HomeMy Public PortalAbout01 - Department Reports JanuaryMemo
To: City Council
From: BessieJo Wagner, City Clerk /Interim City Manager,
Date: 02/02/18
Re: Monthly Department Report – January 2018
1. Sidewalk Snow Removal Update
Business owners were encouraged to maintain sidewalks in compliance with the ordinance. To date
we have not received any claims regarding slip and falls. We have streamlined the process within staff
to address concerns that come in from the public.
2. Communications Update
Website – The website project was delayed however we now have active eyes on the project and can
watch changes and additions in real time. EvoGov has done the migration progress of data and is now
adding the content into the template.
Golf Marketing – Communications is working diligently with the Golf Course to begin the 2018
marketing campaign which includes a variety of print media and golf shows. The new golf rate cards
are available and we are trying an exciting new magazine Pacific Northwest Golfer which is mailed
direct to homes of those with a golf handicap.
Recruitment – Staff has also begun discussing the spring summer season of recruitment for Golf and
Parks and Recreation. Exploring new ways to encourage candidates to come to McCall and work in
“Idaho’s outdoor playground.” We want to get an advance on this due to last year’s lack of staffing.
Social Media Update – 8,789 page engagements on our Facebook in the last week of January thanks
for Winter Carnival. We picked up 80 new followers this week as well.
Communications continues to focus efforts on LOT meetings and the Downtown Reconstruction
Communication Strategy as we move into Phase 1.
CONSOLIDATED REPORTS Page 1 of 20
3.Human Resources Update
In January we filled two full-time regular vacancies. Julia Berheim was hired as the Administrative
Assistant in the Police Department, which created a vacancy in the LOT
Administrator position. Stacia Durrett was hired to fill the LOT Administrator position. Currently
we have one vacant position in the Police Department for a part-time Code Enforcement Officer.
Work has begun on seasonal recruiting efforts for Parks & Recreation, and Golf staff for the summer
months.
The annual ICRMP training was successfully completed with well over 80% total participation. Our
participation will once again qualify us for a discount on our liability insurance premiums.
This is a busy time of year completing the year-end process for payroll, creating, and distributing
annual W-2’s, and 1095’s for all employees.
Performance evaluations are also being completed for 2017. Individual performance evaluation
results will determine merit increase eligibility for all employees.
4.LOT Update
Staff has worked through the attorney’s opinion letter to provide accurate and detailed information to
the public at the February 7 Community Conversation. In addition to the live meeting, the information
that will be provided and the feedback requested will also be available on the City’s website. Staff
will collect all information received from the meeting and website and present the findings at the
February 22 Council Meeting.
CONSOLIDATED REPORTS Page 2 of 20
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: BessieJo Wagner, Interim City Manager
Date: 1/31/18
Re: Monthly Department Report – January 2018
1. Land Acquisition
Neighborhood meeting to be held February 9, 2018, P&Z to follow in March to annex and rezone
the property acquired for the taxiway relocation.
2. TTF Procedures
While working with the City attorneys (Bill Gigray) on the Land Acquisition the topic of through-
the-fence (TTF) access came up repeatedly. After review of City Code and other procedures, it has
been recommended to better define the process by which a TTF proposal would be considered. FAA
comments are being incorporated, the procedures did not meet the AAC this month as mentioned in
last month’s Department Report.
3. Triangle Development
Two citizens on the hangar waiting list have proposed new hangars. The Airport Advisory
Committee has approved staff to continue development of a detailed a leasehold plan that will create
16 leasehold supporting 8 hangar buildings. Square footage of all lots would be 242,755 sq. ft. which
could increase airport revenue by $72,826.50 when fully leased.
4. Zoning
The Airport Advisory Committee is reviewing City Code to provide recommendations on airport
zoning in support of Community and Economic Development Department initiatives.
5. Lease Rate Impact
Three hangars with lease rates below current lease rate sold. The new leases were written for
$.30/square foot. Six hangar owners paying above $.30/sq. ft. requested new leases at the new rate.
Seven hangar leases entered their first extension, triggering a lease rate change to the current rate.
Five of these leases resulted in a lower lease rate, two incurred a rate increase. Not included in the
figures are the $200 transaction fee charged for nine of the leases. Also not indicated are prorates
where the leaseholder paid the old rate until the effective date of the new lease.
