rd Quarter Total 321,268 374,084 16.44%
July 15.66%234,905 273,523 16.44%1,294,900 1,112,073 16.44%
August 14.23%213,520 248,623 16.44%1,543,523 1,325,593 16.44%
September 11.63%174,407 203,080 16.44%1,746,602 1,500,000 16.44%
4th Quarter Total 622,832 725,226 16.44%
Total 100.00%1,500,000 1,746,602 116.44%
1,500,000 1,746,600
1-Mar-1824 of 28
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 27,291
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 16,795
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 33,165
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 37,673
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,885
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 55,034
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 88,713
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 81,215
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 57,591
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 487,686 114,924
LOT Actual Dollars Earned per Month
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TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY13 FY14 FY15 FY16 FY17
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 3.96%4.02%5.03%4.92%5.29%4.64%26,925 28,358 27,291 1.36%27,291 26,925 1.36%
November 2.38%2.47%3.06%2.89%3.12%2.78%15,879 16,724 16,795 5.77%44,086 42,804 3.00%
December 6.23%5.44%5.68%6.94%6.72%6.20%34,227 36,048 33,165 -3.10%77,251 77,030 0.29%
1st Quarter Total 77,030 81,129 77,251 0.29%
January 6.30%7.44%6.98%6.94%6.46%6.82%32,891 34,641 37,673 14.54%114,924 109,922 4.55%
February 7.28%6.60%7.43%7.26%7.34%7.18%37,350 39,337 39,049 4.55%153,973 147,272 4.55%
March 6.60%5.81%4.80%5.28%5.31%5.56%27,023 28,461 28,253 4.55%182,226 174,295 4.55%
2nd Quarter Total 97,264 102,440 104,975 7.93%
April 2.01%2.61%3.03%3.40%3.05%2.82%15,519 16,344 16,225 4.55%198,451 189,813 4.55%
May 3.62%4.62%4.88%4.91%4.78%4.56%24,340 25,635 25,448 4.55%223,898 214,153 4.55%
June 10.98%11.10%11.09%11.20%11.28%11.13%57,454 60,511 60,068 4.55%283,966 271,607 4.55%
3rd Quarter Total 97,312 102,490 101,740 4.55%
July 20.27%19.60%18.58%18.37%18.19%19.00%92,614 97,541 96,828 4.55%380,794 364,221 4.55%
August 18.76%19.49%16.58%15.88%16.65%17.47%84,786 89,297 88,644 4.55%469,438 449,007 4.55%
September 11.61%10.79%12.86%12.02%11.81%11.82%60,124 63,323 62,860 4.55%532,297 509,131 4.55%
4th Quarter Total 237,524 250,162 248,331 4.55%
Total 100.00%100.00%100.00%100.00%100.00%100.00%509,131 536,221 532,297 104.55%
509,131 536,221 532,296
509,131 23,166
Year to date the actual revenues received for FY18 are 9.15% OVER the year to date revenues for FY17 and 41.97% over the 5 year average year to date.
1-Mar-18
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October November December January February March April May June July August September
Average 18,545 11,091 24,596 26,716 28,244 21,527 11,325 18,115 43,716 74,010 67,764 46,131
Budget 26,925 15,879 34,227 32,891 37,350 27,023 15,519 24,340 57,454 92,614 84,786 60,124
FY18 Actual 27,291 16,795 33,165 37,673 --------
Forecast 27,291 16,795 33,165 37,673 39,049 28,253 16,225 25,448 60,068 96,828 88,644 62,860
-
20,000
40,000
60,000
80,000
100,000
120,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY18 Actual Forecast27 of 28
-
20,000
40,000
60,000
80,000
100,000
120,000
October November December January February March April May June July August September
Averages FY13 FY14 FY15 FY 16 FY 17 FY 18 Forecast
Five Year Actuals Comparison to Average
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