HomeMy Public PortalAbout09 - Department Reports SeptemberMonthly Department Report – City Manager
Memo
To: City Council
From: BessieJo Wagner, Interim City Manager, City Clerk
Date: 10/06/2017
Re: Monthly Department Report – September 2017
Council Members,
Please find my highlights from the month of September below:
1.City Manager Recruiting and Selection
As of October 2, 2017 the recruiter had 33 applications for the City Manager position, and expected
that during this last week of recruitment that number could double. We have had some calls from
people interested in the position.
2.Waste Water Annexation Update
Asset tranfers are just about complete. A JWAG Meeting is scheduled for October 19 at 9:00 am. It
is important to keep this group going especially during this transition. The group will review the
Annexation Agreement to ensure all are on the same page and communication is open and effective.
3.St. Luke’s McCall Update
Matt Kaiserman and St. Luke’s McCall administrator Sean McCallister attended our Department
Head Meeting on October 3rd and shared the plans to expand and modernize St. Luke’s McCall’s
medical center. They shared the statistics on how the need for services have increased since 2010.
They also shared their fund raising strategy and phasing plans that expand over a seven year period,
2016-2022.
4.ICCTFOA Conference
Several staff members, Shay Tyler, Julia Berheim, Linda Stokes, Gabe Stayton and I attended the
Idaho City Clerks Treasurers and Finance Officers Association (ICCTFOA) Institute September 20-
22. We had the opportunity to learn many things related to Municipal Government as well as How to
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Monthly Department Report – City Manager
deal with Difficult People and the Value of Your Attitude. There were also many opportunities for
networking.
I was honored to become the ICCTFOA President for 2017-18. Our theme for my year as President
is “Success as a Public Servant through Empowerment”. I think that when we step back and
remember that we are first and foremost Public Servants it will empower us to be better in our
positions. During this year I will develop an initiative to update our Association’s Bylaws to ensure
they capture our true focus. I have already began the process of reaching out to every Clerk and
Treasurer in our State to invite them to get involved within their communities and the Association. I
shared with the attendees of this year’s Institute the following quote by Bessie Anderson Stanley on
the Keys to finding Empowered Success:
“Live well, laugh often, and love much; leave the world better than you’ve found it; always look
for the best in others and give the best you have.”
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Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: BessieJo Wagner, Interim City Manager
Date: 10/4/17
Re: Monthly Department Report – September 2017
1.Land Acquisition
Discovery process is finishing up. Airport, Finance and City Manager are preparing for mediation
scheduled for October 17 in Nampa.
2.Pocket Park
Work has begun on a pocket park to be located on the northwest side of the airport. The area will
initially be a “bump in” to the fence with benches. Interpretive signs and a scanner to listen to the
airport frequency will be added. Idaho Aviation Association have agreed to assist in funding this
park. Additional donations are being solicited from the aviation community.
3.Winter Prep
All Airport vehicles are ready for snow operations. Drainage has been improved around the Hangar
560 block. An ice dam in a storm water ditch off the Airport caused several hangars to flood in
March. The improvements made will not prevent flooding should a similar event occur. Normal
drainage has been improved. Some final painting projects are underway prior to cold weather and
snow.
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Monthly Department Report – Community & Economic Development
Memo
To: City Council
From: Michelle Groenevelt, Community & Economic Development Director
CC: BessieJo Wagner, Interim City Manager
Date: 10/3/17
Re: Monthly Department Report – October 2017
1. McCall In Motion:
The presentation of the Comprehensive and Transportation Master Plan occurred October 2-4 for the
governing boards and the public. McCall In Motion had a booth at the Economic Development Summit
on October 2. October 3 was the presentation to the McCall Area Planning and Zoning Commission at
3:30 p.m. and there was a presentation for the public at 5:30 p.m. at the high school commons. October
4 was public presentation at noon at the Forest Service, and a Special City Council Meeting was held at
5:30 p.m.
2. Housing:
A draft Housing Strategy is still being developed by Zions. They are working to tailor the strategy to be
more specific to McCall and the market conditions. Our Logan Simpson consultant Krissy Gilmore
presented on the housing panel at the Economic Development Summit (at Shore Lodge) on October 2.
3. Code Update:
The Code Update is underway by code writer Jim Carter from Logan Simpson.
