HomeMy Public PortalAbout10 - Department Reports OctMonthly Department Report – City Manager
Memo
To: City Council
From: BessieJo Wagner, Interim City Manager, City Clerk
Date: 11/03/2017
Re: Monthly Department Report – October 2017
Council Members,
Please find my highlights from the month of October below:
1.Airport Land Acquisition
Bill Gigray is waiting for the Title Company review so that he can then file the final settlement
documents. Mr. Gigray is in communication with the land owners’ counsel so that everyone is on the
same page.
2.Waste Water Annexation Update
Staff continues to field questions from waste water rate payers daily. With all the effort to ensure that
the community was informed, there are still many that are confused.
3.AIC Fall District Academies
The Association of Idaho Cities Fall Academy is designed for newly elected officials. The Fall
Academy for District 3 will be held in Nampa at the Nampa Civic Center on December 13th. Some
of the topics to be covered are Basics of City Government, Roles and Responsibilities, Personnel
Management Basics, Idaho’s Open Meetings Law, Ethics and Conflict of Interest and much more.
Please let me know if you would like to attend and we will sign you up. This is great training for
newly elected officials; however, as only one of three cities with the Council-Manager form of
government any training regarding the role of the Mayor is not applicable.
The 2017 Legislative Summit will be held on December 1, 2017 from 9:00am to 3:00pm as the Boise
Centre. The Legislative Summit gives Elected Officials an Opportunity to weigh-in on specific
legislation that affects Cities. More information will be provided once it is available
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Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: BessieJo Wagner, Interim City Manager
Date: 10/31/17
Re: Monthly Department Report – October 2017
1. Land Acquisition
Mediation with the landowners of the 15.302 acres of land required to relocate the parallel taxiway
to comply with FAA airfield design requirements was successful. It was agreed to settle the eminent
domain suit for $1.65 million and an agreement to grant utility easements to service property adjacent
to the land. As of the date this memo was written there are still some legal processes and other actions
to close out the acquisition to be accomplished. The Federal Aviation Administration was consulted
prior to offering this price and concurred the justification to settle was adequate for grant funding.
2. TTF Procedures
While working with the City attorneys (Bill Gigray) on the Land Acquisition the topic of through-
the-fence (TTF) access came up repeatedly. After review of City Code and other procedures, it has
been recommended to better define the process by which a TTF proposal would be considered. A
draft ordinance is under development to meet this need.
3. Triangle Development
Two citizens on the hangar waiting list have proposed new hangars. Airport staff is working with the
Airport Advisory Committee to determine best use of available land for current and future needs.
Some revision to City Code (reduce minimum lot size) will be needed to maximize revenue earning
potential.
4. Balloon
World View Enterprises, Inc., a Tucson, AZ based company contacted the airport about the
feasibility of conducting a stratospheric balloon launch from the airport. Some discussion as to their
requirements was held and it was determined the airport could support their operation. After several
weeks of trying to get their launch schedule to mesh with a favorable weather window, the company
was able to launch the morning of October 10th. Their payload was a NASA funded experiment by
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Monthly Department Report – Airport
Southwest Research Institute to test the ability of balloon launched sensors to use the earth’s electric
field to determine subsurface features. The intent is to use this technology to explore other planets.
The test went well, with the prevailing winds allowing the balloon to pass over the Sawtooth
Mountains. There is intent to conduct another flight in May 2018. Should the prevailing winds allow
a launch from McCall, there was discussion of having both the scientists who developed the payload
and World View operations personnel to provide a public briefing on the project. There wasn’t time
to coordinate such a talk with this launch.
5. Flights
At a meeting of the McCall Chapter of the Idaho Aviation Association, the offer was made to take
City Council members on an area flight to show the appeal of flight in our part of the world. Let me
know if you are interested. Mayor Aymon and Council Member Holmes, I’ve relayed your interest.
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Monthly Department Report – Community & Economic Development
Memo
To: City Council
From: Michelle Groenevelt, Community & Economic Development Director
CC: BessieJo Wagner, Interim City Manager
Date: 11/2/17
Re: Monthly Department Report – October 2017
1. McCall In Motion:
A presentation of the McCall Area Comprehensive and Transportation Master Plan to the McCall
Area Planning and Zoning Commission is scheduled for November 7 at 4:30 pm in Legion Hall.
There will be a presentation about the two Plans, a public hearing, and the Commission will make a
recommendation to the City Council and County Commissioners.
2. Housing:
A draft Housing Strategy was received and reviewed by City staff and revisions are being made by
Logan Simpson and Zions.
3. Code Update:
The Code Update is underway by code writer Jim Carter from Logan Simpson. Staff had several
phone meetings to review code topics with Jim and he continues to work on the updates. Public
review of the code has not been scheduled until staff has a better sense of when a draft will be ready,
probably in the New Year.
4. Department Transition:
Permit Tech interviews occurred and Rachel Santigo-Govier was offered the position and accepted.
