HomeMy Public PortalAbout12 - Dept Reports - Combined December
Monthly Department Report – City Manager
Memo
To: City Council
From: BessieJo Wagner, City Clerk /Interim City Manager,
Date: 01/04/18
Re: Monthly Department Report – December 2017
1. Sidewalk Snow Removal Update
Staff has been receiving more notifications from the public regarding dangerous sidewalk areas
specifically around the downtown core. The Communications department started a soft touch reaching
out to business owners and the community with reminders to maintain sidewalks in front of their
businesses.
After consulting with staff and revisiting the code, moving forward, areas of concern will be passed to
Chief Williams to follow up with business owners. According to code if the area of concern is not
handled within 24 hours, the City responsibility to outsource the work and bill it to the business owner.
Communications is also doing a public push to remind visitors to wear appropriate clothing and walk
carefully as we are a winter town and snow and ice may be present.
2. City Officials Day at the Capitol
January 23, 2018 is the City Officials Day at the Capitol. Please let me know if you would like to
attend so I can have you registered. Each year, the Idaho Legislature makes critical policy decisions
that impact cities – decisions affecting property taxes, state shared revenues, annexation authority, city
water rights and many other areas. It is essential that all city officials are engaged with legislators and
informed of those critical issues. During this event, you will gain insight into the legislative process,
have opportunities to communicate with your legislators and become informed about important
legislative issues facing Idaho’s cities.
3. New Year Kick Off Party
January 19th is the New Year Kick Off Party at the Golf Course Restaurant Banyans. It will celebrate
employee milestone awards, a PD retirement and will also serve as a welcome those new to the
Council and the organization. The Mingle begins at 6pm and Dinner will be available at 6:30pm.
Please RSVP for you and a guest to Erin Greaves at egreaves@mccall.id.us.
Page 1 of 21
Monthly Department Report – City Manager
4. Communications Update
Website - Communications continues to work with staff and EVOGOV towards the goal to have a
working new website by the end of the month. The new site will combine all departments and integrate
the City Source and Newsletter processes under one umbrella.
Social Media Update - 2017 saw an increase in all social media in particular on the McCall City
Source which had its highest ranking year yet seeing 9,972 visitors and more than 38,000 views.
Facebook continues to grow adding new followers each the current week saw more than 6,000 visitors
which was up 50 visitors from the previous week.
5. Staff Update
We hired a new Receptionist – Christine Butler. Also our LOT Administrator Julia Berheim has
accepted the front desk position at the Police Department. She is staying in her current position to train
our new hire, Stacia Durrett who will be starting January 8, 2017. When you have a minute come by
and meet our new members of the Clerk’s Department.
Page 2 of 21
Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: BessieJo Wagner, Interim City Manager
Date: 1/3/18
Re: Monthly Department Report – December 2017
1. Land Acquisition
Pre-application is on the agenda for the January 9, 2018 P&Z meeting to annex and zone the 15.302
acres acquired for the relocation of the parallel taxiway.
2. TTF Procedures
While working with the City attorneys (Bill Gigray) on the Land Acquisition the topic of through-
the-fence (TTF) access came up repeatedly. After review of City Code and other procedures, it has
been recommended to better define the process by which a TTF proposal would be considered.
Comments have been received from the FAA. The draft ordinance is on the Airport Advisory
Committee (AAC) agenda for the January 4, 2018 meeting for final recommendations.
3. Triangle Development
Two citizens on the hangar waiting list have proposed new hangars. Airport staff is working with the
Airport Advisory Committee to determine best use of available land for current and future needs.
Some revision to City Code (reduce minimum lot size) will be needed to maximize revenue earning
potential. Draft leaseholds will be presented to the AAC for consideration at the January 4, 2018
meeting.
4. Zoning
The Airport Advisory Committee is reviewing City Code to provide recommendations on airport
zoning in support of Community and Economic Development Department initiatives.
Page 3 of 21
Monthly Department Report – Airport
5. Events
a. Patterns in the Sky – McCall, ID – The Valley County 4-H UI Extension Program
will host a two-night Family and Career STEM Awareness event at the
Mountain Life Church in McCall on January 23rd and 30th. The event is free and
will run from 5:30 to 7:30 p.m. each night. Content is suitable for students ages 11 to
15. Parents and teachers are encouraged to attend. City of McCall/McCall Airport
are partners in this event
b. Engineering Week – McCall Aviation has agreed to allow use of their hangar to
show the film Dream Big on February 23 as part of Engineering week.
c. ACE Academy – McCall volunteered as a satellite location for the Aviation Career
Exploration (ACE) Academy organized by the Idaho Transportation Dept –Division
of Aeronautics. June 13 & 14.
d. Open House – Started initial planning. Date set for July 14.
