Loading...
HomeMy Public PortalAbout11 - Department Reports NovemberMonthly Department Report – Airport Memo To: City Council From: Jay Scherer, Airport Manager CC: BessieJo Wagner, Interim City Manager Date: 12/6/17 Re: Monthly Department Report – November 2017 1. Land Acquisition Mediation with the landowners of the 15.302 acres of land required to relocate the parallel taxiway to comply with FAA airfield design requirements was successful. It was agreed to settle the eminent domain suit for $1.65 million and an agreement to grant utility easements to service property adjacent to the land. All legal processes are complete and we are working to properly bring the property into the City with appropriate zoning. 2. TTF Procedures While working with the City attorneys (Bill Gigray) on the Land Acquisition the topic of through- the-fence (TTF) access came up repeatedly. After review of City Code and other procedures, it has been recommended to better define the process by which a TTF proposal would be considered. The draft ordinance was submitted to the FAA for comment. 3. Triangle Development Two citizens on the hangar waiting list have proposed new hangars. Airport staff is working with the Airport Advisory Committee to determine best use of available land for current and future needs. Some revision to City Code (reduce minimum lot size) will be needed to maximize revenue earning potential. 4. Zoning The Airport Advisory Committee is reviewing City Code to provide recommendations on airport zoning in support of Community and Economic Development Department initiatives. 5. Lease Rate Impact To date we have received four requests for new leases to take advantage of the lease reduction. We have written three new leases for change of owner since the new lease rate took effect. We have seven hangar leases, which came to term, making the rate adjust to the now current rate. At this point, if all new lease requests are approved, the change from FY17 lease earnings is $-753.69. Monthly Department Report – Community & Economic Development Memo To: City Council From: Michelle Groenevelt, Community & Economic Development Director CC: BessieJo Wagner, Interim City Manager Date: 12/4/17 Re: Monthly Department Report – November 2017 1. McCall In Motion: The McCall Area Comprehensive is getting its final edits and is scheduled for December 28 in Legion Hall. 2. Housing: Expecting a final draft of the McCall Housing Report soon so it will be scheduled for City Council December 28 work session. 3. Code Update: No change. The Code Update is underway by code writer Jim Carter from Logan Simpson. Staff had several phone meetings to review code topics with Jim and he continues to work on the updates. Public review of the code has not been scheduled until staff has a better idea of when a draft will be ready- probably in the New Year. 4. Recycling: Staff working with Lake Shore on the draft contract for curbside recycling program. A draft of the contract will be introduced December 28. 5. Urban Renewal: The MRA Board has requested a joint meeting with the City Council to discuss a new urban renewal district (URD). Staff will coordinate with experts on URD and set up a meeting. 6. GIS: John D got married! Big congratulations to him. GIS has been working on some 3D analysis for the Airport in regards to tree obstructions and the Parks Dept on estimating square footage of concrete Monthly Department Report – Community & Economic Development at the skate park. Assisting SPF Water on data analysis for the Water Master Plan as well as final edits to the Comp Plan Update and Transportation Master Plan. 7. Building Codes: New versions of the building codes have been adopted by the State, therefore adopted by reference by the City of McCall: a. 2015 International Building Code (January 1, 2018) b. 2015 International Existing Building Code (January 1, 2018) c. 2015 Idaho (Uniform) Plumbing Code (July 1, 2017) d. 2015 IECC with 2012 amendments for Residential portion (January 1, 2018) e. 2015 Idaho Fire Code (March 29, 2017) f. 2017 National Electrical Code (January 1, 2018) 8. Planning: Applications continue to pour in. We have received two new subdivision applications, the McCall Hospital Expansion and relocation of the Hewitt St. right-of-way. Ten land use applications are on the agenda for January 9th. The Eagle Lake Subdivision off Rio Vista will likely be scheduled for City Council after the first of the year. $15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$1,982$0$0$0$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 1234567891011122013$15,403 $22,277 $23,610 $23,649$27,611 $44,047 $67,520 $105,281$147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482$36,014 $47,662 $113,701 $140,229$180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598$31,031 $66,736 $105,103 $171,378$223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692$69,703 $109,221 $159,287 $209,892$272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984$35,073 $56,803 $111,893 $168,114$250,848 $309,168 $388,901 $413,8152018$68,899 $70,881 $70,881 $70,881$70,881 $70,881 $70,881 $70,881$70,881 $70,881 $70,881 $70,881$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250  GRANT STATUS REPORT- December 14, 2017 Department Project Name Project Manager Purpose Funder Amount Status Public Works - Streets Mission St. Reconstruction TBD Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $2.19 million No Change: Funding in ITIP for construction in 2023. Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront IDPR $17,866 No Change: Construction is nearing completion. Final reporting to start. Public Works/Water Water Master Plan update Nathan Stewart Update master Plan IDEQ $89,998 No Change: Project is underway. Streets Department Commerce Street Reconstruction Phillip Bowman Reconstruction of Commerce; stormwater LHTAC $100,000 Updated: Project is nearing completion. Final reporting to start. Library Digital History Intern Meg Lojek/ Casey Bruck Hire a temporary assistant for historic records scanning Idaho Humanities Council $2000 Updated: Project is complete. Final reporting has begun. Community Development Historic Preservation Commission Delta James Funding for attendance to Idaho Heritage Conference Idaho State Historical Society $2453.92 Updated: Project is complete. Final reporting has begun. Community Development Bridging the Source: the Arts and Payette Lake Delta James Public art installation on Lardo Bridge; partnership with MAHC programming National Endowment for the Arts $25,000 Updated: Artist selection is underway. Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore Cunningham Foundation $50,000 Awarded! Final reporting due June, 2018. Library Library Expansion Meg Lojek Capital Campaign request McCall Progressive Club $5000 Awarded! $4000 awarded in FY17, $1000 in FY18. Public Works - Streets Idaho Street Reconstruction TBD Road reconstruction, stormwater, separated pathway LHTAC Strategic Initiatives $500,000 Updated: Pending. Grant application due December 21, 2017. NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. Monthly Department Report – Golf Course Memo To: City Council From: Eric McCormick, Golf Superintendent CC: Bessie Jo Wagner, Interim City Manager Date: 12/7/2017 Re: Monthly Department Report – November 2017 1. Weather November was wet. The weather was not the best which kept play down but allowed us to get some fall work done. 2. Staff At the end of November, we were down to the three full time staff and one seasonal that will help with snow removal so that the rest of us can use some vacation time. 3. Greens The greens mostly cleared on Aspen and Birch with the rain. We ended up clearing ice and snow off of five of the greens when we had a chance after the rain. We have a bit of ice on a couple of spots on some greens and will continue to monitor them. 4. Driving Range Pipe We were able to get in and install the driving range well pipe in the ditch that was down the west side of the driving range. This was a CIP project and will help get more water from the well to the irrigation pond, and help us better maintain the west side of the range. 5. Dog Park The dog stations are up and we are clearing paths. 142 pounds of #2 deposited in the receptacles to date. Received some interesting feedback from the Star News article but all positive. 6. Equipment Maintenance Randy is grinding reels and our seasonal, Cal, is helping when he is not doing snow removal. 7. Restaurant Staff has been busing working on the buyout with Allan on the restaurant and with Michael Byrne, the new operator. Michael has repainted and is in the process of some remodel of the Bar area. He will also be adding some additional lighting. We are working with him on a plan to replace the wood stove with a two sided fire place. He is planning on opening the first week of Winter Carnival. Monthly Department Report – (Information Systems) Memo To: City Council From: David Simmonds, Information Systems Manager CC: BessieJo Wagner, Interim City Manager Date: 12/5/17 Re: Monthly Department Report – November 2017 CURRENT PROJECTS 1. Application Software The Information Systems technical help desk platform for City staff support has been upgraded to provide better usability and security. We are pleased to have the ability to track the history and status of any issue or help request that’s been submitted using the system. Our Laserfiche Cloud records management migration was delayed until late December as we discovered some issues and necessary changes in translating our staff user accounts from the local network to the cloud / web platform. Training is scheduled for the first week of January. The “cloud” or internet-hosted platform is intended to provide efficient, effective public access to City records, and will be an integral part of a new City website, presently under development, as well as facilitating staff needs. 