4. Department Transition:
Effective October 1, 2017, Delta James is now in the position of the Economic Development Planner
and is working in this capacity as the centralized granter and working on ED initiatives. Morgan Bessaw
is now the City Planner. Permit Tech interviews will begin the week of Oct. 9.
5. GIS:
GIS has been busy working with SPF water to help wrap up the water model, collecting data for
stormwater and Coordinating with PLRWSD on Sewer data transfer. Check out the finalized TMP web
application:
http://mccall.maps.arcgis.com/apps/MapSeries/index.html?appid=db9a51a795c54918946874aff4ff3c98
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$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$79,733$24,914$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR20132014201520162017OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
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1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $388,901 $413,815$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2017 BUDGET $305,250 FY 2016 BUDGET $264,000 6 of 24
Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Superintendent
CC: BessieJo Wagner, Interim City Manager
Date: 10/4/17
Re: Monthly Department Report – September 2017
1.Weather
September was a wet month. The rains were great for the greens and the positive is it saved on
irrigation. The negative is play on the course was down.
2.Staff
At the end of month, our employee that had been out sick was back to work and had one employee
return that had worked this spring. Currently, there three full time, six full time seasonals, one part
time seasonal and one high school student working a few hours after school and weekends.
3.Greens
Greens have all been fertilized and are recovering well from all of the tournament play. The height
on the mowers were raised to help with the recovery and the frost that has been on the ground in the
mornings. The greens are firmer and faster than they have been all summer.
4.Cart Paths
Towards the end of the month and between storms, the cart paths were patched, paved and seal
coated. This was paid for by an accumulation of two year of LOT funds. An area behind the driving
range tee that has been a mud hole was cleaned up and paved from it to the club house. Pavers are in
the process of being installed between the tee and the pavement. This is hard work for an older crew
but will look nice when finished. The pavers are recycled from a driveway that was replaced which
the Golf Course was able to nab for repurposing.
5.Golf Course Play
Rounds are down in September compared to last year so numbers are behind last year’s year to date.
However, we still beat the 5 year average that we are budgeted for.
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Monthly Department Report – Golf Course
6. Tournaments
The 2-man scramble in September had 60 teams on the waiting list and had been full all summer.
Allan Morrison did an extra tournament for those interested the following weekend on tee times for
those who wanted to play in them. They had around 25 teams play and the weather was bad.
7. USGA Agronomy Tour
I took some of the ideas from the USGA tour to the Golf Course Advisory Committee and we are
working on those. One is changing the red tee color to silver. There is currently a survey to see what
the interest is of that and making 3 Cedar into a par 5 instead of a par 4. The survey seems to be
getting a lot of interest.
8. New Mowers
Two used Fairway mowers were purchased from White Tail to replace two of our old mowers.
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Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
CC: BessieJo Wagner, Interim City Manager
Date: 10/4/17
Re: Monthly Department Report – September 2017
1. Application Software:
An ongoing Laserfiche Cloud records management migration is scheduled to wrap up the week of
November 13. The “cloud” or internet-hosted platform is intended to provide efficient, effective
public access to City records.
2. Computer Hardware Projects:
Library public access computers have been replaced. New systems are intended to provide improved
usability, operating systems, software, space efficiency and public user security.
3. Network infrastructure:
City staff and facilities are distributed broadly across the McCall area. A distributed “campus”
requires extensive network infrastructure to insure usable facilities and a productive workforce.
Upgrades of existing wireless networks and physical infrastructure are underway to give acceptable
levels of service to City departments.
Currently planning for construction of new fiber network in FY18 to serve City-owned or occupied
facilities along Deinhard Lane. It is expected that the project will include participation of the McCall-
Donnelly School District. The route of this fiber segment generally accommodates both entities.
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Monthly Department Report – Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: BessieJo Wagner, Interim City Manager
Date: 10/5/2017
Re: Monthly Department Report – September 2017
1. Staff Changes:
Kristin Eames has resigned to pursue other work and family interests. Position now open for
Library Associate (front desk); 4 applications have been received.