CONSOLIDATED REPORTS Page 3 of 20
Transactions since the lease rate went into effect October 1, 2017:
Type Transaction #of Transactions Impact
Hangar Sale (Council approved assumption/new lease) 3 1324.42
Current Owner New Lease Request (Council approved) 6 (2692.60)
Lease Adjustment to Current Rate 7 (404.63)
Total Impact: (1772.81)
6. Events
a. Winter Carnival Parade – Had to scratch the plow truck parade entry due to the
need for the truck and personnel to accomplish snow removal on the airport.
b. Patterns in the Sky – McCall, ID – The Valley County 4-H UI Extension Program
hosted a two-night Family and Career STEM Awareness event at the Mountain Life
Church in McCall on January 23rd and 30th. Approximately 25 attended the first
session and 20 attended the second.
c. Donnelly Middle School – Third grade class has requested an Airport Tour February
21. Working to develop events.
d. Engineering Week – McCall Aviation has agreed to allow use of their hangar to
show the film Dream Big on February 23 as part of Engineering week.
e. ACE Academy – McCall volunteered as a satellite location for the Aviation Career
Exploration (ACE) Academy organized by the Idaho Transportation Dept –Division
of Aeronautics. June 13 & 14.
f. Open House – Started initial planning. Date set for July 14.
CONSOLIDATED REPORTS Page 4 of 20
Memo
To: City Council
From: Michelle Groenevelt, Community & Economic Development Director
CC: BessieJo Wagner, Interim City Manager
Date: 2/8/18
Re: Monthly Department Report –February 2018
1. McCall In Motion: The McCall Area Comprehensive public hearing is scheduled for
January 26 in front of the County Commissioners.
2. Housing: Final McCall Housing Report edits are complete and posted on the website.
3. Code Update: The Code Update is underway by Logan Simpson. Staff had several phone
meetings to review code topics with Jim and he is working on a document for a work session
with the design community and for a joint work session with P&Z and the City Council.
4. Recycling: EAC, MOSS and concerned citizens will be exploring the recycling issue.
5. Urban Renewal: The MRA Board has requested a joint meeting with the City Council to
discuss a new urban renewal district (URD). Staff will coordinate with experts on URD and
the meeting is February 22.
6. GIS: Working with the Airport to map runway lighting and signage for planning, inventory
and locating while plowing. Updated winter carnival and winter recreation applications.
Currently working with Parks on a snow plow route plan and IT on fiber conduit placement
for future projects.
7. Building: See Building Permit Report.
8. Planning: Land use applications have stayed busy this winter with nine applications have on
the February agenda, including the St. Luke’s Hospital expansion, and eight on the March
agenda. The Airport has also submitted applications to annex and rezone the recently
acquired parcels to the east of the airport as well as for a code amendment to make it easier
to develop hangars at the airport.
9. Economic Development: Grant Status Report is enclosed.
CONSOLIDATED REPORTS Page 5 of 20
$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$545$4,987$0$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
CONSOLIDATED REPORTS Page 6 of 20
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $71,425 $76,412 $76,412 $76,412 $76,412 $76,412 $76,412 $76,412 $76,412 $76,412$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250 CONSOLIDATED REPORTS Page 7 of 20
GRANT STATUS REPORT- February 2, 2017
Department Project Name Project
Manager
Purpose Funder Amount Status
Public Works -
Streets
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 million No Change: Funding in
ITIP for construction in
2024.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 No Change:
Construction to be
complete in spring.
Public
Works/Water
Water Master Plan
update
Nathan
Stewart
Update master Plan IDEQ $89,998 Updated: Final
reporting in progress.
Streets
Department
Commerce Street
Reconstruction
Phillip
Bowman
Reconstruction of
Commerce; stormwater
LHTAC $100,000 Updated: Final
reporting is complete.
Library Digital History Intern Meg Lojek/
Casey Bruck
Hire a temporary assistant
for historic records scanning
Idaho
Humanities
Council
$2,000 Updated: Final report
and reimbursement
request submitted.
Community
Development
Historic Preservation
Commission
Delta James Funding for attendance to
Idaho Heritage Conference
Idaho State
Historical Society
$2,453.92 Updated: Final
reporting is complete.