2. Data and records management We are working with staff and the City Attorney to clarify, streamline and automate management and retention of the electronic records (email and documents) held by City systems. Some suggested and requested changes will increase manageability while reducing the cost and complexity of legal discovery orders and public records requests. 3. Network infrastructure: Replacement of internal wireless network equipment for in-facility access by City staff and visitors is underway. Old equipment has not been reliable and has reached its working life limit. Currently planning for construction of new fiber network in FY18 to serve the relocated Police Department offices and other City-owned or occupied facilities along Deinhard Lane. It is expected that the project will include participation of the McCall-Donnelly School District. The route of this fiber segment generally accommodates both entities. We will attempt to leverage fiber projects to provide the best long term value to the City and its partners. Monthly Department Report - Library Memo To: City Council From: Meg Lojek, Library Director CC: BessieJo Wagner, Interim City Manager Date: 12/7/2017 Re: Monthly Department Report – November 2017 1. Staff: Welcome Library Specialist (cataloging technician)—vacant position filled by Heidi Strohmeyer. 2. Other: “Name the Owl” contest determined “Woodsworth” is the favorite. Full name is “Nelle Woodsworth” in honor of Nelle Tobias, the famous Idaho naturalist and library supporter. 3. Programs: Program calendar is full – see attachment for complete info. City Staff is in charge of our next Doing Democracy community conversation. Members of the public will learn about how our local form of government operates with a City Manager/Mayor arrangement from BessieJo. We believe a greater understanding of how the system works will reduce frustration and increase efficacy. Council members are welcome to attend this informal discussion at the library! Library Statistics -- FY2017 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals 2 - 000-099 11 9 3 - 100-199 25 37 4 - 200-299 11 30 5 - 300-399 84 78 6 - 400-499 4 9 7 - 500-599 33 34 8 - 600-699 94 117 9 - 700-799 29 64 10 - 800-899 38 37 11 - 900-919.9 28 19 12 - 929-999 54 57 13 - Adult Fiction 669 692 14 - Audio Books Circ Set 59 16 15-Audio Players 0 3 16 - Biography 9 25 17 - Board Books 102 150 18 - CD Fiction Books 171 96 19 - CD Junior Books 43 55 20 - CD Non-Fiction Books 26 17 21 - CD YA Books 7 6 22 - Chapter books 217 228 23- Computer Software 0 0 25 - Dawn Moudy Collection 0 0 26 - DVD Blu-Ray 11 20 27 - DVD Circ Set 79 77 28 - DVD Fiction 300 294 29- DVD Kids 249 224 30 - DVD Non-Fiction 28 20 31 - E Non-Fiction 45 47 32 - Eames Collection 8 2 33 - Early Readers 170 155 34 - Idaho Archives 0 2 35 - Idaho Room 32 35 36 - Independent Films 39 23 37 - Junior Biography 9 28 38 - Junior Non-Fiction 304 273 39 - Junior Readers 278 302 40 - Junior Spanish 44 17 41 - Kit 21 14 42 - Large Print 81 77 43 - Magazine 28 36 44 - Map 0 0 45 - Oversized 0 2 46 - Parenting 2 1 47 - Professional 0 6 48 - Reference 1 4 49 - Spanish 13 4 50 - Story Books 982 875 51 - Story Collection 0 0 52 - Y A Non-Fiction 25 18 53 - Young Adult Fiction 103 75 Adult Circulation 1986 1987 Young Adult Circulation 135 99 Children's Circulation 2464 2368 Circulation Totals 4585 4495 Attendance 2273 2086 Computer Usage 526 474 Wireless Usage 146 149 ILL's Received 19 41 ILL's Sent Out 0 2 Reference Requests 308 224 Food for Fines 55 57 Number of volunteers 35 29 Total hours of volunteers 51 43 Adult Program Attendence 106 110 Young Adult Program Attendence 44 43 Children's Program Attendence 585 576 All Ages Program Attendance 0 76 Adult Programs offered 9 6 YA Programs offered 5 4 Children's Programs offered 25 23 All Ages Programs offered 0 2 Monthly Department Report – Parks & Recreation Memo To: City Council From: Kurt Wolf, Parks and Recreation Director CC: BessieJo Wagner, Interim City Manager Date: 11/27/17 Re: Monthly Department Report – November 2017 1. Winter Rec Programs & Registrations Registrations currently being taken for Youth Basketball (61), Indoor Soccer (4 teams), Messy Munchkins (5), Tots & Tykes 1 (13), Tots & Tykes 2 (5), Plant Night! (3). Adult Basketball is a success with a total of 8 teams, approximately 4 players per team. Stephen Kostoff has done an excellent job heading the program. Indoor Soccer will start November 30; Youth Basketball starts on December 6. Photo Contest began at the beginning of November and will go through December 31. We have collected 8 photos so far. The Communications Manager plans to use photos in promoting new website in 2018. 2. Special Events Tara and Stephanie plan to host a Plant Night! at the McCall Community Center the same evening as their holiday dinner celebrations. The event will be used as practice for Plant Night! to be hosted at the Anchor Restaurant on January 17. 