Page 4 of 21
Monthly Department Report – Community & Economic Development
Memo
To: City Council
From: Michelle Groenevelt, Community & Economic Development Director
CC: BessieJo Wagner, Interim City Manager
Date: 1/3/18
Re: Monthly Department Report – December 2017
1. McCall In Motion:
The McCall Area Comprehensive final edits were completed and the final Plan is on the website and is
scheduled for January 11 in Legion Hall.
2. Housing:
Final McCall Housing Report is scheduled for City Council January 11 for adoption.
3. Code Update:
The Code Update is underway by code writer Jim Carter from Logan Simpson. Staff had several phone
meetings to review code topics with Jim and he continues to work on the updates and a guide for the
review process.
4. Recycling:
Draft contract for curbside recycling program will be introduced January 11.
5. Urban Renewal:
The McCall Renewal Agency (MRA) has requested a joint meeting with the City Council to discuss a
new urban renewal district (URD). Staff will coordinate with experts on URD and set up a meeting. The
date is to be determined.
6. GIS:
Worked with Golf, Library and Airport on their GIS Needs assessments for the next 5 years. Started
receiving conformation letters from the county on lot combinations and lot splits so we are correcting
our parcel data accuracy. Wrapping up the Stormwater project from this summer’s field work. Finalized
maps for the Comp Plan update and Housing study.
7. Building:
Please see the Building Permit Report.
Page 5 of 21
Monthly Department Report – Community & Economic Development
8. Planning:
Land use applications have stayed busy this winter with seven new applications on the January agenda,
including two new subdivision applications. Nine applications have already been placed on the February
agenda, including the St. Luke’s Hospital expansion. Planning and Zonings fees brought in $21,355 in
the first quarter of FY2018.
9. Economic Development:
Grant Status Report is enclosed. Staff participated in the annual retreat for the West Central Mountains
Economic Development Council (WCMEDC) and is meeting with WCMEDC Director to identify
collaborative projects for 2018.
Page 6 of 21
$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$545$0$0$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Page 7 of 21
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $71,425 $71,425 $71,425 $71,425 $71,425 $71,425 $71,425 $71,425 $71,425 $71,425$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250 Page 8 of 21
GRANT STATUS REPORT- January 11, 2017
Department Project Name Project
Manager
Purpose Funder Amount Status
Public Works -
Streets
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 million No Change: Funding in
ITIP for construction in
2023.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 Updated: Construction
to be complete in
spring.
Public
Works/Water
Water Master Plan
update
Nathan
Stewart
Update master Plan IDEQ $89,998 Updated: Project is
nearing completion.
Final reporting to start.
Streets
Department
Commerce Street
Reconstruction
Phillip
Bowman
Reconstruction of
Commerce; stormwater
LHTAC $100,000 No change: Project is
nearing completion.
Final reporting to start.
Library Digital History Intern Meg Lojek/
Casey Bruck
Hire a temporary assistant
for historic records scanning
Idaho
Humanities
Council
$2,000 Updated: Final report
and reimbursement
request submitted.
Community
Development
Historic Preservation
Commission
Delta James Funding for attendance to
Idaho Heritage Conference
Idaho State
Historical Society
$2,453.92 Updated: Final report
and reimbursement
request submitted.
Community
Development
Bridging the Source:
the Arts and Payette
Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 Updated: Artist
contract to be reviewed
by Council 1/25/18
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
Foundation
$50,000 No change: Final
reporting due June,
2018.
Library Library Expansion Meg Lojek Capital Campaign request McCall
Progressive Club
$5,000 No change: $4000
awarded in FY17, $1000
in FY18.
Public Works -
Streets
Idaho Street
Reconstruction
TBD Road reconstruction,
stormwater, separated
pathway
LHTAC Strategic
Initiatives
$500,000 Updated: Pending.
Grant application
submitted 12/21/17.
Community
Development
Historic Preservation
Commission
Delta James Nomination of Pioneer
Hangar to National Register
Idaho State
Historical Society
$2,500 Updated: Pending.