Community
Development
Bridging the Source:
the Arts and Payette
Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 Updated: Artist
contract approved by
Council 1/25/18
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
Foundation
$50,000 No change: Final
reporting due June,
2018.
Library Library Expansion Meg Lojek Capital Campaign request McCall
Progressive Club
$5,000 No change: $4000
awarded in FY17, $1000
in FY18.
Public Works -
Streets
Idaho Street
Reconstruction
TBD Road reconstruction,
stormwater, separated
pathway
LHTAC Strategic
Initiatives
$500,000 Updated: Pending. 79
apps submitted
statewide totaling
$52.5M in requests.
$11M available.
Community
Development
Historic Preservation
Commission
Delta James Nomination of Pioneer
Hangar to National Register
Idaho State
Historical Society
$2,500 No Change: Pending.
Grant application
submitted 1/2/17.
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY
AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. CONSOLIDATED REPORTSPage 8 of 20
Memo
To: City Council
From: Eric McCormick
CC: BessieJo Wagner, Interim City Manager
Date: 2/2/2018
Re: Monthly Department Report
1. Weather
January was warmer than normal and wet but we did get some more snow. The rain, warm,
snow and cold back and forth was not good for the greens as we had frozen ground under the
snow and some ice forming above. We ended the month with between 18 to 24 inches of snow
on the ground.
2. Staff
At the end of January there were the three full time staff and one seasonal that helped with snow
removal so that the rest of us can use some vacation time.
3. Greens
The greens are all snow covered and the ones that had ice on them are looking better. The
warmer weather and snow insulation seemed to melt the ice. The frost is also going out under
the snow. We have some ice on top of the Enkamat covers but if they do their job as they have
in the past we will be alright. The greens that we have Enkamat on are our problem greens
because they don’t receive as much sunlight as the other greens especially in the winter.
4. Winter Carnival
We participated in the Winter Carnival again this year. We were the “Wizard of McCall”. Our
float consisted of the Jacobson F10 mower pulling a trailer with staff and friends in costume.
We throw Stress Balls that look like golf balls were we market the golf course. We had 250 $2
off a round of golf, 250 free bucket of range balls and 250 free kids meals at the restaurant. This
will be the 4th year that we have thrown the balls and I believe we have only gotten 5 turned
back in but nobody wants to give up the balls. We also went through 4 boxes of beads.
CONSOLIDATED REPORTS Page 9 of 20
5. Dog Park
Walkers had disposed a total of 877 pounds of poop in the receptacles by the end of the January.
There is still a lot left out there. We will discuss having volunteers help with reminding dog
owners to pick up at our next Golf Advisory meeting.
6. Equipment Maintenance
We have a few pieces of equipment to grind yet but are ahead of schedule. We finally got
enough snow to try out the new CAT snow blower. Works great.
7. Restaurant
The restaurant opened the first weekend of Winter Carnival as planned with some work yet to
be finished. The city party was also hosted there the week before they opened. I have heard
nothing but positive comments. They still plan to replace the wood stove with a double sided
fire place and will work on that yet this winter. Their days/hours of operation are Thursdays
4-9 Fridays 11–9, Saturdays 9–9, Sundays 9–2 through the winter.
www.banyansonthegreen.com/ 208-630-6575
8. Club House HVAC
The new HVAC system was installed at the club house this month. This was a CIP project
which included upgrading the 20 year old heat pumps to new more efficient ones. We also added
ductless units in the pro shop and back kitchen because these areas were always difficult to cool
evenly. We also applied for a Idaho Power efficiency grant.
9. Marketing
We have been preparing for the upcoming golf shows ordering supplies for handouts. Erin
Greaves has been my go to person for this and has done all the design. I will be attending 3 golf
shows this winter in partnership with Jug Mountain Golf Course, SWITA (South West Idaho
Tourism Association) and the McCall Chamber. A representative of Jug Mountain and I will
attend the shows and SWITA pays for a large portion of the booth space and hotel. We market
for people to come to McCall for all the amenities, not just golf.