2. Library Expansion:
Final report from Markley LLC was accepted by the Board of Trustees September 21. Our
project has been tested and it’s a high priority among those surveyed. In summary, we need to
meet 3 requirements in order to achieve a $3 million campaign: 1. Establish a 501c(3) avenue
to accept donations; 2. Invite individuals who have voiced support to fill roles in a Steering
Committee to be trained by Markley LLC; 3. More clearly define City Council’s commitment
and better represent that angle to potential donors.
3. Programs:
City Council members are invited to Doing Democracy community conversations at the
library October 18th. Members of the public will discuss how to take care of our public waters
and lands. Support also comes from St. Luke’s McCall.
Annual Job Fair at the library October 16 will play an important role in connecting work force
to available jobs in the area.
Stop by the library Wednesday, October 18th at 1:00 to Celebrate National Friends of the
Library Week and thank our Friends group for all they do for our library!
New after school programs are filling a big need in the community; kids explore science,
technology, arts every week at the library.
English Secondary Language (ESL) Classes are back! Adults in the community are welcome
to come practice speaking, listening and writing in English. Tutoring for children available
simultaneously.
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Library Statistics -- FY2017
Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Totals
2 - 000-099 3 8 5 4 7 6 7 3 8 6 4 19 80
3 - 100-199 16 14 23 19 21 14 18 21 24 24 27 23 244
4 - 200-299 17 12 18 19 15 17 13 17 13 16 21 15 193
5 - 300-399 60 61 40 49 58 78 56 58 63 46 56 80 705
6 - 400-499 3 3 7 8 3 3 7 8 8 9 5 2 66
7 - 500-599 34 39 57 37 24 27 41 25 43 48 32 26 433
8 - 600-699 82 84 37 47 80 58 96 102 60 67 76 91 880
9 - 700-799 38 65 52 44 56 90 80 81 63 53 38 45 705
10 - 800-899 23 35 30 34 28 24 15 26 30 31 40 34 350
11 - 900-919.9 31 28 13 22 15 34 33 54 39 27 21 33 350
12 - 929-999 55 55 44 67 63 61 62 66 45 57 77 52 704
13 - Adult Fiction 701 768 709 735 576 748 626 675 841 870 886 758 8893
14 - Audio Books Circ Set 26 41 43 36 35 66 32 21 96 54 14 40 504
15-Audio Players 1 2 2 6 4 2 4 1 4 0 0 0 26
16 - Biography 27 31 34 30 17 36 30 29 21 25 27 21 328
17 - Board Books 130 98 90 54 58 56 95 119 112 136 118 75 1141
18 - CD Fiction Books 228 190 143 173 163 219 178 193 184 123 174 154 2122
19 - CD Junior Books 51 53 34 30 20 77 51 35 45 52 30 21 499
20 - CD Non-Fiction Books 31 32 7 16 19 23 7 23 20 35 26 11 250
21 - CD YA Books 5 5 5 5 7 13 8 1 6 20 5 4 84
22 - Chapter books 145 165 103 151 167 211 177 178 291 328 251 207 2374
23- Computer Software 0 0 0 0 0 1 0 0 0 0 0 0 1
25 - Dawn Moudy Collection 5 5 2 0 4 4 6 10 11 7 6 1 61
26 - DVD Blu-Ray 13 16 17 17 8 11 13 15 17 13 6 11 157
27 - DVD Circ Set 31 57 67 41 43 85 47 76 105 112 54 99 817
28 - DVD Fiction 228 342 368 268 375 398 399 378 384 328 380 205 4053
29- DVD Kids 93 125 174 133 199 207 191 150 248 251 181 175 2127
30 - DVD Non-Fiction 64 41 35 40 57 43 48 34 65 47 42 17 533