She start date is November 2.
5. GIS:
Staff is wrapping up the stormwater mapping, and working with the Airport on 3-D modeling of
airport surfaces as well as finishing up Transportation Master Plan web page. This will be presented
to City Council as part of the McCall In Motion presentation.
6. Planning:
Twelve land use applications have been received for December.
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$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$68,899$0$0$0$0$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201320142015201620172018OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP5 of 29
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,8152018$68,899 $68,899 $68,899 $68,899 $68,899 $68,899 $68,899 $68,899 $68,899 $68,899 $68,899 $68,899$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2018 BUDGET $371,250 6 of 29
GRANT STATUS REPORT- October 31, 2017
Department Project Name Project
Manager
Purpose Funder Amount Status
Streets
Department
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 million Updated: Funding in
ITIP for construction in
2023.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 Updated: Construction
is nearing completion.
Final reporting to start.
Public
Works/Water
Water Master Plan
update
Nathan Stewart Update master Plan IDEQ $89,998 No Change: Project is
underway.
Public
Works/Sewer
Groundwater Study Nathan Stewart Study leakage at wastewater
pond
IDEQ $77,000 Updated: This grant has
been transferred to
PLRWSD.
Streets
Department
Commerce Street
Reconstruction
Phillip Bowman Reconstruction of
Commerce; stormwater and
sidewalks
LHTAC $100,000 Updated: Project is
nearing completion.
Library Digital History
Intern
Meg Lojek/
Casey Bruck
Hire a temporary assistant
for historic records scanning
Idaho
Humanities
Council
$2000 Updated: Project is
complete. Final
reporting has begun.
Community
Development
Bridging the
Source: the Arts
and Payette Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 Updated: Project is
underway.
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
Foundation
$50,000 Awarded! Final
reporting due June,
2018.
Library Library Expansion Meg Lojek Capital Campaign request McCall
Progressive
Club
$5000 Awarded! $4000
awarded in FY17, $1000
in FY18.
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY
AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT.
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Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Superintendent
CC: BessieJo Wagner, Interim City Manager
Date: 11/2/2017
Re: Monthly Department Report – October 2017
1. Weather
October was wet. The weather was not the best which kept play down but allowed us to get
some fall work done.
2. Staff
At the end of October, there was a transition in staff. Two employees had leave and another
person who normally goes south for the winter came back to work while he is dealing with
health issues. At this time, there are 3 full time, 6 full time seasonal’s and one high school student
working a few hours after school and weekends.
3. Greens
Greens have all been sprayed with snow mold fungicide and by the end of the day all of the
problem greens will be covered with Enkamat.
4. Irrigation
Irrigation was blown out at the end of October and no problems were encountered.
5. Golf Course Play
Rounds down in October compared to last year and is probably the lowest in the last 5 years.
6. Turf Maintenance
During the month, all of the tees were aerified as well as aerivating and seeding all of the
fairways. We closed Cedar the last two weeks because of reduction in play which allowed us to
get more work done. Staff has been busy putting away everything off of the course for winter.
7. New Mowers
Staff was able to use the new mowers a few times before season’s end and it worked out great.
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Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
CC: BessieJo Wagner, Interim City Manager
Date: 11/1/17
Re: Monthly Department Report – October 2017
1. Application Software:
A Laserfiche Cloud records management migration is progressing with third-party technical services,
and anticipated completion with user training the week of November 13. The “cloud” or internet-
hosted platform is intended to provide efficient, effective public access to City records, and will be
an integral part of a new City website, presently under development, as well as facilitating staff needs.
2. City Staff:
There have been a number of departures and new hires recently. Information Systems has an
important role in establishing user security and permissions, providing hardware, software and email
services, and assisting with orientation of new staff, as well as assuring that accounts, access and
communications are properly handled when there are City staff changes.
3. Computer Hardware Projects:
Library public access computers have been replaced. New systems are intended to provide improved
usability, operating systems, software, space efficiency and public user security.
4. Network infrastructure:
City staff and facilities are distributed broadly across many square miles in the McCall area. A
distributed “campus” requires extensive network infrastructure to insure usable facilities and a
productive workforce. Upgrades of existing wireless networks and towers is underway to give
acceptable levels of service to City departments.
Currently planning for construction of new fiber network in FY18 to serve City-owned or occupied
facilities along Deinhard Lane. It is expected that the project will include participation of the McCall-
Donnelly School District. The route of this fiber segment generally accommodates both entities.
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Monthly Department Report - Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: BessieJo Wagner, Interim City Manager
Date: 11/2/2017
Re: Monthly Department Report – October 2017
1. Staff:
Library Associate (front desk) position filled by Karla Miller. Lida Clouser will resign November 15th to pursue
other interests; position now open for Library Specialist (library cataloging technician). Meg Lojek and Casey
Bruck attended annual Idaho Library Association conference in Boise in October.