CONSOLIDATED REPORTS Page 10 of 20
Memo
To: City Council
From: Meg Lojek
CC: BessieJo Wagner, Interim City Manager
Date: 2/2/2018
Re: Monthly Department Report
1. Staff:
Staff worked really hard to represent the Library in our community Winter Carnival and are commended
for their extra efforts. The ice sculpture and parade allowed for positive teamwork, as well as cooperation
with local businesses and other city departments including Airport, Parks and IT. Library patrons and
children loved it, and awareness of the vibrant library grows as we are “on the map”. Would like to employ
more volunteers next year and work on making the parade less wasteful.
Training for new part-time staff members continues. Performance Evaluations and ICRIMP training all
complete.
2. Other:
Library Expansion Committee Ambassadors-- training continues in February to coach Ambassadors how
to seek, approach, and ask for support for the library expansion. There is a clear system in place for our
Fundraising Coordinator Amy Rush to organize and keep momentum moving. Amy is also
communicating with foundations. We are working on a timeline to better represent the plan, although a
certain amount of “unknown” is always a reality with a campaign of this size.
Library Trustees appreciated the time and discussions with Jim McNall and Council members the morning
of the retreat. January statistics will accompany the February Council Reports due to the calendar dates.
3. Programs:
New Programs- Program calendar is full with ESL classes, Travelogues, and our ongoing weekly
programs – see attachment for complete info.
Doing Democracy: Council members and City Manager are encouraged to attend this informal discussion
with the public-- Tuesday, February 27th at 6:30 PM – topic: “Our Trash, Our Problem” (recycling)
CONSOLIDATED REPORTS Page 11 of 20
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed
Library CLOSED February 19th
Mon Tue Wed Thu Fri Sat
29
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
McCall Winter Carnival
Book Sale
30
3:30– 5:00 Tech Tuesday
McCall Winter Carnival
Book Sale
31
10:30-11:00 StoryStop
McCall Winter Carnival
Book Sale
1
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
McCall Winter Carnival
Book Sale
2
McCall Winter Carnival Book
Sale
3
McCall Winter
Carnival Book
Sale
5
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
6:30pm— Travelogue:
Bhutan, India, Tigers
6
3:30– 5:00 Tech Tuesday
7
10:30-11:00 StoryStop
7:00pm—Let’s Talk
About It : Grapes of
Wrath
8
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
9
3:30-5:00 Get Artsy
10
.
12
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
4:00-6:00—Magic the
Gathering Clinic
13
3:30– 5:00 Tech Tuesday
Outdoor Conversations
series 6pm @ Barn Owl
Books
14
Valentines Day
10:30-11:00 StoryStop
7:00-9:00pm Film: “The
Teacher” @ Alpine Playhouse
15
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
16
3:30-5:00 Let’s Lego
17
19
Library CLOSED
20
3:30– 5:00 Tech Tuesday
21
10:30-11:00 StoryStop
7:00pm—Let’s Talk
About It : The Great
Gatsby
22
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
23
3:30-5:00 Makerspace
24
26
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
27
3:30– 5:00 Tech Tuesday
6:30—Doing Democracy
28
10:30-11:00 StoryStop
1
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
2
3
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
Friends of the McCall Public Library Book
Sale January 26 – February 3rd
10:00-6:00pm, Saturdays 10:00-2:00pm
Used book sale will be taking place in the McCall Public
Library conference room all week!
Bhutan, India, and the Tigers of
Ranthambore National Park
Monday, February 5th 6:30pm
In 2008 Cindy Lee returned to Bhutan and stayed with her
"adopted" son, Sangay and his family giving her a
rare glimpse inside the local life and culture of Bhu-
tan. This travelogue will also include Jaipur, India
the beautiful "Pink City" and the Ranthambore Na-
tional Park safari to see tigers in the wild.
Get Artsy
Friday, February 9th 3:30-5:00pm
Valentines craft day! We will have valentine making
materials out for all ages to make something special
for their sweetheart.
Magic the Gathering Clinic
Monday, February 12th 4:00-6:00pm
It is the Golden Age of board gaming! Join the library
and Playlive for a free clinic and learn this vastly
popular card game. Free starter decks for those who
want to learn.