31 - E Non-Fiction 68 47 32 44 48 39 67 42 66 68 40 44 605
32 - Eames Collection 3 5 2 0 7 0 6 9 5 2 0 4 43
33 - Early Readers 149 159 81 122 111 148 146 77 158 214 161 120 1646
34 - Idaho Archives 1 3 0 0 0 1 4 0 0 6 3 0 18
35 - Idaho Room 57 36 57 48 87 77 100 52 92 87 94 67 854
36 - Independent Films 27 19 0 18 26 18 10 2 14 10 25 42 211
37 - Junior Biography 16 14 13 25 37 63 14 8 23 20 12 14 259
38 - Junior Non-Fiction 378 293 230 309 326 378 302 284 473 495 411 335 4214
39 - Junior Readers 247 237 229 220 243 367 292 250 513 559 476 294 3927
40 - Junior Spanish 23 25 24 29 9 15 16 37 19 19 25 27 268
41 - Kit 20 18 9 22 23 22 16 11 28 14 13 17 213
42 - Large Print 117 74 72 94 103 114 112 114 127 106 102 88 1223
43 - Magazine 45 93 32 49 38 34 39 41 46 52 66 38 573
44 - Map 0 0 0 0 0 0 0 0 0 1 3 0 4
45 - Oversized 1 3 0 7 0 1 8 3 3 0 3 1 30
46 - Parenting 10 10 0 0 2 1 0 3 2 2 0 2 32
47 - Professional 0 0 0 0 3 0 1 0 1 0 3 3 12
48 - Reference 0 1 0 0 0 2 3 3 0 1 6 1 17
49 - Spanish 6 5 4 1 5 6 4 17 9 0 6 3 66
50 - Story Books 839 712 771 801 853 854 831 682 776 716 781 853 9469
51 - Story Collection 19 23 17 19 12 14 4 n/a n/a n/a n/a n/a 108
52 - Y A Non-Fiction 32 40 39 24 22 25 16 38 42 24 24 16 342
53 - Young Adult Fiction 104 113 113 85 69 112 92 118 196 191 170 109 1472
Adult Circulation 2003 2178 1937 1948 1954 2316 2111 2160 2443 2264 2323 1946 25583
Young Adult Circulation 141 158 157 115 98 150 116 157 244 235 199 129 1899
Children's Circulation 2159 2006 1790 1940 2094 2437 2198 1873 2752 2872 2499 2182 26802
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Circulation Totals 4337 4376 3913 4028 4177 4932 4449 4210 5462 5396 5049 4290 54619
Attendance 2514 2172 1905 2303 2278 2615 2468 2342 3118 2919 3010 2567 30211
Computer Usage 480 443 378 376 504 521 453 384 536 646 617 491 5829
Wireless Usage 131 133 111 167 135 108 114 117 270 266 298 185 2035
ILL's Received 34 34 29 25 31 29 24 20 23 25 28 33 335
ILL's Sent Out 1 3 2 2 0 1 0 0 0 0 0 1 10
Reference Requests 429 406 305 425 409 482 301 388 494 548 637 512 5336
Food for Fines 12 62 0 135 41 81 71 141 102 78 95 92 910
Number of volunteers 46 36 21 27 21 26 22 18 26 23 18 19 303
Total hours of volunteers 71 55 33 50 30 29 31 65 58 47 29 36 534
Adult Program Attendence 43 154 37 134 108 44 134 80 72 27 22 75 930
Young Adult Program Attendence 33 68 35 36 35 26 35 68 115 82 49 39 621
Children's Program Attendence 319 483 493 422 562 516 550 596 429 371 235 607 5583
All Ages Program Attendance 0 100 52 0 0 21 4 10 160 0 155 0 502
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McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Mon Tue Wed Thu Fri Sat
2
3:30– 5:00 Clase de Inglés
3
3:30– 5:30 Tech Tuesday
4
10:30-11:00 StoryStop
7:00—Alpine Playhouse Film - Resilience:
the biology of stress and the science of
hope
5
10:30-11:30 Story Time
6
11:00-1:00 Help with E-Books
7
9
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
6:30 — PANDAS Film
Screening
10
3:30– 5:30 Tech Tuesday
11
10:30-11:00 StoryStop
12
10:30-11:30 Story Time
13
11:00-1:00 Help with E-Books
3:30-5:00 Get Artsy
14
.