2. Other:
“Name the Owl” contest underway; closes Friday 11/3.
Friends of the Library matched a $10,000 challenge made by an anonymous donor to fund the library
expansion: $20,000 went toward the project from this inspirational challenge!
3. Programs:
Program calendar is full – see attachment for complete info.
City Council members and City Staff are invited to Doing Democracy community conversations.
Members of the public will discuss how the Library takes care of our growing senior citizen sector. Support
also comes from St. Luke’s McCall. This is a great opportunity to meet citizens and share accurate information
about our local government.
Programs are bursting and so much fun! Halloween pictures follow.
Travelogue season is here! This popular program lets you travel the world without leaving the comfort of our
cozy library. David and Suzie Reddick combined European travel + historical journey when following her
grandfather’s WWI field journal—don’t miss this great presentation – great way to learn more about Veterans
Day!
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Library Statistics -- FY2017
Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Totals
2 - 000-099 11
3 - 100-199 25
4 - 200-299 11
5 - 300-399 84
6 - 400-499 4
7 - 500-599 33
8 - 600-699 94
9 - 700-799 29
10 - 800-899 38
11 - 900-919.9 28
12 - 929-999 54
13 - Adult Fiction 669
14 - Audio Books Circ Set 59
15-Audio Players 0
16 - Biography 9
17 - Board Books 102
18 - CD Fiction Books 171
19 - CD Junior Books 43
20 - CD Non-Fiction Books 26
21 - CD YA Books 7
22 - Chapter books 217
23- Computer Software 0
25 - Dawn Moudy Collection 0
26 - DVD Blu-Ray 11
27 - DVD Circ Set 79
28 - DVD Fiction 300
29- DVD Kids 249
30 - DVD Non-Fiction 28
31 - E Non-Fiction 45
32 - Eames Collection 8
33 - Early Readers 170
34 - Idaho Archives 0
35 - Idaho Room 32
36 - Independent Films 39
37 - Junior Biography 9
38 - Junior Non-Fiction 304
39 - Junior Readers 278
40 - Junior Spanish 44
41 - Kit 21
42 - Large Print 81
43 - Magazine 28
44 - Map 0
45 - Oversized 0
46 - Parenting 2
47 - Professional 0
48 - Reference 1
49 - Spanish 13
50 - Story Books 982
51 - Story Collection 0
52 - Y A Non-Fiction 25
53 - Young Adult Fiction 103
Adult Circulation 1986
Young Adult Circulation 135
Children's Circulation 2464
Circulation Totals 4585
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Attendance 2273
Computer Usage 526
Wireless Usage 146
ILL's Received 19
ILL's Sent Out 0
Reference Requests 308
Food for Fines 55
Number of volunteers 35
Total hours of volunteers 51
Adult Program Attendence 106
Young Adult Program Attendence 44
Children's Program Attendence 585
All Ages Program Attendance 0
Adult Programs offered 9
YA Programs offered 5
Children's Programs offered 25
All Ages Programs offered 0
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McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Library CLOSED November 10th, 23rd and 24th
Mon Tue Wed Thu Fri Sat
30
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
Name the Owl Contest!
31
3:30– 5:30 Tech Tuesday
4:00—5:00 Halloween
Name the Owl Contest!
1
10:30-11:00 StoryStop
Name the Owl Contest!
2
10:30-11:30 Story Time
Name the Owl Contest!
3
11:00-1:00 Help with E-Books
3:30-5:00 Get Artsy
Name the Owl Contest!
4
6
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
6:30 WWI Travelogue
7
3:30– 5:30 Tech Tuesday
8
10:30-11:00 StoryStop
6:00pm Science of
GMO’s
9
10:30-11:30 Story Time
10
Library CLOSED
11
.
13
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
14
3:30– 5:30 Tech Tuesday
15
10:30-11:00 StoryStop
6:00pm Family Read
Week: Pajama Party
16
10:30-11:30 Story Time
6:00-9:00 Interna-
tional Games Day
17
11:00-1:00 Help with E-Books
3:30-5:00 Let’s Lego
18
20
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
21
3:30– 5:30 Tech Tuesday
22
10:30-11:00 StoryStop
23
Library CLOSED
24
Library CLOSED
25
27
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
28
3:30– 5:30 Tech Tuesday
29
10:30-11:00 StoryStop
6:30-8:30—Doing
Democracy
30
10:30-11:30 Story Time 1
11:00-1:00 Help with E-Books
2
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
November 2017 Programs
SPECIAL EVENTS:
Get Artsy
Friday, November 3rd 3:30-5:00
Elementary school aged kids will dabble in many artistic techniques.
Supplies are limited, sign up is required.
WWI Travelogue
Monday, November 6th at 6:30pm
Join Susie Reddick and learn about her experience following the diary of
her grandfather across Europe. Susie will take the audience to rivers
where he bathed, houses where he billeted, and shrapnel-laden fields
where he saw fellow soldiers fight and die.