Let’s Talk About It—Great American Classics
McCall Public Library and McCall Arts and Humanities
present this year’s “Let’s Talk About It”. The year’s theme
is the Great American Classic. This month we will discuss:
The Grapes of Wrath with scholar Helen Lojek on Feb 7th
The Great Gatsby with scholar Wendy Green on Feb 21st
Books provided with registration, no library card required.
Doing Democracy
Tuesday, February 27th 6:30-8:30
The McCall Public Library invites you to join community
dialogues on this month’s topic of:
“Our Trash, Our Problem”
ONGOING PROGRAMS:
Clase de Inglés ~ Mondays 3:30 -5:00. Free weekly conversational English (ESL).
Tech Tuesday ~ Tuesdays— 3:30pm-5:00pm –Dedicated time for 3D printing, and play Board games with us
while you wait for your print! Ages 7 and up.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children
ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30 - 11:30 Ages 3-5 (with adult). Preschool stories, art, and social time.
Conversational Spanish ~ Thursdays -4:45am-6:00pm— Come practice your Spanish skills with Lida Clouser.
After-School Fridays ~ 3:30am -5:00pm— Three Fridays a month we will have a special school-aged kids
program. Second Friday-Get Artsy, Third Friday-Let’s Lego, Fourth Friday-Makerspace. CONSOLIDATED REPORTSPage 12 of 20
Memo
To: City Council
From: Justin Williams
CC: BessieJo Wagner, Interim City Manager
Date: 2/2/2018
Re: Monthly Department Report
1. Personnel Changes
The McCall Police Department is recruiting for a Full Time Patrol Officer in addition
to the Code Enforcement Officer Position. The Patrol Officer position is open to fill the
position vacated by Pete Rittenger.
2. Officer Training
Chief Justin Williams, Corporal Seth Arrasmith and Officer Adam Benjamin attended
the Shot Show in Las Vegas, Nevada, January 22 -25, 2018.
Sergeant Christian Wann attended Taser Instructor training in Rupert, Idaho, January
21-23, 2018. Sergeant Wann joins Sergeant Dallas Palmer as a POST and Taser
Corporation Certified Instructor.
Officer Nate Kimmel attended Instructor Development in Meridian, Idaho, January 28
thru February 2, 2018. Upon completion
3. McCall Police Department – Diehard Lane Remodel
The McCall Police Department is working with John Powell, the City of McCall’s
Building Official, to develop a Scope of Work for the remodel of the Juvenile Detention
Center at 550 Deinhard Ln. Once the Scope of work is complete an RFP will go out for
bid.
4. Community Events
The McCall Police Department continues to accept unwanted or expired
prescription and over the counter medications Monday – Friday 8:00 a.m. – 5:00
p.m. excluding holidays.
CONSOLIDATED REPORTS Page 13 of 20
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: BessieJo Wagner, Interim City Manager
Date: 01/29/2018
Re: Monthly Department Report – January 2018
1. Winter Rec Programs & Registrations
Youth Basketball is still going strong. With 86 kids playing on McCall teams against 4 other,
surrounding communities scheduling can be complicated at times. I have heard good things and
only a few negative comments; which I will use to strengthen next year’s program.
Tots & Tykes started in January with 13 kids enrolled. Most of the registrations are new
participants. The next toddler class in our munchkin series, Munchin’ Munchkins, will begin
February 5th.
Adult Indoor Soccer is still going strong. Open-gym basketball issues were solved and the group
is still able to play Sunday and Wednesday evenings at the middle school gym. The group
reservation is under the McCall Parks and Recreation.
Special Events
Plant Night! Was a successful evening of fun, plants, laughter and learning on January 17. 30
registrations were paid; however, only 29 people attended. 2 Volunteers from the U of I Master
Gardeners group attended the event, gave helpful advice for planting and caring for succulents.
Evaluations were collected and included:
So Fun! Educational, nice setting and well organized
Loved it, what an awesome idea
The choice of plants was great. Thank you Parks & Rec for offering a neat evening
opportunity!
Wishing my glass terrarium was a ‘smidge’ bigger. Would have been happy with
bigger terrarium and less ‘stuff’ to add. Thank you.
Next Plant Night! special event is tentatively planned for Wednesday, May 9; right before
Mother’s Day.