16
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
4:00-6:00—Seasonal Job
Fair
17
3:30– 5:30 Tech Tuesday
18
10:30-11:00 StoryStop
1:00-2:30—Friends of the
Library Appreciation Day
6:30-8:30—Doing Democra-
cy
19
10:30-11:30 Story Time
20
11:00-1:00 Help with E-Books
3:30-5:00 Let’s Lego
21
23
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
24
3:30– 5:30 Tech Tuesday
25
10:30-11:00 StoryStop
7:00—Alpine Playhouse Film -
Dolores
26
10:30-11:30 Story Time
27
11:00-1:00 Help with E-Books
3:30-5:00 Makerspace
28
30
3:30– 5:00 Clase de Inglés
3:30-5:30—Tutoring
31
3:30– 5:30 Tech Tuesday
4:00—5:00 Halloween
1
10:30-11:00 StoryStop
2
10:30-11:30 Story Time 3
11:00-1:00 Help with E-Books
4
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
O c t o b e r 2 0 1 7 P r o g r a m s
SPECIAL EVENTS:
PANDAS Awareness Day Film Screening:
“My Kid is not Crazy”
Monday, October 9th 6:30– 8:30
Please join one McCall family affected by PANDAS/PANS and
help spread awareness. These disorders affect approximately
1 in 200 children and often go miss-diagnosed.
Film not recommended for children.
Seasonal Employment Job Fair
October, 16th 4:00 - 6:00
Looking for a seasonal job? We will have Brundage, Tama-
rack, Little Ski Hill, Shore Lodge and more, at the McCall
Public Library with applications at the ready!
Doing Democracy
Wednesday, October 18th 6:30-8:30
The McCall Public Library invites you to join community dia-
logues about sustainability. Childcare provided.
Friends of the Library Appreciation Day
Wednesday, October 18th 1:00-2:30
Celebrate and learn about what the
“Friends of the Library” do!
Clase de Inglés
Mondays from 3:30—5:00
Free weekly conversational English (ESL)
After-school Monday Tutoring
Mondays from 3:30-5:00
Tutoring for grade school aged children
After-School Fridays!
Get Artsy -Second Fridays
Monthly sign up is required.
Younger students must be accompanied by an adult.
Let’s Lego—Third Fridays
Makerspace—Fourth Fridays
Halloween
Tuesday, October 31st 4:00-5:00
Face-painting, trick or treat, and plenty of spookiness!
ONGOING PROGRAMS:
Tech Tuesday ~ Tuesdays— 3:30pm-5:30pm –Dedicated time for 3D printing, and play
board games with us while you wait for your print! Ages 7 and up.
Help with E-Books ~ Fridays—11:00am-1:00pm— Bring in your tablet or phone, and we will help you get
Overdrive set up with your library account. Call for an appointment.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for
children ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30- 11:30 Ages 3-5 (with adult). Preschool stories, art, and
social time. 13 of 24
Monthly Department Report – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Parks & Recreation Director
CC: BessieJo Wagner, Interim City Manager
Date: 09/29/17
Re: Monthly Department Report – September 2017
1. Summer/Fall Rec Programs, Registrations & Special Events:
Fall Soccer was in full swing for the month of September; enrollment numbers declined to 48
participants; however, we teamed up with MUSA coaches to help run practices and games. A 4v4 youth
soccer tournament is scheduled on Saturday, Sept. 30 with MUSA, McCall Recreation and teams from
Grangeville, Council and Cascade.
The Senior Softball Wood Bat Tournament occurred September 8-10 with 5 teams playing. Stephen
Kostoff prepped and maintained fields throughout the weekend. This is the last year the organizers are
planning the event. In 2018, McCall Parks and Recreation will take over the tournament for future years.
The Fall/Winter Activity guide is out and available at City Hall, the Rec office, the Library, and online.
Youth activities include basketball, tots & tykes, and wrestling; adult activities include 3v3 basketball
league, indoor soccer league, open-gym Pickleball, and 3 trips and tours (Basque & Birds, Boise JUMP!
Tour and Swan Falls Dam & Celebration Park Tour).
2. Special Events:
A meeting is planned with the Chamber of Commerce and the Pancake House about bringing back the
Pumpkin Lighting in McCall. What that looks like, where it will be located and who will support it is still
in the works.
First, of hopefully many, North of Marina Community Clean-Up Day is scheduled for Wednesday,
October 11 from 11:00a-1:00p. Second clean-up day will be scheduled for a Saturday sometime after the
lake thaws next spring.
3. Staff Trainings:
Stefanie will be attending the WFA (Wilderness First Aid) course in Boise October 21-22; Stephen will
be attending the Montana Trails, Recreation and Parks Conference in Missoula October 5-7.