Grant application
submitted 1/2/17.
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY
AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. Page 9 of 21
Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Superintendent
CC: BessieJo Wagner, Interim City Manager
Date: 1/4/2018
Re: Monthly Department Report – December 2017
1. Weather:
December has been really light in the snow department. The month ended with 6-10” of snow on the
ground.
2. Staff:
At December’s end, full time staff was down to three with one seasonal that will help with snow removal
to give allow full time staff to use some vacation time.
3. Greens:
The greens are all under snow and the areas where the ice had been left on them look much better. The
dry cold seemed to dry out the ice.
4. Winter Carnival:
Preparations have been started for the Winter Carnival float. The fun is always how to mold the theme
into the F10 mower. The theme this year is the Wizard of McCall. More to come.
5. Dog Park:
Walkers had disposed a total of 517 pounds of poop in the dispenser by the end of the year. Staff dumped
96 pounds after the 1st weekend.
6. Equipment Maintenance:
There are a few pieces of equipment still needing grinding but staff is currently ahead of schedule. We
finally got enough snow to try out the new CAT snow blower. Works great.
7. Restaurant:
Staff has been busing working on the buyout with Allan on the restaurant and Michael Byrne the new
operator. Michael has paid for the portion of items that he is purchasing and we are still working on the
portion that the City will purchase. The remodel was slowed during the first part of December because
Michael had a bunch of Christmas parties in Pullman to attend to. They rebuilt the shelving behind the
bar between Christmas and New Year’s. He is having problems getting contractors to come and get their
work done.
Page 10 of 21
Monthly Department Report – Golf Course
8. Club House HVAC:
The Purchase Order has been submitted to A-1 to replace the heating and cooling systems in the Club
House. Current understanding is the equipment order is two weeks out with a goal for upgrades to be
complete before the restaurant opens.
Page 11 of 21
Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
CC: BessieJo Wagner, Interim City Manager
Date: 1/4/18
Re: Monthly Department Report – December 2017
1. Data and records management:
A new, datacenter-specific disaster recovery and data backup platform is in place. The previous data
backup application is out of date and not the best fit for our virtualized datacenter. Upgrade of offsite
data storage for backups and disaster recovery is underway. We are designing and integrating our own
offsite storage hardware to save quite a bit. Total cost of data backup platform and offsite storage to date
is approximately $19,000. Other potential solutions evaluated had price tags in excess of $30-40,000.
Currently working with management, staff and the City Attorney to analyze, clarify, streamline and
automate management and retention of the electronic records (such as email, video and documents) held
by City systems. Some suggested and requested changes will increase manageability while reducing the
cost and complexity of legal discovery orders and public records requests.
2. Network infrastructure:
Replacement of internal wireless network equipment for access by City staff and visitors has begun and
is now showing excellent service for Legion Hall. All other locations are queued for upgrade shortly.
Old equipment has not been reliable and has reached its working life limit.
3. Application Software:
Laserfiche Cloud records management migration appears complete as of 1/4/18. Key staff training will
follow immediately. The “cloud” or internet-hosted platform is intended to provide efficient, effective
public access to City records, and will be an integral part of a new City website, presently under
development, as well as facilitating staff needs.
Currently planning for construction of new fiber network in FY18 to serve the relocated Police
Department offices and other City-owned or occupied facilities along Deinhard Lane. It is expected that
the project will include participation of the McCall-Donnelly School District. The route of this fiber
segment generally accommodates both entities. We will attempt to leverage fiber projects to provide the
best long term value to the City and its partners.
Page 12 of 21
Monthly Department Report - Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: BessieJo Wagner, Interim City Manager
Date: 1/4/2018
Re: Monthly Department Report – December 2017
1. Staff:
Fully staffed again and training is going well.
2. Other:
Library Expansion Committee Ambassadors training group met once in December and meet again this week
to start their outreach work in earnest.
3. Programs:
New Programs - Sewing 101 classes! Program calendar is full – see attachment for complete info.
Doing Democracy is set for Wed, Jan 17th and we welcome all attendance! Topic = senior citizens.