The Science of GMO’s
Wednesday, November 8th at 6:00pm
Community web conference with guest speaker Dr. Joseph Kuhl,
Associate Professor of Plant Genetics.
Family Read Week Pajama Party
Wednesday, November 15th at 6:00pm
Join us for a special evening storytime! We will be reading some classic
bedtime stories, eating snacks, and more. Bring your favorite stuffy and
wear pajamas for this cozy family gathering.
International Games Day
Thursday, November 16th 6:00-9:00pm
Join McCall Public Library and PLAYlive for this year’s International
Games Day! We will have a variety of board games to choose from,
casual Magic the Gathering, food, prizes and fun!
Let’s Lego
Friday, November 17th 3:30-5:00
Participants can free-build or participate in our Lego challenge.
Doing Democracy
Wednesday, November 29th 6:30-8:30
The McCall Public Library invites you to join community dialogues on
local issues and topics. Childcare will be provided.
After-school Monday Tutoring
Mondays from 3:30-5:00
Tutoring for grade school aged children
ONGOING PROGRAMS:
Tech Tuesday ~ Tuesdays— 3:30pm-5:30pm –Dedicated time for 3D printing, and play
board games with us while you wait for your print! Ages 7 and up.
Help with E-Books ~ Fridays—11:00am-1:00pm— Bring in your tablet or phone, and we will help you get
Overdrive set up with your library account. Call for an appointment.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for
children ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30- 11:30 Ages 3-5 (with adult). Preschool stories, art, and
social time.
Clase de Inglés ~ Mondays 3:30-5:00. Free weekly conversational English (ESL). 14 of 29
Monthly Department Report – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: BessieJo Wagner, Interim City Manager
Date: 11/01/17
Re: Monthly Department Report – October 2017
1. Fall/Winter Rec Programs & Registrations:
Youth Wrestling is underway with 20 youth registrations. Providing wrestling shoes seems to have
drawn new participants to the program, and Tara is working with the Optimist Club, who has agreed to
help off-set the total cost paid for the shoes.
Registration is being taken for Youth Basketball (starting in December), Adult Basketball League
(starting in November) and Adult Indoor Soccer (starting in November).
2. Special Events:
North of Marina Community Clean-Up Days were scheduled for Wednesday, October 11 and Monday,
October 30 from 11:00a-1:00p. Both events were successful with participation from school groups, cub
scouts, families, neighbors and city staff. 120 tons of woody debris and 9.5 tons of trash was taken to the
county dump. The county did not charge a fee to dump. McCall Dirt Works was hired to remove large
debris and stabilize the shoreline. In addition, McCall Dirt Works donated man hours and equipment to
help with the efforts. The department has received positive feedback from public and local news sources.
Tara Woods attended the City sponsored Trunk or Treat event on Halloween at the Alpine Village.
Decorating the green-machine Rec car, offering a youth basketball challenge, while promoting upcoming
winter programs, and of course, handing out candy.
3. Staff Trainings:
Tara Woods is registered for the Wilderness First Responder (10 day course) held at MOSS; December
1-10. Stefanie Bork took the Wilderness First Aid (2 day course) in October. These trainings have proved
to be extremely valuable skill sets in running programs, especially youth mountain biking which is one of
our most popular programs.
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Monthly Department Report – Parks & Recreation
4. Brown Park Capital Improvements:
Planning and Zoning approved the revised changes based on community and neighborhood feedback.
Design work is underway as we assess funds as it relates to the timing of grant opportunities. In addition,
we are working with Natalie Young’s 5th grade class at Barbara Morgan Elementary as they assist in the
design of the new playground which will be tied to a class project.
5. Parks Overview and Staffing:
Winterization of facilities and irrigation systems is complete. Staff managed to prioritize and fix all of
the Legacy Park paver bands which will make winter snow removal much easier and safer. Fall cleanup
projects are well underway and staff continues to work on deferred maintenance items. Projects
remaining include: tree and brush removal, annual pruning work, site work at Riverfront Park around
new access road improvements, and pathway maintenance.
We have an accepted offer for the Parks Superintendent position. Eddie Heider is scheduled to start
work for the City on Monday, November 20. Eddie is a local resident of McCall and has a degree in
forest recourses with 10 years of experience in grounds and facilities maintenance and management
through his work as the Assistant Ranch Manager for Pistol Creek Ranch – a remote backcountry ranch
in the heart of the Frank Church Wilderness.
Stephen Kostoff will return to work November 2. His position will be split between Park’s winter duties
and supervising Recreational adult leagues.
6. Noxious Weed Program:
Work on a proposal for a weed ordinance within the City of McCall will begin in late November. Work
on this idea and updates to Council will be forthcoming as we move into winter. We anticipate building
a stronger partnership going into next year with the Upper Payette Cooperative Weed Management Area
(UPCWMA). This will involve support from Public Works, the Airport, and possibly the Golf Course
in the form of labor hours, equipment, and vehicles for travel to the scheduled cooperative spray days in
other counties and areas.