CONSOLIDATED REPORTS Page 14 of 20
Optimist Football Program – Request for Rec. Dept. Assistance
Staff has been approached by parents/coaches with the optimist football program to assist in
registration and scheduling of games for the 2018 season. Meeting with parents well attended (20
total), but would like to meet with Payette Rec District director. The Rec District Director was
not able to attend a meeting McCall so soon. The group has been notified about football merger
probably not taking place this season.
2. Staff Trainings
Tara is preparing to be a presenter at the 2018 Idaho Recreation and Parks Association conference
in Moscow, ID this April. Her topic of presentation is called: Larger than Life Experiences- In
Our Own Backyard.
Parks staff attended the Idaho Horticulture Expo January 17-19. The expo offers educational
opportunities as it relates to industry standards and CEU credits to maintain herbicide applicators
license and arborist certification.
Todd Wheaton will attend the Certified Playground Safety Inspector (CPSI) training in February.
It is important to have a CPSI on staff from a liability standpoint and our last CPSI no longer
works for the City of McCall.
3. Parks Overview and Staffing:
Parks staff worked jointly with the chamber and public works to prepare for Winter Carnival.
Extra attention was given to sidewalks and areas not usually maintained by parks staff to
mitigate for larger crowds and prepare for the parade route and vendor court at Legacy Park.
The first weekend appeared to go off without a hitch, snow and ice where managed well by the
parks crew and janitorial needs where no worse than in years past. The snow bike race
appeared to go off without any issues directly impacting parks – at this point there have been
no negative comments or messages regarding the event in Riverfront Park.
Parks staff will continue to work on various projects as weather permits and time is balanced
between snow removal and construction projects. Staff recently painted the interior of the
restrooms in Legion Hall and improvements to the men’s restroom at Legacy Park will take
place in early to mid-February. Note: Legacy men’s restroom will see an estimated 2 day
closure during the time it takes to make improvements.
The department has begun the recruiting process for seasonal help and will push and market
those opportunities through February and March.
4. Noxious Weed Program:
Staff continues to research other community weed ordinance’s and are preparing a presentation
to council during one of the February or March meetings. Work on this idea and updates to
council will be forthcoming.
We are continuing to work towards building a stronger partnership going into next year with the
UPCWMA. This will involve support from Public Works, the Airport, and possibly the Golf
CONSOLIDATED REPORTS Page 15 of 20
Course in the form of labor hours, equipment, and vehicles for travel to the scheduled
cooperative spray days in other counties and areas.
5. Legacy Park Promenade Repairs:
Bid manual and technical specifications are 75% complete. Time frame for project is being
identified as it relates to other projects, prioritization, contractor availability, and impacts to
parks users. Project will replace spalled, cracked, and heaved concrete with a continuous cross
section of pavers over the rest room and across the worst section of park promenade. Staff
addressed the worst of the settled paver bands throughout the rest of the promenade last fall and
will add the curb sections in as a bid alternate with this project.
6. Snow Removal Discussions with Public Works:
Staff is working with Public Works department to better understand snow removal and
maintenance on sidewalks downtown and how these efforts will be affected and managed with
the proposed improvements to the downtown core. A presentation to council will be forth
coming. A map and diagram of this topic is on its second rendition, Parks superintendent Eddie
Heider is taking the lead on this joint project with public works.
7. New Equipment Purchase (Ventrac):
The new Ventrac tractor which was funded through the CIP process arrived in early January.
We were able to find a demo unit with very few hours (45) at a discounted rate. Staff is very
impressed thus far and have found it to be very user friendly. The Ventrac is a very universal
machine with strengths in snow removal, turf maintenance, ball field preparation, and beach
maintenance. It proved extremal useful in preparation for winter carnival and downtown snow
removal and ice management.