3. Optimist Football Program – Request for Rec. Dept. Assistance Staff has been approached by parents/coaches with the optimist football program to assist in registration and scheduling of games for the 2018 season. Staff will meet with coaches and parents again in early December to further discuss details and feasibility. 4. Staff Trainings Tara will be attending the Wilderness First Responder (10 day course) held at MOSS; December 1-10. WFR trainings have proven to be extremely valuable first aid skills for back country emergencies. These abilities are helpful for running programs, especially youth mountain biking, which is one of our most popular programs. Monthly Department Report – Parks & Recreation 5. Brown Park Capital Improvements: Continuing to work with 5th grade students at Barbara Morgan Elementary on playground design projects. Staff is researching a way to phase construction to better match budgets and grant opportunities. 6. Parks Overview and Staffing: Parks staff will be working on various projects as weather permits and time is balanced between snow removal and construction projects. Continuing to clean up wooded areas such as Riverfront Park and the Flynn Lane property. Staff assisted with the tree lighting ceremony and all seasonal lights are up and in place. Eddie Heider began work as the new Parks Superintendent on November 20 and has hit the ground running – very pleased with his skill sets and early performance. 7. Noxious Weed Program: Work began in late November on a proposal for a weed ordinance within the City of McCall. A presentation this idea and updates to Council will be forthcoming as we move into winter. We anticipate building a stronger partnership going into next year with the UPCWMA. This will involve support from Public Works, the Airport, and possibly the Golf Course in the form of labor hours, equipment, and vehicles for travel to the scheduled cooperative spray days in other counties and areas. 8. Riverfront Park Improvements: We will be working on a significant planting project around the sheep bridge with the Rotary Club and numerous other partners next fall. Planning for this project is underway and will continue through the winter. This project will tie in nicely with the improvements listed below. We received an IDPR State Road & Bridge grant last year to install storm drainage infrastructure and make improvements to the access road, turnaround, and parking at the sheep bridge in Riverfront Park. The Streets Department has done an incredible job with the installation and far exceeded our grant match responsibilities. Project is 90% complete – Parks staff will fine tune grading around road shoulders and at drop off location near Sheep Bridge. Staff is also working on significant thinning and forest cleanup throughout the area around the bridge. 9. Legacy Park – Water Repairs: Water department had an emergency repair on a blow-off just outside the intake building in Legacy Park. Significant spring repairs will need to be made to turf and paver walkway once weather permits. In the interim, the site will be graded to the best that weather conditions will allow. Work in the spring will most likely be an insurance claim to get a contractor on site to re-grade pavers and the turf area, fix irrigation, and re-sod. Monthly Department Report - Police Memo To: City Council From: Justin Williams, Police Chief CC: BessieJo Wagner, Interim City Manager Date: 12/7/2017 Re: Monthly Department Report – November 2017 1. Personnel Changes The McCall Police Department has extended Conditional Offers to fill two vacant positions, Administrative Assistant/Evidence Technician and Code Enforcement Officer. Both candidates are currently in background. 2. Juvenile Detention Center Lease Chief Williams worked with Valley County Commissioners and Agency Attorneys to finalize the lease of the Juvenile Detention Facility located on Deinhard Lane. McCall City Council approved the lease on November 30, 2017, and Chief Williams will meet with Valley County Commissioners on Monday December 11, 2017 for their approval and signatures. According to conditions in the lease, the City of McCall will take possession of the facility January 1, 2018. Following renovations the McCall Police Department will relocate to the later in 2018. 3. Winter Carnival The McCall Police Department is in the planning stage for the 2018 McCall Winter Carnival scheduled for January 26, 2018 – February 3, 2018. 