7. Shoreline management plans - North of the marina:
Review of both the City and County ordinance regarding dock debris and dock construction will take
place in October-November. This will be a collaborated effort between the City, County, and Idaho
Department of Lands (IDL). A management plan/proposal for the future use of this area will be outlined
throughout the winter months. We will submit an application for encroachment permit for a swim buoy
line over the course of the winter with IDL to further define the use of this area and eliminate future
dumping.
8. Riverfront Park Improvements:
We received an IDPR State Road & Bridge grant last year to install storm drainage infrastructure and
make improvements to the access road, turnaround, and parking at the sheep bridge in Riverfront Park.
The Streets Department has done an incredible job with the installation and far exceeded our grant match
responsibilities. Project is 90% complete.
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Monthly Department Report – Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: BessieJo Wagner, Interim City Manager
Date: 11/2/2017
Re: Monthly Department Report – October 2017
1. Personnel Changes
The McCall Police Department is currently recruiting for the Code Enforcement Officer and
Administrative Assistant / Evidence Technician positions.
Due to a staff shortage, the McCall Police Department has welcomed Cathie Largent back in a
temporary capacity to fill the Administrative Assistant/Evidence Technician vacancy until a qualified
candidate is found.
2. Officer Training
Cody Butler has successfully complete Emergency Medical Technician (EMT) training and testing.
Cody is now a certified EMT with the National EMT Registry and volunteers with the McCall Fire
District.
3. Community Events
The McCall Police Department partnered with St. Luke’s McCall and Drug Enforcement
Administration (DEA) to participate in the National Drug Takeback Day, October 28, 2017.
The event was held at Albertson’s parking lot and was well attended, 42 pounds of unwanted or
expired prescription and over the counter medications were collected. The total amount of
unwanted or expired prescription and over the counter medications collected since the last
takeback in event in April, 2017, is 156 pounds. All of the medications will be disposed of by
the DEA. The McCall Police Department will continue to accept unwanted or expired
prescription and over the counter medications Monday – Friday 8:00 a.m. to 5:00 p.m. excluding
holidays.
On October 31, 2017, the McCall Police Department hosted its annual Trunk or Treat Event at
the Aspen Village. Event was well attended by the community. In addition to the McCall Police
Department, The Forest Service, McCall Fire and EMS and several local businesses
participated. Special thanks to Alpine Village, Albertson’s and Ridley’s Family Markets for
donations merchandise or time to help make the event fun and safe event for trick or treaters.
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Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: BessieJo Wagner, Interim City Manager
Date: 10/31/17
Re: Monthly Department Report – October 2017
ADMINISTRATION/ENGINEERING
1. Sewer Utility Transfer to PLRWSD:
PW staff compiled and delivered all paper files and manuals to Payette Lakes Recreational Water & Sewer
District (PLRWSD) on 10-19-17, and InfoSystems delivered all Public Works electronic files the
following week. Finance Director and City Clerk are preparing associated final financial and
Laserfiche/Vault sewer documentation and coordinating delivery with PLRWSD.
2. Development Engineering Reviews:
Ongoing review and approvals of various land use applications, and coordination with the City Planner
and Building Official. Oversight and coordination of active construction projects including Silverpine
Village, Shore Lodge Cottages, Broken Ridge Commons, Whitetail Greeting House, Whitetail Discovery
Center, Albertson’s, Eagle Lake PUD, and St. Luke’s Hospital McCall.
3. Commerce Street:
Through October the project is approximately 90% complete. Roadway paving was completed the first
week of October with the driveway approaches being completed in the following two weeks. Contract
final completion deadline was 10/30/17, so the contractor is now in violation of the contract requirements.
A substantial completion inspection was conducted on 10/31/17 and a significant punch list was
generated. Hydroseeding is planned to be completed by 11/3/17.
4. Idaho Street, Brown Court:
Preliminary design presented to Council at work sessions, and the project is advancing to final design with
Horrocks’ working on the final design task order. City met with McCall Donnelly School District
(MDSD) staff on 10/31/17 to gain concurrence on pathway location, maintenance, and easement needs.
Formal easement agreements are being prepared for presentation to MDSD board on 11/14/17.
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Monthly Department Report – Public Works
STREETS
1. Transportation Master Plan (TMP):
Draft Plan was presented to City Council on 10/4 by Logan Simpson and City Staff. Comment period
began in September and will continue through Council adoption. Updated draft version released late
October on project website. Plan will go to P&Z in early November for approval recommendation to
Council. Council will have opportunity to consider adoption in late November or December.
2. Crack sealing/Paving-Patching:
Now that the City owns a crack sealing machine, significant Fall crack sealing was completed on recently
patched/paved and problematic roadways. Additional paving-patching was accomplished during good
weather days in October.