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Monthly Department Report – Parks & Recreation
4. Brown Park Capital Improvements:
Planning & Zoning approved the revised changes based on community and neighborhood feedback.
We will move forward in selecting two alternative designs which will ultimately be determined once it
is determined additional grant funding through IDPR will be received. Securing additional funds would
allow us to better meet the desires of the community as it relates to site improvements and the selection
of a play structure.
5. Parks Overview and Staffing:
Parks staff have begun winterization of irrigation and dock systems. Staff will continue to work on
deferred maintenance projects now that facilities are being used less. Projects will include tree and bush
removal, annual pruning, temporary paver repairs at Legacy Park, site work at Riverfront Park around
new access road improvements, pathway maintenance, and additional winter preparations projects, such
as irrigation blowouts.
The first round of interviews for the parks superintendent position have been completed with the goal to
make a final decision by the second week of October – pending HR feedback and schedule.
Stephen Kostoff will be temporarily laid-off for the month of October. He will return to work November
2nd. His position will be split between Park’s winter duties and supervising Recreational adult leagues.
6. Noxious Weed Program:
Weed program has been wrapped up and conversations initiated with the Valley County and interest
groups regarding a discussion on developing a weed ordinance within the City of McCall. Work on this
idea and updates to Council will be forthcoming this winter. We anticipate building a stronger
partnership going into next year with the UPCWMA. This will involve support from Public Works, the
Airport, and possibly the Golf Course in the form of labor hours, equipment, and vehicles for travel to
the scheduled cooperative spray days in other counties and areas.
7. Shoreline Cleanup Efforts North of the Marina:
Staff is continuing to coordinate the movement of old dock debris in late August and early September
North of the marina in preparation for a cleanup effort once the lake drops and boat traffic slows down
at the ramp. Review of both the City and County ordinance regarding dock debris and construction will
take place in October-November. This will be a collaborated effort between the City, County, and Idaho
Department of Lands (IDL). A management plan/proposal for the future use of this area will be outlined
throughout the winter months. An application will be submitted for an encroachment permit for a swim
buoy line this winter with IDL to further define the use of this area and eliminate future dumping.
8. Riverfront Park Improvements:
An IDPR State Road & Bridge grant was received last year to install storm drainage infrastructure and
make improvements to the access road, turnaround, and parking at the sheep bridge in Riverfront Park.
This was as grant match effort. The Streets Department should be wrapping up the installation of the
storm water system and the construction and grading of the road, turnaround, and parking spaces during
the first week in October. Parks staff will move in behind with top dressing of disturbed areas and over
seeding with native grasses to mitigate against noxious weeds and erosion. Improvements include a
formal turnaround, defined parking spaces, storm water conveyance, erosion control, and road bed
improvements.
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Monthly Department Report - Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: BessieJo Wagner, Interim City Manager
Date: 10/5/2017
Re: Monthly Department Report – September 2017
1. Personnel Changes
Stephanie Brandt has resigned from her position as part-time Code Enforcement Officer. Her
last day with the City of McCall will be October 20, 2017.
The McCall Police Department is currently recruiting for the Code Enforcement Officer and
Administrative Assistant / Evidence Technician positions.
2. Officer Training
McCall Police Department staff attended Crisis Intervention Training in McCall at the McCall
Fire Department. The training was attended by local law enforcement agencies and emergency
services providers.
3. Community Events
The McCall Police Department will once again team with St. Luke’s McCall and Drug
Enforcement Administration for the semi-annual Drug Take Back Event. This year the
event will be held in the Albertson’s upper parking lot as a drive thru disposal event on
October 28, 2017.
On October 31, 2017, the McCall Police Department will host its annual Trunk or Treat.
The event will be held at the Aspen Village parking lot from 4PM-7PM. Event participants
are local emergency services providers and community sponsors and offers a fun safe event
for trick or treaters.
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Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: BessieJo Wagner, Interim City Manager
Date: 10/4/17
Re: Monthly Department Report – September 2017
ADMINISTRATION/ENGINEERING
1. Heavy Equipment Lease Purchase:
Western States, Inc. was awarded the 2018-2021 heavy equipment lease contract for the City’s Streets
(loaders grader, and skid steer), Water (backhoe), Parks/Golf (tracked skid steer) Departments. New
annual lease payments are within the approved budget for FY18.