CONSOLIDATED REPORTS Page 16 of 20
Program Name January Feb March April May June July Aug Sept Oct Nov Dec
Yth Basketball
Yth Volleyball
Yth Soccer
Yth Baseball/Softball
Yth T-ball
Yth Mtn. Biking
Yth Skateboarding
Yth Tennis
Yth Toddler Programs
Yth SNAG golf
Yth Wrestling
Adult Basketball
Adult Tennis
Adult Softball
Adult Indoor Soccer
Open Gym Pickleball
Trips and Tours
Photo Contest
Special Events
Winter Carnival/
Plant Night Plant Night Bike Rodeo 4th of July Mile High Mile
Activity Guide out to public Summer
Fall/Winter/
Spring
Annual Recreation Activity Calendar
CONSOLIDATED REPORTSPage 17 of 20
CONSOLIDATED REPORTS Page 18 of 20
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: BessieJo Wagner, Interim City Manager
Date: 1-31-18
Re: Monthly Department Report – January 2018
ADMINISTRATION/ENGINEERING
1. Development Engineering Reviews:
Review and approvals of various land use applications, and coordination with the City Planner and
Building Official. Ongoing coordination through planning and design phase of numerous projects,
including significant time spent with the St. Lukes Hospital team prior to the February Planning &
Zoning meeting.
2. Commerce Street:
Through January the project is complete and shut down for the winter, with final acceptance and
project close out being coordinated with the contractor. The project did not achieve final completion
within the time period defined in the contract, and the City is negotiating Liquidated Damages with the
contractor.
3. Idaho Street, Brown Court:
Horrocks is actively working on the final design of the project, and is coordinating with PLRWSD staff
on the sewer design components. The current schedule will allow the project to be advertised and bid
in April 2018, with construction starting as early as May 2018. City Staff has been informed that we
were not selected for the $500,000.00 LHTAC grant for the project.
4. Downtown Core Reconstruction
Additional engineering analysis of the preliminary design plans occurred this month. Continued
coordination with PLRWSD occurred and the team is awaiting their decisions on any sewer
infrastructure improvements that will impact the proposed design. The project team presented to City
Council is planned for a work session on 1/25/17. Staff is reviewing Horrock’s final design task order
and will be presenting it to the City Manager in February.
CONSOLIDATED REPORTS Page 19 of 20
STREETS
1. Transportation Master Plan (TMP):
Staff continuing to develop TMP interactive public website. Web presentation to City Council scheduled
for late February. Staff coordinated materials for internal document printing. Final production and
binding to occur in February.
2. Winter Carnival Contributions:
Streets delivered 40 loads of snow for local snow sculpture, prepped and completed all traffic and crowd
control for the parade, and provided barricades for the vendor court. Total cost as of 1-29-18 comes to
$8664.69 in labor and equipment and an additional $400.00 for 1200 feet of new crowd control safety
pennants.
3. Snow Plowing:
Performed 7 complete plowing operations during the month, for a monthly accumulation of 32.5”.
4. Downtown Sidewalk Maintenance:
Staff conducted second team meeting this month. Michelle presented potential funding options and roles
of urban renewal districts, BIDs, etc. Parks staff is developing a map categorizing downtown sidewalks
with respect to current plowing practices and proposed locations for preferred city
ownership/maintenance in the future. Team will continue to meet bi-weekly with anticipated planned
work sessions throughout the Spring and early Summer.
WATER
1. Water Master Plan (WMP):
DEQ still reviewing Master Plan. Anticipate formal approval letter in February.
2. Distribution:
a. Staff responded to multiple emergency water turn offs for property owners.
b. Completed general maintenance activities within the water treatment facility which
included, rebuilding soda ash pumps, flow control valve and running all of our generators
at their highest capacity to clean out the cobwebs.
c. Staff cross training continues within the water treatment plant, and crews are working ½
days on the weekends.
Treatment:
a. The soda ash machine repairs were completed in early January and has been running
without issues.
b. Two programmable logic controllers (PLCs) boards that controls our SCADA monitoring
system, were sent to Control Engineers for refurbishing vs new purchase options.
c. Received a SCADA alarm on 1-17-18 when the check valve failed on one of the treated
water effluent pumps at the plant. The pump was shut down until the repairs could be
made. Currently back on line and working appropriately.
3. Water Rate Study:
SPF provided staff with 3 RFQ (request for qualifications) submittals from specialized rate study sub-
consultants (FCS Group, Hansford, and Bowen Collins) that will assist SPF and the City on the
completion of the rate study. SPF is following up with these firms on additional questions developed by
staff. Further evaluation of firms will be conducted in collaboration with the City Manager in February.
CONSOLIDATED REPORTS Page 20 of 20