3. CAT Heavy Equipment Delivery:
Western States began delivering new equipment in mid-October in exchange for existing equipment that
had been leased for the past 5 years. Streets Superintendent and Mechanic coordinated all return and
delivery logistics. All returned equipment was accepted by manufacturer without any violations of our
lease agreements (i.e. # of operation hours, equipment condition, maintenance records, etc.).
WATER
1. Water Master Plan:
Staff is working with SPF Water Engineering LLC to finalize the draft water master plan for submittal to
Idaho Department of Environmental Quality, public and City Council for commenting in mid-November.
Formal presentation to City Council is planned for a morning work session on December 1, 2017.
2. Distribution:
a. Dig-line requests continue to consume significant staff time due to ongoing new
construction and utility company’s improvement projects.
b. Water service line break on Saddlehorn Ln. requiring overnight closure of a section of
roadway. Old galvanized service line had deteriorated and needed replacement. Granite
Excavation completed the asphalt repair.
c. Winterizing of problem meter pits, PRV’s and marking fire hydrants.
Treatment:
a. Plant pre-chlorination testing completed and worked. Will need line improvements to the
system in the Spring prior to placing the new pump in.
b. Legacy Pump #3 has not yet been installed. Additional electrical wiring is needed for the
larger sized pump. Work will begin again in November to complete the project.
c. Cross-training of distribution staff for “on-call” duty treatment staff is ongoing.
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Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 Totals
October - 108,126 108,126
November - 79,803 79,803
December 159 123,870 124,029
January 99,990$ 100,671$ 200,661
February 100,883$ 103,484$ 204,367
March 85,338$ 93,631$ 178,969
April 70,264$ 68,894$ 139,158
May 97,418$ 103,831$ 201,249
June 168,831$ 179,572$ 348,403
July 235,029$ 257,593$ 492,622
August 208,024$ 234,063$ 442,087
September 169,309$ 188,980$ 358,289
Total Dollars Received $1,235,245 $1,642,518 2,877,763
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Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Totals
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 184,052
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 109,097
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 245,448
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 259,124
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 295,270
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,885 212,120
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 103,456
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315 156,633
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 55,034 381,877
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 88,713 714,245
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 81,215 641,981
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 57,475 415,713
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 487,570 3,715,606
LOT Actual Dollars Earned per Month
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TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY12 FY13 FY14 FY15 FY16
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.70%3.96%4.02%5.03%4.92%4.53%18,138 20,175 25,791 42.19%25,791 18,138 42.19%
November 2.32%2.38%2.47%3.06%2.89%2.62%10,510 11,690 15,209 44.72%41,000 28,647 43.12%
December 5.29%6.23%5.44%5.68%6.94%5.92%23,703 26,364 32,785 38.32%73,785 52,350 40.95%
1st Quarter Total 52,350 58,229 73,785 40.95%
January 6.48%6.30%7.44%6.98%6.94%6.83%27,358 30,431 31,506 15.16%105,291 79,708 32.10%
February 7.48%7.28%6.60%7.43%7.26%7.21%28,893 32,137 35,777 23.83%141,068 108,601 29.90%
March 6.59%6.60%5.81%4.80%5.28%5.82%23,312 25,930 25,885 11.04%166,953 131,913 26.56%
2nd Quarter Total 79,563 88,498 93,168 17.10%
April 2.54%2.01%2.61%3.03%3.40%2.72%10,892 12,115 14,865 36.47%181,818 142,805 27.32%
May 3.59%3.62%4.62%4.88%4.91%4.32%17,324 19,269 23,315 34.59%205,133 160,129 28.11%
June 9.62%10.98%11.10%11.09%11.20%10.80%43,272 48,132 55,034 27.18%260,167 203,401 27.91%
3rd Quarter Total 71,488 79,516 93,214 30.39%
July 20.57%20.27%19.60%18.58%18.37%19.48%78,062 86,828 88,713 13.64%348,880 281,463 23.95%
August 18.56%18.76%19.49%16.58%15.88%17.85%71,539 79,573 81,215 13.53%430,095 353,001 21.84%
September 12.26%11.61%10.79%12.86%12.02%11.91%47,709 53,066 57,475 20.47%487,570 400,710 21.68%
4th Quarter Total 197,309 219,467 227,403 15.25%
Total 100.00%100.00%100.00%100.00%100.00%100.00%400,710 445,710 487,570 123.96%
400,710 445,710 496,720
400,710 86,860
Year to date the actual revenues received for FY17 are 9.00% OVER the year to date revenues for FY16 and 40.53% over the 5 year average year to date.