Page 13 of 21
Library Statistics -- FY2017
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals
2 - 000-099 11 9 5
3 - 100-199 25 37 26
4 - 200-299 11 30 17
5 - 300-399 84 78 71
6 - 400-499 4 9 4
7 - 500-599 33 34 34
8 - 600-699 94 117 100
9 - 700-799 29 64 47
10 - 800-899 38 37 41
11 - 900-919.9 28 19 13
12 - 929-999 54 57 53
13 - Adult Fiction 669 692 690
14 - Audio Books Circ Set 59 16 25
15-Audio Players 0 3 0
16 - Biography 9 25 21
17 - Board Books 102 150 79
18 - CD Fiction Books 171 96 74
19 - CD Junior Books 43 55 26
20 - CD Non-Fiction Books 26 17 24
21 - CD YA Books 7 6 1
22 - Chapter books 217 228 121
23- Computer Software 0 0 2
25 - Dawn Moudy Collection 0 0 4
26 - DVD Blu-Ray 11 20 3
27 - DVD Circ Set 79 77 58
28 - DVD Fiction 300 294 390
29- DVD Kids 249 224 198
30 - DVD Non-Fiction 28 20 14
31 - E Non-Fiction 45 47 27
32 - Eames Collection 8 2 6
33 - Early Readers 170 155 119
34 - Idaho Archives 0 2 0
35 - Idaho Room 32 35 35
36 - Independent Films 39 23 21
37 - Junior Biography 9 28 9
38 - Junior Non-Fiction 304 273 236
39 - Junior Readers 278 302 253
40 - Junior Spanish 44 17 26
41 - Kit 21 14 21
42 - Large Print 81 77 103
43 - Magazine 28 36 30
44 - Map 0 0 0
45 - Oversized 0 2 1
46 - Parenting 2 1 0
47 - Professional 0 6 1
48 - Reference 1 4 2
49 - Spanish 13 4 3
50 - Story Books 982 875 651
51 - Story Collection 0 0 0
52 - Y A Non-Fiction 25 18 22
53 - Young Adult Fiction 103 75 129
Adult Circulation 1986 1987 1918
Young Adult Circulation 135 99 151
Children's Circulation 2464 2368 1766
Circulation Totals 4585 4495 3816
Page 14 of 21
Attendance 2273 2086 2109
Computer Usage 526 474 495
Wireless Usage 146 149 94
ILL's Received 19 41 27
ILL's Sent Out 0 2 0
Reference Requests 308 224 300
Food for Fines 55 57 27
Number of volunteers 35 29 23
Total hours of volunteers 51 43 32
Adult Program Attendence 106 110 159
Young Adult Program Attendence 44 43 46
Children's Program Attendence 585 576 563
All Ages Program Attendance 0 76 0
Adult Programs offered 9 6 10
YA Programs offered 5 4 8
Children's Programs offered 25 23 24
All Ages Programs offered 0 2 0
Page 15 of 21
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Library CLOSED January 1st and 15th
Mon Tue Wed Thu Fri Sat
1
Library CLOSED
2
3:30– 5:00 Tech Tuesday
3
10:30-11:00 StoryStop
4
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
5
11:00-1:00 Help with E-Books
6
8
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
9
3:30– 5:00 Tech Tuesday
10
10:30-11:00 StoryStop
7:00-9:00pm Film: Bad Lucky
Goat at Alpine Playhouse
11
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
6:30pm—Poland, Baltic,
Russia Travelogue
12
11:00-1:00 Help with E-Books
3:30-5:00 Get Artsy
13
.
15
Library CLOSED
16
3:30– 5:00 Tech Tuesday
1710:30-11:00 StoryStop
6:30-8:30 Doing De-
mocracy
6:30—9:00 Sewing
Machines 101
18 10:30-11:30 Story Time
4:00-6:00 Sewing Ma-
chines 101 for kids
4:45—6:00 Conv. Spanish
19
11:00-1:00 Help with E-Books
3:30-5:00 Let’s Lego
6:30pm—History of Falconry
20
22
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
23
3:30– 5:00 Tech Tuesday
24
10:30-11:00 StoryStop
7:00pm—Let’s Talk
About It : Catcher in the
Rye
25
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
26 11:00-1:00 Help with E-Books
3:30-5:00 Makerspace
McCall Winter Carnival Book
Sale
27
McCall Winter
Carnival
Parade &
Book Sale
29
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
McCall Winter Carnival
Book Sale
30
3:30– 5:00 Tech Tuesday
McCall Winter Carnival
Book Sale
31
10:30-11:00 StoryStop
McCall Winter Carnival
Book Sale
1
10:30-11:30 Story Time
4:45—6:00 Conv. Spanish
McCall Winter Carnival
Book Sale
2
11:00-1:00 Help with E-Books
McCall Winter Carnival
Book Sale
3
McCall Winter
Carnival
Book Sale
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
Sewing Machines 101
Wednesday January 17th 6:30-9:00pm
Beginner Sewing machine class, Materials and sign up required.