4. Community Events The McCall Police Department continues to accept unwanted or expired prescription and over the counter medications Monday – Friday 8:00 a.m. – 5:00 p.m. excluding holidays. Monthly Department Report – Public Works Memo To: City Council From: Nathan Stewart, Public Works Director CC: BessieJo Wagner, Interim City Manager Date: 12/6/17 Re: Monthly Department Report – November 2017 ADMINISTRATION/ENGINEERING 1. Development Engineering Reviews: Ongoing review and approvals of various land use applications, and coordination with the City Planner and Building Official. Inspection for completion of construction of Railroad Avenue with Silverpine Village and Albertson’s. Ongoing coordination through design and construction of numerous projects, including Shore Lodge Cottages, St. Luke’s Hospital, multiple Whitetail projects, Broken Ridge Commons, and Eagle Lake PUD. 2. Commerce Street: Through November the project is over 95% complete and final completion of the project is being coordinated with the contractor. The bulk of items identified on the punch list in October, have been completed and final resolution of the remaining items are being worked out. The project did not achieve final completion within the time period defined in the contract, and the assessment of liquidated damages is planned to be included on the final payment application. 3. Idaho Street, Brown Court: The scope of work and fee estimate for the final design task order is being negotiated with Horrocks. City staff coordinated with McCall Donnelly School District (MDSD) staff throughout the month, and provided a presentation to their board on 11-14-17 about the overall project design, construction schedule, and the permanent easement needed on the MDSD property to complete the pathway. City staff is working with the City Attorney on the final version of the easement agreement, and will present that to the MSDS Board for approval and execution on 12-11-2016. Staff also continued work with Grant Coordinator on the preparation of a $500,000 Local Strategic Initiatives Grant application to be submitted in December. 4. Downtown Core Reconstruction PW staff and Horrocks Engineers completed a preliminary design (65% utilities and 35%) review for 2nd Street and Lenora reconstruction. Review included an overall review of the utility improvements Monthly Department Report – Public Works needed in the downtown core including Idaho Power and other franchise utilities. Next formal presentation to City Council is planned for a work session on 1/25/17. STREETS 1. Transportation Master Plan (TMP): Final format and content revisions and incorporations of public comments were completed in preparation for Planning and Zoning and City Council public hearings conducted in November. Formal Council approval and adoption by resolution occurred on 11/30/17. An interactive public TMP website has been created by staff (GIS, Communications, PW) to assist in conveying information contained within TMP to the community. A website demo will be presented to City Council at an upcoming meeting. 2. Professional Development: Sissy Wallace of the Streets Department completed training to become a certified Flagger Instructor through LTACH. She will now be able to future staff certification trainings for the City as well as other municipalities or interested parties in the area. 3. Snow Events & Equipment Prep: All new CAT heavy equipment was prepped for winter work and crews managed three snow events during the month. All winter parking restriction signage (46 signs) were installed throughout the City. WATER 1. Water Master Plan (WMP): SPF and PW staff finalized the draft WMP in preparation for the City Council work session held on 12/1/17. Pending the receipt of DEQ comments and/or approval, staff will request Council’s adoption of the final version of the Plan in late December. 2. Distribution: a. Crew repaired a leaking city service on Davis Ave., which required that the main be shut down, with boil notices going out to 8 homeowners. After the line was repaired and main turned back on, water samples were taken for analyses and came back clean. b. Winterizing of problem meter pits, PRV’s and marking fire hydrants occurred. 3. Treatment: a. The newly rebuilt and upgraded (from 50 HP to 75 HP) Pump #3 was installed at the Legacy Beach raw water building. During the start-up and pressure adjustment for the larger pump size, they noted an issue with the outgoing line pressure (see item b). b. Water Distribution work crews were dispatched to diagnose situation which required repair to the 16” pressurized line’s pressure release valve. Lack of proper as-builts for Legacy Park reconstruction hampered crew’s efficiency. During the repairs to the valve, it was discovered that the pressure release line had been disconnected during the Legacy Park rebuild and had to be fixed. Impacts to the Legacy Park paver pathways were incurred and will be addressed in early Summer 2018. c. Weekend staffing of the Water Treatment Plant and Distribution On-call shifts has been modified. The new staffing schedule includes a six week rotation of Water Utility Operators and the Treatment Plant Operators cover the weekend plant operations and Distribution on-call duties. This will result in a reduction of eight (8) water treatment staffing hours each weekend and a significant reduction in the compensatory time that has been accumulated by the Water Treatment operators. Additionally, Distribution staffs’ weekend on-call shifts have been reduced from occurring every 4 weeks to every 6 weeks.