31-Oct-17
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October November December January February March April May June July August September
Average 15,866 9,270 20,826 23,828 25,032 19,826 9,691 15,344 37,779 67,110 61,305 41,072
Budget 18,138 10,510 23,703 27,358 28,893 23,312 10,892 17,324 43,272 78,062 71,539 47,709
FY17 Actual 25,791 15,209 32,785 31,506 35,777 25,885 14,865 23,315 55,033 88,714 81,215 57,475
Forecast
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY17 Actual Forecast
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-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
October November December January February March April May June July August September
Averages FY12 FY13 FY14 FY15 FY 16 FY 17 Forecast
Five Year Actuals Comparison to Average
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McCall Chamber Events Committee Monthly Update Status Update: 10/10/2017
▪Pumpkin Lighting
▪To occur at the Pancake House
▪Meeting recap with Bonnie and McCall Parks and Rec to discuss how to make this a bigger weekend event?
▪Festival of Trees planning if off to a great start:
▪Venue secured and forms updated on website –this year vendors will submit a donation of $50 value for the door prizes.
▪Vendors –applications already coming in. Events Committee will decide.
▪Santa, hoping to get same Santa as last year. Nicole to arrange.
▪‘Cram the Van’ confirmed
▪Yacht Club as the main food/drink vendor
▪“People’s Choice” to be added a category for FOT judging
▪Sign up sheet for FOT will be handed out at the October Chamber board meeting/Visioning Retreat
▪Mountain Hollydays
▪Updated forms on website
▪Deadline November 1, 2017
▪Downtown Tree Lighting –
▪Nicole to arrange Santa
▪Krstin Amarante to coordinate the carolers, Hockey/Ice Rink to sell goodies
▪Sign up sheet for Downtown Tree Lighting will be handed out at the October Chamber board meeting/Visioning Retreat
Upcoming
Key Issues / Risks
•October/Fall New Event?
•Spring Event -Art/Wine Walk?
•2018 Bike to Work Month (June) Community Collaboration
of events
•Upcoming 2018 Winter Carnival Preparation
•Brainstorming on new sculpture categories
•New events (Iditarod, Pageant?)
•Vendor Applications –open 10/1/17
•Theme
•“Idahome” potential and review of list
•St. Luke’s Grant Opportunity of $2500.00.
•Determined the 2018 planned events do not meet
qualifications so will be considered next year.
•Snowmobilers ISSA Convention –Nov 3 and 4
•Sell raffle tickets from 6-9 p.m. on 11/3 during
meet and greet event.
Events Chair:Alexa Hersel Phases/Milestones Status %
Complete
Event Date
•Successful Winter Carnival G 100 1/27/17-2/5/17
•Successful 4th July Collaboration G 100 6/30/17-7/5/17
•Festival of Trees Y 50 11/22/17-11/26/17
•Downtown Tree Lighting Y 50 11/24/17
•Upcoming Winter Carnival Prep (2018)Y 30 1/26/18-2/4/18
•Spring Membership Meeting Not yet 0 TBD
Recent Accomplishments & Next Steps
2017 Chamber Events Committee:
Alexa Hersel, Lindsey Harris, McKenzie Kraemer, Belinda Provancher, Nicole
Musgrove, Sherry Maupin, Craig Campbell, Tammy McCloud, Doris Armacost,
Kristin Amarante, Michael Hayes, Vonna Torrey, Chris Maurice, Melanie Holmes
Overall Status:
Status Rationale
In
Progress
•Two successful events so far this year: Winter Carnival and 4th of July.
•Festival of Trees preparation began at 8/2/17 event committee mtg.
•2018 Winter Carnival preparation to begin at 9/6/17 events com. mtg.
•Spring Membership meeting preparation to come later this fall.Volunteer Ask:See bolded below:
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McCall Chamber Events Committee Monthly Update Status Update: 9/28/2017
Events Chair:Alexa Hersel
2017 Chamber Events Committee:
Alexa Hersel, Lindsey Harris, McKenzie Kraemer, Belinda Provancher, Nicole Musgrove,
Sherry Maupin, Craig Campbell, Tammy McCloud, Doris Armacost, Kristin Amarante,
Michael Hayes, Vonna Torrey, Chris Maurice, Melanie Holmes
Budget Check
Event Net Budget
FY 18
(10/1/2017 to
9/30/2018)
Expense Income Net Variance
McCall LOT Grant: Carnival Fireworks $10,000 $$$$
McCall LOT Grant: 4th of July Fireworks $10,000 $$
Winter Carnival $14,300
Excluding fireworks/
LOT funding
$$$$
4th July ($7,500)
Excluding fireworks/
LOT funding
$$$$
Festival of Trees $3,500 $$$$
Mountain Hollydays $1,000 $$$$
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McCall Chamber Governance Monthly Update Status Update: 10/10/2017
•Successful Hire of New Employee
•Regular Executive Meetings have been held
•Finalize a comprehensive and accurate 2017-2018
•Identify new chamber vision and strategy
•Cleaning out the Membership Directory
•Successful Leadership Recruitment: 13 Participants in this upcoming Leadership Class
•New Shelves and organization of back room at the office with a new desk station for Lindsey
Upcoming
Key Issues / Risks
•Understand cash flow challenges and migrate to proactive
financial management w/help of bookkeeper.