Attendees will be making bags.
Sewing Machines 101 for kids
Thursday, January 18th 4:00-6:00pm
beginner sewing machines class for kids 10 and up. Materials and
sign-up required. Attendees will be making bags.
Tour of Poland, the Baltic countries and Russia
Thursday, January 11th at 6:30pm
Join Pete and Norma Walker for their video travelogue discovering many
of the highlights and people of these beautiful and diverse countries.
Doing Democracy
Wednesday, January 17th 6:30-8:30
The McCall Public Library invites you to continue the discussion
on “what are we going to do with all these old people”.
A Short History of the Art and Sport of Falconry
Friday, January 19th at 6:30pm
Spend the evening with writer and falconer Rich Howard, and
Learn about the origins of this 4,200 year old sport, and how it has
evolved over thousands of years.
Let’s Talk About It—Great American Classics
Wednesday, January 24th at 7:00pm
McCall Public Library and McCall Arts and Humanities present
this year’s “Let’s Talk About It”. The year’s theme is the Great
American Classic. This month’s discussion of Catcher in the Rye
will be presented and led by Idaho Scholar: David Nicholas. Books
provided with registration, no library card required.
Friends of the McCall Public Library Book Sale
January 26 – February 3rd
10:00-6:00pm, Saturdays 10:00-2:00pm
Used book sale will be taking place in the McCall Public Library
conference room all week!
McCall Winter Carnival
January 26th – February 4th
“There is Snow Place Like Home” Look for the McCall Li-
brary float in the Winter Carnival Mardi-Gras parade
on January 27th at noon.
ONGOING PROGRAMS:
Clase de Inglés ~ Mondays 3:30-5:00. Free weekly conversational English (ESL).
Tech Tuesday ~ Tuesdays— 3:30pm-5:00pm –Dedicated time for 3D printing, and play Board games with us
while you wait for your print! Ages 7 and up.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children
ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30- 11:30 Ages 3-5 (with adult). Preschool stories, art, and social time.
Help with E-Books ~ Fridays—11:00am-1:00pm— Help time to get e-books set up on your device.
After-School Fridays ~ 3:30am-5:00pm— Three Fridays a month we will have a special school-aged kids
program. Second Friday-Get Artsy, Third Friday-Let’s Lego, Fourth Friday-Makerspace. Page 16 of 21
Monthly Department Report – Parks and Recreation
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: BessieJo Wagner, Interim City Manager
Date: 01/02/18
Re: Monthly Department Report – December 2017
1. Winter Rec Programs & Registrations:
Photo Contest wrapped up December 31; over 100 photographs entered. Judging sheets sent out to all City
employees- please vote by January 12. Winning photos will be displayed on new website and small gifts will
be given to 5 winners of each category.
Messy Munchkins (toddler holiday art class) was well attended with 9 youth and parents. Super messy and
fun for all ages. Advertising for Munchin’ Munchkins, toddler ‘cooking’ class hosted at McCall Community
Center in February. Tots & Tykes (13 participants) will begin January 23 in Idaho First Bank basement.
Total of 86 kids registered for basketball, 10 volunteer coaches. Practice begins January 8, games scheduled
to begin January 13; season ends February 10.
Adult Indoor Soccer League began in late November with a total of 7 teams playing in league. Games moved
to Tuesday evenings instead of Thursdays to accommodate the volleyball group.
Open gym Basketball currently suspended until we can meet with middle school administration about payment
schedules. The group has been using the gym every Sunday & Wednesday evenings for the last ump-teen
years. School would like $50/week to use the gym. Group is currently playing in New Meadows gym.
2. Special Events:
Tara and Stephanie hosted a ‘sample’ plant night at McCall Community Center before their Holiday Dinner on
December 21. Donations for supplies collected, 22 participants from ages 6-86. Plant Night is set for January
17- pushing registrations (would like 10 more participants); currently 9 registered.
Re-Mastered scheduled for Saturday, January 20. Need volunteers!