2. Sewer Utility Transfer to PLRWSD:
Administrative and management staff have been compiling all sewer data (maps, digital files, videos,
project files): full-size plans were scanned and copied; GIS information is being transferred; and all paper
files are being boxed and cataloged. Planned transfer of all documentation anticipated in October. Final
accounting of City related sewer expenses are being documented by PW and Finance. Sewer staff
continued to assist PLRWSD on Collection and Treatment training, but time required has been greatly
reduced.
3. Development Engineering Reviews:
Ongoing review and approvals of various land use applications, and coordination with the City Planner
and Building Official. Oversight and coordination of active construction projects including Silverpine
Village, Shore Lodge Cottages, Broken Ridge Commons, Whitetail Greeting House, and Whitetail
Discovery Center.
4. Commerce Street:
Through September, the project is approximately 60% complete. Large components of work that have
been completed include finish work on storm sewer and inlets, concrete placement for driveway drainage
improvements, excavation for and placement of aggregate base course, and final grade preparation for
paving. Paving will be completed during the first week of October (postponed one week) with the full
completion of the project by the third week of October.
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Monthly Department Report – Public Works
5. Idaho Street, Brown Court:
Preliminary design is advancing, and coordination with stakeholders including Payette Lakes
Recreational Water and Sewer District, Idaho Power, Heartland High School, and the McCall-Donnelly
School District is taking place. Geotechnical investigations have been completed, and the proposed
pavement section is being evaluated by the consultant team and city staff.
STREETS
1. Transportation Master Plan (TMP):
Project team finalized a formal draft TMP and is now available online for internal and public review.
The TMP consists of the Master Plan and four accompanying appendices. Public and agency comment
period will continue through mid-October. Formal presentations to the public, P&Z and City Council
will occur in early October to prepare for final adoption in November/December 2017.
2. Drainage Improvements:
Street crews re-establishing existing drainage swales along Mather and Roosevelt. Work included
replacing old culverts, reestablishing ditches and constructing new culvert headwalls.
3. Riverfront Park:
Streets crews completing drainage, grading and roadway improvements (new cul-de-sac and parking) in
the vicinity of the sheep bridge. Work is an in-kind contribution by Streets to Parks. The cost of work
provided serves as a match for the Parks Department grant. The value of work completed in September
was approximately $30,000.
WATER
1. Water Master Plan:
SPF presented draft water master plan to pertinent staff on 9/5/17. Plan is currently under staff review
for comments. Revised draft will be prepared during October in preparation for a Council work session
presentation in early December.
2. Distribution:
a. Dig-line requests have consumed significant staff time in August due to new construction
and on-going Idaho Power projects.
b. Water service breaks occurred on Ernesto and Rio Vista and were repaired. Additional
leaks/repair issues were discovered at Rotary Park and Broken Rein. Repairs to these leaks
are still under investigation.
c. Multiple water valve repairs were completed.
Treatment:
a. Plant pre-chlorination testing postponed until October due to staffing limitations.
b. Legacy Pump #3 was removed for refurbishing and upgrade from 50 HP to 75 HP. Work
will be finished in October.
c. Cross-training of distribution staff for “on-call” duty treatment staff is ongoing.