•Review strategic direction and core functions of our
organization –Visioning
•Organizational Road Map that nests with strategic direction,
delineates role of office team and BoD while creating a
compelling future for our employees.
•Contract Review –BoD fulfilling Fiduciary Responsibilities
•Grant cycles overlapping presents difficulty
•BoD Visioning –Oct 12th
Governance:Chair –Mike Vineyard; Jay Masterson, Tammy
McCloud, Gary Thompson
Administrator –Lindsey Harris
Phases/Milestones Status %
Complete
Event Date
•Chamber & VB Visioning (Strategic Guidance)G 100 October 2017
•2018 Budget / Cash Flow Analysis G 75 October 2017
•Membership Directory Overhaul and Analysis G 75 October 2017
•Grant 2016-2017 Y 75 December 2017
•Chamber Organization Road Map Y 25 July –October 2017
•Contract Review Y 0 TBD
•Beginning 2017-2018 Grant Y 25 October 2017
Recent Accomplishments & Next Steps
2017 Chamber Governance Charter:
Provide guidance, direction, and oversight for the Chamber Administrator, the
Board, and the organization.
Overall Status:
Status Rationale
In
Progress
•Closing out 2016-2017 Grant Cycle
•Beginning 2017-2018 Grant Cycle
•Getting the Membership Directory updated , obtaining late payments,
and streamlining our membership process to create better
organization and tracking of membership Volunteer Ask
See bolded in first column below:
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McCall Chamber Marketing Committee Monthly Update Status Update: 9/11/2017
Upcoming
Key Issues / Risks
•We need to create a grant admin protocol to streamline the
process/timing in the future.
•Winter Heads in Beds Campaign
•Winter Carnival Marketing
•Summer 2018 Visit McCall Magazine
•Culinary Program development
Marketing Chair April Whitney Phases/Milestones Status %
Complete
Project Date (s)
•Visit McCall Logo & Re-branding G (on task) 90 October 20
•Winter 2018 Visit McCall Magazine G 90 November 1
•2016-17 Grant Completion G 90
•Website Programming Y 15
•Website Advertising Y 15
Recent Accomplishments
2017 Chamber Marketing Committee Members:
April Whitney, McKenzie Christensen Kraemer, Lindsey Harris, Nicole Musgrove,
Doris Armacost, Belinda Provancher, Vonna Torrey, TBA.
Committee Vision Statement:
In
Progress
Volunteer Ask
See bolded in first column below:
Next Steps
Winter 2018 Visit McCall Magazine –We have received the first
draft (it’s beautiful) and are working on a list of edits for the
designer.
Visit McCall Logo & Re-branding –We have selected our logo
and agreed on a fresh ‘brand’ that is approachable “Let’s Go!”
and have several new campaigns out and on the way.
2016-17 Grant Completion –We extended the deadline for our
grant so we can catch up on paperwork.
Closed out fall advertising campaign.
-Average Digital CTR = 1.06%
-Top keywords = “adventure travel,” “golf resort,” “outdoor
vacations,” “golf packages,” “adventure trips”
Magazine –Proofread, edits, finalize.
Old Grant –Need to finish all RFFs for co-grantees and
close the grant cycle.
New Grant –Collecting signed acknowledgement forms
from all co-grantees, planning winter campaigns
Visit McCall Logo –Reconnect with TSCS on full style
guide to streamline look on all of our ads. Add new
imagery and font styles to website.
Website Programming –Started 9/11/2017 and phase 2
is expected to be complete early October. Focus = event
listing functions, rework home page, update navigation
Website Advertising –Continue to promote, sign up
businesses. Q3 reports due to advertisers Oct 5th.28 of 29
McCall Chamber MarketingCommittee Monthly Update Status Update: 9/11/2017
Events Chair:April Whitney
2017 Chamber Marketing Committee:
April Whitney, McKenzie Christensen Craemer, Lindsey Harris, Nicole Musgrove, Belinda
Provancher, Vonna Torrey, TBA.
Budget Check –*from July financials
Event Net Budget
FY 18
(10/1/2017 to
9/30/2018)
Expense Income Net Variance
Winter 17-18 Visit McCall Magazine $11,900 $252.86 (printing + design not
included yet)$23,578.25 $$
Summer 2018 Visit McCall Magazine $11,500 $$
Website Advertising $10,000 $$$$
Misc Expenses ($1,200)$$$$
ITC Grant:$3,500 $$$$
Tom Scott Initiatives ($14,812.50)$$$$
Co-Grantee Partners ($41,110.00)$$$$
McCall Chamber Initiatives (13,270.00)$$$$
Administration ($3,125.00)$$$$
City of McCall LOT Grant Match $35,000 $$$$
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