3. Optimist Football Program – Request for Rec. Dept. Assistance:
Staff has been approached by parents/coaches with the optimist football program to assist in registration and
scheduling of games for the 2018 season. Meeting with parents was well attended (20 total), but would like to
meet with Payette Recreational District director. Meeting tentatively scheduled for end of January.
Page 17 of 21
Monthly Department Report – Parks and Recreation
4. Staff Trainings:
Tara attended and passed the 10-day Wilderness First Responder. Working on session presentation for 2018
Idaho Recreation and Parks Conference in Moscow this April.
Parks staff will attend the Idaho Horticulture Expo January 17-19. The expo offers educational opportunities as
it relates to industry standards and CEU credits to maintain herbicide applicators license and arborist
certification.
Todd Wheaton will attend the Certified Playground Safety Inspector (CPSI) training in February. It is important
to have a CPSI on staff from a liability standpoint and our last CPSI no longer works for the City of McCall.
5. Parks Overview and Staffing:
Parks staff will be working on various projects as weather permits and time is balanced between snow removal
and construction projects. Finished the cleanup of wooded areas such as Riverfront Park, Bike Paths and the
Flynn Lane property. Staff recently painted the interior of the Brown Park restrooms and will be working on
improvements to the men’s restroom at Legacy Park.
The department lost a long time seasonal member of the staff, Stephen Kostoff, to a permanent positon in
Georgia.
6. Noxious Weed Program:
Staff began researching other community weed ordinances and are preparing a presentation to Council at one
of the February or March meetings. Work on this idea and updates to Council will be forthcoming.
Continuing to work towards building a stronger partnership with UPCWMA going into next year. This will
involve support from Public Works, the Airport, and possibly the Golf Course in the form of labor hours,
equipment, and vehicles for travel to the scheduled cooperative spray days in other counties and areas.
7. Legacy Park Promenade Repairs:
Began work on the bid manual and technical specifications for CIP improvements to the Legacy Park
Promenade. Project will replace spalled, cracked, and heaved concrete with a continuous cross section of
pavers over the rest room and across the worst section of park promenade. Staff addressed the worst of the
settled paver bands throughout the rest of the promenade last fall and will add the curb sections in as a bid
alternate with this project.
8. IDPR – WIF Grant Update (North of Marina):
Following the discussion during the December 28 Council meeting, time constraints, and recent conversations
with IDL, County Waterways, and potential private partnerships, staff is considering tabling the IDPR grant
application this year and pursuing other funding sources. These funding sources include McCall Urban
Renewal District, Private Partnerships, County Waterways, Chamber of Commerce, and Local Option Tax.
In doing so, it would make it easier to designate the entire area to non-motorized access and use. Staff has
already purchased a buoy line which will help fence in the area at the no-wake zone and mitigate illegal
dumping in the interim. Staff will work with Mile High Marina to mitigate the safety concerns of the log
boom, and with the dock construction companies regarding the existing barges and construction activity.
9. Snow Removal Discussions with Public Works:
Staff is working with Public Works department to better understand snow removal on sidewalks downtown
and how these efforts will be affected and managed with the proposed improvements to the downtown core.
A presentation to Council will be forth coming.
Page 18 of 21
Monthly Department Report – Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: Bessiejo Wagner, Interim City Manager
Date: 1/4/2018
Re: Monthly Department Report – December 2017
1. Personnel Changes
Julia Berheim has accepted the position of Administrative Assistant/Evidence Technician. She
will transfer from her current position as LOT Administrator to the Police Department on
January 29, 2018.
Sergeant Pete Rittenger announced his retirement from the McCall Police Department. A
celebration for his retirement will be held on July 19, 2018 at the McCall Golf Course
Restaurant. His retirement date is February 8, 2018.
The McCall Police Department is recruiting for Code Enforcement Officer to fill a position
vacated by Stephanie Brandt in October.
2. Juvenile Detention Center Lease
Chief Williams has finalized the lease with Valley County for the Juvenile Detention Center.
The City took possession of the facility on January 1, 2018. Chief Williams is working with
John Powell, McCall City Building Official, to determine the scope of the remodel and to write
a Request for Proposal (RFP). Following renovations, the McCall Police Department will
relocate to 550 E Deinhard Lane.
3. Winter Carnival
The McCall Police Department is continuing the planning stage for the 2018 McCall Winter
Carnival scheduled for January 26, 2018 – February 3, 2018.