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STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
Tourism
LOT Five
year average
percentage
FY16 Budget
dollars
FY16 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.53%92,930 108,126 16.35%108,126 92,930 16.35%
November 2.62%41,302 79,803 93.22%187,929 134,233 40.00%
December 5.92%90,865 123,870 36.32%311,799 225,098 38.52%
1st Quarter Total 225,098 311,799 38.52%
January 6.83%102,412 100,671 -1.70%412,470 327,511 25.94%
February 7.21%108,156 103,484 -4.32%515,954 435,666 18.43%
March 5.82%87,264 93,691 7.37%609,645 522,930 16.58%
2nd Quarter Total 297,832 297,846 0.00%
April 2.72%40,774 68,894 68.97%678,539 563,704 20.37%
May 4.32%64,848 103,832 60.12%782,371 628,552 24.47%
June 10.80%161,983 179,743 10.96%962,114 790,535 21.70%
3rd Quarter Total 267,605 352,469 31.71%
July 19.48%292,213 257,592 -11.85%1,219,706 1,082,748 12.65%
August 17.85%267,795 233,203 -12.92%1,452,909 1,350,543 7.58%
September 11.91%178,591 180,000 0.79%1,632,909 1,529,133 6.79%
4th Quarter Total 738,599 670,795 -9.18%
Total 100.00%1,529,133 1,632,909 120.54%
1,529,133 1,843,217
4-Oct-1719 of 24
Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 Totals
October - 108,698 108,698
November - 80,265 80,265
December 159 124,332 124,491
January 99,990$ 101,185$ 201,175
February 100,883$ 104,030$ 204,913
March 85,338$ 93,236$ 178,574
April 70,264$ 68,894$ 139,158
May 97,418$ 103,832$ 201,250
June 168,831$ 179,743$ 348,574
July 235,029$ 257,592$ 492,621
August 208,024$ 233,203$ 441,227
September 169,309$ 169,309
Total Dollars Received $1,235,245 $1,455,010 2,690,255
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TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY12 FY13 FY14 FY15 FY16
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.70%3.96%4.02%5.03%4.92%4.53%18,138 20,175 25,791 42.19%25,791 18,138 42.19%
November 2.32%2.38%2.47%3.06%2.89%2.62%10,510 11,690 15,209 44.72%41,000 28,647 43.12%
December 5.29%6.23%5.44%5.68%6.94%5.92%23,703 26,364 32,785 38.32%73,785 52,350 40.95%
1st Quarter Total 52,350 58,229 73,785 40.95%
January 6.48%6.30%7.44%6.98%6.94%6.83%27,358 30,431 31,506 15.16%105,291 79,708 32.10%
February 7.48%7.28%6.60%7.43%7.26%7.21%28,893 32,137 35,777 23.83%141,068 108,601 29.90%
March 6.59%6.60%5.81%4.80%5.28%5.82%23,312 25,930 25,899 11.10%166,967 131,913 26.57%
2nd Quarter Total 79,563 88,498 93,182 17.12%
April 2.54%2.01%2.61%3.03%3.40%2.72%10,892 12,115 14,865 36.47%181,832 142,805 27.33%
May 3.59%3.62%4.62%4.88%4.91%4.32%17,324 19,269 23,315 34.59%205,147 160,129 28.11%
June 9.62%10.98%11.10%11.09%11.20%10.80%43,272 48,132 55,034 27.18%260,181 203,401 27.92%
3rd Quarter Total 71,488 79,516 93,214 30.39%
July 20.57%20.27%19.60%18.58%18.37%19.48%78,062 86,828 88,713 13.64%348,894 281,463 23.96%
August 18.56%18.76%19.49%16.58%15.88%17.85%71,539 79,573 81,215 13.53%430,109 353,001 21.84%
September 12.26%11.61%10.79%12.86%12.02%11.91%47,709 53,066 58,000 21.57%488,109 400,710 21.81%
4th Quarter Total 197,309 219,467 227,928 15.52%
Total 100.00%100.00%100.00%100.00%100.00%100.00%400,710 445,710 488,109 123.96%
400,710 445,710 496,720
400,710 87,399
Year to date the actual revenues received for FY17 are 8.30% OVER the year to date revenues for FY16 and 39.91% over the 5 year average year to date.
4-Oct-17
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October November December January February March April May June July August September
Average 15,866 9,270 20,826 23,828 25,032 19,826 9,691 15,344 37,779 67,110 61,305 41,072
Budget 18,138 10,510 23,703 27,358 28,893 23,312 10,892 17,324 43,272 78,062 71,539 47,709
FY17 Actual 25,791 15,209 32,785 31,506 35,777 25,899 14,865 23,315 55,033 88,714 81,215 -
Forecast 58,000
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY17 Actual Forecast22 of 24
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
October November December January February March April May June July August September
Averages FY12 FY13 FY14 FY15 FY 16 FY 17 Forecast
Five Year Actuals Comparison to Average
23 of 24
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Totals
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 184,052
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 109,097
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 245,448
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 259,124
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 295,270
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,899 212,134
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 103,456
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315 156,633
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 55,034 381,877
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 88,713 714,245
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 81,215 641,981
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 358,238
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 430,109 3,658,145
LOT Actual Dollars Earned per Month
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