4. Community Events
The McCall Police Department continues to accept unwanted or expired prescription and
over the counter medications Monday – Friday 8:00 a.m. to 5:00 p.m. excluding holidays.
Page 19 of 21
Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: BessieJo Wagner, Interim City Manager
Date: 1/3/18
Re: Monthly Department Report – December 2017
ADMINISTRATION/ENGINEERING
1. Development Engineering Reviews:
Ongoing review and approvals of various land use applications, and coordination with the City Planner and
Building Official. Construction acceptance and inspections have slowed over the month due to snow and weather.
Ongoing coordination through planning and design of numerous projects, including St. Luke’s Hospital, The
Fairways at Whitetail Club Subdivision, Broken Timber Subdivision, and Eagle Lake PUD.
2. Commerce Street:
Through December, the project is 99% complete, with final acceptance and project close out being actively
coordinated with the contractor. The project did not achieve final completion within the time period defined in
the contract, and the City has assessed Liquidated Damages for 11 construction days per the terms of the project
agreement and contract documents.
3. Idaho Street, Brown Court:
The Final Design Task Order for this project has been executed, and Horrocks has started this phase of the project.
The permanent easement needed on McCall Donnelly School District property to complete the pathway
construction was approved and executed by the District Board on 12/11/2017. City Staff has submitted a grant
application for $500,000 for this project to LHTAC and the results of the application review will be known in
January 2018.
4. Downtown Core Reconstruction:
Work during the month included meeting with PLRWSD to understand upgrades to sewer utilities within the
project area. Payette Lakes Recreational Water & Sewer District is still evaluating sewer conditions. Project team
met on 12/18 to discuss remaining tasks to finish 60% utility design and 30% streetscape design task order. Team
coordinating with franchise utilities to integrate their utility needs into the project design. Next formal presentation
to City Council is planned for a work session on 1/25/17.
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Monthly Department Report – Public Works
STREETS
1. Transportation Master Plan (TMP):
Final plan presentation to City Council was conducted on 12/14/17 and Council formally adopted the TMP via
resolution. Staff is making final adjustments to the TMP website to reflect final plan with intentions to go live
with a website presentation to Council in late January.
2. Downtown Sidewalk Maintenance:
Streets and Parks staff conducted first internal meeting to discuss research topics and subject matter for
developing new maintenance and snow removal policy for streetscape infrastructure. PW-Streets will serve as
project lead with support from Parks and CEDD staff. The team will meet bi-weekly with anticipated planned
work sessions throughout the Spring and early Summer.
3. Snow Plowing:
Performed 3 complete plowing operations during the month. Streets typically plows 10-15 times in December.
Total monthly accumulation was 18”.
WATER
1. Water Master Plan (WMP):
SPF and PW staff conducted a work session with City Council 12/1/17. Plan was sent out for public and DEQ
review during the month. No public comments were received, but DEQ comments were provided on 12/22/17.
SPF and staff quickly revised the report to address DEQ’s concerns presented revisions to City Council on
12/28/17 when the plan was formally adopted via resolution. Revised, approved plan will be sent to DEQ for
approval in early January and copies of plan will be printed for staff.
2. Distribution:
Crew repaired two emergency water line breaks this month. The first one occurred to a 6” line on the north end
of Knowles Rd. on 12-15-17. The water main had to be turned off placing 13 homeowners without water. On
Christmas day, a 4” water main broke at 903 W. Lake St. The entire crew was called to dig the line and make
repairs as well as the assistance of the Streets Department duty person for material deliveries. In the last 4 years
this line has failed 3 times. This main is identified on the Water CIP.
Staff is responding to frozen meter pits due to lack of sufficient snow for insulation.
3. Treatment:
The soda ash system failed due to age and was rebuilt internally by staff. Repair parts cost $3,500 and required
over 15 hours of labor.
The plant has three programmable logic controllers (PLCs) which guide automated operation of the plant. On
Christmas day, the main PLC which controls our SCADA monitoring system failed. Staff ran in manual mode
for 24 hours while working with Control Engineers to reprogram and replace the failed PLC. Repair costs were
estimated at $10,000.00.
Combined weekend staffing of the Water Treatment Plant with the Distribution On-call shift has run for one full
rotation and is working well. However, we have added Treatment responsible charges a daily duty phone to
support On-call staff for treatment emergencies. Staff is evaluating treatment alarm frequency and type to better
understand training needs for all water staff.
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